HomeMy WebLinkAbout2008-01-23 Min - Board SPECIAL MEETING
January 23, 2008
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes.
All Board meetings are recorded on audio tapes which are preserved perpetually and made
available for listening to any interested party upon their request.
The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to
order at 6:00 PM in the TDPUD Board room by President Taylor.
ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were
present.
EMPLOYEES PRESENT: Joe Horvath, Steve Hollabaugh, John Ulrich, Michael Holley, Bob Mescher,
Mary Chapman, Ed Taylor, Kathy Neus, Scott Terrell, Alan Harry, Neil Kaufman, Mark Thomas, Nancy
Waters and Barbara Cahill
CONSULTANTS PRESENT: Kappy Mann and Jennifer Boehm
OTHERS PRESENT: Frank and Juanita Schneider, Jenny Goldsmith, Pat Davison, Jody Sweet, Dan
Warren, Rolf Godon, Joanna Walters, Doug Grandy and two members of the public.
PUBLIC INPUT
Welcome to Michael Holley as the new District General Manager.
Jody Sweet said there is a problem televising the meeting tonight.
DIRECTOR UPDATE
This item provides time for a Director to suggest/request new or previous items for future
agendas.
Director Sutton requested an item be placed on the February 6 agenda to report on the particulars of
televising the board meetings: how much is invested, cost, who does the technician work for- the
TDPUD or channel 24 and are recordings available and what is the fee. She would like something
tangible so the public is aware of the televising and recordings.
WORKSHOP (placement change)
REPORT FROM THE CONSERVATION COMMITTEE a. This item involves the Conservation
Committee report.
Doug Grandy, committee chairperson, gave a report:
• The Committee macro schedule is on time and they are making progress on some good
programs
• All meeting dates are set if the Board or public would like to attend
• The Christmas LED light swap program was a great success headed up by Joanna Walters and
Krista Finn. The cost was $5,000 and there were 500 strands of lights exchanged for the
. standard C7/C9 bulbs. This makes for a 98% reduction in energy with a 5 year payback.
• The E3 manual has around 5,500 conservation measures- the committee has narrowed the list
down and are analyzing a few measures to initiate.
• The water and power conservation plan is in progress, currently in outline format and will .
eventually become a final report.
1 Minutes: Jan. 23, 2008
Public input:
• Why Christmas lights and not just regular light bulbs as a distribution give-away?
• What happened to the old Christmas lights?
• Would like more public outreach as did not see the light exchange was happening.
Board discussion:
• Bring back the Christmas light program next year.
• What does the tactic and strategy subcommittee do?
• Customer consumption data is private and not available to the public.
• Want more information regarding tiered rates the committee is exploring.
• Interested in the water and electric conservation plan
• Would like a time frame each month on the progress of the final report.
• Thought the Yahoo group was for committee use and not for use by the PUD staff.
• Is the outside note taker working out ok?
ACTION ITEMS
CONSIDERATION OF ADOPTION OF THE FINAL MITIGATED NEGATIVE DECLARATION FOR
THE REBUILD OF DONNER LAKE AND TAHOE DONNER ELECTRIC SUBSTATIONS a. This
item involves adoption of the Final Mitigated Negative Declaration for the rebuild of Donner
Lake and Tahoe Donner substations; approve the project for purposes of CEQA; approve the
Mitigated Monitoring Plan; authorize the filing of the Notice of Determination with the Nevada
County Clerk, and the Governor's Office of Planning and Research; adopt the De Minimis Impact
Finding and authorize the filing of the Certificate of Fee Exemption with the Nevada County
Clerk; and adopt a finding that the draft documents as circulated and the Negative Declaration
reflect the District's independent judgment.
