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Home My WebLink About2008-09-03 Min - Board In a tiered system that is fair, no one would be paying twice and subsidizing any other part of the plan. I request that the Board reconsider the assessment structure, and that I be notified when it is an agenda item. Patricia Burden asked that water meter information be included in the billing for the Donner Lake resi- dents. Roseville's water meter installation program had a three tier program that was more equitable. Tony Laliotis introduced himself. He is one of the candidates running for the TDPUD Board. He works for the Tahoe City PUD as the Director of Utilities. President Taylor directed staff to put together information on the water meter questions from Donner Lake residents for Board discussion. Also look into how the residents will be noticed about information. DIRECTOR UPDATE Director Thomason requested that the 2009 Budget have a review of commercial water users and their contracts. How are commercial customers using water in relation to a declining block rate system? CONSENT CALENDAR ADOPT A RESOLUTION TO AUTHORIZING THE BOARD PRESIDENT TO SIGN THE TRUCKEE RIVER OPERATING AGREEMENT This item involves the Board President signing the Truckee el� River Operating Agreement. AWARD A BID FOR PAD MOUNTED SWITCHES This item is a bid award for annual pad mount switch purchases. AWARD THE BID FOR THE MARTIS VALLEY SUBSTATION RESURFACING PROJECT This item involves awarding the bid for Martis Valley Substation Resurfacing Project. Director Thomason moved, and Director Hemig seconded, that the Board approve the consent calendar. ROLL CALL: Directors Sutton, absent; All other Directors aye, by voice vote. SO MOVED ACTION ITEMS AWARD THE PURCHASE OF PUMPS/MOTORS AND MOTOR CONTROL CENTER BIDS FOR THE STOCKHOLM PUMP STATION A. This item involves the purchase of energy efficient pumps and motors for the Stockholm Pump Station. B. This item involves the purchase of a Motor Control Center for the Stockholm Pump Station. Director Hemig moved, and Director Thomason seconded, that the Board award the contract for three pump and motor units in the amount of $78,657.00 (not including tax) to Flowserve Corporation of Orland, Ca.; award the contract for one motor control center in the amount of $23,630.50 (not including tax) to Wedco, Inc. of Reno, NV; use $87,500 from the FY2008 Conservation Budget Public Benefits Program (wire to water program); and authorize the transfer of $22,842.64 from Water . Facilities Fees to the Water Department operations fund to cover the remaining portion. ROLL CALL: Directors Sutton, absent; All other Directors aye, by voice vote. SO MOVED 2 Minutes: Sept. 3, 2008 REVISION TO RAILYARD WATER SUPPLY ASSESSMENT This item involves a revised Water Supply Assessment for the Truckee Railyard Master Plan project. Director Hemig moved, and Director Aguera seconded, that the Board adopt the resolution for the Re- vised Water Supply Assessment for the Truckee Railyard Master Plan project. ROLL CALL: Directors Sutton, absent; Director Thomason, no; All other Directors aye, by voice vote. SO MOVED APPOINT GENERAL MANAGER AS PROPERTY NEGOTIATOR This item involves the ap- pointment of a negotiator to represent the District for District owned land. Director Aguera moved, and Director Thomason seconded, that the Board appoint the General Man- ager as the District's negotiator concerning Nevada County APN's 19-400-28 and 19-400-29; and direct staff to retain an appraiser to appraise the properties and begin the sale process. ROLL CALL: Directors Sutton, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOP 2009 BUDGET: PURCHASE POWER PLAN This item involves discussion of the 2009 Purchase Power Plan. Steve Hollabaugh gave a presentation: • Renewable Portfolio Standard (RPS) Target o Resource mix will have minimum of 21% renewable resources by 2010 o Historic load growth has averaged 3.7% o Forecast assumes load increases by only 1% annually over next 3 years where conserva- tion offsets growth by 1-3% (greater conservation will reduce market purchases) o Future portfolio intends to balance: conservation, renewable resources, resource diversity, contract duration, cost and price volatility o Renewable resources by 2010 ■ Western Geo ■ UAMPS Idaho Wind Project ■ Northern Nevada Geothermal (possible) o Existing renewable resources ■ Stampede Hydro ■ Rye Patch Geothermal ■ Western Central Valley Power Hydro • 2009 Resource Mix o Shaped Capacity and Energy 62% o Payson Natural Gas 12% o Renewables 22% (Rye Patch Geo, Stampede Hydro, WAPA large hydro, Market) • Risk vs. Benefit- 2009 o Energy supply cost in range of $65.4/MWh- excludes transmission and scheduling costs o First four months in 2009 addressed through UAMPS All-In-Pool • Budget 2008 2009 o Energy Supply $10,340,197 $10,669,317 o Transmission $ 998,453 $ 1,043,766 o Scheduling-NCPA $ 63,372 $ 61,200 o Western Area Power Assoc credit $ (119,502) $ (163,635) Total Bulk Power Costs $11,282,520 $11,610,648 o Total Annual MWh 161,604 163,220 o Total Delivered Cost $/MWh $69.80 $71.10 • Summary: resource plan balances conservation, renewable resources, fuel diversity, long-term contracts and medium term purchases 3 Minutes: Sept. 3, 2008 Board discussion: • Natural gas prices are dropping • Conservation is a way to access savings this year- possibly 1 Mg • Conservation offset will be between 1%and 3% • What is the customer count? • Reliability should be there in the future portfolio • If we reach 22% renewables, we are ahead • Good on delivered cost- now only 1.3% over last year's increase of 10% • Power is a big moving target in the 2009 Budget • What is the status on Rye Patch? How is the power purchase plan affected by this? • Future Portfolio should also include the word "reliability' • This is the start of the Budget process and the numbers can change • State is saying 33% RPS by 2020 • Commend