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Home My WebLink About2009-08-05 Min - Board REGULAR MEETING August 5, 2009 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:03 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Jeff Bender, Ron Hemig, John Hillstrom and Pat Sutton were present. Director Joe Aguera was absent. EMPLOYEES PRESENT: Bob Mescher, Neil Kaufman, Rosana Matlock, Ed Taylor, Joe Horvath, Steven Poncelet, Stephen Hollabaugh, Mary Chapman, Kathy Neus, Lauren Schaake, Nancy Waters and Barbara Cahill; Michael Holley was absent. CONSULTANTS PRESENT: Steve Gross and Shawn Koorn OTHERS PRESENT: Juanita Schneider, Dan Warren, Paula Sutton, Craig Pack, Dan Rand, Suzan Knisley, Jamie Bryner, Karen McGear, Robb Etnyre and 3 other members of the public. CHANGES TO THE AGENDA Assistant General Manager, Stephen Hollabaugh, asked the Board to move agenda item No. 9, "Consideration of an Ordinance to Amend Miscellaneous Fees", to after the Public Hearing, and then hold the Water Rate Study workshop next. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Jeff Bender stated he did not win the LAFCo election for Alternate Special District Member. He would like Board members to speak with West County agencies to encourage them to vote for him the next time a position becomes available. President Hemig wanted to mention the NCPA Annual Meeting to be held in Berkeley on September 24 and 25. He feels all the Directors should attend if possible. PUBLIC HEARING ORDINANCE AMENDING THE MISCELLANEOUS FEES SCHEDULE Holding a Public Hearing for the Ordinance Amending the Miscellaneous Fees Schedule. President Hemig called the Public Hearing to order at 6:08 PM. There was no public or written comment. The hearing was closed at 6:09 PM. 1 Minutes: August 5, 2009 ACTION ITEM CONSIDERATION OF AN ORDINANCE AMENDING THE MISCELLANEOUS FEES SCHEDULE This item involves amendments to the Miscellaneous Fees Schedule. Director Sutton moved, and Director Bender seconded, that the Board adopt the Ordinance amending the Miscellaneous Fees Schedule. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOP DISCUSSION OF WATER RATE STUDY REPORT This involves the discussion of various water rates structure alternatives at the concept level. Shawn Koorn gave a presentation: • Key assumptions for the revenue requirement o Used 2009 budget as a starting point and 2020 as end point for test period o Revenues were calculated at current rate levels o Current revenues were escalated at a rate ranging between .25% to 2.6% o Expenses escalated at a rate ranging from 2% to 8% depending on the type of expense o Capital funded through rates 2009 $164,000 increasing to $2.0 million in 2020 • Key capital improvement projects o Water metering program ■ Funding from temporary surcharge end in 2013 ■ Identified other sources of funding (land sales) ■ Project schedule will be adjusted to meet available funding ■ Potential for additional borrowing o Pipeline replacement program: existing COP funds/rate funded • Future rate adjustments largely driven by inflation • Two main objectives of a cost of service study o Determine the cost to service each class of service: usage characteristics & facility requirements o Derive average unit costs, which are useful for rate design purposes • Cost of service o Customers divided into two classes: single family residential or commercial o Based on generally accepted rate setting principles of AWWA M1 manual o Pump zone charges were calculated separately from the cost of service analysis • Basis of rate designs o Residential rate- two tier inclining rate o Commercial rate- uniform rate o Residential monthly service charges will comprise of 85% of rate revenue to minimize financial risk; 15% collected through usage charge & pump zone charges o Pump zone charges have been re-assessed: fewer zones, simpler administration o Rate designs do not include surcharges (Meter, Glenshire, Donner Lake, etc) o Separate hydrant charge is eliminated (included in monthly service charge) • Proposed rates o Rates are designed to collect the target revenue requirement o Cost of service results: different rates by class of service o Rate setting process: monthly service charge and usage charge o Based on the goals & objectives discussed by the Board 2 Minutes: August 5, 2009 • Calculation of residential usage o Method: production data less metered commercial less estimated losses o Average winter use per customer is approximately 6,000 gal/month o Average summer use per customer is approximately 15,000 gal/month o Average annual use per customer is approximately 10,000 gal/month o Proposed residential rate- alternative 