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Home My WebLink About2007-12-19 Min - Board REGULAR MEETING December 19, 2007 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 PM in the TDPUD Board room by President Taylor. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Joe Horvath, Jessica Wilson, Neil Kaufman, Ed Taylor, Kathy Neus, Mary Chapman, John Ulrich and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank & Juanita Schneider, Howard Wright, Dan Warren, Pat Davison, Eric Matlock and Jody Sweet PUBLIC INPUT Dan Warren had asked for a consent calendar last meeting and other people he has spoken with are in favor of this. He would please like to see this is the future. Juanita Schneider said most items have been covered previously in workshops and could be on a consent calendar. Eric Matlock, a Channel 6 technician, wanted to tell the Board and public as of today, channel 6 is now a new channel 24 that covers government and education. Channel 6 is still for public access. DIRECTOR UPDATE This item provides time for a Director to suggest/request new or previous items for future agendas. (Each Director will be limited to three(3)minutes). Director Sutton said she would like the board to consider a consent calendar policy during the policy review worships in January and February- go by criteria established by other agencies on what items are appropriate. Director Hemig agreed he would like to see this topic on the January 9 agenda. The Board elected to move on to agenda item No. 7 so the Public Hearings would be held around the designated time. ACTION ITEM CONSIDERATION OF A POLICY REVIEW AND UPDATES. a. This item relates to an update of the Travel and Expense policy. b. This item relates to an Employee Driver's License policy. Director Hemig moved and Director Aguera seconded, a motion to approve and adopt the Travel and Expense Reimbursement policy, adding "expense reports need to be submitted within 30 days" ; and approve and adopt the Drivers License Requirement policy, adding "his or her" to the General Manager. ROLL CALL: All Directors, aye. SO MOVED. 1 Minutes: Dec. 19, 2007 PUBLIC HEARINGS At 6:15 PM, or as soon thereafter as possible, a public hearing will be held for receiving written and/or oral comments from members of the public regarding a CEQA Initial Study for Substation Rebuild and Distribution Feeder Projects. President Taylor opened the public. There was no public input. The hearing was closed. At 6:15 PM, or as soon thereafter as possible, a public hearing will be held for receiving written and/or oral comments from members of the public regarding a CEQA for the District Pipeline Replacement-2008 Project President Taylor opened the public. There was no public input. The hearing was closed. ACTION ITEM CONSIDERATION OF ADOPTING A RESOLUTION AMENDING THE DISTRICT'S INVEST- MENT POLICY a. This matter involves adopting a revised policy for investing District cash with definitions. Director Hemig moved and Director Aguera seconded, a motion to adopt a resolution to revise the investment policy; and re-appoint Mary Chapman, District Treasurer and Financing Corporation Treasurer, to perform the investment duties for 2008. ROLL CALL: Director Sutton, no (there was an error in the exhibit that relates to the investment balances); All other Directors, aye. SO MOVED. Director Thomason moved and Director Aguera seconded, a motion to rescind the previous action and take new action. All Directors aye, by voice vote. SO MOVED Director Sutton moved and Director Thomason seconded, a motion to adopt a resolution to revise the investment policy; and re-appoint Mary Chapman, District Treasurer and Financing Corporation Treasurer, to perform the investment duties for 2008. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF APPROVAL OF FOUR DEVELOPMENT AGREEMENTS THAT EXCEED $200,000. Director Hemig moved and Director Thomason seconded, a motion to approve the Development Agreements with Palisades Truckee Townhomes/water ($279,440), Sierra Community Col- lege/water ($1,400,000) and Sierra Community College/electric $312,558.91); ratify the date the agreements were executed by the General Manager; and authorize the Board President to execute the agreements. ROLL CALL: All Directors, aye. SO MOVED. Steve Gross and President Taylor recused themselves as their prospective firms do business with East West Partners (developers of Grays Crossing). Director Hemig moved and Director Aguera seconded, a motion to approve the Development Agreement with The Village @ Gray's Crossing/water ($478,180); ratify the date the agreement was executed by the General Manager; and authorize the Board President to execute the agree- ment. ROLL CALL: Director Taylor, recused; All other Directors, aye. SO MOVED. 