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Home My WebLink About2007-09-05 Min - Board • How does the aquifer that the PUD and other water districts pump from recharge itself if there is an impervious clay membrane that protects the upper aquifers? • How come the water is not staying in the upper aquifers? • Since we have been seeing some water problems, is the PUD looking at water conservation in the area- what if we have another dry winter? Are you going to place water restrictions on development and the 9 golf courses within a 10 mile radius of us? • Rohnert Park is now have severe water problems in their area with restrictions and were told they would never have problems. Board: • The PUD has a contract to operate the Lahontan system for the Placer County Water Agency. • The PUD does not have control over the 9 golf courses. • Water department is doing preliminary investigation with a hydrogeologist who had been involved with the new well in that area, plus the board plans to retain an independent hydrogeologist. • We want an investigation of the allegation that there is a relationship between the new wells and the wells that existed prior at an upper aquifer. • What is the status of the dry wells and the overground pipe? • Ask staff to contact Nevada County Planning Commission and report whether the hydrants and cisterns were installed by the developer as a requirement of the county at the time of land division of Pannonia Ranchos subdivision and the Prosser Dam Road area. • Residents might want to look into getting water service from the PUD, which is the way Donner Lake and Glenshire came into the system. • Fibreboard well is not going to be drilled this year. The District will re- advertise in 2008. Staff: • Hydrants and cisterns do not belong to the District • District water system right now ends at Girard Road in Grays Crossing. • There are a number of other water purveyors in the area. • There are not 9 golf courses served by the PUD's water system. • The Board in adopting the Urban Water Management Plan have a procedure that has been put in place to deal with a declared water shortage. Director Hemig said the Board needs help from staff and recommends we have an update and any information related to questions on the next meeting's agenda. Vice President Sutton asked if there was a consensus of the board. SPECIAL WORKSHOP DISCUSSION OF A DRAFT BROCHURE FOR THE DISTRICT GENERAL MANAGER a. This item involves review of the draft profile and to receive comments from the public regarding characteristics of a new District General Manager. b. This item involves review of the potential compensation description. c. This item involves discussion of a time schedule. Board discussion: • Good tool to find a candidate • The Community: add something about Donner Lake and water sports, describe the community better (schools, services, medical, recreation) 2 Minutes: Sept 5, 2007 • Utility Services: remove part of last sentence "as well as—", 13000 customers, evaluating (not developing) other services (for broadband) and say "in excess" of $25 million, affirmative role (not leadership role) • The Position: remove part of last sentence "a cost effective—", build cash reserves (not grow cash position) • The Ideal Candidate: change life style (not live), mention customers in background of building positive relationships, feel communicator section casts manager as too aggressive, use word "strong" commitment to renewable energy (not proven) • Education & Experience: place public administration degree first • Compensation: retirement: should read California Public Employees (CaIPERS) and it is a 401(a),not 401(k), ad "in accordance with District policy" to Vehicle • To Be Considered: • Is the benefit package practical- or is it limiting? Will there be other benefits the District may have to consider such as a contract or bonus? • Is a 10 year minimum of experience too much? Public comment: • Needs to be a demonstrated history of utility management service and experience- hard evidence to meet requirements. • Applicant's mindset is important aspect- in line with District ideas • Thank-you Mr. Lawson for recognizing that the District is in excellent financial shape. The Board would like Nancy Waters, Human Resources, to draft a report on the negotiable benefit alternatives (including time off). A time frame was discussed of October deadline for applications, mid to late October for first interview process by Ralph Andersen, mid November for the Board interview process and an offer to a candidate the latter part of November with a start date in January. ACTION ITEMS CONSIDERATION OF APPROVING THE DISTRICT GENERAL MANAGER BROCHURE. Director Hemig moved, and Director Thomason seconded, to approve and adopt the final draft of the General Manager recruitment brochure with the numerous edits and changes. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF A CLOSE OUT CONTRACT CHANGE ORDER AND A RESOLUTION ACCEPTING THE SIERRA MEADOWS WATER STORAGE TANK AS COMPLETE AND ISSUING A NOTICE OF COMPLETION. a. This item involves the closeout of the Sierra Meadows water storage tank rehabilitation contract. Director Aguera moved, and Director Hemig seconded, to authorize Contract Change Order No. 2 in the amount of a $15,425.00 credit to the District from Olympus and Associates, Inc., bringing the contract total to$71,811.00 ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. Director Aguera moved, and Director Thomason seconded, to adopt a resolution accepting the Storage Tank Rehabilitation-2007 project as complete and authorize the filing of the Notice of Completion. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. 3 Minutes: Sept 5, 2007 CONSIDERATION OF A REPORT ON BIDS RECEIVED AND POSSIBLE AWARD OF A CONTRACT FOR PURCHASE OF ELECTRIC SYSTEM PADMOUNT SWITCH GEAR. a. This item involves the annual contract for purchase of padmount switchgear. Vice President Sutton wanted to recognize Sanna Schlosser for recently receiving her Professional Engineer license— Electrical Engineering. Director Hemig moved, and Director Aguera seconded, to award all Padmount Switchgear Schedules to HDSupply with pricing good for one year (9/5/07 through 9/4/08), with each Sched- ule subject to a one-time price increase after the first six months as written in the contract. The one-time price increase shall not be less than 5 percent, or greater than 8 percent of the unit price. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. WORKSHOP DISCUSSION OF DISTRICT DEBT. a. This item involves an update on the status of District debt and review of the District's financial goals for debt. Mary Chapman presented District Debt Status: • Electric Debt 0 2003 COPs $17,395,000 o Substation Transformer Loan$ 293,868 o Misc Equipment Loans $ 233,187 • Water Debt 0 2006 COPS $25,955,000 o DWR Prop 55 $ 3,343,263 o DWR SRF $11,709,373 o Glenshire Pipeline $ 1,299,711 0 6170 Tank $ 1,128,431 o Misc Equipment Loans $ 129,058 o Internal Loans $ 1,367,379 • District Financial Goals o Debt Goals ■ 3 categories in the budget: facilities fees, rates ■ One half debt due in first 10 years o Reserve fund for each debt equal to one year principal and interest ■ 2003 COPs $3,418,650 ■ 2006 COPs $1,896,089 ■ DWR Prop 55 Loan $306,481 ■ DWR SRF Loan $800,852 o No more than one half of the projected annual facilities fees revenue committed to debt o No more than 25%general fund revenues committed to debt o No debt more than 25 year maturity o No debt longer than useful life of the project ROUTINE BUSINESS CONSIDERATION OF MINUTES FOR AUGUST 1, 69 10 AND 159 2007. Director Thomason moved, and Director Aguera seconded, that the Board approve the minutes of August 1, 6, 10 and 15, 2007. ROLL CALL: Director Taylor, absent; All other Directors aye, by voice vote. SO MOVED. 4 Minutes: Sept 5, 2007 CLOSED SESSION PURSUANT TO SECTION 54956.9A OF THE GOVERNMENT CODE: PENDING LITIGATION FROM THE MATTER OF TRUCKEE DONNER PUD- USDOL CASE ID 1487042. RETURN TO OPEN SESSION The case of Truckee Donner PUD and United States Department of Labor Case 1487042, the Board by unanimous roll call vote approved a Back Wage Compliance and Payment Agreement which will result in the payment of back wages to 37 employees in the total amount of $28,236.35 plus taxes due to underpayment from an inadvertent calculation of wages over the past two years. The motion included authorization for the Vice Chairman of the Board to execute the Agreement in the absence of the Board Chair and for the Interim General Manager to execute the WH1 (Wage & Hour) and other documents necessary to effectuate the Agreement. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:15 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT � f Pat Sutton, Vice- President Prepared by '` Cu (1) �('L�UA Barbara Ca 11, Deputy District Clerk 5 Minutes: Sept 5, 2007