1: 2 tier inclining ■ Present rate $51.48/mo ■ Year 1, 1.75% adjustment • Monthly service charge: $53.15; usage charge 0-8,000 gal $0.55/1,000 gal; over 8,000 $0.69/1,000 gal • Unmetered rate $58.96 ■ Year 2, 1.75% adjustment • Monthly service charge: $53.95/mo; usage charge 0-8,000 gal $0.60/1,000 gal; over 8,000 $0.75/1,000 gal • Unmetered rate $60.28 o Proposed residential rate- alternative 2: 2 tier inclining ■ Present rate $51.48/mo ■ Year 1, 1.0% adjustment • Monthly service charge: $53.00; usage charge 0-8,000 gal $0.52/1,000 gal; over 8,000 $0.65/1,000 gal • Unmetered rate $58.49 ■ Year 2, 2.5% adjustment • Monthly service charge: $53.95/mo; usage charge 0-8,000 gal $0.60/1,000 gal; over 8,000 $0.75/1,000 gal • Unmetered rate $60.28 o Proposed residential rate- alternative 3: 2 tier inclining ■ Present rate $51.48/mo ■ Year 1, 3.5% adjustment • Monthly service charge: $53.95; usage charge 0-8,000 gal $0.60/1,000 gal; over 8,000 $0.75/1,000 gal • Unmetered rate $60.28 ■ Year 2, 0.0% adjustment • Monthly service charge: $53.95/mo; usage charge 0-8,000 gal $0.60/1,000 gal; over 8,000 $0.75/1,000 gal • Unmetered rate $60.28 o Impacts between customers will vary depending on usage o Alternatives provide overview of the rate impacts for the two year transition period o Anticipated revenue sources: service charge 85%, usage charge 10%, pump zone charge 5% • Commercial rate structure assumptions o Have metered water usage data o Includes a monthly service charge and a usage charge- no usage allowance o Developed three alternatives based on alternative 1 rate increases (2 equal adjustments of 1.75%) ■ Same service charge as residential - collects same amount of revenue through service charge as existing (60%) ■ Similar usage rate as residential ■ Collect 70% of revenues through the service charge 3 Minutes: August 5, 2009 o Proposed commercial rates- alternative 1 Uniform Rate Structure (collect 60% from service charge) ■ Present rate for 3/4" $44.97; usage charge is a declining block ■ Year 1, 1.75% adjustment • Monthly service charge for 3/4" $60.06 • Consumption charge $1.40/1,000 gal ■ Year 2, 1.75% adjustment • Monthly service charge for 3/4" $60.96 • Consumption charge $1.45/1,000 gal o Proposed commercial rates- alternative 2 Uniform Rate Structure (collect 80% from service charge) ■ Present rate for 3/4" $44.97; usage charge is a declining block ■ Year 1, 1.75% adjustment • Monthly service charge for 3/4" $83.06 • Consumption charge $0.65/1,000 gal ■ Year 2, 1.75% adjustment • Monthly service charge for 3/4" $84.47 • Consumption charge $0.70/1,000 gal o Proposed commercial rates- alternative 3 Uniform Rate Structure (collect 70% from service charge) ■ Present rate for 3/4" $44.97; usage charge is a declining block ■ Year 1, 1.75% adjustment • Monthly service charge for 3/4" $72.89 • Consumption charge $0.98/1,000 gal ■ Year 2, 1.75% adjustment • Monthly service charge for 3/4" $74.58 • Consumption charge $1.01/1,000 gal o Impacts between customers will vary depending on usage o Alternatives provide range of rate designs based on service charge level and usage charge o Additional classes of service and rates can be developed, but do add complexity: commercial, multi-family, irrigation • Pump zone charges o Reduced number o Zones correspond to number of times water is pumped to get to a customer ■ Metered customers will be charged same pump zone rate in $'s/1,000 gallons ■ Unmetered customers will pay flat fee that assumes 10,039 gal used per month • Rate study conclusions o Cost of living adjustments are needed to fund District's operations & maintenance, and capital needs: three alternative rate increases for 2010, 20117 2012 o Cost of service differences: re-allocation of pump zone surcharge to new method o Proposed rates are designed around estimated average residential customer use o Pump zone charges reflect change in methodology • Next steps o August 19, final rate study report presented to Board o September 2, workshop on proposed water rates o September 16, review and approve new water rates o September 16, after approval of rates, mail public hearing notices o November 4, public hearing on proposed rates; Board adoption after protest review o January 2010, implementation of proposed rates 4 Minutes: August 5, 2009 Public input: • How does Donner Lake fit into this- does the assessment change • Meters will create conservation; if people go overboard on conserving and revenues drop- will the PUD raise rates • Don't want to conserve so much that per/1,000 gallon cost goes up a lot to make up for revenue • Residential rates should have 3 tiers to promote more conservation- the third tier should