Director Hemig moved, and Director Aguera seconded, that the Board take the following action
regarding the environmental review for the Electric System Distribution Projects:
• Incorporate the 3 comment letters received, as part of the public record, into the Final Mitigated
Negative Declaration
• Adopt the Final Mitigated Negative Declaration
• Approve the projects for purposes of CEQA
• Approve the Mitigated Monitoring Plan
• Authorize staff to of the Notice of Determination with the Office of the Nevada County Clerk and
the Governor's Office of Planning and Research
• Adopt a finding that the draft documents as circulated and the negative declaration reflect the
District's independent judgment.
• Approve the issuance of a new Task Order with Inland Ecosystems to prepare and file 3 permits
for the District for an amount not to exceed $3,750.
• Source of funding: for Donner Lake Substation Rebuild and new Donner Lake Circuit No. 3
feeder is Facilities fees (approved in Electric System Maser Plan Projects); and the Tahoe
Donner Substation Upgrade is from rates.
ROLL CALL: All Directors, aye. SO MOVED.
2 Minutes: Jan. 23, 2008
CONSIDERATION OF AMENDMENT AND EXTENSIONS EMPLOYMENT OF JOHN L. ULRICH,
INTERIM GENERAL MANAGER
a. This item relates to the consideration of an amendment to the Employment Agreement with
John L. Ulrich.
b. This item relates to the consideration of a new Employment Agreement with John L. Ulrich
Director Aguera moved and Director Thomason seconded, a motion to approve the modification to the
present employment Letter Agreement with John L. Ulrich, approve the as needed agreement for
employment through June 30, 2008 and authorize the Board President to sign the agreement on behalf
of the board. ROLL CALL: All Directors, aye. SO MOVED.
CONSIDERATION OF A VOLUNTARY RENEWABLE ENERGY CERTIFICATE PROGRAM (GREEN
TAGS) a. This item relates to the Voluntary Renewable Energy Certificate Program and the
costs associated with such a program
Director Hemig moved and Director Aguera seconded, a motion to authorize staff to pursue a voluntary
Green Renewable Energy Certificate Program with Bonneville Environmental Foundation; approve the
cost to participate in the program to be $0.02 per kilowatt hour (kWh) usage; and the $0.02 per kWh
usage includes all labor with overheads plus the cost to purchase Green Tags.
ROLL CALL: All Directors, aye. SO MOVED.
WORKSHOPS
DISCUSSION OF AMENDING VARIOUS FEE SCHEDULES, WITH POSSIBLE DIRECTION OR
ACTION BY THE BOARD.
a. This item involves updating current water fee schedule.
b. This item involves updating current electric fee schedule.
c. This item involves amending the miscellaneous fee schedule.
Bob Mescher confirmed that the water connection and the electric connection and facilities fee
increases presented on January 9 had not changed. The Miscellaneous Service Fees, after Board
discussion, reflect the cost of providing services. Other revisions were made to combine similar fees,
clarify descriptions and some services reflect a no charge during normal business hours. Mr. Mescher
also presented the number of times fees had posted in 2007 and a comparison to other agencies.
Pat Davison of Contractor Association of Truckee Tahoe distributed a handout of other agency water
connection fees and stated that Truckee Donner PUD the fee schedule is affordable.
Board discussion:
• Charge full price for an item or increase in smaller jumps.
• How are after hours charges paid by the customer?
• There should be a policy that customers do not subsidize any miscellaneous fees.
• The miscellaneous fee schedule was very well organized.
• Some services are no charge during normal business hours.
• Should charge what it costs.
• Seven items in customer service are legitimate to provide.
• Comment staff for a well organized document.
• Is the $365 for after hours reconnect, disconnect, transfer a 2 hour minimum?
3 Minutes: Jan. 23, 2008
d. This item involves setting a public hearing date.
Public hearings will be set for water connection, electric connection, electric facilities fees and electric
fee schedule on February 6, 2008. The public hearing for the Miscellaneous Fee Schedule will be on
February 20, 2008
DISCUSSION OF BROADBAND a. This item relates to a financial accounting and chronology of
Broadband.
