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HomeMy WebLinkAbout2007-07-18 Min - Board REGULAR MEETING July 18, 2007 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 PM in the TDPUD Board room by President Taylor. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Ed Taylor, Mary Chapman, Kathy Neus, Neil Kaufman, Jessica Wilson, Steve Hollabaugh, Scott Terrell, Peter Holzmeister and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Frank & Juanita Schneider, Andrew Cristancho, Brian Woody, Ronnie Colby, Ellie Hyatt, Jody Sweet, Dan Warren, Pat Waite, Ben Benson, Doug Grandy, Wally Stevens and Howard Wright. PUBLIC INPUT There was no public input. PUBLIC HEARING - At 7:00 PM or as soon thereafter as possible a public hearing will be held for the purpose of receiving written and or oral comments from members of the public regarding adoption of an ordinance amending the By Laws of the District and Title 2 of the Administration Code: Time of Regular Board meetings. President Taylor read an email from Jim Duffy: Directors, I agree that the TDPUD board meetings should start earlier, at 6 pm. If there is a concern that some of the audience might miss their chance to testify during the first agenda item called Open Public Comment period at the beginning of the meeting, then the directors could institute a new, second Public Comment period to occur say at 7:30pm, in between regularly scheduled items. This way, someone arriving late could still bring to the board a new topic of concern to them. Then the meeting could proceed after that 'time out' for the 2nd Public Comment period. Jim Duffy 10528 No Other Way, Truckee Brian Woody agreed with Mr. Duffy's statement. Juanita Schneider also agreed and stated the Town of Truckee meets at 6:00 PM which is ade- quate time and gets over faster. Ellie Hyatt agreed with the earlier start time as with other board meetings in the area. 1 July 18, 2007 minutes ACTION ITEMS CONSIDERATION OF AN ORDINANCE CHANGING THE START TIME OF REGULAR BOARD MEETINGS TO 6:00 PM. a. This item involves amending the By-laws of the District such that regular Board meetings on the first and third Wednesdays each month will begin at 6:00 PM, rather than at 7:00 PM which is the current practice. Director Sutton asked that an item be placed on the agenda in February 2008 to review the ordinance. Director Hemig moved and Director Aguera seconded, a motion to adopt the ordinance amending the District By-Laws to change the time of regular Board meetings to 6:00 PM. ROLL CALL: All Directors, aye. SO MOVED. REVIEW OF RESUMES FROM PERSONS INTERESTED IN SERVING AS INTERIM GENERAL MANAGER, POSSIBLE ACTION. a. This item involves a review of resumes from persons expressing an interest in serving as interim General Manager. Director Hemig moved and Director Aguera seconded, a motion to interview all three applicants at a special meeting: Eldon Cotton, John Ulrich and Dan Warren. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF APPOINTING A FIRM TO CONDUCT AN AUDIT OF THE DISTRICT'S 2007 FINANCIAL STATEMENTS. a. This item involves appointing Virchow Kraus accounting firm to conduct the annual audit of District financial statements for 2007. Director Thomason moved and Director Hemig seconded, a motion to hire Virchow Krause to perform the District's annual audit for 2007 in the amount of $50,000; and to authorize Virchow Krause to issue an additional audit report on the District's core businesses (Electric and Water) for an amount not to exceed $2,500. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF RENEWING THE CONTRACT BETWEEN THE DISTRICT AND THE NORTHERN CALIFORNIA POWER AGENCY FOR POWER SCHEDULING SERVICES. a. This item involves renewing the existing contract between the District and NCPA providing for daily scheduling of the District's power supply needs. Director Sutton moved and Director Aguera seconded, a motion to authorize the Board President to execute the Power Management Services Agreement with NCPA subsequent to NCPA Commission's approval of the contract and subsequent to minor changes by TDPUD's Counsel Steve Gross. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CON- TRACT FOR INSTALLATION OF ELECTRIC CONDUIT. a. This item involves possible award of a contract to install electric conduit on Pioneer Drive at Donner Lake and at the Alder Drive Pump Station. Director Hemig moved and Director Thomason seconded, a motion to award the Conduit Installation — 2007 project to A&K Earthmovers in the amount of $125,623.00; authorize the transfer of $88,818.00 from Electric Department Facility Fees to the Electric Department General Fund to pay for the Pioneer Drive portion of the project; and authorize the transfer of $36,805.00 from Water Department Facility Fees to the Water Department General Fund to pay for the Alder Drive portion of the project. ROLL CALL: All Directors, aye. SO MOVED. 2 July 18, 2007 minutes CONSIDERATION OF AN AMENDMENT TO THE AGREEMENT BETWEEN THE DISTRICT AND SIERRA COLLEGE FOR CONSTRUCTION OF WATER FACILITIES RELATED TO CONSTRUCTION OF THE SIERRA COLLEGE CAMPUS. a. This item involves an additional cost for the upsizing of 1,100 feet of pipeline from 8"to 12". Director Hemig moved and Director Thomason seconded, a motion for the District to enter into a modified agreement with Sierra College whereby the college will construct the water system facilities requested by the District at a cost not exceed $330,000; and the Board authorize staff to transfer the necessary funds from Water Facility Fees to the Water General funds to pay for the improvements. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF APPROVING PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS AND ISSUING A CALL FOR BIDS FOR DEVELOPMENT OF A NEW FIBREBOARD WELL. a. This item involves seeking bids for development of a new well to meet the growing water supply needs of the District. Director Aguera moved and Director Hemig seconded, a motion to authorize staff to advertise for, accept and open bids for the Fibreboard Well Drilling and the Pump Development & Testing Program with a bid opening date of August 10, 2007. ROLL CALL: All Directors, aye. SO MOVED. CONSIDERATION OF APPROVING A CONTRACT FOR PREPARATION OF PERMITTING APPLICATION FOR LOW-THREAT DISCHARGE ASSOCIATED WITH FIBREBOARD WELL. a. This item involves retaining the services of a consultant to prepare permitting applica- tions for development to the new well. Director Hemig moved and Director Aguera seconded, a motion to approve a Task Order with Inland Ecosystems for acquisition of a Low Threat Discharge Permit for the Fibreboard Well in the amount of $1,250. ROLL CALL: All Directors, aye. SO MOVED. REPORTING OF ACTION TAKEN IN CLOSED SESSION RELATING THE SALE OF DISTRICT OWNED LAND ON GLENSHIRE DRIVE. a. This item involves reporting to the public on action taken by the Board on closed session relating to sale of District owned land on Glenshire Drive. (closed session from 6/6/07) There was no action taken. Peter Holzmeister reported out on the sale of the Glenshire Drive property: Sale price is $835,000 Deposit is $5,000 Deposit is increased to 3% of sale price upon removal of contingencies Twenty percent down and financed First American Title Title and escrow fees split 50/50 District provides natural hazard disclosure Forty-five day escrow Contract addenda: Buyer financing contingent on securing Town of Truckee minor use permit. District will apply for a minor use permit (approximately$1,300). Escrow will close seven days or sooner after receipt of minor use permit. If minor use permit is not obtained, the District will reimburse the buyer the cost of pest inspection and property inspection. 3 July 18, 2007 minutes ROUTINE BUSINESS CONSIDERATION OF MINUTES FOR JUNE 20 AND JULY 59 2007. The minutes of July 5, 2007 were tabled to re-check the action wording that relates to the Board meetings beginning at 6:00 pm as opposed to the current start time of 7:00 pm. Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of June 20, 2007. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Aguera seconded, that the Board approve the month ended June 30, 2007. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Aguera seconded, that the Board approve the June 2007 disbursements report. ROLL CALL: Director Sutton, no (feels the Board should approve the checks before they are mailed); All other Directors, aye. SO MOVED. STAFF REPORTS No action taken. WORKSHOP ITEMS REVIEW OF A REPORT FROM THE CITIZENS ADVISORY COMMITTEE ON ENERGY CONSERVATION, POSSIBLE ACTION. a. This item involves a review of the first status report from the newly formed Energy Conservation Committee. Scott Terrell gave a report: • The committee will elect a chair person at the next meeting. • First meeting was to get-acquainted • Plan to form subcommittees • 42 applications have been received to date for the rebate program • Partnership- help other organizations to promote light bulb conservation programs: Truckee Climate Action and Sierra Green Building (focus on trailer parks) • Would like to use the statement "Incandescent Free Truckee" Doug Grandy thanks the District for forming a committee and welcomes Directors input. He assured the Board the group is high quality and highly motivated. Ben Benson said it is a good committee with a 21 member team. The smaller sub committees should come up with good recommendations. Board feedback: • Reports should come from the sub committees. • Committee should present tasks and recommendations. • The Board needs to decide on use of the statement. 4 July 18, 2007 minutes DISCUSSION OF DECLARING A PARCEL OF DISTRICT OWNED LAND AS SURPLUS AND OFFERING IT FOR SALE TO CERTAIN PUBLIC AGENCIES. a. This item involves possible sale of a parcel of District owned land on East River Street to facilitate solving neighbor- hood lot line problems. Peter Holzmeister explained that over the years encroachments have occurred on East River Street creating a neighborhood lot line problem. One lot on the street has literally disappeared. There needs to be a binding document to solve these encroachments. Board discussion: • Condition the sale of PUD property on an agreement of all parties • District should do a survey • The PUD should consult someone who has dealt with this- example was the Brickletown realignment. • The PUD staff should consult with surveyors Sage and Coombs. • Clarify the PUD still has two lots. • Does the PUD need to keep the lots for future use? Wally Stevens showed the board what lots has his house. He said both Sage and Coombs have done survey work to verify parcel lines. The Board gave Mr. Holzmeister direction to speak with the surveyors and come back to the Board with specifics. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION PURSUANT TO SUBDIVI- SION 9A OF SECTION 54956.9 OF THE GOVERNMENT CODE: A GRIEVANCE FILED BY IBEW LOCAL 1245. The Board voted unanimously to deny the grievance related to inspection work. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:25 PM. TRUCKEE DONNE PUBLIC UTILITY DISTRICT Tim F. Taylor, "ident Prepared b � t� p Y : Barbara Cahill,'Deputy District Clerk bhc 5 July 18, 2007 minutes