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HomeMy WebLinkAbout2008-02-06 Min - Board REGULAR MEETING February 6, 2008 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by Vice President Thomason. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton and Bill Thomason were present. Di- rector Tim Taylor was absent. EMPLOYEES PRESENT: Sanna Schlosser, Joe Horvath, John Ulrich, Steve Hollabaugh, Ed Taylor, Mary Chapman, Kathy Neus, Bob Mescher, Craig Beede, Scott Terrell, Ian Fitzgerald, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Howard Wright, Juanita Schneider, Jenny Goldsmith, Dan Warren and Pat Davi- son PUBLIC INPUT There was no public input. DIRECTOR UPDATE This item provides time for a Director to suggest/request new or previous items for future agen- das. There were no Director requests. ACTION ITEM CONSIDERATION OF AN AMENDMENT TO THE PROJECT SCOPE OF THE DISTRICT CON- TRACT WITH RW BECK FOR THE ELECTRICAL DESIGN WORK BEING PERFORMED FOR TA- HOE DONNER SUBSTATION. No action taken. PUBLIC HEARING AT 6:15 PM, OR AS SOON THEREAFTER AS POSSIBLE, A PUBLIC HEARING WILL BE HELD FOR RECEIVING WRITTEN AND/OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC RE- GARDING A WATER CONNECTION FEE SCHEDULE. Vice President Thomason opened the public hearing. There was no public input. The hearing was closed. AT 6:15 PM, OR AS SOON THEREAFTER AS POSSIBLE, A PUBLIC HEARING WILL BE HELD FOR RECEIVING WRITTEN AND/OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC AMENDING THE ELECTRIC CONNECTION FEE AND SCHEDULE OF ELECTRIC FEES. Vice President Thomason opened the public hearing. There was no public input. The hearing was closed. 1 Minutes: Feb. 6, 2008 AT 6:15 PM, OR AS SOON THEREAFTER AS POSSIBLE, A PUBLIC HEARING WILL BE HELD FOR RECEIVING WRITTEN AND/OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC RE- GARDING ELECTRIC FACILITIES FEE SCHEDULE. Vice President Thomason opened the public hearing. There was no public input. The hearing was closed. AT 6:15 PM, OR AS SOON THEREAFTER AS POSSIBLE, A PUBLIC HEARING WILL BE HELD FOR RECEIVING WRITTEN AND/OR ORAL COMMENTS FROM MEMBERS OF THE PUBLIC RE- GARDING A RATE FOR THE VOLUNTARY RENEWABLE ENERGY CERTIFICATE PROGRAM. Vice President Thomason opened the public hearing. There was no public input. The hearing was closed. ACTION ITEMS CONSIDERATION OF ORDINANCES AFFECTING THE DISTRICT'S RATE SCHEDULES a. This item involves adoption of the ordinance amending the water connection fee schedule Director Hemig moved and Director Aguera seconded, a motion to adopt an ordinance amending Wa- ter Connection Fees, with a change to delete "Public Utilities Code Section 16078" in section 4. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. b. This item involves adoption of the ordinance amending the electric connection and fee schedule Director Hemig moved and Director Aguera seconded, a motion to adopt an ordinance amending Elec- tric Connection Charges, with a change to delete "Public Utilities Code Section 16078" in section 3. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. c. This item involves adoption of the ordinance amending the electric facilities fee schedule Director Hemig moved and Director Aguera seconded, a motion to adopt an ordinance amending Elec- tric Facilities Fees. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. d. This item involves adoption of the ordinance establishing a rate for the voluntary Renewable Energy Certificate Program Director Hemig moved and Director Aguera seconded, a motion to adopt an ordinance establishing a rate for the voluntary Renewable Energy Certificate Program, as amended to delete "Public Utilities Code Section 16078" in section 1. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF APPROVAL FOR A DEVELOPMENT AGREEMENT ESTIMATE OF VALUE IN EXCESS OF $200,000 a. This item relates to the Truckee Town Center-Marriott Residence Inn electric development agreement. Director Aguera moved and Director Hemig seconded, a motion to approve the Marriott-Truckee Town Center Electric Development Agreement with a corresponding total estimated value of $334,845.23; and authorize the Board President to execute the agreement. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. 2 Minutes: Feb. 6, 2008 °-- CONSIDERATION OF A THIRD PHASE AGREEMENT WITH NCPA FOR THE WESTERN GEO- POWER INCORPORATED GEOTHERMAL POWER PLANT. Director Aguera moved and Director Hemig seconded, a motion to approve the NCPA Third Phase Agreement for an amount of 1.5%to 3.0% of the output of the WesternGeo power plant; and authorize the Board President to sign and make any and all non-substantive changes as deemed necessary per the advice of the General Counsel. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF AUTHORIZING A TRANSFER OF FUNDS FROM THE RESERVE FOR FU- TURE METER FEES RESTRICTED FUND TO THE DISTRICT'S WATER DEPARTMENT GENERAL FUND a. This matter involves reimbursing the water general fund for the cost of installing water meters during the past year. Director Sutton moved and Director Hemig seconded, a motion to authorize staff to transfer $8,460.00 from the Reserve for Future Meters restricted fund to the Water Department general fund to reimburse the fund for the purchase and installation of 45 water meters during 2007. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF AUTHORIZING A TRANSFER OF FUNDS FROM THE MARTISWOODS ES- TATES AND PONDEROSA RANCHOS PREPAID CONNECTION FEES RESTRICTED FUND TO THE DISTRICT'S WATER DEPARTMENT GENERAL FUND a. This matter involves reimbursing the water general fund for the cost of installing new waters services in the Martiswoods Estates and Ponderosa Ranchos subdivisions. Director Aguera moved and Director Hemig seconded, a motion to authorize staff to transfer $1,145.00 from the Prepaid Connection Fees restricted fund to the water department general fund to reimburse the fund for the installation of one water service in Martiswoods Estates during 2007. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF TRANSFER FROM FACILITIES FEES FUNDS TO REIMBURSE THE ELEC- TRIC AND WATER DEPARTMENT GENERAL FUNDS a. This matter involves reimbursing the water and electric general funds for expenses that add capacity to the District's water and elec- tric systems. Director Hemig moved and Director Aguera seconded, a motion to authorize staff to reimburse the Dis- trict's electric general fund from the electric facilities fees restricted fund for monies spent on capital projects in the amount of $16,200.60 (Donner Lake Circuit 3 and Donner Lake Substation Upgrade). ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. Director Hemig moved and Director Aguera seconded, a motion to authorize staff to reimburse the Dis- trict's water general fund from the water facilities fees restricted fund for monies spent on capital pro- jects in the amount of $560,648.32 per the projects listing. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. Director Hemig moved and Director Aguera seconded, a motion to authorize staff to reimburse the Dis- trict's water general fund from the water facilities fees restricted fund for principal and interest payments made in the amount of $59,133.30 per the 2006 COP facilities fees debt service payment schedule. ROLL CALL: Director Taylor, absent; All other Directors, aye. SO MOVED. 3 Minutes: Feb. 6, 2008 WORKSHOPS DISCUSSION OF THE 2007 CONSERVATION PROGRAM EVALUATION AND A 2008 CONSERVA- TION PROGRAM, WITH POSSIBLE DIRECTION OR ACTION BY THE BOARD. a. This item in- volves a discussion of the energy and demand savings impacts of the District's 2007 Energy Conservation programs and the Planning of Energy Conservation Programs for 2008. Scott Terrell gave a presentation of 2007 activities and 2008 Planning/Schedule: • Program history 0 1992-1996 energy services o audits & high bill assistance 0 1997-2007 rebate programs added 0 2008 11 new conservation programs • 2008 Conservation programs o Meet SB1037 & AB2021 o Program impacts reported to legislature through NCPA o Use NCPA/KEMA E3 model to evaluate program benefits • 2007 spent on conservation:$179K ($119K: Labor&overheads, $60K rebates and marketing) • 2007 E3 evaluation results: 418,665 kilowatt-hours energy, .3% of Total District use, Total Re- source Benefit(TRC)/Cost Ratio of 2.37 • 2008 Conservation Program Timeline o January: continue 2007 programs o February: 2008 programs business plan o March: conservation rebate programs roll-out o April: refrigerator replacement program o May: CFL, energy "measures" assistance program, Truckee Home & Building show o June: water conservation, Truckee Day o July: Green partners program o August: workshops- landscape water conservation and energy conservation o September: green schools program o October: website-power of conservation, Green Building program proposal for 2009 o November: LED holiday light replacement program o December/January 08/09: conservation program evaluation Board discussion: • PUD did a lot of conservation projects at other special districts over the years. • 2008 public benefit budget was about$400,000. • 2008 schedule looks fine. • Green Building partner- isn't the Town of Truckee the lead agency? • 2007 impacts- E3 model was used- when look at 2008 projects, will the E3 model be used? • Why go to Mowris for annual energy savings/program figures? • Ok with all the presentation numbers. Public