Alan Harry gave a presentation on the milestones of the Broadband initiative:
• 1999: District Strategic Plan and application to LAFCo approved
• 2000, 2003, 2007: customer survey findings- 55-68% positive interest in PUD providing services
• 2002: approved choice of technology
• 2004: approved bidding, initial COP documents, regulatory
• 2005/December: defeated legal challenge of Cequel III
• 2007/June: defeated appellate court challenge of Cequel III
• 2007/June: 180 Connect/QuantaNictor Capital-design/finance/build offer
• 2008/January: LAFCo tolls time lost by Cequel III litigation- extending the time to initiate service
until August 19, 2010.
• Disbursements through 12/31/07 Total $2,802,103
o Study &Analysis $1,336,731
o Legislative $ 271,092
o Legal $ 402,295
o Advertising/PR $ 79,984
o Financing $ 568,032
o Engineering $ 143,969
• Next step: pursue the best use of District broadband assets
Public comment by Rolf Godon: how long should the District beat on this with a climate of economic
downturn? Should the District continue or go a new direction?
Board discussion
• Thanks to Alan for the presentation and hope this evolution continues.
• The District has no expertise with broadband, so it seems wise to find someone to carry on.
• Need to pay back the broadband disbursements- assets can do this.
• Get a revenue stream.
• Give the project another year.
• Need to pay back the debt-find another provider to build and lease the assets.
• Bad economic time to pursue this- maybe something can be done before 2010 to use the dark fiber.
• Appreciate the time Alan put into this report
• Two years ago, I would have buried the project- but that changed when Alan brought in
180 Connect-that was a positive.
• Look to Michael Holley to come up with something.
• Wait for staff to see what they can bring to the Board.
• It would be bad business to put the asset aside and not use.
• How can we use the current asset to help us out financially?
• Keep talking with other interested groups.
4 Minutes: Jan. 23, 2008
DISCUSSION OF DISTRICT CODE REVIEW. a. This item relates to setting priorities to update
and amend the District Code.
John Ulrich said staff will look at the District Code and come back to the Board with changes and why.
This is a big project and needs to have priorities and a time table set in place. The process would
include assigning responsibility, improving or changing the chapter, reviewing, approving, modifying
and presenting to the Board.
Board discussion:
• Is this appropriate to start this process with a new General Manager?
• Some Code areas are terribly lengthy- such as backf low.
• Will John Ulrich help the District through this process?
• Need staff to call attention to the changes.
• Impasse on what was policy and not policy.
• Bring up to date and clean up.
• Big task- policy derived over 40 years.
• Make sure Michael Holley is comfortable and has input.
ROUTINE BUSINESS
STAFF REPORTS
a. Employee transition: Alan Harry
Alan Harry appreciates all the time the Board has put in over the years of his employment at the
District. He feels the District has a great staff and fine people. Michael Holley is grateful to have worked
with Alan- even for this short time. Alan's General Services staff will be assigned to various
management in the District. The needs of Alan's position will be identified and the position will be filled
according to the District Code.
b. Real Property and Easements accepted and abandoned during 2007
Ed Taylor reported out to the Board there were 28 easements accepted and 4 easements abandoned
for the year 2007, as required by Resolution 1990-03.
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE
GOVERNMENT CODE. PROPERTY: 14630 GLENSHIRE DRIVE.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE
GOVERNMENT CODE. PROPERTY: 10297 EAST RIVER STREET, APN 19-160-34.
Director Sutton recused herself from the closed session discussion of 10297 East River Street.
RETURN TO OPEN SESSION
No reportable action.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 10:10 PM.
BLIC UTILITY DISTRICT
Tim F. Taylor, Ofjevildlent
r,.Pre u,J CA Prepared b � .��
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Barbara CahilF,"Deputy District Clerk
5 Minutes: Jan. 23, 2008
Agenda Item #
TRUCKEE DONNER
PUblic Utility District
Staff Report
To: Board of Directors
From: Stephen Hollabaugh
Date: January 18, 2008
For the month of: December 2007
ASSISTANT GENERAL MANAGER, ELECTRIC UTILITY MANAGER
POWER SUPPLY ENGINEER— Updated by Stephen Hollabaugh, January 17, 2008
2008 Electric Connection and Facilities Fees: Staff has been evaluating the District's
existing Connection and Facilities Fees and brings a possible fee change to the Board. This
information was shared with the Board at the January 9t" Board meeting and will again be
presented at the January 23rd meeting.
