HomeMy WebLinkAbout2005-12-21 Min - Board REGULAR MEETING
December 21, 2005
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on audio tapes which are preserved perpetually
and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was
called to order at 7:03 PM in the TDPUD Board room by President Hemig.
ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason
were present.
EMPLOYEES PRESENT: Mary Chapman, Scott Terrell, Ed Taylor, Kim Szczurek, Nancy Waters,
Tammie McCollum, Jessica Kosfiszer, Neil Kaufman Pat Waite, Joe Horvath, Jim Wilson, Peter
Holzmeister, Barbara Cahill and Sanna Schlosser.
CONSULTANTS PRESENT: Steve Gross
OTHERS PRESENT: Frank &Juanita Schneider, Bill Quesnel, Pat Davison and Christine Stanley
PUBLIC INPUT
There was no public input.
CONSIDERATION OF A RESOLUTION DISPENSING WITH BIDDING AND AUTHORIZING THE
PURCHASE OF ELECTRIC SYSTEM TRANSFORMERS
Director Sutton moved and Director Aguera seconded, a motion to refer the matter to the District
Counsel to review the transformer purchase contract and make preliminary contact with the
TDPUD vendors; and to return to the board with additional information for action.
ROLL CALL: All Directors, aye. SO MOVED.
CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION
ACCEPTING THE INSTALLATION OF ELECTRICAL CONDUIT AT DONNER STATE PARK
PROJECT AND AUTHORIZING CIRCULATION OF A NOTICE OF COMPLETION
Director Taylor moved and Director Thomason seconded, a motion that the Board authorize Con-
tract Change Order #1, reducing the contract price by $45,549.15 to Hard Line Excavating Inc.,
bringing the total of the contract to $345,950.85 for the Installation of Electric Conduit and Vaults in
Donner State Park Project.
ROLL CALL: All Directors, aye. SO MOVED.
Director Taylor moved and Director Thomason seconded, a motion that the Board pass a Resolu-
tion accepting the Installation of Electric Conduit and Vaults in Donner State Park Project as com-
plete and authorizing the filing of the notice of completion.
ROLL CALL: All Directors, aye. SO MOVED.
1 Minutes: Dec. 21, 2005
CONSIDERATION OF A RESOLUTION ACCEPTING THE DONNER LAKE TANK PROJECT
AND AUTHORIZING CIRCULATION OF A NOTICE OF COMPLETION
Director Aguera moved and Director Taylor seconded, a motion that the Board pass a Resolution
accepting the Donner Lake 6323 Tank Project as complete and authorizing the filing of the notice
of completion.
ROLL CALL: All Directors, aye. SO MOVED.
CONSIDERATION OF CONTINUING THE EMERGENCY ACTION RELATED TO PURCHASE
OF A TRANSFORMER FOR THE TAHOE DONNER SUBSTATION
Director Aguera moved and Director Taylor seconded, a motion that the Board continue the emer-
gency action relating to the Tahoe Donner Substation Transformer.
ROLL CALL: All Directors, aye by voice vote. SO MOVED.
WORKSHOP ITEM
DISCUSSION OF THE DRAFT BUDGET FOR 2006 AND RELATED MATTERS
Various points discussed:
• Prudent to recommend an increase of 2%for the reserves
• Need to look beyond 2006 for the power supply since our current contract expires in 2008.
The District will be in a good financial position in 2012 when the IDACORP contract buyout
is paid off and the District can access power with IPP
• Ways to eliminate expenses. Request that staff be specific on items they can do without.
• Once budget is passed, the board wants a report in six months to see how expenses are
matching up with the budget
• Track broadband expenses
• Continue with Public Outreach
President Hemig stated that the board needs a general consensus to wrap up the budget process
and have a public hearing. The Board agreed to hold a public hearing on January 4, 2006 and
schedule action on January 18, 2006.
STAFF REPORTS
Mr. Holzmeister distributed his staff report which included the judgment decision in the case of Ce-
bridge vs. LAFCo. LAFCo and the TDPUD have prevailed on all issues.
