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Home My WebLink About2008-03-05 Min - Board REGULAR MEETING March 5, 2008 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Taylor. ROLL CALL: Directors Joe Aguera, Patricia Sutton, Tim Taylor and Bill Thomason were present. Di- rector Ron Hemig was absent. EMPLOYEES PRESENT: Kathy Neus, Ed Taylor, Bob Mescher, Nancy Waters, Craig Beede, Neil Kaufman, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider, Denny Dickerson, Wally Stevens, Bryce Keller (Truckee Fire District), Greg Burch (Truckee Fire District), Kappy Mann, Jennifer Boehm and one other member of the public. CHANGES TO THE AGENDA . . President Taylor asked to pull items 6 and 14 from the agenda. 6. Conference with Legal Counsel on Pending Litigation — Government Code 54956.9: Sierra Pacific power transmission rate case- settlement agreement 14. Consideration of a bid award for an emergency/standby power systems a. This item involves the purchase of Generator Sets PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Thomason appreciated the Board Letter that is mailed weekly. The other Directors followed with approval of this new letter. Director Sutton would like to see bottled water on the list of potential topics to come before the Board. She would like to see the revised bill as a workshop on the March 19 agenda. ACTION ITEMS CONSIDERATION OF A BID AWARD FOR DISTRICT VEHICLES/ EQUIPMENT. a. This item involves the purchase of four District vehicles. Director Aguera moved and Director Thomason seconded, a motion to award the purchase of vehicles on Bid Schedules A, B, and C to Winkle GMC in the amount of $94,891.86 not including tax; and award the purchase of a vehicle on Bid Schedule D to Champion Chevrolet in the amount of $28,719.00 not including tax. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. 1 Minutes: March 5, 2008 b. This item involves the purchase of a compact excavator/enclosed cab &trailer. Director Thomason moved and Director Aguera seconded, a motion to award the bid to Pape Machinery in the amount of $ 69,421.45, not including tax; declare the used Backhoe surplus; accept the trade-in offer of $10,000.00 for the District's used Backhoe to apply towards the purchase price; and authorize staff to transfer funds from Electric rates for the purchase of the compact excavator. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR DISTRICT PIPELINE REPLACEMENT PROGRAM 2008 a. This item involves consideration of Contract A to replace leaking pipes in the Tahoe Donner area Director Thomason moved and Director Aguera seconded, a motion to award the District Pipeline Replacement — 2008 — Contract A to Pacific Rim Construction in the amount of $895,000.00; and authorize the transfer of $705,408.33 from COP funds to the Water Department General Fund and $189,591.67 from Water Facility Fees to the Water Department General Fund to cover the cost of the project. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. b. This item involves consideration of Contract B to replace leaking pipes in the Ponderosa Palisades/Sierra Meadows area Director Thomason moved and Director Aguera seconded, a motion to award the District Pipeline Replacement—2008—Contract B to Pacific Rim Construction in the amount of $768,500.00; author- ize the transfer of $666,201.77 from COP funds to the Water Department General Fund, $90,465.03 from Facility Fees to the Water Department General Fund and $11,833.20 from the Electric Depart- ment General Fund to the Water Department General Fund cover the cost of the project. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. c. This item involves consideration of Contract C to replace leaking pipes in the Glenshire area. Director Thomason moved and Director Aguera seconded, a motion to award the District Pipeline Replacement—2008—Contract C to Pacific Rim Construction in the amount of $840,500.00; author- ize the transfer of $809,857.31 from COP funds to the Water Department General Fund and $30,642.69 from Water Facility Fees to the Water Department General Fund to cover the cost of the project. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. CONSIDERATION OF ACTION ON THE PROPOSED TRUCKEE FIRE PROTECTION DISTRICT ASSESSMENT a. This item involves a ballot to implement a Fire Suppression Assessment. Director Thomason moved to vote in favor of the assessment and authorize the President of the Board to mark and sign the ballots. There was a lack of a second, the motion died. Director Sutton moved and Director Aguera seconded, a motion to take no action on the proposed Truckee Fire Protection District Assessment. ROLL CALL: Director Hemig, absent; Director Thomason, no; all other Directors, aye. SO MOVED. CONSIDERATION OF THE ADOPTION OF DISTRICT CODE TITLE 1, GENERAL PROVISIONS a. This matter involves adoption of a Resolution approving the proposed changes to Title 1, General Provisions. Director Thomason moved and Director Sutton seconded, a motion to adopt the Resolution accepting the revised Title 1 General Provision of the District Code. ROLL CALL: Director Hemig, absent; All other Directors, aye. SO MOVED. 