double the cost • Definitely no declining block rates • I am for the residential one time rate increase of 3.5% and zero for the next year • Is irrigation water untreated and costs less dollars • Is there a separate delivery system for irrigation water • Placer County PUD has a separate rate for irrigation water • Do the golf courses use treated water • How do pump charges affect the flat rate customers • How do I find out if and when I will get a meter • What percent of residential and commercial are not metered • This proposal will transition to billing for usage • Will the Board revisit rates once everyone is metered • Concerned about commercial rates- some businesses use hundreds of thousands of gallons- rate seems out of whack • Glad the board is not looking at a separate multi-family rate • I like the increase in the first year and keep flat in the second year Small business customers- would hate to see them have a large jump because of a California mandate • Meters will be installed in 2010, but not actually billed for a year after- how will this affect the revenue side • Is there a non resident water surcharge • Compare my bill here to East Bay Municipal District and I only pay half as much- why- I don't use much here, but pay twice as much • Will my bill in 2010 compare the flat rate with the metered rate- in this case, I should pay less as it will be more equitable • So the meter will be read and not charged, show what used and what would be charged • Some of the examples look like a 13% increase • So the present rate includes the 75 cent hydrant charge • My hope was to go to the metered rate and have the base rate less • What is an example of the pump zone charge • 70% of the 6,500 Tahoe Donner residents are not full time • Tahoe Donner services use about 40 million gallons a year and the golf course uses water from two non potable wells- a 15 to 40% increase would be significant for Tahoe Donner • This has been good information, Tahoe Donner will submit a written response with feedback • Will pump zone charges increase Board discussion: • How did the study come up with the cost delta from tier one to tier two- why not have another tier with larger delta between the two • Is there existing meter data to see how to breakout the tiers • Increase the allowed usage between tier one and two when start the first year of transition 5 Minutes: August 5, 2009 • Leaning toward alternative with 1% for year 1 and 2.5% for year 2 or the one with a 3.5% and zero • What if a customer wants to be on the metered rate right away with no flat rate transition • Can Phase 2 meter installation customers move to the metered rate if they are using less • I like keeping the commercial rate same as residential for the 3/4" meter • I like alternative 1 for commercial - Uniform Rate Structure (60% from service charge) • Did the consultant HDR work only on the rate structure or also check on efficiency • Commercial customers will not be billed off the new transition rates as they would have sticker shock • There is normal issue of revenue needs. There will be another system in place, but not charged with new metered rates. • How did we get into the discussion of metered rates- they do not go into effect with the billing system yet- people could look at large increases • Need some examples of what customers pay now and what they would be paying and how it would affect them • Customers pay more with the unmetered rate compared to metered new rate • On customer bill, show metering versus flat rate with rate increase- don't want a $20 increase • Rather see an increase in one year and not two smaller ones- would hope the increase would be more like 2%, not 3.5% • May be able to do a lesser increase than this assumption with the actual budget • An increase in one year would be better off for revenue • Concerned with water use for large users like the Park & Rec and schools- may need a subset rate • Commercial- not comfortable with two or more tiers • Some people have suggested a third tier for residential, maybe commercial should also have two or three tiers • Does the first tier cover TTSA requirement when they engineered the lines- people should be able to use what is reasonable • Should also consider irrigation rate • How long would 8,000 gallons per month be the base • So 2010 is still going to be a fixed rate- but an increase would be needed as part of the budget to cover costs • Like Residential alternative 2- less now and more in 2011; like alternative 1 for commercial as it is the least change • The 1% rate increase alternative covers the assumed shortfall • Need to match what the budget is so don't have a short