Loading...
HomeMy WebLinkAbout1958-05-29 Min - Board130 CAD nT The Manager reported that he had received a price from the Fairbaniks 1-1orse Co. for a pumping plant to be placed at the nee= well site south of Donner Creek, but that he had written 5 other firs for bids on the sale. The IJ"anager also reported that he had submitted an estimate of cost to Mr. Firpo to serve a proposed new subdivision along the Brockway Road. The est:L..Ated cost for water was WOO. and an extension of the electric line $1500. During further discussion of the same the i,'anager reported that new additional reservoir capacity would have to be installed at the Tonini sJ ste-,i and also at the South Springs to serve the gro7oith, along the Brock -way Road. A co=:�municat�.on was read from the Division of nig1lways, under date of April 29th in which was enclosed copies of Right of Way Grant fro,,i the District to the Sierra Pac:L is Power Co. and copies of Grant deed fro-.q the District to the Tahoe Truckee Unified Sc-hool District: These two riiatters having been previously acted upon by Vile Board, the C��air declared in order to have the s&--ie executed by the proper officers of t ..e District. A letter under date of May lst frorri Paul 11. ClIamberlain, enclosing a Resolution and Rules and Regulations governing purchases of supplies and equiplment and the same was laid over for considereti6n at the next Board me et ing . The Ik anager brought up the matter of enlarging the warehouse facilities bar the addition of an outside seed and also enclosing the ground with a CO suitable fence. It was moved and carried that the 111anager be authorized to go ahead with this work. The Manager reported that he had contacted three different Auto Fires to get bias on - a suitable Power Wagon, and hoped to be able to let a bid for sae within the next few days. No further business appearing, Board adjourned. OK• -Officio Secret=y 'V Pregident Truckee, California .j, or 29, 1958 The .,fie: --fibers of the Board of Directors of the Truckee Pub is Utilit-v District met in regalar ;meeting at the office of the District on I,1ain St., at 9:30 a m. Upon roll call the following, Directors were noted -resent: Don Honman- -B L King, Jr.- Jack .Ieugebauer- Hal Welch- George Kaspian ( absent ) Also present: C % Doerr- N. F Dolled- - %firs. eve Popovich A. The minutes of the regular meeting of May -'8th were presented to each Director and upon mation made by Director King and seconded by Director Horluan, were approved as transcribed. A list of the folloving bills were presented to each Director and upon Motion :ia.de by Director Horgan and seconded by Director Ne.zgebauer, the U11s were ordered paid: PatsVr R. Andres- sal clk- Flay 1-15 113.24 s C Tyi Doerr- suet May 1-15 2214.27 Eve D . :all ett--bl clk " 143 , 02 Winifred Ka.-+p- treas " 161.60 Teorge VAT. Kenyon-ilneman 11 241 *88 Louie Ramirez-app 173.93 J R Sout er " 187.3 5 yi + view 173 ,1$ 1415.47 C B 'dhit e- aud- ,ay 10.00 T L Chamberlain- 11ay ret fee 75.00 Cash- dep refunds- rs2? scl cash 74*49 Pacific Tel & Tel Co Apr sery 25.35 State Cornipensation Ins Fund -Pub Utilities operation 6oQ.00 'iestern Electrical Distributors -poles 2866*00 C Z Smith- Ins -Bond --George iias fian 6, oo Kitchen iUectric-sleeves-rlicropress 29*82 $3686,66-5102,13 From. the teat er Fund- E J Hintz- service .iaz- 14Iiay 1-15 182935 K S Kolo s- labor 111-16 incl 225.92 JI Robles- mechanic - a r 1-15 182.35 4$590.62 J R Bradley Co- pipe & shovels 146.26 Union Oil Co- gas & oil 16900 The Texas Co- it 27, 49 Tidewater Oil Co It 5 e 55 Fairbanks., Morse Co-- shaft sleeve- packing- a�anuel 15 *87 ._.. $211.17-801 s 79 The Manager reported that the hearing for collection against y 0 Gifford for the District was aaarded t,:ie D ► str�.ct in the amount of 4353.66. in I+11rs. Eve Popovich appeared before the Board and stated s le, ti-.:rould be interested, dare1q irk; so -,-Le land on the west side of present Hi rhwav 89. The chairiruan stated the District would have to have more info M_ ation from the ji:nray Department before any -thing definite could be arranged on this property, and that this particular niece of property had been offered the Olympic Cor-nmission for Narking; area,. Mrs. Popovich thanked the Board and left the meeting. The -Tanager read a letter fro: P ri