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Home My WebLink About2007-11-19 Min - Board SPECIAL MEETING November 19, 2007 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Taylor. ROLL CALL: Directors Joe Aguera, Ron Hemig, Patricia Sutton, Tim Taylor and Bill Thomason were present. EMPLOYEES PRESENT: Mary Chapman, Alan Harry, Mark Thomas, John Ulrich, Kathy Neus, Bob Mescher, Steve Hollabaugh and Barbara Cahill CONSULTANTS PRESENT: Steve Gross and Doug Boylen OTHERS PRESENT: Frank & Juanita Schneider, Dan Warren, Howard Wright, Joanna Walters, Jay Lean, Doug Grandy, Christa Finn, Lroenzo Worster, Rick Solinsky, Neal Mock, Roger Strong, Kevin Block, Gerald Herrick and Mayumi Delgado. PUBLIC INPUT There was no public input. DIRECTOR UPDATE This item provides time for a Director to suggestirequest new or previous items for future agendas. (Each Director will be limited to three(3)minutes). There were no Director suggestions. ACTION ITEMS CONSIDERATION OF APPROVAL OF A SB1 SOLAR PROGRAM a. This item relates to the adoption of the District's solar rebate; and approval of the District's solar program (Helios Array Program) Director Hemig moved, and Director Aguera seconded, to adopt the Truckee Donner PUD rebate in the amount of $5.00 a watt installed; approve the Solar Program (Helios Array Program) as written with the adopted rebate amount; and the program to be brought back to the Board in December of 2008 to discuss problems or ways to improve the program. ROLL CALL: All Directors aye, by voice vote. SO MOVED. b. This item relates to the adoption of a customer charge to fund the District's solar rebate program. Director Hemig moved, and Director Thomason seconded, to adopt Option 3b as the method to raise the funds necessary ($177,400 annually) to implement the California Solar Initiative: Residential $0.60 per month Small Commercial $5.00 per month Medium Commercial $10.00 per month Large Commercial $15.00 per month ROLL CALL: All Directors aye, by voice vote. SO MOVED. 1 Minutes: Nov. 19, 2007 PUBLIC HEARING At 6:30 PM or as soon thereafter as possible a public hearing will be held for the purpose of receiving written and or oral comments from members of the public regarding the draft budget for 2008 and electric rate change, including the SB1 surcharge. President Taylor opened the public hearing. There was no public input. The hearing was closed. ACTION ITEMS REVIEW OF THE CONSERVATION PROGRAM REVISIONS. Director Sutton wanted the minutes to note that she feels the wire to water program should only be able to use public benefit money for the difference between the cost of a standard pump and a more efficient pump. Director Hemig moved, and Director Thomason seconded, to approve, in concept, the 2008 Public Benefit and Energy Efficiency program budgets as proposed by the District's Advisory Committee on Energy and Water Conservation & District Staff. ROLL CALL: All Directors aye, by voice vote. SO MOVED. Director Hemig moved, and Director Thomason seconded, to authorize $35,000 be transferred from the 2007 Public Benefit restricted fund (unexpended 2007 Public Benefit funds) to the 2008 conservation program budget. ROLL CALL: All Directors aye, by voice vote. SO MOVED. CONSIDERATION OF AN ORDINANCE AMENDING THE DISTRICT ELECTRIC RATES, INCLUDING SOLAR PROGRAM. Director Hemig moved, and Director Aguera seconded, to adopt an ordinance amending the District electric rates 7% in 2008 and 3% in 2009; and adopt a monthly California Solar Initiative Customer Charge (Residential $.60, Small Commercial $5, Medium Commercial $10 and Large Commercial $15). ROLL CALL: Director Thomason, no; All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION ADOPTING ACCOUNTING OVERHEAD RATES FOR 2008. Director Hemig moved, and Director Thomason seconded, to adopt the accounting overhead rates for 2008. ROLL CALL: Director Sutton, abstain (do not believe the rates the District charges are reason- able, but skewed); All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF A RESOLUTION ADOPTING THE DISTRICT BUDGET FOR 2008. Director Hemig moved, and Director Thomason seconded, to adopt the District budget for 2008. ROLL CALL: Director Sutton, no (concern about new Support Services department by way of adopting of a budget- Board not consulted); All other Directors aye, by voice vote. SO MOVED. 