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Minutes
October 11, 1960
Continued
307'
signed. Manager read Memorandum Agreement to Board. In new Deed of
Trust no mention was made on the remaining acreage in the deed and
Board wanted assurance no itdustrial kplant would be allowed to build
on property. Board asked Mr. Lewis for a letter signed by himself
and his wife assuring that there would be no iddustry allowed to
build without Board's permission. Mr. Lewis agreed to do so.
It was moved by Director Edmunds and seconded by Director Russell that
Memorandum of Agreement, Deed and Deed of Trust as submitted to the
Board be accepted and our attorney be instructed to draw up a
f resolution in proper form authorizing Chairman to sign Deed on behalf
of the District subject to letter from Mr. & Mrs. Lewis that additional
28 acres of land in Deed be restricted to residential and commercial
use , unless with approval of the Board. Motion carried.
The next item on the agenda was going over the auditor's report with
Auditor, Warren Tilson . Each Director was given a copy of the report
and questions were asked on any item in the report which was not
clear to them.
Auditor Tilson made the following recommendations to the Boa/ d regarding
items found in their audit:
Tagging of all equipment for better control of same.
Books be closed and balanced before monthly bills are sent out,
Board should inspect and approve invoices rather than approving them
from an itemized list,
Should have a better follow-up system on perioditic billings.
Board should acquaint employees with which decisions are definite policy
decisions to be made by the Board and Board should fix responsibility
as to who is to make any other decisions.
Treasurer's bond should be held by some other person of -the District
1 other than the Teeasurer and other than in the District's safe or
safe deposit box.
Copies of deeds of lands owned by the District should be on file or
retained at lawyer' s office.
District is - spending too much money on cpital outlay for what it is
getting.
District should budget all monies at the start of the fiscal year based
on the prior year's revenues for cpaital outlay.
It was moved by Director Edmunds and seconded by Director Russell we
accept audit report for fiscal year 1959-60 . Motion carried,
Discussion was held on the publishing of audit report. Each report
should run for 2 weeks. Discussion was held on the cost of publishing
report.
It was moved by Director Russell and seconded by Director Kielhofer we
publish in paper necessary financial statement to meet legal requirements
and in a condensed form. Motion carried.
Manager read a letter he wrote to Dept. of Public Health requesting
an extension of time for completing McGlashen Springs job. He also
read a letter by Dr. Wisher to Dept, of Public Health giving his
approval to the extension.
Manager read a letter from Sierra Pacific Company previously read to
the Board following meeting in August with the officials of Sierra
Pacific. Manager read his reply to this letter to the Board for their
approval.
cos
Minutes
October 11, 1960 Continued
The next matter on the agenda was the bids -for the clubhouse for the
golf course. There were no bids submitted.
Chairman King brought up the ' matter of a raise for the Manager
previously discussed at an executive session..
It was moved by Director Russell and seconded by Director Kielhofer the
raise discussed be allowed Manager retroactive to Sept, 1.
There being ..no . further, business the meeting was adjourned.,,,.:.
Eleanor Fulcher, , Acting Secretary
B . R King.. Chairman
Truckee, California
Octoberl8:i 1960
The members -of the Board of Directors of the Truckee Public Utility
District met in a special meeting at the office of the District on
Main Street at 8 : 00 PM .
Upon roll call the following Directors were noted present_: - King,
Edmunds, Russell, Horman.
Also present: H . Harden, Mrs. Edmunds , . J . McIver.
The -.first matter to b,e discussed by the Board was the Recreation
Budget. The anticipated revenue expected from the golf ,course was
estimated at -approximately $30,000.00.
Director Edmunds inquired whether or not Board could :assume an
indebtedness for longer than a period of 1 year. Discussion was held
on this matter and the. general opinion seemed to be that ,loan had
been handled by our lawyer and bank had approved loan and that now it
was a little. -late to worry about it*
Each Director . was given a copy .of the proposed budget and each item
was gone over to see what could be cut down:
Discussion was held on the cost of fertilizer for the golf course.
Manager stated he would like to look into the possibility of using
the sewage disposal from the Sanitary District. He stated this
salvage sewage would be a source of water for irrigation -and also
have some value as a fertilizer.
Discussion was held on the gas and oil consumption for the golf course.
Board decided to leave proposed figure on this item.
Discussion was held on having a telephone at the golf course.
Chairman King felt there should be one. Ten dollars per month was
allowed for this item.
Power and the charge made for it was discussed. Director Russell
thought charge was too high. Manager showed Board figures of what
pumps had been using per month in the past .