Chamberlain, dated 1 ay 20, 1958 regarding the Nevada 'Pla.nage� Lent Cos responsibility is paying the bill incurred by Crandall Bros. Also copy of letter from Stewart.Horton & Campbell, attorneys for . Nevada 1,,sanage :gent Co. to P H. Chwaberlain,, dated 11"lay 16th regarding this hatter. The 1lanager read letter fro, -_"I Fairbanks, 11•1orse & Co, dated M our 7th stating the cost of a diesel plait with building would be �3.94,13 5.00 and that the s avixng to tie District would be 4026, 000. per Near- but t.Lie., have not included any I abor cost. Director idea geba,uer left the--ieetin-g at this time. Chairman welch sag vested that the District put some of tIL-ie money the District received from the Hligh.vay Depart-, ent in a bank fund and draw some interest. The Bank has sheets shoidng interest rates on Federal treasury notes, etc. The Board authorized the i.�anager to get this ir.�formation. i' F Dolley appeared before the Board at this tl._ le on behalf of the Chamber of Co-,Lm,erce to request the District to install modern ;street li ht s along 1-Iain St. between Bridge at. and t'..Le new Freeway. The Chairman stated it would cost at least �_20, 000 . to do this and t'Ii s -,-.rFtt er would have to be taken up-vflien a full 1 Board was present. rjr. Dolley than'ted tale Board and left the Meeting. The I1anager presented a resolution governLng purchasing suppli es and equiprent and establishing rules and regulations regarding sane. A motion was made and carried that the poard adopt resolution #5806 and mules and Regulations bJ the folloi,incvote; a co�Ty of uhi.ch is hereto attached a.nd made a Dart of these minutes : .yes: iTior::ian-lain;-7'ielch Noes: -gone Absent: 11 eugebauer- !�aspian The I: anager reported that the Sierra Pacific Power Co. was servin„ the new eierientary school with a temporary hookup and stated tlLat when the property was sold. to G E Lev,ds, restrictions were in the deed statin the Truckee Public Utility District had the exclusive ri-ht to serve this area irr.th electricity aand water for 25 years. This matter to be taken up with 1r. Cha-iberlain and find out if the State is exe:T-11pt fro--. restrictions of this kind. (These res frictions were also in the deed when land was sold to Highway Depart:,,ent) The Board authorized the %anager to take up this matter With Attorney Chamberlain. The lazna.ger read a letter froMI George W. Kenyon, fore --Ian for the District, asking for an increase in the r..ileage rate for his truck. After so.Y:+e discussion, the IHanagrrer was instructed to pay 11-1r. Kenyon eight cents (.08) per mile, starting June 1, 1958 and to investigate buying new pickup jeep. The Pianager stated teat Eve Hallett had contacted Cal -Western about sickness and accident police for employees and had asked Director Ding to i-jork with her. - The 1"Lanager reported that the well digger had started digging well on site previously picked out by geologists. Deerfield village, a pro ject of G Lewis was bro=gigf�t to the attention of the Board. The llana;er reported he had received a bill for the 4" peter for the new Ele�Jentary School in the amount of $618.00. No further business appeari.ng, Board adjourned. t Ex-Officio Secretary ;ire zdent V rt r'r F. �r► RESOLUTION NO. 5806 of TRUCKEE PUBLIC UTILITY DISTRICT ADOPTING POLICIES GOVERNING THE PURCHASES OF SUPPLIES AND EQUIPMENT AND ESTABI33HING RULES AND REGULATIONS THEREUNDER WHEREAS, Article 5, Chapter 4, Division 7 of the Public Utilities Code of the State of California, has, among other things, established certain limitations and requirements applicabl, to the purchase of supplies and advertising by a public utility distract; and WHEREAS, Article b, Chapter 5, Division 2 of the Government Code of the State of California, being Sections 54201 through 54204 thereof, was added by the Statutes of 195711 and provides, among other things, for the adoption of policies and procedures governing the purchases of supplies and equipment, and the establishment of rules and regulations applicable thereto by the local agencies therein defined; and WHEREAS, this said Truckee Public Utility District is a public utility district duly organized and existing under and by reason of the laws of the State of California, including the Public Utilities Code thereof, and is a local agency within the