2 Minutes: Nov. 19, 2007 REPORT FROM THE CONSERVATION COMMITTEE a. This item involves the Conservation Committee report. Doug Grandy, Conservation Chairperson, summarized the committee's interim recommendations: • Tiered Rates • Load Study (NCPA E3 study- energy efficiency measures) • Programs- as many as the TDPUD budget will allow- put lowest cost resources so customers can mitigate the effects of a rate increase. • Marketing Plan • Voluntary green program • Wire to water subsidies • Supply contract subsidies Board comments: • Like the idea of a voluntary green program • Last two categories will be eliminated over time • Rates tiers are complicated • Marketing should be consistent and constant • Customers may want to participate in green program • Good information • Good job CONSIDERATION OF A CLOSE OUT CHANGE ORDER AND A RESOLUTION ACCEPTING THE DISTRICT PIPELINE REPLACEMENT— 2007, CONTRACT B, PROJECT AS COMPLETE AND ISSUING A NOTICE OF COMPLETION. a. This item involves the closeout of the District Pipeline Replacement—2007, Contract B, Project contract to Hardline Excavating. Director Aguera moved, and Director Hemig seconded, to authorize Contract Change order No. 2 in the amount of a $155,574.92 payment from the District to Hard Line Excavating, bringing the contract amount to $1,099,849.92; adopt a resolution accepting the District Pipeline Replace- ment-2007, Contract B Project as complete and authorizing the filing of the Notice of Completion; and the source of funding is generated by the 2006 COP. ROLL CALL: Director Sutton, no (too high percent for the change order and fact the preceding change order is in a strange place); All other Directors aye, by voice vote. SO MOVED. CONSIDERATION OF FUNDING THE PREPARATION OF A GRANT APPLICATION FOR A GROUNDWATER STUDY UNDER AB303 a. This item involves the preparation of a grant application in conjunction with Placer County Water Agency and Northstar Community Services District Director Hemig moved, and Director Aguera seconded, to authorize the General Manager to spend up to $5,000 in the preparation of the grant application for AB 303 funds for a Ground Water Management Plan Update and to prepare a letter of participation for submittal with the grant application. ROLL CALL: Director Sutton, abstain (concern water staff should applying with other agencies- may need a JPA); All other Directors aye, by voice vote. SO MOVED. 3 Minutes: Nov. 19, 2007 ROUTINE BUSINESS CONSIDERATION OF MINUTES FOR OCTOBER 3 AND 179 2007. Director Hemig moved, and Director Thomason seconded, that the Board approve the minutes of October 3 and 17, 2007. ROLL CALL: All Directors aye, by voice vote. SO MOVED. TREASURER'S REPORT Approval of the report: Director Thomason moved, and Director Sutton seconded, that the Board approve the month ended October 31, 2007. ROLL CALL: All Directors aye, by voice vote. SO MOVED Approval of disbursements: Director Thomason moved, and Director Aguera seconded, that the Board approve the October 2007 disbursements report. ROLL CALL: Director Sutton, no (feels the Board should approve the checks before they are mailed); All other Directors, aye. SO MOVED. STAFF REPORTS President Taylor reminded the Board to review the letter regarding the rate increase that will go out to the customers. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY: 14630 GLENSHIRE DRIVE. RETURN TO OPEN SESSION A counter offer will be submitted by November 21, 2007. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:00 PM. TRUCKEE DONNER P BLIC UTILITY DISTRICT Tim F. Taylor, Pr ident Prepared by Barbara Cahi I Deputy District Clerk bhc 4 Minutes: Nov. 19, 2007