Transmission Issues: On September 14, 2007, Sierra Pacific Power Company filed for a
change of rates for transmission service under the open-access transmission tariff. This tariff
is what sets the rates for transmission service for the District. On October 5, 2007 Truckee
Donner PUD filed a MOTION TO INTERVENE, PROTEST, AND REQUEST FOR
SUSPENSION AND HEARING OF TRUCKEE DONNER PUBLIC UTILITY DISTRICT. On
November 6, 2007 Truckee Donner PUD filed an ANSWER OR , ALTERNATIVELY, MOTION
FOR LEAVE TO ANSWER AND ANSWER OF TRUCKEE DONNER PUBLIC UTILITY
DISTRICT. I spoke about this at the last Board meeting and will continue to be involved and
monitor the progress on this subject. Currently the District is receiving the answers from Sierra
Pacific to the question the interveners' have posed. A tentative schedule including a possible
settlement conference on February 28t" in being discussed
NERC Compliance: A lot of time this month has been spent reviewing the Standards from
WECC concerning the NERC compliance standards. Truckee Donner PUD has been
randomly chosen for the first round of table top audits (see attached letter January 10, 2008
from WECC). I have been actively documenting the information required with help from the
Engineering staff to be in compliance with the NERC standards. I also have met with UAMPS
to discuss this subject. I will keep you informed of the progress in this area as we approach
the Table Top audit schedule.
POWER SUPPLY: I have looked at many options to fill our power supply needs for 2008
and beyond. I have spent a lot of time this month evaluating the 2008 supply needs and
possible options. When these options are ready for discussion, I will bring them to the Board.
UAMPS and NCPA Meetings: I have attended the NCPA Utility Director and UAMPS Board
of Director monthly meetings in which Electricity Utility topics are discussed.
Page 1 of 4
ELECTRICAL ENGINEERING — Updated by Joe Horvath 1/15/08
Sanna Schlosser is extremely busy keeping up with the pace of project design work. We have
about 8 developer projects which have started to come to the District for design during the
winter months in anticipation of construction during 2008. Sanna is also serving as project
manager for the Tahoe Donner Substation upgrade project. This project is being designed by
our consultants with construction anticipated for the summer of 2008. Sanna has also been
working on improvements and modifications to the Electric SCADA system.
Pat McQuary has been very busy keeping up with developer construction inspections. With
the recent stretch of good weather, contractors have continued their construction efforts into
the winter. In addition, Pat keeps track of our tree trimming contractor and answers questions
from the public about tree trimming around our overhead lines.
The Board selected RW Beck to perform engineering design services for the rebuild of Donner
Lake Substation, the new Donner Lake Circuit No. 3 feeder, and the upgrade of Tahoe Donner
Substation. According to the latest schedule, preliminary engineering designs should be
available for District review by the end of January or early February. The construction of the
new Donner Lake Circuit No. 3 feeder and the upgrade of Tahoe Donner Substation are
anticipated to occur during the summer of 2008. The rebuild of Donner Lake Substation will
occur during 2009. The Board approved the filing of the CEQA documents for these projects at
the December 5 meeting with a public hearing held on December 19. The CEQA documents
should be adopted as final at the January 23, 2008 Board meeting. In addition to these
projects, I am working on programming new recloser and regulator controls and installing
these devices in our substations. I also continue to supervise the designs for electrical line
extensions on developments projects.