2 Minutes: March 5, 2008 WORKSHOPS DISCUSSION OF OSHA REPORTABLE INJURIES/WORKERS' COMPENSATION a. This item involves an explanation of the performance metrics that will be used in measuring progress towards the District Code Title 1 goal of a safe and healthy work environment for District employees. Nancy Waters presented information: • Why Track Employee Injuries? o Meet the District goal of "providing a safe and healthy work environment' o Evaluate and improve the District's safety program o Strive to lower Workers' Compensation Insurance costs • OSHA (Occupational Safety & Health Act) requires employers to prepare & maintain records: o Classify the nature of injuries and illnesses. o Document incidence and severity of injuries incurred by employees. • The District has four workers' compensation class codes • Workers' Compensation Insurance looks at the following factors to calculate a premium: o Incidence Rate o Severity Rate o Experience Multiplier o Incurred Loss Ratio • A table displayed the District's Incidence and Severity rates for the past five years. Board discussion: • What is the annual premium currently paid? • How will the Board get feedback? • Will the premium go up in 2008? DISCUSSION OF THE JOB DESCRIPTION FOR THE PUBLIC INFORMATION AND CONSERVA- TION MANAGER POSITION, SALARY SCHEDULE, AND UPDATED ORGANIZATION CHART. Nancy Waters gave a presentation: • Procedure for Recruiting Department Heads: District Code 4.12.002 o Review job description and recommend salary range to Board o Board adopts salary range o Advertise for applicants o Appoint interview committee; including President of Board or a Director appointed by President o Initial screening of applicants o Interviews o Committee recommendation to General Manager o General Manager appoints o General Manager reports decision to Board. • Job Description and Salary Range for the Public Information and Conservation Manager o General Services Manager position has changed o General Services staff members have been reassigned to other departments o General Manager will now administer broadband contracts as necessary o General Services Manager job description has been redesigned to meet current needs District o District has more needs in area of public information, conservation and regulatory affairs. o There is more focus on customer communications, media inquiries and improving effective- ness of conservation programs o Recommended Salary Range 41: $89,172 - $108,384 (depend on experience) 3 Minutes: March 5, 2008 Board discussion: • Will this position be in charge of the newsletter? • In qualifications, is there an equivalent for a Bachelors Degree- a related field of responsibility • Is Spanish needed? • Is customer service required? • Would someone with years of experience be considered? • Could there be an equivalent to the Bachelors Degree? There are cases where they may not have one, but are qualified. Could consider if have good experience, but no degree. • The person who left made even more money than this salary scale. • The General Services Manager Position has been revamped. • Who does Scott Terrell report to? Public input: • Shocked the pay is so high to have a PR person- couldn't the PUD get a new college person ROUTINE BUSINESS TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Aguera seconded, that the Board approve the interim report for month ended January 31, 2008. ROLL CALL: Director Hemig, absent; All other Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Aguera seconded, that the Board approve the interim report for January 2008 disbursements report. ROLL CALL: Director Hemig, absent; Director Sutton, no (feels the Board should approve the checks before they are mailed); All other Directors, aye. SO MOVED. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY: 14630 GLENSHIRE DRIVE. CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY: 10297 EAST RIVER STREET, APN 19-160-34. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957 (E): GENERAL MANAGER. RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:15 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT -- Tim F. Taylor, resident Prepared by CAS c.A 0 Barbara Cahj#, Deputy District Clerk 4 Minutes: March 5, 2008