fall- whatever the number is • How is the pumping charge calculated for each zone • Keep increase as low as can for 2010 • Like alternative 1 for commercial and a two tiers for residential • Will the zone charge be on the bill 6 Minutes: August 5, 2009 ACTION ITEMS APPROVAL OF THE CEQA MITIGATED NEGATIVE DECLARATION FOR THE ELECTRIC SYSTEM MASTER PLAN AND ADOPTION OF THE ELECTRIC SYSTEM MASTER PLAN This item involves the approval of the Final Mitigated Negative Declaration for the Electric System Master Plan and approval of the Electric System Master Plan. Director Bender moved, and Director Sutton seconded, that the Board • Adopt the Final Mitigated Negative Declaration • Approve the project for purposes of CEQA • Authorize the filing of the Notice of Determination and payment of $2,025 for the CEQA fee with the Office of the Nevada County Clerk • Adopt a finding that the draft documents as circulated and the Mitigated Negative Declara- tion reflect the District's independent judgment • Adopt the Electric System Master Plan ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED AUTHORIZE PAYMENTS TO NV ENERGY FOR THE CONSTRUCTION OF THE DONNER LAKE CIRCUIT NO. 3 FEEDER PROJECT This item concerns authorizing payments to NV Energy for the Construction of the Donner Lake Circuit No. 3 Feeder Project. Director Hillstrom moved, and Director Bender seconded, that the Board authorize the General Manager to approve payments to NV Energy for an amount not to exceed $1,550,000, to be funded from Facility Fees; approve a Task Order in the amount $13,810 for Inland Ecosystems to perform environmental mitigations during construction as required by the approved CEQA and SWPPP documents, to be funded from Facility Fees. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF AUTHORIZING THE RETENTION OF UNCLAIMED FUNDS This item involves the consideration of retaining unclaimed funds for stale dated checks and the Del Oro Water refund accounts. Director Sutton moved, and Director Bender seconded, that the Board authorize the retention of unclaimed funds totaling $21,436.17. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF A GRANT OF EASEMENT TO SOUTHWEST GAS, APN 19-400-27 Granting an easement to Southwest Gas for a gas line that crosses the District's parcel APN 19-400-27. Director Hillstrom moved, and Director Sutton seconded, that the Board adopt the resolution and authorize the Board President to execute an easement agreement between Southwest Gas Corporation and the District, governing construction, operation and maintenance of the natural gas pipeline on APN 19-400-27 in substantially form presented. ROLL CALL: Director Aguera, absent; All other Directors aye, by voice vote. SO MOVED Director Bender moved, and Director Sutton seconded, that the Board reconsider the previous action taken to adopt the resolution and authorize the Board President to execute an easement agreement Southwest Gas Corporation and the District. ROLL CALL: Director Aguera, absent; Director Hemig, no; All other Directors aye, by voice vote. SO MOVED 7 Minutes: August 5, 2009 Director Bender moved, and Director Sutton seconded, that the Board rescind the action taken by the Board to adopt the resolution and authorize the Board President to execute an easement agreement between Southwest Gas Corporation and the District, governing construction, operation and maintenance of the natural gas pipeline on APN 19-400-27 in substantially form presented. ROLL CALL: Director Aguera, absent; Directors Hemig and Hillstrom, no; All other Directors aye, by voice vote. THE MOTION DID NOT CARRY; THE ORIGINAL MOTION PASSES AS IT STANDS. WORKSHOPS COMPARISON OF THE TREASURER'S REPORT FINANCIAL STATEMENTS TO THE BUDG- ET REPORT This item concerns providing the Board of Directors with a comparison of the financial statements included in the June 2009 Treasurer's Report Bob Mescher gave a presentation: • Staff prepares various financial reports o Balance Sheets ■ Balances as of a single point in time and prior year: Assets, Liabilities, Equity ■ Generally Accepted Accounting Procedures (GAAP)format o Statements of Revenues, Expenses and Changes in Fund Equity (Income Statement)+ ■ All year-to-date revenue and expenses for a period in current year and prior year ■ Equity balance as of a single point in time and for prior year ■ Unbilled revenue excluded until December, at year-end (Electric and Water con- sumed, not yet billed) ■ GAAP format o Operating Budget report ■ Budget format ■ Compares year-to-date operating revenue and operating expenses to the approved- twelve-month budget ■ Excludes: balance sheet information, non-operating revenue and