HomeMy WebLinkAbout2008-12-17 Min - Board REGULAR MEETING
December 17, 2008
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes All Board meetings are recorded on audio tapes which are preserved
perpetually and made available for listening to anv interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:02 in the TDPUD Board room by General Manager Michael D.
Holley.
ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and John Hillstrom were pre-
sent. Director Patricia Sutton was absent.
EMPLOYEES PRESENT: Mary Chapman, Neil Kaufman, Ed Taylor, Rosana Matlock,
Steven Poncelet, Nancy Waters, Michael Holley and Barbara Cahill
CONSULTANTS PRESENT: Steve Gross
OTHERS PRESENT: Pat Sutter, Tim Taylor and Grayson Howard
CHANGES TO THE AGENDA
There were no changes to the agenda.
PUBLIC INPUT
There was no public input.
DIRECTOR UPDATE
Director Bender asked that the Board consider a policy for Board Training and Travel.
SPECIAL BUSINESS
ELECTION OF OFFICERS OF THE BOARD This item involves election of the President
and Vice President of the Board for the next twelve months.
Director Aguera moved, and Director Hillstrom seconded, the nomination of Director Ron
Hemig as President of the Board. ROLL CALL: Director Sutton, absent; All other Directors
aye, by voice vote. SO MOVED
Director Hemig moved, and Director Thomason seconded, the nomination of Director Jeff
Bender as Vice President of the Board. ROLL CALL: Director Sutton, absent; All other
Directors aye, by voice vote. SO MOVED
1 Minutes: Dec. 17, 2008
PUBLIC HEARING
At 6:00 PM, or soon thereafter as possible, a public hearing will be held for receiving
written and/or oral comments from members of the public regarding the CEQA Initial
Study for the 2009 Pipeline Replacement Project in Tahoe Donner.
The Public Hearing was opened by President Hemig. There was no input. The Public Hearing
was closed.
ACTION ITEMS
COMMEND OUTGOING DIRECTORS BY ADOPTING RESOLUTIONS AND AWARDING
PLAQUES This item involves the recognition of Tim Taylor and Bill Thomason.
Director Aguera moved, and Director Hillstrom seconded, that the Board adopt a resolution
and award a plaque to recognize Tim Taylor for his term on the Truckee Donner PUD Board
from 2004 to 2008.
ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED
Director Hillstrom moved, and Director Aguera seconded, that the Board adopt a resolution
and award a plaque to recognize Bill Thomason for his term on the Truckee Donner PUD
Board from 2004 to 2008.
ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED
FINAL COMPLETION OF THE FIBREBOARD WELL PROJECT This item involves the
closeout of the Fibreboard Well Project and submission of the Notice of Completion.
Director Aguera moved, and Director Bender seconded, that the Board adopt a resolution
accepting the Fibreboard Well Drilling Project as complete and authorize staff to file the
Notice of Completion.
ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED
WORKSHOPS
DISCUSSION OF REVISIONS TO DISTRICT CODE- TITLE 6, WATER SERVICE This item
involves the revisions to Title 6, Water Service, of the District Code.
Ed Taylor gave a presentation:
• Proposed changes reflect removal of construction standard information from the Code
• Added language that addresses Board policy and dispute resolution
• Groundwater Management Plan section to reflects current practices and procedures
• New chapter and new language to describe the reports and planning documents prepared
by Staff related to the water system
• Table describing the procedure for drafting agreements in relation to the total value of the
facilities being installed
• Language to address metering temporary services and time limits on temporary service
• Language about water main extensions with more in depth discussions related to exten-
sion requirements, reimbursements and special circumstances
2 Minutes: Dec. 17, 2008
. Language specific to residential meter implementation
Included sections related to number of water meters for different types of uses
Added chapter to address damage to water meter boxes, service laterals and mains
• Backflow & cross-connection language updated to reflect current practices & regulations
Pat Sutter, representing Contractors Association of Truckee Tahoe, made comments:
• Section 6.12.020, change to permanent status: ok with this being one year
• Section 6.18.010.7, non conforming service: add dates of October 15 to April 30 to
coincide with Lahontan Regional Water Quality Control Board
• Section 6.52.040.1, sub metering not allowed: this is a common practice and sometimes
works well in some situations
• 6.54.020.0040, Protection of Meter Boxes: add dates of October 15 to April 30 to coincide
with Lahontan Regional Water Quality Control Board
• Would like clarification about new rates for fire sprinkler and backflow prevention devices
Board discussion:
• Why was dwelling unit equivalent section deleted?