comment: • Refrigerators are the second highest use appliance- maybe a coil brush replacement program would be wise as this could save energy. • Clothes dryers are the third highest use appliance- use of drying racks or clothes lines would help offset energy 4 Minutes: Feb. 6, 2008 DISCUSSION OF CONTINUING THE START TIME OF REGULAR BOARD MEETINGS AT 6:00 PM. a. This item involves an Ordinance 2007-02 in July 2007 that amended the By-laws of the District such that regular Board meetings on the first and third Wednesdays each month begin at 6:00 PM, rather than at 7:00 PM which was the current practice. Public Input: • Keep the meeting time at 6:00 PM Board discussion: • Ok with the new start time. • Want public input - do a community sampling or survey. • Is the 6PM meeting time convenient for people? • 6:00 PM is a busy time for families with children. • Important to have community participation. • Want to keep at 6PM. • When meetings started at 7PM and meetings ran too long, lost people after 10 PM and Board cannot function as effectively at a late hour. • Other local Districts start at 6PM. • Have heard no negative feedback from the public with a 6PM meeting time. • Bring back as a workshop with how to do a survey, then the results. • Have had long agendas- look ahead to balance the number of items. REPORT FROM JOHN ULRICH, INTERIM GENERAL MANAGER, ON HIS TIME SERVED AT THE DISTRICT. John Ulrich gave some observations of the District during the six months: • Board and Employee welcomed and supported him. • District has a focus on high quality utility services. • Efficient motivated staff of 67 serving 25,000 customers. • District has a strong ability to get things done. John Ulrich went on to go over what he feels could be continued improvements: • Focus Board attention on policy issues and planning for the future o Mission, goals and objectives o Resources o Employee relationships o Customer and community o Legislative initiatives • Board of Directors o Have common objectives and goals o Long term planning • District Code and Procedures o Review each Title and Chapter • Risk Management o Electric supply contracts o Water meter implementation planning o Water resource planning o Reserve Financial Policy 5 Minutes: Feb. 6, 2008 • Human Resources o Performance Goals and Objectives - measurable o Succession Planning o Training and Development • Security/Safety • Employee Relations o Continue to support trust in organization • Community Relationships o Community outreach and communication o Integrate a strong public information component into the revised General Services Manager position • Update Design and Construction Standards o Residential and Commercial Developments • Rates and Conservation o Work with Conservation Committee o Strategy for Tiered rates o Low Income rates o Cost and energy saving effective programs • Building and Maintenance o Establish reserve fund for building replacement/major repair o Building upgrade • Information Technology o Plan Completion o G I S strategy • Asset Management o Contracts o District Property o Broadband o Easements and right of ways Board comments: • Learned a lot and appreciate John's support. • Commend John for a job well done during a difficult time with many projects, challenges- han- dled just right. • Came through and got things done. • Ran the District and Employees well. • Like the overview and comments. • Class act-the saying "over promise/over deliver' comes to mind about John- got things done. • Continue this relationship. - • Even at the interview process, saw John was able to do the job and had a lot to offer to help. • Helped the District through some problems-true to the interview evaluation. • Good background in handling utility and employees. • Staff appreciated his candor and help- reflected in staff reports- set the tone. 6 Minutes: Feb. 6, 2008 ROUTINE BUSINESS CONSIDERATION OF MINUTES: JANUARY 9 AND 239 2008 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of January 9 and 23, 2008 as amended. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY: 14630 GLENSHIRE DRIVE. This item was pulled from the agenda. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY: 10297 EAST RIVER STREET, APN 19-160-34. This item was pulled from the agenda. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957 (E): GENERAL MANAGER. RETURN TO OPEN SESSION No reportable action on agenda item: Public Employee Performance Evaluation. ADJOURNMENT There being no further by ' ss before the Board, the meeting was adjourned at 9:45 PM. TRUE D IC UTILITY DISTRICT r` illiam Thomaso , Vice President Prepared by CkA3 CO-- Barbara Cahill, Deputy District Clerk bhc 7 Minutes: Feb. 6, 2008