Director Sutton asked that Mary Chapman's staff report regarding the cost to return to processing
customer payments in-house be placed on a future agenda.
ROUTINE BUSINESS
TREASURER'S REPORT
Approval of the report: Director Thomason moved, and Director Aguera seconded, that the Board
approve the month ended November 2005.
ROLL CALL: All Directors aye, by voice vote. SO MOVED
2 Minutes: Dec. 21, 2005
Approval of disbursements: Director Aguera moved, and Director Thomason seconded, that the
Board approve the November 2005 disbursements report.
ROLL CALL: Director Sutton, no; All other Directors, aye. SO MOVED.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — REAL PROPERTY NEGOTIATIONS PURSUANT TO
SECTION 54956.8 OF THE GOVERNMENT CODE.
Item postponed to future board meeting.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:41 PM.
TRUCKEE NNER P IC UTILITY D TRICT
J. Ro ig, Presi ent
Prepared by
Barbara Cahill, Deputy District Clerk
bhc
3 Minutes: Dec. 21, 2005
TRUCKEE • i
Public Utility District
pr
Resolution No. 2005 - 36
AUTHORIZING THE ACCEPTANCE OF
THE INSTALLATION OF CONDUIT AND VAULTS IN
DONNER STATE PARK PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Installation of Conduit and Vaults in Donner State Park Project; and
WHEREAS, Hard Line Excavating, Inc.was selected by the District to perform the work; and
WHEREAS, Hard Line Excavating, Inc. has completed all of the Work included in the Project; and
WHEREAS, The District Associate Electrical Engineer, Sanna Schlosser, now certifies the completion of the
project; and
WHEREAS, the District's Electric Utility Manager, Steve Hollabaugh, has recommended that the work be
accepted by the District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
t. That the District hereby accepts the Installation of Conduits and Vaults in Donner State Park Project as
complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
21st day of December 2005 by the following roll call vote:
AYES: Directors Aguera, Hemig, Sutton, Taylor and Thomason
NOES: None
ABSTAIN: None
ABSENT: None
TRUCKEE D NNER P LIC UTILI DISTRICT
By
J. Ron Kern President of the Board
ATTEST
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on December 21 st, 2005 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2005-36 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
Installation of Electric Conduit and Vaults in Donner State Park
5. That the name and address of the contractor for such project was: Hard Line Excavating, Inc., P.O.
Box 10029, Truckee, Ca. 96162
I certify under penalty of perjury under the laws of the State of
1 California that the foregoing is true and correct.
Dated: , TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By ;
Peter I Holzmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003(oath), 2015.5(unsworn statement)
--�`TRIRUICKEE DONNER
Public
Resolution No. 2005 - 37
AUTHORIZING THE ACCEPTANCE OF
DONNER LAKE 6323 TANK PROJECT
AND DIRECTING FILING OF THE NOTICE OF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the Donner Lake 6323 Tank Project; and
WHEREAS, Crosno Construction Inc. was selected by the District to perform the work; and
WHEREAS, Crosno Construction Inc. has completed all of the Work included in the Project; and
WHEREAS, The District's Engineer, Neil Kaufman, now certifies the completion of the project; and
WHEREAS,the District's Water Utility Manager, Ed Taylor, has recommended that the work be accepted by the
District;
NOW THEREFORE BE IT RESOLVED by the Board of Directors of the District as follows:
1. That the District hereby accepts the Donner Lake 6323 Tank Project as complete.
2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Completion, a
copy of which is attached hereto.
3. That 35 days following the filing of the Notice of Completion, the monies retained from the contractor
payments be released to the contractor if no claims have been made to the District by material suppliers or
laborers.
PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held within the District on the
21st day of December 2005 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TRUCKEE DONNE UBLIC UT L TY DISTRICT
By
J. Ro ig, Oresident of the Board
ATTEST = j
Peter L. Holzmeister, Clerk of the Board
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Post Office Box 309
Truckee, CA 96160
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX-NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the name and address of the public entity for whom the improvement project was done, as owner
thereof, is the Truckee Donner Public Utility District, Post Office Box 309, Truckee, CA 96160.