• Dispute Resolution- need more specific wording (Grand Jury had pointed this out)
• Scheduled interruptions- what is the District's process for notification? Does this need
more detail.
• Backflow preventer- where are these used? In 1" residential? Does the Town of Truckee
,. let the District know when a backflow preventer is going to be used?
• Reimbursement for water main is now consistent with the electric side- went from 5 to 10
years
• Section 6.44.02, Water Supply for Fire Suppression- is this new?
• What hydrants do contractors access for their water supply and is the Fire Department
restricted to certain hydrants?
DISCUSSION OF CALPERS This involves information about CaIPERS investment.
Nancy Waters gave a presentation:
• Background/History
o All District employees are members of the California Public Employees Retirement
System — CalPERS
o The District pays the employer's required contribution and a portion of the employee's
contribution
• New Information
o The current financial market downturn has caused concern about the stability and
safety of employee retirement benefits and how future employer rates will be affected
o CalPERS rate stabilization polices are based on long term strategies
o Market gains and losses are spread over 15 years
o Employer contribution rates are less volatile using this strategy
• Fiscal Impact
o Unknown at this time, dependent on length and severity of economic downturn
3 Minutes: Dec. 17, 2008
o The final investment return of the 2008/2009 fiscal year will impact the employer rate
for fiscal year 2011/2012
There was no public input.
Board discussion:
• Saw today that CalPERS fell below 20%, could this be an impact to the Board?
• Not much control- CaIPERS had figured out a 15 year strategy
• What if the negative return stops at 20% down- would the District have a 5% liability?
ENERGY AND WATER CONSERVATION PROGRAM: REVIEW OF 2008 AND DISCUS-
SION OF 2009 Board Feedback and Direction on 2009 Conservation Programs.
Steven Poncelet gave a presentation:
• Review of FY08
o Adopted Renewable Portfolio Standard - 21% by 2010
o Increased conservation spending by -300%
o Appointed Energy & Water Conservation Committee
o Development of Solar Rebate Program (SB1)
o New Public Information & Conservation Manager and Conservation Customer Service
Representative
• Significant Cost Drivers
o AB 1890 Public Benefits (Min. 2.85%)
o AB 2021 Energy Efficiency
o Cost-effective energy efficiency programs
o AB 32 climate change legislation
o Emerging water conservation programs
o Conservation Committee recommendations
o Increased customer acceptance of conservation programs
• Existing Energy Programs
o Rebates
o Low/Moderate Income
o Refrigerator Recycling
o Schools
o Green Partners Hospitality; Retail; Restaurant
o Green Challenge Website
o Green Building
o Million CFL
o LED Holiday Lights
• FY08 Results:
o Projecting to spend 100% of budget
o New Green Partner and Million CFL Programs
o Significant investment in marketing and outreach
o Dramatic growth in rebate programs
o Expanded LED Holiday Light Program and added business accent lighting component
o Significant Low-Income & Commercial Projects
o Developed EM&V Plan and beginning evaluation of FY08 program
4 Minutes: Dec. 17, 2008
o FY08 Green Partners Program: local businesses (over 125), focus is lighting (screw-in
fluorescents); review current lighting; provide free high-efficiency fluorescent replace-
ments
o FY08 Million CFL Program: primarily at residential lighting; created marketing material
to address disposal and clean up; projecting to exceed goal of 50,000 CFLs
o FY08 Marketing and Outreach: comprehensive effort including marketing materials, bill
stuffers, press releases; designing TDPUD `Energy Center'
o FY08 Rebate Programs: `Energy Star' Programs (clothes washers, dishwashers,
refrigerators), building/duct testing, and lighting; increase (3x-5x) in appliance rebates
in 2nd-half of FY08; exceed goals by 25-100%; building/duct testing OK but could
improve; water heaters and ground source heat pumps slow
o FY08 LED Holiday Lights: business accent lighting; worked with Park & Rec Commu-
nity Center & Skating Rink, Town of Truckee (Christmas Tree, Depot), Truckee Down-
town Merchants Association, Senior Center, and numerous other businesses on
accent lighting; sold out in less than 5-weeks- approximately 5% of the District's
customers participated (10 miles of lights)
o FY08 Low-Income and Commercial Projects: project at Senior Center (-$75K from
TDPUD) in partnership with Nevada County; sponsor of Un Mundo Soccer
Tournament and participated in event with CFL Give-a-Way; low-income customers for
programs (housing, trailer parks, etc.)