ELECTRICAL OPERATIONS —.Updated by Steve Trevino 1117108
Electric Outages: On December 20th at approximately 7:00 am, Martis Substation Circuit - 2
experienced an electrical outage. This circuit serves the Ponderosa Palisades / Sierra
Meadows area. After patrolling the area, no obvious problems were found. (The area was
experiencing high winds and snow this day). We restored power at 8:05 am. Approximately
985 customers were affected.
Approximately 10 customers sustained an outage due to an overhead service wire failing. This
occurred on December 29th at 6:15 pm on Gyrfalcon Street in the Tahoe Donner area. The
service was repaired and the transformer was re-fused and power was restored at 9:30 pm.
The District experienced several outages during the latest snow and wind storm that hit our
area during the January 4th weekend. The following is a brief summation of the events:
• The Donner Lake and Tahoe Donner areas had two brief outages early afternoon on
January 4th. The cause was transmission problems on the Sierra Pacific system over
Donner Summit. Power was restored quickly (within 10 minutes) on each occasion, due
to the remote equipment operating capabilities of Sierra Pacific and coordination with our
engineering department. Approximately 6,660 were affected.
Page 2 of 4
• Martis Valley Substation was also affected early afternoon of the 4t" by the Sierra Pacific
transmission system. This substation serves Martis Valley, the Old Downtown area and
west to Donner Lake. The outage affected 2,630 customers. Again, the duration of the
outage was extremely short (approximately 9 minutes).
• At 1:05 pm on January 4t" a tree branch damaged overhead lines on South Shore Drive in
the Donner Lake area affecting 140 customers. Power was restored at 1:50 pm.
• Copenhagen Drive in the Tahoe Donner area lost power when a tree fell through the
overhead power lines. This occurred at 1:20 pm on January 4t" affecting 115 customers.
Repairs were made and the line was re-energized at 5:30 pm.
• Another tree branch damaged overhead lines on Davos Drive at approximately 1:40 pm
on January 4th. Power was restored at 4:10 pm. This outage affected 57 customers.
All in all, the system performed extremely well. This is due in part to the investment in
maintenance and upgrades along with an aggressive tree trimming and removal program over
the last few years. Also, the electric crew personnel and engineering department should be
recognized for their efficient and well prepared response to each situation that was
encountered.
Work in Progress: The District continues work on an overhead line in the Pannonia Ranchos
area on Mt. Roseview Drive to upgrade the circuit from single-phase to three-phase. We are
making good progress on the underground portion (approximately 75% complete of the '/2 mile
portion) of the rebuild despite the winter conditions.
The Pioneer Trail Underground project will continue through winter as weather and access
permit. This project is in the Donner Lake area and consists of under-grounding existing
overhead lines and upgrading conductor for additional capacity. We have completed the
underground portion of the project as well as upgrading the overhead line. We will be
wrecking out the overhead portion throughout the winter.
Construction continues at the Sierra College development. We have installed all the
underground cable and are currently splicing the wire in vaults and switch cabinets. This
project involves approximately 3/4 mile of construction. We are anticipating providing
permanent service by early March.
The Frishman Hollow Residential Development located on the southwest corner of Hwy 89 &
Alder Creek Rd was completed in early January.
We continue our ongoing project to trim trees in proximity of our high voltage lines in the Tahoe
Donner area. This project is quite extensive and will be used as fill in work for our service
crew. Also, we are continuing our maintenance project of replacing antiquated cutouts and
place protective guard on transformers and associated apparatus. This work is also assigned
to the service crew.
The 2►,d phase of the Stoneridge / Riverview Subdivision is currently being constructed. We
anticipate to complete this portion by late January.
Vacant Positions: None
Page 3 of 4
GEOGRAPHIC INFORMATION SYSTEMS — Updated by Ian Fitzgerald 111812007
Water Locate Cards: We are continuing to push getting the final Locate Cards in our
database system. Both Steve Murphy and Kevin have made this a priority. Currently there
over 7300 Cards have been scanned, provided identification, and assigned to a parcel location
in the GIS. Once complete, all locate cards, previously held in a rolodex environment, will now
be fully accessible from within both the Web GIS and Field GIS laptops. This will undoubtedly
save significant time for all staff in finding references to water meter boxes and locating them
in the field.