2. Nature of interest or estate of owner: beneficial interest of a public utility easement for installation of water
facilities.
3. That on December 21 st, 2005 the hereinafter described improvements were accepted as complete
pursuant to Resolution 2005-37 of the Truckee Donner Public Utility District, the awarding authority.
4. That the subject improvements of the Notice are generally described and identified as follows:
One 300,000 gallon water storage tank and appurtenances, tank foundation, tank under drain
system, and ancillary items such as pipe, fittings,'` locator wire, marking tape and other
appurtenances located approximately 1,400 feet southeast of the intersection of Donner Lake Road
and Interstate 80, Truckee, Ca..
5. That the name and address of the contractor for such project was: Crosno Construction Inc., 980
Ambrosia Lane, San Luis Obispo, CA 93401.
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: Z x ` TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Peter I.. Ho zmeister, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)
Agenda Item #
Public Utility District
Staff Report
To: Board of Directors
From: Mary Chapman
Date: December 15, 2005
CUSTOMER SERVICE: The customer services staff has been "very, very busy' doing ski lease
transfers. The transfer requests are just now starting to slow down a little. I expect they will pick up
again once the snow flies.
I asked the customer services staff specifically if they have received any comments or complaints
regarding the proposed rate increases. They said "no, not any'.
MONTHLY WORK: Our monthly work is current. This includes meter reading, billing, accounts payable,
payroll and general ledger. We still have a lot of work orders to close before we close our books for
2005. While the process of closing a work order is automated, the development agreements are very
time consuming and there are a lot of them. We need to continue our efforts to streamline this process.
Included in this agenda is the November treasurer's report.
STAFFING: As most of you know, Rosana Matlock has given her notice that she is retiring. Rosana
and her husband are moving to Kauai. Her last day will be January 13th. Rosana has worked for the
District for over 15 years, has provided a lot of leadership to the office staff and will be sorely missed.
We posted Rosana's position of billing supervisor in-house as the union contract requires. No one bid on
the position. We then went to the outside to fill the position. We had 10 applicants that came and took
the written test. Fortunately, there was one applicant with an excellent background that we offered the
position to and she accepted. Her name is Lauren Schaake. Some of you may know her as she has
been active in the community. Lauren is the current president of Soroptimist's and has a degree in
electrical engineering. Lauren starts on December 191h. I'm hoping she's a fast learner as there is a lot
to learn and do before Rosana leaves.
AUDITORS: Two representatives came this week from Virchow Krause our new auditing firm. Their
names are Jodi Dobson and Sarah Schleede. Both of them are CPAs. They came on Wednesday and
left today. This visit was the preliminary audit visit. They will be back again at the beginning of April to
complete the audit. We will be sending them lots of information between now and then.
SPECIAL REQUEST BY DIRECTOR SUTTON: Director Sutton had requested that I provide her
information on how much it would cost to hire an employee to process payments in-house instead of
having them mailed to the lockbox. I have attached an estimate of the cost. I believe that it would take
someone at least six hours a day to both open the mail and process the payments. And, that is provided
that they are here and the equipment is working. As the department manager I can tell you that the
system is working very well. I really would hope that the board would not bring the process back in
house.
ESTIMATED COST TO RETURN TO PROCESSING CUSTOMER PAYMENTS IN-HOUSE
Hire new employee-General Clerk level
Pay scale between$13.52/hour and$19.23 per hour(average$16.37/hour) $34,049.60
Employee benefits @ 83.67% 28,489.30
Maintenance on equipment 6,750.00
Supplies 765.00
$70,053.90
3/4 of an employee $25,537.20
Employee benefits @ 83.67% 21,366.98
Maintenance on equipment 6,750.00
Supplies 765.00
$54,419.18 See Note
Currently paying to NISC $24,000.00
Note: This would be the minimum requirement. The work load on other staff would be affected
during times of vacation and sick leave.