o Commercial lighting projects with Truckee Sanitary District, Truckee Airport, Town of
Truckee, Longs, Tahoe Donner, and others
o FY08 Complimentary Programs: Solar Rebate Program (SB1); Green Tags; Wire-to-
Water; FY08 Evaluation, Measurement, &Verification (EM&V)
• FY09 Proposed New Programs - Energy
o Residential Green Partners
o Lighting, audits, furnace HEM, and education
o Home & Business Electronics Education
o Program will start as education based, not incentive-based
o Portable/Take Home Energy Metering Program
o Electronics education and other programs
o "Keep Your Cool" Commercial Refrigeration
o `Direct-install' business program created by NCPA
o LED MR-16 Business Lighting Pilot
o New business Green Partner program
o LED Exit Signs
o Partner with Fire Department and Chamber/Downtown Merchants
• FY09 Proposed New Programs -Water
o `Smart' Water Controller Program
o `Direct-install' of meters/sensors targeted at irrigators
o Water-Efficient Toilet Program
o Replacement and recycling of existing toilets
o Water-Wise Demonstration Garden: Web-Based Water-Wise Garden Resource; Plant
lists, TDPUD garden designs, LEED, and local resources
5 Minutes: Dec. 17, 2008
Board Discussion:
• Like energy center idea- is there going to be something in the breezeway- could emulate
SMUD or PG&E center
• What is the plan to educate on electronics
• Do a rebate for toilet replacement instead of a give-away
• Washing machines- do a water base rebate instead of just energy
• Shocked what the green tag cost was on my bill
• Is it possible to place the average monthly usage for a normal full time Truckee resident
on the bills
• Is the Solar program on a declining incentive
• Is it possible to provide residential leak detection kits
• What is wire to water
• What does the Green school program cover- education, lighting, HVAC
• Green Challenge for 09- expand to the hospital- cogeneration users who use heat and
power on a constant basis, micro turbine
• Many of the Conservation Committee suggestions have already been implemented
• Conservation projects lead to other projects
• Good list for 2009 and like the idea of an energy center
• Good to start education on garden watering now so when actual volumetric metering
begins, customers will be water wise
• Who is doing the Evaluation, Measurement, &Verification (EM&V) report
• Amazed at all this- now staff is doing so much
ROUTINE BUSINESS
TREASURER'S REPORT
Approval of the report: Director Aguera moved, and Director Hillstrom seconded, that the
Board approve the month ended November 30, 2008.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
Approval of disbursements: Director Aguera moved, and Director Hillstrom seconded, that
the Board approve the November 2008 disbursements report.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
CONSIDERATION OF MINUTES FOR NOVEMBER 19, DECEMBER 3, 2008.
Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of
November 19, December 3, 2008.
ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED.
6 Minutes: Dec. 17, 2008
CLOSED SESSION
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.99 SUBDIVI-
SION (B), POTENTIAL LITIGATION, ONE CASE.
RETURN TO OPEN SESSION
There was no reportable action.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:30 PM.
TRUCKEE ON R PUBLIC U LITY DISTRICT
J. Ro mig, President
Prepared by (k-eo /
Barbara Cahill eputy District Clerk
7 Minutes: Dec. 17, 2008