Street Light Inventory: The GIS dept is currently undergoing a street light inventory, which
will help determine which and where streetlights exist which the District is not metering. This is
a significant task which will take a little time, but the results of the project will give the District a
very good picture of its street light inventory and billing of those lights.
Water Backflow Devices: The GIS dept is creating a tool for Paul Rose to identify locations of
backflow devices, and any new commercial parcels still requiring these devices. The objective
of this project is to provide better understanding of where new backflow devices are required,
and when and where backflow device testing is needed.
Army Corp of Engineers: We are expecting the ACofE to now purchase then entire LIDAR
survey data at a cost of around $85,000. This will mean the District will be reimbursed almost
half of our original cost for the project.
Page 4 of 4
z
Steven W. McCoy
Director of Compliance
801.582.0353 ext.6889
lt q
Western Electricity Coordinating Council smccoy@wecc.biz
VIA EMAIL
January 10, 2008
Stephen Hollabaugh
Assistant General Manager
Truckee Donner Public Utility District
PO Box 309
Truckee, CA 96160
Subject: Notice of Compliance Table Top Audit—TDPD
Dear Stephen Hollabaugh:
The Western Electricity Coordinating Council (WECC) Table Top Compliance Audit for
Truckee Donner Public Utility District (TDPD) is scheduled to occur during March 10-21,
2008. One (1) week prior to the audit period specified, TDPD will receive an official
notice specifying which day its materials will be audited. This will allow TDPD time to
plan for possible telephone interviews that may be conducted that day by the audit
team.
An explanation and background of the audit process is outlined in Attachment A to this
letter. Bio information and recent employment history for the WECC Compliance
Department is included as Attachment B. Please note that this list is comprised of
WECC Employees and Consultants. WECC does not utilize industry volunteers to
supplement audit teams. All audit team members have signed WECC Confidentiality
Agreements. Please notify Cassidy Behling by Monday, February 11, 2008 if you have
any objections or concerns with any of the audit team members.
TDPD is registered as a DP, LSE, and RP. The audit will cover, at a minimum, all the
Reliability Standards applicable to TDPD that are part of Column G of Attachment C of
this letter. In addition to these standards, we will also be reviewing any outstanding
violations, if any. Please note, if the audit team discovers non-compliance with any
other approved standards, we will ask for supporting documentation regarding the
particular non-compliance.
WESTERN ELECTRICITY COORDINATING COUNCIL W W W . WECC . B I Z
615 ARAPEEN DRIVE - SUITE 210 • SALT LAKE CITY • UTAH • 84108-1262 - PH 801.582.0353 - FX 801,582.3918
Page 2
Stephen Holl abaugh
January 10, 2008
Some Reliability Standards require the Regional Reliability Organization (RRO) to give
a period of notice for a Registered Entity to provide evidence of compliance to the RRO.
In most cases, the notice period is 30 days. This letter serves as your notice to provide
evidence of compliance for the standards applicable to you as part of this audit.
The 2008 WECC Table Top Audit schedule is as follows:
• March 10-21, 2008— PSE, LSE, TSP, DP
• June 16-27, 2008— GO, GOP
• September 15-19, 2008— PA, TP, RP
• December 1-5, 2008—TO, RSG
If TDPD is registered for functions that fall into two (2) or more of the Table Top Audit
review periods, it can elect to follow the quarterly schedule or have all registered
functions audited at once in the first applicable quarter. If TDPD elects the latter option,
please send a response letter to WECC indicating your preference.
All evidence required for the review of each standard will need to be sent to the WECC
office in a secure, sealed box. Please send to the attention of:
Cassidy Behling
Compliance Program Coordinator
Western Electricity Coordinating Council
615 Arapeen Drive, Suite 210
Salt Lake City, UT, 84108-1262
Evidence to demonstrate compliance is due to WECC by Monday, March 10, 2008.