meaning of the Goverrunent Code sections hereinabove referred to; and WHEREAS, said Truckee Public Utility District intends hereby, to adopt its policy governing the purchases of supplies and equipment therefor and to establish rules and regulations appli- cable thereto; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of TRUCKEE PUBLIC UTILITY DISTRICT, as follows 1. That in order to establish a standard policy and effi- cient procedure for the purchase of supplies and equipment at the least possible cost commensurate with quality needed, a purchas- ing system and policy is hereby adopted. I 2. That the purchases of supplies and equipment for said district shall be centralized in the office and under the general. r of said district who shall supervision of the General Manage have authority, subject to the jurisdiction of this Board of Directors, to: 3' (a) Purchase or contract for supplies and equipment, f required by this District or any department or agency thereof,, accordance with the applicable rules and regulations hereunder! adopted and from time to time hereafter established, modified or otherwise amended by this Board of Directors. i (b) Negotiate for and recommend the execution of cot tracts for the purchase of supplies and equipment. i (c) Act to procure for the District, quality in sur plies and equipment at the least expense to the District and full and open competition as possible to all purchases. IMBERLAIN AND CHAMBERLAIN ATTORNEYS AT LAW - ':ER COUNTY BANK BLDO. i t "IBURN, CALIFORNIA i i (d) Prepare and recommend rules, amendments, additions in or modifications to purchasing policies or rules and regula- tions applicable to the purchase of supplies and equipment. (e) Prescribe and maintain, in cooperation with the Clerk of the District, such forms as may be necessary or conveni- ent to effect the purposes hereof and to carry out the per- formance of the rules and regulations applicable to purchases of supplies and equipment. 3. on or before May lst of each year all officers, agencies and departments of this district shall prepare and submit to the General Manager hereof an estimate of required supplies and equipment for the ensuing 12 months' period, or for such addi- tional time as the General Manager may direct. The General Manager shall tabulate such estimates, together with an estimate of other supplies and equipment, including contemplated advertis- ing of legal notices by said District during the ensuing year,and shall submit the same to the Board of Directors on or before July lst of each year for the purpose of approval thereof and action thereon by said Board of Directors, in accordance with the provisions hereof and code sections applicable thereto. 4. Publication, of notices, bidding, bid forms, bid security, awards or rejection of bids, and contract security shall be in' conformity with the provisions of Article 5, Chapter 4, D1Vi- sion 7 of the Public Utilities Code of the State of California, and any and all amendments thereto ormodifications thereof, ex- cept in such respects as this Resolution, and said rules and regulations, and any amendments or modifications hereto or thereto be not in conflict therewith. 5. Subject to the provisions of Article 5, Chapter 4, Division 7 of the Public Utilities Code purchases of supplies and equipment of an estimated value of �2,000, or less, may be made by said General Manager in the open market without follow- ing the purchasing procedures herein and in said rules and regulations prescribed; provided, however, that where possible said open market purchases shall be based on at least three (3) sealed bids, solicited by written request, telephone or posted public notice, and shall be awarded to the lowest responsible bidder. b. If any paragraph, subparagraph, .provision, sentence or phrase of this resolution, or of' the rules and regulations adopted hereunder be geld unconstitutional or otherwise invalid, such decisions shall not affect the validity of the remaining portions or parts. BE IT FURTHER RESOLVED 1. That there is attached hereto, marked Exhibit "At' and by this reference incorporated hereto, a copy of the Rules and R gulations of this District applicable to the purchases of sup- pl.es and equipment by this District, which said Rules and Regu- lations are hereby adopted and made