Mr. Hollabaugh for what he has done- this is a huge shift in philosophy of the District DISCUSSION OF A DISTRICT ENCROACHMENT POLICY This item involves a District Encroachment Policy. Kathy Neus gave a presentation: • Background o District property used by adjacent neighbors o Inconsistent with public ownership of the land ... o Creates safety hazards o Increased maintenance costs to the District • New information o Draft Encroachment Policy o Identify Potential Encroachments o Classify Encroachments o Abate/Permit the encroachment o Annual Inspection o Annual status report to the Board • Classifications o Category 1 (Minor): landscaping, access (traversing)- staff approval o Category 2 (Major: Non-permanent structures): fences, walkways, earthen berms, parking, storage- staff approval o Category 3 (Special: Permanent Structures): buildings, patios, paved parking areas, decks- requires board approval • Permit 0 5 Year maximum life o Renew annually o Fee per year o Non-transferable o Abate at time of sale Board discussion: • Has staff spoken with Board counsel and had him review the policy? • Are there a number of issues with both residential and commercial? • Was there nothing done in the past? • Get it right- go forward and correct • Good document- amazed we need a policy- but the District owns about 75 properties • Thought the identification would be tricky- but not really 4 Minutes: Sept. 3, 2008 • Maximum allowed is 5 years- no matter what encroachment is • The permit is a right • The permit can be revoked within 30 days- why? • Don't see a reason to separate commercial and residential- bundle all • Know of a couple places that have encroachment problem • Like the policy- it hits on what we need so we are covered and have control • Want to hear from Counsel • Understand that the permit is set now, what happens in 5 years when the encroachment is abated? • Treat commercial and residential the same as one philosophy • What about a tenant who does not have control Counsel Gross stated that encroachment is unauthorized use of District property. There is a differ- ence between public and private property. For private property, there is a prescriptive right to use another entity's property over 5 years, but not in the case of publically owned property. Even though there has been use of District property for over 5 years, the District can require use to stop. This is a reasonable approach to remove encroachment. It provides notices and opportunity to correct. STAFF INITIAL REVIEW OF THE CONSERVATION COMMITTEE FINAL REPORT This item involves a discussion on the process for review of the Conservation Committee final report. Steven Poncelet gave a presentation: • Board received the Conservation Committee Final Report on August 20th and directed staff to review the Report and develop an implementation plan • Steps could include o Board defines review process o Staff review's recommendations and provides draft implementation plan o Board gives feedback and further direction o Staff integrates implementation plan into the 2009 Budget onwards Board discussion: • No great thoughts at this time- want to hear from staff as to recommendations and continue if apply • If we have already implemented 2/3 of the Conservation Committee Final Report recommen- dations, is there an immediate need to get the other 1/3 going? • Never really complete with recommendations- always ongoing. • There is a lot of follow through • New things come up—as long as continue to implement • We should not assume Conservation Committee Final Report is the world of conservation and no one else needs to input • Get additional input • UAMPS Smart Energy Initiative given to the Directors a couple weeks ago was very informa- tive- what can we learn from another entity? • Make sure to get as much information as possible and compare to the Conservation Commit- tee Final Report to make sure we have all the information • Make larger conservation decisions with more help • Validate findings and do not miss anything • Commit to everything we can with conservation in it- make sure look at the whole picture- we do not know everything yet • Tiered rate will benefit some and be a hardship for others- what is appropriate for the District- do not be arbitrary about rates 5 Minutes: Sept. 3, 2008 -- • Always evaluate what we are doing and get feedback • Large discussion before little discussion • Two paths for conservation in general o Low hanging fruit - commit to first ■ What can we do now with a few recommendations from the Conservation Report and from conversations with NCPA ■ What Conservation Report items fit in the path and can be implemented in the 2009 Budget o Bigger conservation issues ■ Information received in the Conservation Report and from UAMPS or NCPA ■ Conservation items that take a long time to work through- could be 2 to 3 years ■ Metering, tiered rates- need study to justify ■ Can't do it all- use a phased approach for the long term goals • This is a living document and a process • Conservation Report is not the only thing to do- there are a lot of new things beyond the scope of the report • Do not accept only one document to go with- filter input CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956-8 OF GOVERNMENT CODE. PROPERTY: 14629 GLENSHIRE DRIVE APN 49-011-29 AND 14630 GLENSHIRE DRIVE APN 49-011-31; DISTRICT NEGOTIATOR: GENERAL MANAGER; NEGOTIATING PARTIES: TAHOE FOREST CHURCH; UNDER NEGOTIATION: PRICE AND TERMS CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956-8 OF GOVERNMENT CODE. PROPERTY: 10297 EAST RIVER STREET, APN 019-160-34; DISTRICT NEGOTIATOR: GENERAL MANAGER; NEGOTIATING PARTIES: CARROLL, FICKLE AND STEVENS; UNDER NEGOTIATION: PRICE AND TERMS RETURN TO OPEN SESSION No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:20PM. TRUCKEE DON ER PUBLIC UTILITY DISTRICT Tim F. Taylor, Pr sident rJ Prepared b p Y Barbara Cahilli Deputy District Clerk 6 Minutes: Sept. 3, 2008