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Home My WebLink About2009-07-01 Min - Board REGULAR MEETING July 1, 2009 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Pat Sutton were present. Director John Hillstrom was absent. EMPLOYEES PRESENT: Steven Poncelet, Stephen Hollabaugh, Bob Mescher, Rosana Matlock, Mark Thomas, Mary Chapman, Neil Kaufman, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: Juanita Schneider and Paula Sutton CHANGES TO THE AGENDA There were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE President Hemig wanted to recognize Juanita Schneider as the Grand Marshall of Truckee's Fourth of July Parade this year. PUBLIC HEARING CEQA INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION FOR THE ELECTRIC SYSTEM MASTER PLAN President Hemig called the Public Hearing to order at 6:03 PM. There was no public or written comment. The hearing was closed at 6:06 PM. ACTION ITEMS APPROVE NCPA POWER MANAGEMENT AGREEMENT AMENDMENT NO. 2 This Amendment between NCPA and TDPUD extends the term of the Power Management Agreement for Scheduling services to June 30, 2010. Director Aguera moved, and Director Bender seconded, that the Board approve and the President sign Amendment No. 2 to the Power Management Agreement between NCPA and Truckee Donner PUD. 4 ROLL CALL: Director Hillstrom, absent; All other Directors aye, by voice vote. SO MOVED 1 Minutes: July 1, 2009 CONSIDERATION OF THE FORMATION OF A NEW JPA AGREEMENT WITH DAMPS AND LASSEN MUD This item involves the possible formation of a JPA, in cooperation with UAMPS and Lassen MUD. Director Aguera moved, and Director Bender seconded, that the Board: • approve the resolution, authorizing and approving the District entering into a Joint Exercise of Power Agreement to Establish the Municipal Utility Financing Authority, with amendments to Sections 3 and 4 of the resolution to define the authorized signers • authorize the Board President to approve and sign the Joint Exercise of Power Agreement to Establish the Municipal Utility Financing Authority in substantially the same form pending District Counsel review and approval, subject to District Counsel discovery about Lassen MUD formation as a Municipal Utility and their ability to form a JPA with the TDPUD to buy and sell natural gas. ROLL CALL: Director Hillstrom, absent; Director Sutton, no (concerned about Board action without Counsel having adequate time to review); All other Directors aye, by voice vote. SO MOVED SET A PUBLIC HEARING DATE TO AMEND THE MISCELLANEOUS FEES SCHEDULE This involves setting a date for a public hearing to consider amending the Miscellaneous Fees Schedule. Director Aguera moved, and Director Bender seconded, that the Board • Direct staff to consolidate miscellaneous fees into the Miscellaneous Fees Schedule • Direct staff all future amendments to the Miscellaneous Fees Schedule should be in the form of an Ordinance • Set August 5, 2009 as the public hearing date to accept input and comments from the public regarding the Miscellaneous Fees Schedule ordinance ROLL CALL: Director Hillstrom, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF THE AWARD OF THE 2009-2010 WORKER'S COMPENSATION INSURANCE RENEWAL Consideration of the Award of the 2009-2010 Worker's Compensation Insurance Renewal Director Sutton moved, and Director Aguera seconded, that the Board approve the placement of the District's worker's compensation insurance for the 2009-2010 policy year with United States Fire Insurance Company for an estimated amount of $192,574 with the understanding that this amount will vary due to changes in actual payroll numbers. ROLL CALL: Director Hillstrom, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOPS DISCUSSION OF CUSTOMER LEAK ABATEMENT/AWARENESS This involves information about the outreach and assistance to customers with leaks on their side of the water meter. Neil Kaufman gave a presentation: • Background / History o During winter and spring of 2008-2009, the District conducted a water meter pilot program where about 440 meters were installed 0 298 of these meters were equipped with automated leak detection capabilities o Constant leaks were identified on 45 of these meters. Notification letters were sent to these customers o Five of the customers that received a letter requested additional assistance from the District • New Information o Work will begin on July 20 for the change out of about 5, 2 Minutes: July 1, 2009 o Customer-side water leaks are expected on about 15% of the installations o A customer leak abatement/awareness program is needed to address this issue o Staff has been working on a two part program ■ Part one involves education and awareness with a letter to notify the customer of the leak. The letter will contain: • Estimate of how many gallons per hour are leaking • Step by step instructions of how to determine which part of the customer-owned piping is leaking: internal house piping, irrigation piping, customer owned lateral • Photographs of meter register showing what to look for on meter; statement remind- ing customer that leaks on customer side of the meter are their responsibility • Photographs denoting where District responsibility ends and customer responsibility starts ■ Part two involves identifying additional resources that can be used by the property owner • District will maintain a list of local plumbers with appropriate contractor's license & insurance, and the capability to do leak detection • District could possibly offer a rebate of $50 or $100 towards hiring of a plumber to locate and repair leaks • Fiscal Impact o Funding for the outreach effort will come from the existing Water Department budget o Funding for the leak detection rebate would come from the Conservation Department There was no public comment. Board discussion: • I was in the pilot program and received a letter about my leak-the letter was well done • It would be interesting to negotiate with plumbers to possibly agree on a site visit for a flat fee- for instance $50 instead of$100. This could create an opportunity for future business. • The letter is a good start-way to have additional follow-up after first contact • When did the 45 letters go out? • Good job • Letter should also include finding the leak, tips and tricks UPDATE ON THE TDPUD WATER WISE DEMONSTRATION GARDEN Review of Design and Bid Specifications for TDPUD Water Wise Demonstration Garden. Steven Poncelet gave a presentation: • Background / History o District implementing Water Meter Project ■ State mandate ■ Billing by usage starting in 2010 ■ Irrigation use major cost driver o TDPUD Water Wise Demonstration Garden ■ Located at District office ■ Lawn replacement, native & drought tolerant vegetation, water-efficient irrigation ■ Informational signage on-site ■ Full web-based resource • New Information o Final draft design for the Demonstration Garden complete ■ Site plan .,, ■ Demolition plan ■ Planting plan (plus plant Ipst) ■ Hardscape and grading Plan ■ Irrigation plan 3 Minutes: July 1, 2009 • Next steps o Board feedback and direction o Finalize plans & specifications o District procures plants, materials, and irrigation equipment o Advertise for installation bids in July o August 19th Board meeting award of installation contract o August-September installation o Public outreach and garden opening in September o Web-based resource Public input: • Surprised the PUD was running sprinklers during the day recently-was that an error Board discussion: • What about the tree the employees planted in honor of an employee who died • When is the bid going out to install the landscaping • Will you stick to the plan as it is the best one for conservation • Plant perennials so do not have to replace each year • Is there something in the bid process that the installer needs to purchase plants locally due to our elevation—success drops when purchased out of the area • The dry stream beds are great • There are a limited number of landscaping vendors in Truckee • There are two green building programs where one can score and review how the landscape is being applied • The District could prove they can have a green and thoughtful garden CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDIVISION (A), EXISTING LITIGATION: CLAIMS OF PACIFIC RIM CONSTRUCTION, INC.; LAKESIDE SPECIA- LIZED TRANSPORTATION; ADVANCED ASPHALT; AND CARL CRANE TRUCKING RETURN TO OPEN SESSION Report from closed session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:24 PM. TRUCKEE DO R PUBLIC ILITY DISTRICT 0 J. o emig, Pre. Prepared by ` Barbara Cahi,; Deputy District Clerk 4 Minutes: July 1, 2009