expenses, non- cash transactions and designated fund and restricted fund transactions • Electric Department Financial Report Comparison (in thousands of dollars) Financial Budget Report Report Variance Energy Sales 9,809 11,587 1,778 Unbilled revenue Misc Opr Rev 286 314 28 Revenue: Unbilled Misc, Restricted, purchase power Operating Expenses Power Purchases 5,108 5,202 94 purchase power Distribution Maint 182 151 (31) non-cash expense Depreciation 809 809 non-cash expense • Water Department Financial Report Comparison Financial Budget Report Report Variance Water sales 41112 4,698 586 Unbilled Revenue Misc Opr Rev 665 548 (117) Unbilled Misc Rev Designated Fund Rev Operating expenses Depreciation 1,519 1,519 non-cash expense 8 Minutes: August 5, 2009 - There was no public comment. The Board appreciated the thorough explanation. REVIEW OF THE DISTRICTS ELECTRIC AND WATER DELINQUENT ACCOUNTS RECEIVA- BLE This involves a review and discussion of the District's delinquent accounts at the end of June, 2009. Mary Chapman gave a presentation: Historically write-offs have been low • FY08 and year-to-date FY09, write offs have increased over prior years • New Information o Write-offs for the first six months of 2009 total $15,640 o Write-offs for the first six months of 2008 were $17,767; plus $11,510 for the second six months o The Board recently authorized the staff to hold deposits for a 2-year period instead of 1- year to help reduce write-offs o It will take time to see the impact of that change • Summary by Years of Service: 2009 2008 Less than 1 year $ 6,328 40% $ 7,258 23% 1 to 2 years 3,076 20% 6,815 22% 2 to 3 years 1,470 9% 3,180 10% 3 or more years 4,766 31% 14,325 45% $15,640 100% $31,578 100% • Owner/Renter Ratio: 2009 2008 Owners $ 5,246 34% $111410 36% Renters 10,394 66% 20,168 64% $15,640 100% $31,578 100% • Commercial/Residential Ratio: 2009 2008 Commercial $ 1,504 10% $ 7,114 36% Residential 14,136 90% 24,464 64% $15,640 100% $31,578 100% • Write off analysis 2000 2002 2004 2006 2008 6 months of 2009 7,303 15,865 22,716 23,911 28,793 15,640 • 48 hour notices: appx 1,500 in 2000 to appx 3,300 in 6 months of 2009 There was no public comment. Board discussion: • If the disconnects stay constant, why are the dollars up • Why is there a list of names in the memo- and not confidential 9 Minutes: August 5, 2009 There was no public comment. The Board appreciated the thorough explanation. REVIEW OF THE DISTRICTS ELECTRIC AND WATER DELINQUENT ACCOUNTS RECEIVA- BLE This involves a review and discussion of the District's delinquent accounts at the end of June, 2009. Mary Chapman gave a presentation: • Historically write-offs have been low • FY08 and year-to-date FY09, write offs have increased over prior years • New Information o Write-offs for the first six months of 2009 total $15,640 o Write-offs for the first six months of 2008 were $17,767; plus $11,510 for the second six months o The Board recently authorized the staff to hold deposits for a 2-year period instead of 1- year to help reduce write-offs o It will take time to see the impact of that change • Summary by Years of Service: 2009 2008 Less than 1 year $ 6,328 40% $ 7,258 23% 1 to 2 years 3,076 20% 6,815 22% 2 to 3 years 1,470 9% 3,180 10% 3 or more years 4,766 31% 14,325 45% $15,640 100% $31,578 100% • Owner/Renter Ratio: 2009 2008 Owners $ 5,246 34% $11,410 36% Renters 10,394 66% 20,168 64% $15,640 100% $31,578 100% • Commercial/Residential Ratio: 2009 2008 Commercial $ 1,504 10% $ 7,114 36% Residential 14,136 90% 24,464 64% $15,640 100% $31,578 100% Write off analysis 2000 2002 2004 2006 2008 6 months of 2009 7,303 15,865 22,716 231911 28,793 15,640 48 hour notices: appx 1,500 in 2000 to appx 3,300 in 6 months of 2009 There was no public comment. Board discussion: • If the disconnects stay constant, why are the dollars up • Why is there a list of names in the memo- and not confidential 9 Minutes: August 5, 2009 REVIEW OF THE DONNER LAKE ASSESSMENT DISTRICT ANNUAL LEVY PAYMENT STATUS This item involves a review and discussion of the status of delinquent levies through the 2008-09 billings. Mary Chapman gave a presentation: • Background / History o Donner Lake Assessment District (DLAD)was formed in 2001 ■ Purchase Donner Lake Water System from Del Oro Water Co through a condemna- tion process ■ Replace the majority of the Donner Lake water system o Parcel owners were allowed to prepay their assessments o Liens were placed on all parcels not choosing to prepay o Annual levies appear on these parcel owners' tax bills • New Information o Nevada County collects the annual levy for the District and sends the District the funds o Nevada County uses the