Agenda n a Item #
#.UCKEE s
Public Utility District
Staff Report
To: Board of Directors
From: Ed Taylor
Date: December 14, 2005
Subject: Water Department Monthly Staff Report
Water Department Capital Projects—Office Engineering
The following is a brief summary of the projects currently underway:
• Brockway Road Transmission Pipeline— The field surveys associated with the project have
been completed. The CEQA Draft Initial Study has been completed and will be presented to the
Board at the January 4, 2006 meeting. A license agreement with the Union Pacific Railroad for
the pipeline crossing will also be presented at the January 4, 2006 meeting.
• District Pipeline Replacement 2006— I have begun working of the design of this project. A
proposal from Inland Ecosystems to prepare the CEQA Initial Study associated with this project
will be presented at the January 4, 2006 meeting.
• Interstate 80 Pipeline Crossing at Moraine Road — I have been working with Caltrans
regarding the existing water pipeline that crosses 1-80 from the east end of Moraine Road to the
west end of Richards Boulevard. Caltrans has been planning on widening westbound 1-80 from
the existing Agricultural Inspection Station to the Donner Lake interchange for a number of
years. A potential conflict between the highway construction and the existing water pipe has
been identified. I am currently discussing various options with Caltrans to address this issue.
Water Department Capital Projects—Construction Inspection
Mark Harrigan has completed his inspection duties and has been transferred back to Operations and
Maintenance. Jessica Kosfiszer has been inspecting the Donner Lake Tank project.
• District Pipeline Replacement — 2005 — This project has been completed. The Notice of
Completion has been filed with Nevada County.
• Donner Lake Pipelines —2005 — This project has been completed. The Notice of Completion
was filed with Nevada County on November 28.
• Donner Lake Road Storage Tank—The Donner Lake Tank Earthwork& Piping contract has
been completed. The Notice of Completion was filed with Nevada County on November 8.
Work on the Donner Lake 6323 Tank contract has been completed. I will request that the Board
accept the project at the December 21 meeting.
• Old Greenwood Well — Well is complete with a pump test capacity of 2,400 GPM. Plans are
prepared for the well building, and because of the high capacity of the well, a pump station is
needed. This will be a similar setup as the Airport Well and Pump Station.
Developer Projects
Developer Projects—Office Engineering
Mike Connell has spent time working on projects submitted by developers. As of December 14, there is
no backlog. The District has reviewed all submitted projects and responded to the developer. We are
currently awaiting resubmittals on a number of projects.
Developer Projects—Construction Inspection
Construction by developers is almost completed for 2005. Paul Rose and Mike Connell have been
conducting post construction inspections and generating punch lists on a number of projects. There are
currently about 60 projects in the process somewhere between Plan Approval and Final Acceptance.
Water Department—Operations & Maintenance
Distributions
In the Month of October and November,the distribution crew has repaired another 36 mainline and service line
leaks. This brings us to 144 repaired leaks this year so far. And that leaves us as of December 13, 8 more
leaks on the list to be repaired. Crew time was also spent time hooking up another 36 open trenches (new
meter sets). And with the construction season in full swing about 5 to 6 hours per day has been spent on
— marking out USA tickets in October. In November, construction slowed down and we were able to put 2 people
on full time to meter replacement. Since the beginning of November, they have completed one half of the
repairs and replacement on the broken meter list. In the mix were also 6 hot taps 2" and larger. We also
started with Fire hydrant repair.
Operations:
In October and November, the Operations Crew spent more time returning Green Point Springs back to
Donner Lake. They also continued building Red Mountain pump station in the last two months. The walls went
up and the roof went on, floor got poured and most of the electrical panels were installed. With Staff acting as
the General on the project and the staff doing some of the work on the pump stations, we are saving on
average $100,000 per station built. The projects were completed along with normal duties of pumping water
and maintaining the pump stations.
Water Quality
Water Quality has been working on the backflow program. He has been out doing Cross Connection Control
Surveys of the different business in the District. He also took the yearly nitrates samples of all the wells and
the 4th quarter radioactivity samples.
