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Home My WebLink About2007-04-26 Min - Board SPECIAL MEETING April 26, 2007 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 4:00 PM in the TDPUD Board room by President Taylor. ROLL CALL: Directors Joe Aguera, Patricia Sutton, Tim Taylor and Bill Thomason were present. Director Ron Hemig was absent. EMPLOYEES PRESENT: Peter Holzmeister, Alan Harry, Mary Chapman and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank and Juanita Schneider, Jody Sweet and Valerie Green PUBLIC INPUT Valerie Green was surprised and concerned regarding the Board's decision at the previous meeting as to how the choice was made for a real estate agent. Ms. Green was surprised by Director Tho- mason's comments. She believes the Board should have been fiscally responsible to take the lower commission fee as the money collected will affect the $10.75 per month that residents have added onto their monthly bills. Ms. Green wanted to clarify that she has worked with the Glenshire Home- owners Association about a commercial center in Glenshire and has never done anything unethical, unprofessional or inappropriate with the Glenshire board. Their relationship should not have weighed on the TDPUD board opinion of her. Since that meeting, she has received another offer for the property. The Board asked Counsel Steve Gross to issue an opinion regarding action taken by the Board. Mr. Gross stated he does not believe there is anything in the record at this time that would indicate the board's action was improper or subject to being overturned. Director Sutton asked Counsel Gross to include in his opinion the way this agenda item evolved, including the prior offers. ACTION ITEM (Action item discussions will utilize the following format: (a) staff report, (b) public input, and (c) Board discussion and action. CONSIDERATION OF APPROVING A REQUEST FOR PROPOSALS (RFP) FROM EXECUTIVE SEARCH FIRMS FOR THE ANTICIPATED VACANCY OF THE GENERAL MANAGER POSITION. This item relates to beginning the process of potentially securing the services of an execu- tive recruiting firm, through the RFP process, to assist the Board in recruiting a new District General Manager. Rolf Godon asked his email to the Directors be read: • Unfortunately I will not be able to attend the upcoming workshop due to my own work obliga- tions. I understand that a professional agency will be hired for the purpose of recruiting a new manager. As I stated in an earlier communication, in my perception it is of utmost importance that the board, with input from the public, create a highly specific and detailed description of the kind of person we are looking for to manage the PUD. Thus, I am very hopeful that there will be a future workshop designed to brainstorm and create such a description. I envision 1 Minutes: April 26, 2007-special this process as somewhat different from the normal structure of meetings. My vision is one where the audience will break into small groups with each group assigned an attribute area to flush out and come up with a list of specific attribute statements. I see such a workshop as being dynamic and purposeful with a concrete result. The result of this workshop would be the precise list of categories of attributes and defining words/statements for each attribute. This document would be then be the guide utilized by the firm doing the recruiting. I am most happy and willing to volunteer my help in structuring such a meeting. • Regarding an interim general manager; I suspect that this likely would be someone from within. This, in my mind, has some inherent problems and potential consequences. Would it not be possible, on an interim basis, for the Electric and Water managers to maintain the op- eration of the PUD on a temporary basis, sort of as interim co-general managers???? Or something like that. • 1 submit to you these thoughts as a concerned rate payer and a professional in the field of human behavior and relationships. I would be pleased if this could be read into the minutes as I will not be able to present my thoughts in person on Thursday. Jody Sweet feels the Board was elected and should not be imposed by the public how to select a general manager, but should get a professional head hunter. Staff should not manage the district- maybe the Board could reach an agreement with Mr. Holzmeister to assist. Mr. Sweet is tired of the micro managing by the public- the Board should decide and not give up their power. Juanita Schneider feels the Board should not give up their power- the audience should not tell the Board the moves to make. She voted for the people who would do the best service and best for the Town- abide by that-take the bull by the horns- no groups. Board comments: • Do not agree with Mr. Godon's suggestion- the Board has been elected to make this deci- sion. • Open to either method- can understand Mr. Godon's suggestion. • Only the Board has the authorization to make the decision on the selection- staff or public does not. • Board should have the opportunity to review the General Manager job description • Don't do the RFP until the job description is done • Add more firms to the RFP list- especially ones with special district/public agency (water and electric) experience • Board elected by 12,000 rate payers- it is up to the Board to hire a General Manager • RFP is the way to go- good way to get profiles of applicants to see who is suitable for the job. • Firm could help to develop the General Manager job description- not too general, not too specific- so as not to limit candidates • Up to the Board how to do the selection process • RFP needs more information about the District in the introduction, define main points of proc- ess and set limitation on the number of pages for each requirement President Taylor will work with Human Resources Nancy Water to revise the Request for Proposal. This item will come back to the Board for action on the May 2 agenda. 2 Minutes: April 26, 2007-special WORKSHOP DISCUSSION OF A POTENTIAL PROCESS TO RETAIN THE SERVICES OF AN INTERIM GEN- ERAL MANAGER. This item relates to a discussion of the development of a potential process of obtaining an interim General Manager until a new permanent General Manager is hired and reports to work. Mr. Holzmeister told the board there are a variety of sources that can provide a list of people to serve as an interim General Manager (NCPA). Board comments: • Ask the assistant General Manager Steve Hollabaugh to serve as interim • Would be discourteous for the Board not to ask Steve Hollabaugh to serve as in • Pull together all the options—make a list • Letter from Board to Steve Hollabaugh to perform as interim General Manager- the Board needs a response. • Mr. Hollabaugh is already doing additional duties which could impact his taking on interim General Manager duties ADJOURNMENT There being no further business before the Board, the meeting was adjourned at PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tim F. Taylor, sident Prepared by ,'�CkiU Barbara Cahi , Deputy District Clerk 3 Minutes: April 26, 2007-special