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Home My WebLink About2008-11-05 Min - Board REGULAR MEETING November 5, 2008 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Taylor. ROLL CALL: Directors Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Mary Chapman, Bob Mescher, Ed Taylor, Nancy Waters, Jim Wilson, Steve Trevino, Steve Hollabaugh, Sanna Schlosser, Rosanna Matlock, Neil Kaufman, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider, Pat Davison and one other member of the public CHANGES TO THE AGENDA There were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Sutton asked staff to give an update on the geothermal project at Rye Patch, Nevada. She would like staff to explain why the District seems to use a lot of chlorination in the water supply. Director Sutton asked if staff give her some additional information about an article she read in the newspaper about CaIPERS and interest rates due to the current market situation. PUBLIC HEARING A 6:00 PM, or soon thereafter as possible, a public hearing will be held for receiving written and/or oral comments from members of the public regarding: Public Hearing for the FY09 Budget. President Taylor opened the public hearing. There had been no comments in writing and there were no comments from the public. The public hearing was closed. CONSENT CALENDAR Director Thomason asked the Board to pull agenda Item 9, Award Janitorial Services Contract so he could recuse himself. AWARD OF A CONTRACT FOR PRIMARY UNDERGROUND CABLE This item involves adoption of a resolution for a three-year contract with Okonite for the purchase of 15kV primary underground cable. 1 Minutes: Nov 5, 2008 ADOPT CALPERS RESOLUTIONS FOR EMPLOYER PAID MEMBER CONTRIBUTIONS This item involves adopting resolutions to authorize CalPERS Employer Paid Member Contributions. Director Thomason moved, and Director Hemig seconded, that the Board approve the consent calendar. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED AWARD JANITORIAL SERVICES CONTRACT This item involves a Request for Proposals for District Office Janitorial Services. Director Thomason recused himself as Dependable Cleaning Service is his client. Director Hemig moved, and Director Sutton seconded, that the Board award the contract for janitorial services to Dependable Cleaning Service at a cost of $69,317 annually, which includes a 5%change order contingency. ROLL CALL: Director Aguera, absent; Director Thomason, recused; All other Directors aye, by voice vote. SO MOVED CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR: SECTION 54957.6 OF THE GOVERNMENT CODE. DISTRICT REPRESENTATIVE: MICHAEL D. HOLLEY. EMPLOYEE REPRESENTA- TIVE: IBEW LOCAL 1245 AND UNREPRESENTED EMPLOYEES. RETURN TO OPEN SESSION There was no reportable action. ACTION ITEMS ADOPT THE 2009 BUDGET AND OVERHEADS This item involves the approval of the 2009 Budget and Overheads. Director Hemig moved, and Director Thomason seconded, that the Board adopt the FY09 budget and FY09 overhead rates. ROLL CALL: Director Aguera, absent, Director Sutton, abstain (absent during the discussion and unsure of what staff has provided); All other Directors aye, by voice vote. SO MOVED APPROVE A MODIFICATION OF THE TASK ORDER WITH CONVERSE CONSULTANTS FOR GEOTECHNICAL TESTING SERVICES FOR THE 2008 CONSTRUCTION PROJECTS This involves approval of a Task Order change to the Contract with Converse Consultants. Director Thomason moved, and Director Hemig seconded, that the Board approve a modification of the contract with Converse Consultants for geotechnical testing services to increase the contract amount form $47,996 to $84,496; and authorize the transfer of an additional $36,500 from Water Department COP funds to the Water Department General Fund to cover this cost. ROLL CALL: Director Aguera, absent, Director Sutton, no; All other Directors aye, by voice vote. SO MOVED 2 Minutes: Nov 5, 2008 APPROVE PAYSON/NEBO NATURAL GAS GENERATION CONTRACT This item concerns approving and executing the Assignment and Assumption Agreement/Power Sales Contract for a portion of the NEBO Natural Gas Generation project. Director Hemig moved, and Director Thomason seconded, that the Board approve and authorize the President of the Board to execute the Assignment and Assumption Agreement/Power Sales Contract conserving the transfer of 3.6765% entitlement share of the Payson Project from the City of Payson to Truckee Donner PUD; and change the resolution to read William Thomason as Vice President. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED ADOPT RESOLUTION ACCEPTING REVISIONS TO DISTRICT CODE- TITLE 7, ELECTRIC SERVICE This item involves adopting a resolution to accept revisions to District Code Title 7, Electric Service. Director Hemig moved, and Director Thomason seconded, that the Board approve the resolution adopting the amendments to the District Code Title 7, Electric Service; include the modification to the security lighting process 7.52.020.1 B, tree trimming reference to the procedure 7.16.050 and 7.82.060 RPS stating the two-year review to begin in 2010; and authorize the President of the Board to sign the resolution. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED AWARD COVERED PARKING BID This item involves the award of a contract for covered parking at the District headquarters. Director Hemig moved, and Director Thomason seconded, that the Board award a contract to Plummerbuilt for construction of a parking cover Unit #3 in the amount of $151,985 which includes a 5%change order authority. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOPS DISCUSSION OF REVISIONS TO DISTRICT CODE- TITLE 6, WATER SERVICE This item involves the revisions to Title 6, Water Service, of the District Code. Ed Taylor highlighted major changes: • Proposed changes reflect removal of construction standard information from the Code • Added language that addresses Board policy and dispute resolution • Changed Groundwater Management Plan section to reflect current practices and procedures • Added new chapter and new language to describe the reports and planning documents prepared by Staff related to the water system • Added a table describing the procedure for drafting agreements in relation to the total value of the facilities being installed Added language to address metering temporary services and the time limits on temporary service • Updated language about water main extensions with more in depth discussions related to extension requirements, reimbursements and special circumstances .. • Updated language specific to residential meter implementation • Included sections related to number of water meters for different types of uses • Added chapter to address damage to water meter boxes, service laterals and mains • Updated backflow & cross-connection language to reflect current practices and regulations 3 Minutes: Nov 5, 2008 Public Input: • Contractors Association of Truckee Tahoe would like to meet with Ed Taylor to discuss Title 6, Water Service and provide comment Board Discussion: • The change to permanent status is only 6 months which is less that for electric at one year • Main extension reimbursement in section 6.18.010.2 is confusing • Would like to see this Title mirror the Electric Service revisions with better language and clearer • Temporary service- why not take the same language from the Title 6, Electric revision • Section 6.44.030- strange wording about Water Supply for Fire Suppression • Intention is to recover costs for a dedicated service in the case of Fire Suppression- need to word better • Whose obligation is it to provide fire suppression services Steve Gross commented about Section 6.44.010, Water Supply for Fire Suppression. It should be clear that the District is not responsible to provide fire suppression services and water supply facilities for fire suppression services. Section 6.44.020 should read that the District is able to provide water for fire suppression services CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDIVISION (B), POTENTIAL LITIGATION, ONE CASE. RETURN TO OPEN SESSION No reportable action from the closed session. President Taylor reported out that the Truckee Donner Public Utility District recently sold property located at 10297 East River Street (APN 19-160-34) for $80,000. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:45 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tim F. Taylor, Pre ent Prepared by t &10 Q k C1 Barbara Cahill, Deputy District Clerk bhc 4 Minutes: Nov 5, 2008