a part of the official records of this District; copies of said Rules and REgulations, and any amendments thereto shall be maintained on file in the office of this District and shall be available for public distribution. Dated: A7_J=f ATTEST: 0 la GT;Clerk, 1958. TRUCKEE PUBLIC By _2- UTI ITY DISTRACT, f� r The foregoing Resolution No. � w; was duly passed and adopted by the Board of Directors Ferfieoton the day of 1958, by the following vote: Ayes : Horman- King- Welch Noes: None Absent: Neugebauer- Kaspian �j Clerk of the Boar�irectors of / Truckee Public Utility District. -- 3- 1 MULES AND REGULATIONS of TRUCKEE PUBLIC UTILITY DISTRICT GOVERNING PURCHASES OF SUPPLIES AND EQUIPMENT Pursuant to Sections 54201 - 54204 of the Government Code, and Sections 16231-16244 of the Public Utilities Code of the State of California, the Board of Directors of Truckee Public Utility District did, by Resolution No.,S'6`0 , dated -?naq 1958, adopt its policy governing the purchases of supplies an equipment therefor, and establish the following as its Rules and Regulations applicable thereto. I. PURPOSES: The purpose of these rules and regulations is to facilitate the efficient, orderly and economical administration of the purchasing of supplies and equipment. II. DEFINITIONS: The following terms used hereunder shall be construed as tollows: 1. DISTRICT - The Truckee Public Utilityy District, departments o a c' th r o including any and all r agencies e e f, 2. LOWEST RESPONSIBLE BIDDER - In addition to price, the following factors shall also be considered: (a) The ability, capacity and skill of the bidder to perform the contract or to provide the supplies and equipment required; (b) Whether the bidder has the facilities to perform the contract or provide said supplies and equipment promptly, on time and without delay or interference; (c) The character, integrity, reputation, judgment, experience and efficiency of the bidder; (d) The bidder's record of performance of previous and existing contracts; compliance with laws applicable thereto, and the number and scope of conditions attached to the bid, if any (e) The quality, availability and adaptability of sup- plies and equipment specified and the ability of the bidder to provide future maintenance; 3. RESPONSIBLE BID ,- An offer, submitted by a responsible bidder to furnish or sell supplies and equipment in conformity with the specifications, delivery terms and other provisions applicable. 4. PURCHASES - Includes leases or rentals of supplies and equipment, as well as transactions by which the District acquires ownership 5. SUPPLIES AND EQUIPMENT - Includes any and all articles, things or personal property furnished to or used by the District, or any agency or department thereof. III, NECESSITY OF BID ADVERTISING AND CONTRACT LETTING: 1. Pursuant to the provisions of Section 16544 of the -1- Public utilities Code of the State of California, articles may be purchased without the necessity of.advertising for bids or letting, contracts therefor where the amount involved in the purchase at any one time does not exceed $2,000.00. 2. Where the cost of any article for which no contract has been entered into exceeds $2,000.00, the Board shall advertise for sealed bids for furnishing.-- such articles. 3a Though the amount involved in any purchase be below the limit specified in Paragraph I above, the Board of Directors of said District may, and the General Manager thereof shall, upon direction of the Board, nevertheless advertise for bids and purchase supplies and equipment hereunder in accordance with the provisions and bidding procedures herein set forth and referred to where, in the opinion of said Board, such procedure will be in the best interests and for the benefit of said District. IV, ADVERTISEMENT FOR BIDS: 1. Subject to the provisions of Division 7 of the Public Utilities Code, the Board shall annually advertise for sealed bids for furnishing the District with goods, merchandise, stores, subsistence, printing, materials, and all other supplies and advertising. 2. Advertisement for bids hereunder shall be made pursu- ant to Government Code Section 6062, to -wit: ten (10) days. 3. Publication of call for bids or proposals hereunder shall be in a newspaper of general circulation in the county - wherein the district, or the greater part thereof, is situated. V. BIDS: 1. All bids shall be upon a schedule prepared by the Clerk of the District, showing the articles needed by the District and its departments and agencies, and stating separately the price of each article to be furnished. 