2 Minutes: Dec. 19, 2007 WORKSHOP DISCUSSION OF AMENDING THE DISTRICT'S WATER CONNECTION CHARGE, ELECTRIC CONNECTION CHARGE, WATER FACILITIES FEE AND ELECTRIC FACILITIES FEE, WITH POSSIBLE DIRECTION OR ACTION BY THE BOARD. a. This item involves a dialog about possible increases and setting a public hearing date. John Ulrich gave some background on the reason this item is before the Board: • Goal 6.5 of the Mission Statement says to review and implement a Financial Goals policy to achieve a stable and financial condition. • One of the Financial Goals the Board set calls for a review of connection charges each year and set them to recover all costs, review facilities fees every three years and set operating revenues to capture entire costs to provide service and satisfy debt ratio coverage. • The Board approved the rate increase on electric and water to start January 1, 2008 during the budget process, but did not act on any miscellaneous fees. • Some costs that have gone up will be recovered in the electric and water rates, other costs need to be reviewed. • Follow the Board direction and look at fees: o Related to the connection of new electricity and water to our facilities, o Verify the facilities fees o Discuss a miscellaneous fees category - things that are not associated directly with wa- ter or electric connection. But are nevertheless expenses that should be collected from a customer who utilize the additional services ■ disconnection, reconnection- work after hours r.- testing procedures ■ street lights ■ fees for documents o The practice should be to collect the actual fee based on actual costs or duplication cost per page. o Need to put a recommended fee schedule together and present to the board and pub- lic for review and discussion with a public hearing. Pat Davison said Contractors Association of Truckee Tahoe has a policy to recognize small annual inflationary increases. CATT would like the opportunity to discuss any rate increases with PUD staff and give comments. Board discussion: ■ $40 is a reasonable increase for the water connection charge ■ How would a charge be handled for a customer complaint with a meter? ■ Connection fees are separate from the Budget. ■ Can't argue about a 3.4% increase in connection fees. ■ All fees need reviewed: water connection and facilities and electric connection and facilities ■ Staff should provide a recommendation to the board and schedule another workshop and then a Public Hearing. ■ Do not wait to increase for 10 years and have a large increase- charge appropriately and cover costs ■ Facilities fees must look at the water and electric Master Plans- need valid assessment ■ Construction labor and equipment go up- need to reflect new costs ■ Master Plans are based on growth. Costs can change ■ Facilities fees relate to developments The board agreed to have staff come back the first meeting in January with another workshop which would also include miscellaneous fees. 3 Minutes: Dec. 19, 2007 ROUTINE BUSINESS CONSIDERATION OF MINUTES FOR NOVEMBER 19, DECEMBER 4 AND 11, 2007. Director Thomason moved, and Director Hemig seconded, that the Board approve the minutes of November 19, December 4 and 11, 2007. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Aguera seconded, that the Board approve the month ended November 30, 2007. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Hemig seconded, that the Board approve the November 2007 disbursements report. ROLL CALL: Director Sutton, no (feels the Board should approve the checks before they are mailed); All other Directors, aye. SO MOVED. STAFF REPORTS There was no Board comment. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY: 14630 GLENSHIRE DRIVE. PURSUANT TO GOVERNMENT CODE SECTION 54957, PUBLIC EMPLOYEE EMPLOYMENT, CONSIDER APPOINTMENT OF A GENERAL MANAGER. RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:40 PM. TRUCKEE D7 ER PUBLIC UTILITY DISTRICT Tim F. Taylor, President Prepared b p Y Barbara Cahill, Deputy District Clerk bhc 4 Minutes: Dec. 19, 2007