Teeter method to pay the District ■ 55% of total billed received in January ■ 40% of total billed received in May ■ 5% of total billed received in July o District receives 100% of amount billed o Nevada County carries the delinquencies on their books o Placer County collects the annual levy for the District and sends the District the funds o Placer County only sends the District the monies they collect o Delinquencies are carried on the District's books o Willdan Financial Services prepares the annual levies and transmits the databases to Nevada and Placer Counties for inclusion on the tax bills o Willdan Financial issues delinquent letters to all delinquent parcels o There is some risk in the future that Nevada County could require the District to assume responsibility for its delinquent levies o Nevada County Properties Tax Year Amount Past Due #of Parcels 2002/03 $491.42 1 2003/04 1,478.69 3 2004/05 1,476.84 2 2005/06 3,730.12 7 2006/07 6,688.30 13 2007/08 15,501.30 33 2008/09 28,833.30 63 Total Past Due $58,199.97 o Placer County Properties Tax Year Amount Past Due #of Parcels 2002/03 $00.00 0 2003/04 497.54 1 2004/05 496.94 1 2005/06 1,058.00 2 2006/07 1,071.72 2 2007/08 1,347.95 3 2008/09 3,848.89 9 Total Past Due $8,321.04 10 Minutes: August 5, 2009 • Fiscal Impact: an increase in uncollectible accounts has no immediate impact on the Donner Lake Assessment District funds unless Nevada County decides to move away from the Teeter method of reimbursement There was no public comment. Board discussion: • Is the assessment secured by the property • When does the lien get activated REVIEW OF THE OLD GREENWOOD AND GRAY'S CROSSING COMMUNITY FACILITIES DISTRICTS ANNUAL LEVY PAYMENT STATUS This agenda item involves a review and dis- cussion of the status of delinquent levies through the 2008-09 billings. Mary Chapman gave a presentation: • Background / History o Old Greenwood CFD was formed in 2003 - $12.5M o Gray's Crossing CFD was formed in 2004 - $15AM o A second series of bonds were sold for Gray's Crossing CFD in 2005 - $19.2M o All of the CFDs were for the purpose of raising funds to pay for infrastructure o TDPUD is not liable for any of this debt • New Information o Willdan Financial Services prepares the annual levies and transmits the databases to Nevada County o Nevada County adds the levy to the annual tax bills for the properties o Nevada County collects the payments and sends us only what they collect o After June 30th, Nevada County requires that the District remove the delinquent levies from the tax rolls o Willdan Financial Services helps the District collect the delinquent levies o After October 2"d, foreclosure proceedings will begin for delinquent property owners that meet the foreclosure criteria listed in the Trust Indentures o Staff will return to the Board for authorization to proceed with foreclosure if necessary o Old Greenwood delinquent properties Tax Year Amount Past Due #of Parcels 2006/07 $4,691.80 2 2007/08 4,775.43 3 2008/09 29,658.66 11 Total Past Due $39,115.89 o Gray's Crossing delinquent properties Tax Year Amount Past Due #of Parcels 2006/07 $14,383.50 8 2007/08 15,957.90 6 2008/09 119,825.19 41 Total Past Due $150,166.59 • Fiscal impact o Delinquent CFD payments may lead to not having sufficient funds to make principal and interest payments when they are due o If there is a shortage of funds, we will rely on monies in the Surplus Funds o As a last resort, we would rely on monies in the Reserve Fund 11 Minutes: August 5, 2009 o Using Reserve Fund monies triggers a Significant Event requiring disclosure to bond- holders There was no public comment. Board discussion: • When would the District be near the third level to use the Reserve Fund • What is the Reserve Fund • What is the Surplus Fund REVIEW OF THE DISTRICT MISSION STATEMENT This item involves the review of the Dis- trict Mission Statement. Director Sutton asked this workshop be rescheduled to the August 19 Board meeting. The Board agreed. CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9, SUBDIVISION (A), EXISTING LITIGATION: CLAIMS OF PACIFIC RIM CONSTRUCTION, INC.; LAKESIDE SPECIALIZED TRANSPORTATION; ADVANCED ASPHALT; AND TEICHERT CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8, CONFERENCE WITH REAL PROPERTY: 14630 GLENSHIRE DRIVE APN 49-011-31; DISTRICT NEGOTIATOR DESIGNEE; NEGOTIATING PARTIES: KELLER WILLIAMS REALTY; UNDER NEGOTIATION: PRICE AND TERMS RETURN TO OPEN SESSION Report from closed session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:50 PM. TRUCKEE DONNE UBLIC UTIL TY DISTRICT J. Ronkja4g, President Prepared by Barbara Cahill, Deputy District Clerk 12 Minutes: August 5, 2009