Contract Administrator
The Donner Lake Water Rehabilitation final payment submittal for the SRF has been sent to the Department of
Health Services. Capital improvement projects are winding down with close out paperwork. New Development
agreements have continued to come in. Many developer projects are complete requiring finals, as-builts and
documents to record.
2
Agenda ItemIF
#
_4TRUCKEE DONNER
Public
Staff Report
To: Board of Directors
From: Alan Harry, Manager Telecomm Services / Support Services
Subject: Staff Activity Report; November 105
Date: December 14, 2005
Broadband/ FTTU:
On November 7, 2005 Nevada County Superior Court Judge Dover heard testimony from
LAFCo, District and Cebridge legal counsel. At the close of the hearing Judge Dover
advised Counsel that he had ninety-days to issue his written decision. As such, we may not
see the decision until the later part of January 2006.
Support Services:
After readying our facilities for the "upcoming winter", relocating those materials generally
not accessed once the snow sticks, we have found ourselves pulling items from the "north
forty' as they were needed by the electric and water crews for jobs not yet completed.
The rain experienced during November once again reminded us that we have a serious
water leak issue to correct at our Donner Pass facility. As such we have had two roofing
contractors survey the condition of the roof and have found that with the addition of correctly
fitted flashing material the leaks should subside. During 2006 we will prepare a set of
specifications for the patching and replacement of the metal roof in 2007.
The warehouse has been staying quite busy with the good weather allowing continued
construction, and the need to complete the necessary cycle counts to close out 2005.
During the busiest months, June through October, we added a temporary seasonal helper
which allowed us to keep ahead of the game, ensuring that electric and water material
orders were completed on time, and at times ahead of schedule.
Fleet maintenance has been quite busy. Along with ongoing maintenance of existing
vehicles and equipment we took possession of four new replacement vehicles. These
vehicles have been brought into service after the installation of the necessary safety, radio
and computer equipment. Two additional vehicles, approved in the 2005 Budget, will arrive
in sixty to ninety days.
Page 1
Agenda Item # 9
E,2� . DONNER
Public Utility District
-4
Staff Report
To: Board of Directors
From: Kathy Neus, Project Manager
Date: December 14, 2005
Monthly Activity Report
Saint Mary's Wellness Center was at the District on Wednesday December 7th to
give flu shots to employees, spouses, significant others and children over 12
from 8-10:00 am in PUD Board Conference Room. There were 27 participants
which wasn't bad considering how late the shots were. The District is on Saint
Mary's calendar for next year.
Hearing and Eye Tests were scheduled for November 7th and 8th; thirty-five
employees participated. There will be more chair massages in December. A
Winter Driving class was presented by the California Highway Patrol on
December 7th; it was a good reminder for all. The basics of the District's
Wellness Program have been tentatively put together; the Health Fair with
screenings is currently scheduled for February 9, 2006. The Health Fair is open
to the Directors and their spouses.
The Corporation Yard still occupies my time. I have a current biological and
cultural study; Inland Ecosystems has prepared a preliminary Storm Water
Pollution Prevent Plan (SWPP) for the Corporation yard. Holdrege and Kull
have completed the geotechnical report of the anticipated footprint for the new
corporation yard.
Holdrege and Kull have been working on the Phase 1 Environmental Review of
the Del Oro Water Company office building lots. Holdrege and Kull have
completed the Phase I Environmental report and nothing out of the ordinary has
been found.
have received the appraisals for Somerset Dr in Glenshire and Richards Blvd. I
am still waiting on Donner Lake and the Hilltop properties. I am expecting the
Donner Lake appraisal by the next week and hopefully the Hilltop parcels by
Christmas.
Agenda ItemTRU #
i
E DONNER
DistrictPublic Utility
Staff Report
To: Board of Directors
From: Scott Terrell
Date: December 13, 2005
Note: Since most of these projects are ongoing, Staff continues to report the basic information and
highlights the activities that have occurred during the reporting month. When a project/activity is
completed it is reported,then deleted from this report.
