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Home My WebLink About2009-11-18 Min - Board 1001, REGULAR MEETING November 18, 2009 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpe- tually and made available for listening to any interested party upon their request The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Hemig. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig and John Hillstrom were present. Director Pat Sutton was absent PLEDGE OF ALLEGIANCE Director Joe Aguera led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Kathy Neus, Mary Chapman, Steven Poncelet, Steve Hollabaugh, Bob Mescher, Nancy Waters, Lauren Schaake-Hudson, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross .. OTHERS PRESENT: Carol Merjil, Phyllis Steele, Kern Astrup, Bryce Keller, Dan Warren, Phyllis Steele, Gina Rogers and two others from the public CHANGES TO THE AGENDA There were no changes to the agenda. PUBLIC INPUT Bryce Keller, Fire Chief of the Truckee Fire Protection District, wanted to express to the PUD what a pleasure it has been to work with Michael Holley since he has started in the General Manager position. Mr. Keller has consulted Mr. Holley on a regular basis, and feels he is a great guy, gives good advice and appreciates what he does. DIRECTOR UPDATE There were no director updates. 1 Minutes: November 18, 2009 PUBLIC HEARING CONDUCT A PUBLIC HEARING ON PROPOSED WATER RATES This item involves the Proposed Water Rate from the Water Rate Study and after the Adoption Vote After Pro- tests. President Hemig opened the public hearing. There were eleven written protests. The Board asked staff to respond to the letters. Public comment: • Why is the revenue increase different from year 2010 to 2011- is this increase ongoing • How did the PUD come up with the 1.75% increase- can the public look at costs to see why the rate went up • Has the board considered federal grants to subsidize solar power • Thanks for all the information shared with the public- PUD web site has information- surveys, consultant info • Confused about what her bill says- not like the presentation • What is the average household use • The fact that there had to be a 50% protest of the water rate increase- was that dis- closed in the Prop 218 letter • Unsure of my new zone- how do I find out • If I use over 10,000 gallons per month, what happens • Does the new billing rate begin on January 1, 2010- and when would I start getting billed volumetrically ACTION ITEM CONSIDERATION OF AN ORDINANCE TO ADOPT WATER RATES This item relates to the Board's consideration of adopting an ordinance to increase water rates in the amount of 1.75% for FY10 and FY11. Director Hillstrom moved, and Director Bender seconded, that the Board adopt the ordinance establishing a new metered rate structure and setting water rates for FY10 and FY11. ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED CONSENT CALENDAR Director Bender asked that Item Number 11, Transfer of fund form the 2006 Water COP to Water Genera!Fund be removed from the Consent Calendar. CONSIDERATION OF A RESOLUTION ACCEPTING FINAL COMPLETION FOR THE LPG TO NATURAL GAS CONVERSION PROJECT This item involves the closeout of the contract to convert the District Complex from LPG to Natural Gas and recording of the Notice of Completion. 2 Minutes: November 18, 2009 CONSIDERATION OF A LEASE WITH TRUCKEE FIRE DISTRICT FOR PROPERTY LO- CATED AT 14630 GLENSHIRE DRIVE This item involves executing a lease of District property located at 14630 Glenshire Drive. CONSIDERATION OF AN AMENDMENT EXTENDING THE CONTRACT WITH HUMITECH FOR THE KEEP YOUR COOL PROGRAM This item involves an amendment and exten- sion to the 2009 Contract for Keep Your Cool Program. Director Bender moved, and Director Aguera seconded, that the Board approve the consent calendar. ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF A TRANSFER OF FUNDS FROM THE 2006 WATER COP TO WA- TER GENERAL FUND This item relates to the Board's consideration of authorizing a transfer of up to $200,000 from COP Funds to cover PRC litigation costs. Director Hillstrom moved, and Director Bender seconded, that the Board authorize the District to transfer funds up to $200,000 from the Water 2006 COP Fund to the Water General Fund as invoices are received and paid to cover Pacific Rim Construction litigation costs. ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF APPROVING RESOLUTIONS TO ADOPT THE 2010 AND 2011 BUDGET AND TO ADOPT THE 2010 & 2011 OVERHEAD ALLOCATION RATES This item is the consideration of resolutions adopting 2010 and 2011 Budget and overhead allocation rates. Director Hillstrom moved, and Director Aguera seconded, that the Board approve the resolu- tion to adopt the FY10 and FY11 budget; and approve the resolution to adopt the overhead allocation rates for FY10 and FY11 ROLL CALL: Director Sutton, absent; All other Directors aye, by voice vote. SO MOVED ROUTINE BUSINESS TREASURER'S REPORT: OCTOBER 2009 Approval of the report: Director Aguera moved, and Director Hillstrom seconded, that the Board approve the treasurer's report for the month ended October 31, 2009. ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED. Approval of disbursements: Director Aguera moved, and Director Hillstrom seconded, that the Board approve the October 2009 disbursements report. ROLL CALL: Director Sutton, absent; All other Directors, aye. SO MOVED. 3 Minutes: November 18, 2009 APPROVAL OF MINUTES: Approval of the minutes for October 21 and November 4, 2009 Director Hillstrom moved, and Director Bender seconded, that the Board approve the minutes of October 21 and November 4, 2009. ROLL CALL: Director Sutton, absent; All Directors, aye. SO MOVED CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR: SECTION 54957.6 OF THE GOVERNMENT CODE. DISTRICT REPRESENTATIVE: MICHAEL D. HOLLEY; a. Employee representative: IBEW Local 1245 b. Unrepresented Employees PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION 54957 (E): GENERAL MANAGER PERFORMANCE PLAN REVIEW Counsel Steve Gross recused himself for the second closed session item. RETURN TO OPEN SESSION Report from closed session There was no reportable action from closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:55 PM. TRUCKEE DONN PUBLIC U ILITY DISTRICT J. Ro mig, President Prepared by ' Barbara C iiii, Deputy District Clerk 4 Minutes: November 18, 2009