Please only submit sufficient documentation to demonstrate compliance and avoid
providing excessive documentation. Each standard needs to have its own folder
containing pertinent documentation.
Please provide guidance to the audit team on where to look in the documentation for
compliance to each standard. WECC needs a hardcopy and electronic version of the
documentation guidance. For the hardcopy version, please include a reference sheet at
the beginning of each standard that contains a summary of where compliance for each
requirement is found within the documentation, and in each document, clearly tab, label,
or highlight the relevant material. For the electronic version, complete Attachment E,
"Audit Documentation Matrix". Please submit the completed matrix electronically to
Comgliancee-WECC.biz on the day of your physical submittal.
Evidence submitted should reflect the time period of six (6) years or to the data
retention specified in the reliability standard. WECC's data retention period is six (6)
years, and all Table Top audit documentation will be kept securely on the WECC
premises for this length of time.
WESTERN ELECTRICITY COORDINATING COUNCIL W W W W E C C . BIZ
615 ARAPEEN DRIVE • SUITE 210 • SALT LAKE CITY - UTAH • 84108-1262 • PH 801,582.0353 - FX 801 582.3918
Page 3
Stephen Holl abaugh
January 10, 2008
Reliability Standard Audit Worksheets (RSAWs) are available on the WECC
Compliance Manuals webpage as Manual 4 on the following link:
http://www.wecc.biz/wrap.ghp.file-/wraa/Compliance/manuals.html
The RSAWs provide guidance for TDPD and are used by the auditors to determine
compliance with the standards. The NERC standards you must comply with are found
on the NERC website at the following link:
http://www.nerc.com/-filez/standards/Reliability Standards Rea- ulatory Approve
d.html
Attachment D to this letter is a questionnaire that needs to be completed and returned
to the WECC Compliance Department. Please submit the questionnaire along with the
required evidence of compliance.
WECC will audit according to the registration on file with WECC. If TDPD has multiple
registrations listed on the NERC registry, WECC will audit each entity separately unless
noted otherwise.
The Compliance Audit will be conducted as prescribed in the following documents:
• WECC Compliance Monitoring and Enforcement Program
• NERC Compliance Auditor Manual
• NERC Reliability Standard Audit Worksheets
All of these documents are available on the WECC Compliance website. Your review of
these documents will help you prepare for the audit.
At the conclusion of the audit, the audit team will report any possible violation(s) to the
WECC Compliance Department for review. The WECC Compliance Department will
determine any Alleged Violation(s), and TDPD will be sent a Notice of Alleged
Violation(s). TDPD will then have thirty (30) days to accept or contest the Alleged
Violation(s). Additionally, an Audit Report that contains the findings of the audit will be
drafted by the Audit Team Lead. Once finalized, the Audit Report will be submitted to
NERC, filed with FERC, and posted on the WECC and NERC websites. TDPD may
attach comments to the Final Audit report for posting.
If you have any questions or concerns, please contact Cassidy Behling, Compliance
Program Coordinator, at (801) 883-6870 or cbehling@wecc.biz. Thanks for your
assistance in this effort.
WESTERN ELECTRICITY COORDINATING COUNCIL W W W . WECC . BIZ
615 ARAPEEN DRIVE • SUITE 210 • SALT LAKE CITY • UTAH • 84108-1262 • PH 801.582.0353 • FX 801 582.3918
Page 4
Stephen Holl abaugh
January 10, 2008
Sincerely,
,Steve M cCo
STEVEN W. McCOY
Director of Compliance
SM/cb
cc: Lisa Milanes, WECC Manager of Compliance Administration
Joe Horvath
WESTERN ELECTRICITY COORDINATING COUNCIL W W W . W E C C . B I Z
615 ARAPEEN DRIVE • SUITE 210 • SALT LAKE CITY • UTAH • 84108-1262 • PH 801 582.0353 • FX 801.582.3918