Strategic Planning/District$Savings
Key Accounts- Staff attended a Key Accounts Workshop at SMUD September 15, 16. The Workshop
went well with several key account personnel from various utilities sharing their insights and
experiences in performing key account work for their utilities and communities.
State Energy Funding Assistance/SBSX- TDPUD has received a total of $140,000 in SBSX grant
monies from the California Energy Commission. Staff has used some of the monies to purchase and
install compact fluorescent lighting and low-flow showerheads in the Senior's apartments. Staff will
be completing the installation of WH pipe insulation this Winter.
Conservation/DSM/Economic Development/Public Benefits
Landscape Water Conservation Workshop Series 2005- There are no more workshops scheduled for
2005. Staff will be working with Trout Creek and the Villager next year.
UNR Smart & Sustainable Living EXPO- Staff has been meeting for the last several months
organizing a green building conference titled "Smart and Sustainable Living Exposition" to be held at
UNR October 1, 2005. The Truckee Community was invited to this event through a TDPUD bill stuff er.
The event went very well with about 300 in attendance. It looks like the success of this event will
ensure that it becomes an annual event. There was a meeting Friday, November 4 to discuss the
event and how to improve it for next year and then a celebration dinner afterwards. It is
planned to be an annual event.
Green Building Tour- This year's tour took place October 8 and included both Truckee as well as Lake
Tahoe. This is a big event building upon last year's very successful event where the tour grew from about
50 people per year to over 75. The green building movement is growing which is creating more interest in
the tour. Every year Staff works with Mayumi of Moonshine Ink to update the Green Building Resource
Guide. The information is very helpful to our customers who want to learn more about GB measures.
Planning for next year's tour will begin early next year.
0 Page 1
Green Building Development Assistance- Staff has been talking to several developers over their possible
interest in incorporating green building measures into their subdivisions and other projects. So far I have
talked to the developers of WinterCreek, Hilltop, DMB Highlands Group, Forest Service new Office building,
Town of Truckee, Recreation & Parks District new Community Center, Park Service new Museum, new
Sierra College campus planned for Truckee in 2008. The Sierra College Board approved making the
campus a LEED Silver green building rated building. Staff attended the Forest Service building design
meeting in August and the next meeting is planned for in mid-October. Staff has now been asked to
participate in the design of the Mill Site/Railroad Yard neighborhood project. Staff attended the Sierra
Business Council's Annual Conference on Sustainable & Economic Development October 21, 22 in
Murphy's California. Staff may be asked to help out with next year's conference.
Affordable Housing- I have offered to work with WHATT in Truckee to make their projects more affordable
through energy and water management strategies. I have attended some affordable housing conferences
and meetings including one with a green building emphasis. Staff has been in touch with most of the area
developers regarding their plans to design and build affordable housing units. Staff met with the WHATT
Director and Rose Cade with the Enterprise Foundation September 27 with $Ms for funding affordable
green housing projects. The meeting went very well with interest in pursuing green funding for affordable
housing for the region. Staff is in touch with Rachelle Pellisier regarding their proposed affordable
housing plans.
Public Benefits Program- TDPUD staff prepared a Public Benefit's report for TDPUD PB programs from
1998 through 2004 for NCPA in preparation for a report CMUA is presenting to the legislature. The
purpose of the CMUA report is to show the legislature that CA's public utilities have been aggressively
implementing their PB programs as compared to the picture the IOU's are painting about the publics.
TDPUD funded a program to place weatherstripping on all of the 120 doors in the 60 Senior Center
housing units. The work has been completed with the exception of a few doors where the
occupants are not around. TDPUD Staff has processed about 450 Conservation Cash Rebate
program applications to date.
New Truckee Middle School- Staff has worked with Sue Mock and ACMS to send out a bill stuffer to
help raise funds for the new Solar PV system. So far the ACMS has received about $10,000 in
donations for this project in addition to the $10,000 grant funding.
Schools Energy & Water Conservation Education Program- This program is designed to teach both
energy and water conservation to dh grade children and includes energy and water conservation
measures the kids can install in their parent's homes. Sue Mock is responsible for teaching this
program for the School District. Livingwise kits have been ordered and received for this School year.