2. Any person may bid upon any article separately. VI, NOTICES OF PROPOSALS OR CALLS FOR BIDS: 1. Notices of articles, supplies and ally, shall state that found at the office of supplies and equipment quantities and in such d esig nate proposals or calls for bids for furnishing equipment shall describe the same-gener- the conditions and bid schedule may be the District Clerk, and that the articles, shall be delivered at such times, in such manner as the Board of Directors may 2. Notices of proposals or calls for bids shall also state the time and place for the opening thereof. VII. PROPOSAL OR BID SECURITY: All proposals or bids shall be accompanied with a certificate of deposit or certified check equal to ten per cent (10%) of the amount of the proposal or bid, drawn on a solvent bank within the District or the county in which the District is located, payable at sight to the order of the Clerk of the District, _2_ VIII. DISPOSITION OF DEPOSIT OR CHECK: If the bidder to whom the contract is awarded fails or neglects to enter into the contract and file the required bond for five (5) days after the award thereof, the Clerk aE the Dis- trict shall draw the money due on the certificate of deposit or check and shall pa it into the treasury of the District, and unde hall the certificate of deposit or check be P, no circumstances s p returned to the defaulting bidder. IX. BID FORMS AND RELATED DOCU14ENTS : The Clerk of the District shall furnish printed blanks and forms for all proposals, bids, contracts and bonds. X. BID OPENING: 1. Sealed bids shall be submitted to the District and shall be identified as bids on the envelope. 2. All bids shall be opened by the Board at the hour and place stated in the advertisement therefor, in the presence of all bidders who attend, and the bidders may inspect the bids. XI: ACCEPTANCE AND REJECTION: 1. The Board may accept or reject any or all bids, or may accept or reject part of a bid, preference being given to the lowest responsible bidder. 2. The award as to each article shall in all cases be made to the lowest bidder for such article. XI I : TIME OF AWARD: Action by the Board in acceptance or rejection of bids, or parts thereof, shall be had within ten (10) days from the date of opening thereof, unless specified otherwise in said ad- vertisement, and no bid may be withdrawn during such period. XIII: PRICE: All supplies and equipment furnished the District, or its departments or agencies shall be furnished at a price no greater than is specified in the bid accepted by the Board. XIV. AWARD - BOND: 1. All contracts shall be made with the lowest responsi- ble bidder, who shall provide bonds with sufficient sureties to insure' the faithful performance of said contract. 2. The amount of such bond shall be not less than that specified by the Board -of Directors, or the laws applicable thereto, whichever is higher, XV o AUTHORIZATIONS : No officer or employee of the District shall order any articles, supplies or equipment, or make any publication not authorized by the Board of Directors of said District or by Division 7 of the Public Utilities Code of the State of California„ XVI, SEVERABILITY AND APPLICATION: 1. If any provision of these Rules and Regulations, the 40 3.. 1 7� 1 iU .a G 41 t-4 4) 44 •� • ° •r4 4) .s 04r4 0) 1 4) • CC 41 C V CC�4J r4 C Cd 0 cl •rr4 .0 4j O 0.4 �U ca $4 04 �44 04 0 4 44)) O -Atw� cis / 04044 V •r4 ca ra 4J 044 H - CC W44 cuVOin U O A CC ca :) :1 0 4) 4) a 4 v H o •� 14° WO 0 ° Wow U O 0-#44 4J $4 •► p R1 O 4) Cd 4? 4 U "4 �O4)O M 4)44CAP .00 r 41 •� Q s 0+ W Z .Z r 4 CC •r4 O 41 cq W W O r-d .0 a CO (1)ulp m0ORi 04 U -A O 41 r4 .t. to 00 cd W °CJ `t'%m wCCww 4)aiCda �v bd `gy 0 "� m 4) •� •r4 :3 (1) a cU N M A Wv-4 -r4 R.0 W u 0 w co m (a 00 r-4 VN% C .0 r-4 0 rd k 41 41 $4cd44 O (a gg0fW� UO4) �, .. w 04 © a 4)4 � U a *t 4) O 4) 9�9 •r1 O .1J .0 4) $4 4 A 0 4 N � > 4) w r4 ♦4 P%041 41 w 14 V 0 �O A k 4J 0 to U w ,+ 41 0° P4 Od-t4 cd 00 V4 cd V P4 XK Mr-4 4 p 4) 1 ci ".0 m ra �'o�° a.a° CC � 3 r4 0) 41 m -A 0.1 H 4J 41 4J 4J ?i � r-f > + 0) p 1 H