Staff visited two of Sue Mock's classes October 6. Staff gave two more class presentations Nov. 9.
Ground Source Heat Pump Program- Staff is currently looking into new ideas on how to educate and
promote this technology to our customers. Staff has been contacted by several developers, architects
and building engineers, etc. due to their interest in possibly pursuing GSHPs for projects they will be
building. Staff has been working with Meline Engineering to evaluate the potential for a GSHP system
for the building. They have conducted two studies which look promising and staff has asked them to
prepare a proposal to do the engineering and write specifications for the project. This project is on
hold until funding is available for it.
Fuel Cells- Steve H. and Staff attended a fuel cell presentation given at TDPUD June 15. Delmar
Networks offered a turn-key 5 Kw fuel cell for $15,000 to demonstrate fuel cell use in Truckee. Staff is
currently looking at the value of such a project and whether we have now or in the future an
appropriate site and application for this demonstration. Del Mar Networks has provided us with a Buy
and Try option of using and demonstrating the technology at our facility for 3 months without
• Page 2
obligation. Staff hopes to bring this fuel cell to TDPUD. This project is on hold until funding is
available for it.
Energy Surveys/High Bill Assistance- Staff completed 0 commercial and 3 residential energy-use
analyses and/or energy survey(s) this month. Staff also responded on-site to 2 residential "high"
bill complaint(s). There are currently several customers Staff is working with to help them
understand and control their energy costs.Staff fields many questions by phone.
Communications/Public Relations/Education
Newsletter- Staff with the assistance of Gilwee PR completed the current newsletter which went out in
Spring. The articles in the newsletter included: TDPUD water system, customer service programs, energy
and water conservation, green building activities, the Truckee biomass project and a welcome to the two
new Board members. Staff will be working on the next newsletter this Winter.
Cable TV- Staff met with Cable TV marketing representative Peg Friesen to discuss TDPUD
advertising on cable TV once again.
Community Event Marketing- Local organizations have been in contact with TDPUD staff regarding helping
them publicize their 2005 activities. Bill stuffers already distributed this year include: Earth Day, Truckee
Home and Building Show, Truckee Day, July 4 Party, Carnival fundraiser, Nevada County Fair, Lake Tahoe
Summer Music Festival, SBIC Green Building Seminar, Smart and Sustainable Living EXPO at UNR,
Truckee River Day, Green Building Tour and the Solar PV fundraiser for the Middle School. Upcoming bill
stuffers planned for 2005 include: Power Content Label, Bayou La Batre Community Fundraiser.
Power Content Label- State law requires that all California public and private utilities supply their
customers with a Power Content Label quarterly. The next PCL is being mailed out 04, 2005.
Water Bottle- The new TDPUD water bottle is getting a lot of attention. There have been requests for
bottles to take to meetings and other events Staff has 2,000 TDPUD water bottles along with 2,000
labels to be applied to any water bottles being filled with pure, clean Truckee water. The Alder Creek
Middle School used TDPUD water bottles for their 8th grade graduation. If you know of any groups
or organizations that could benefit from the use of TDPUD water bottles please let staff know.
Truckee Home & Building Show- Staff worked once again to help the Home Show staff organize another
great event. Staff gave a green building presentation May 28, 3-5 p.m. at the Show to about 25 in
attendance. The theme again for the Show this year was green building. Staff met with Pam Neff, Home
Show organizer, to discuss bringing in more green building type businesses into the event. The next Home
Show will have a strong green building emphasis.
Community/Statewide Involvement
Town of Truckee Green Building Committee- Staff was appointed to the Town of Truckee Green
Building Committee. Our last meeting was September 12. The Committee is currently working on
several new projects including looking at voluntary guidelines and more educational activities and
information for consumers and local building professionals. The Committee reported to Town
Council activities to date and 2006 Workplan at the November 3 meeting. The next meeting
took place December 7. Staff was working with the Forest Service on the Green Design of their
new 11,000 square foot building planned to begin construction next Fall.
Sierra Green Building Association- Staff participates in the Sierra Green Building Association in
Truckee. The group educates and assists building professionals in their pursuit of building energy-
efficient, economical and human and environmentally-sensitive buildings in the region. Many local
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building professionals are actively pursuing green building design. SiGBA organized a series of
seminars and other events to assist consumers and building professionals this year including: SBIC
�.. Green Building Workshop August 23(went well with over 80 in attendance), Green Building
Conference October 1 at UNR and the Truckee/Tahoe Green Building Home Tour. The Sigba
Executive Committee meets monthly. The last meeting was November 15.
Regional Sustainability Proposal- Staff has met with a group of people in No. Nevada, Lake Tahoe
and Truckee to put together a proposal that will bring in funding from the National AIA group
in Washington DC to conduct a sustainable economic development study for this region.
Green Building & Economic Development- Staff gave a presentation to several City of Palo Alto
Departments on Green Building September 19 while I was in the Bay area for another meeting. The
City of Redding is interested in discussing this issue with Staff. This subject is gaining a lot of
interest in the Truckee/Tahoe area as an economic development tool.
California Municipal Utilities Association Energy Services, Marketing and Legislative Committees-
Staff attended the CMUA meeting in Lompoc October 17, 18. Staff gave a presentation on green
building at this meeting.
NCPA Public Benefits Committee- Staff joined the newly formed NCPA public benefits committee to
work with other NCPA member utilities to optimize benefits through collaboration. The group is put out
an RFP to solicit bids from consultants to create a database of PB measures and their kW and kWh
benefit. Bidders were interviewed in June and the contract is being awarded to KEMA Consulting.
NCPA member utility energy services staff has had several meetings to move this project forward.
The project will be complete by this Winter. This project will clarify to the CA legislature
exactly how much money in being spent by each public utility on each specific area of the
state-mandated public benefits program.
CA Regional Water Authority- Staff began attending RWA Water Conservation Committee meetings in
April, 2005. The committee is made up of water representatives of most of the water agencies in No.
CA. The group works together to optimize collaborative program benefits. Staff gave a Green Building
presentation to this group with a focus on water efficiency technologies and measures August 9. The
next meeting is scheduled for December 13.
Public Renewable Partnership(PRP)- Western Area Power Administration Staff formed a group called
the Public Renewable Partnership made up of about 15-20 publically-owned electric utilities
throughout the State. PRP applied and received $6,000,000 in grant funding from the California
Energy Commission. The grant money includes funding an assessment of whether a biomass plant
could be built in the Tahoe-Truckee area that could provide a reliable supply of economical electric
generation for any interested utility. The grant money also includes setting up a small-scale biomass
demonstration project. The 15 Kw Biomass Pilot project building is almost complete. Staff was asked
and participated in the CA Energy Commission meeting October 28 regarding their $5.8M Pier
projects including the Truckee Biomass project. The Commission!ng/Start-up and operator
training took place the week of October 31. There is still more work to complete the project
installation including being able to grid-tie it. There is a visit scheduled for December 15-16 to
complete this work. A report on the feasibility of the larger scale(1-3 Megawatt) biomass
project in Truckee is almost ready for Board review.
BIG PAC- I met with a newly formed group of public agency councils(PAC) who are discussing ways
to work together in their 20 plus local governments on green building issues and promotion. This
group is currently working on Statewide voluntary Green Building Guidelines adapted from Alameda
County Waste management Authority's GreenPoints GB guidelines. The Guidelines have been
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completed and are being disseminated to city and county entities throughout the state.
Utility Energy Forum Planning Committee- The May 4-6 UEF Conference was very successful. Planning
meetings are currently taking place to plan the May 3-5 2006 UEF.
US Green Building Association- TDPUD is a member of the USGBC. Staff attends the USGBC
Annual conference at least every other year. Staff interacts with the San Fran USGBC Chapter as
San Francisco activities certainly affect Truckee as many of Truckee's second homeowners are from
the Bay area as well as those shopping for real estate in Truckee.
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