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HomeMy WebLinkAbout1961-05-23 Min - Board004 Truckee,, California KID May 23, 1961 L "=Q The Board of Directors of the Truckee Public Utility District met in a regular' meeting at the office of the District on Main Street at 8YOO PM. The following Directors were present at Roll Call: Chairman King, Director Edmunds, Director Harman, Director Greenhouse, and Director McIver. Guest present were: Mrs. Edmunds, Orf-DeLuca, Mrs. DeLuca, Lauren Russell, Atthur Cook, Jim Smith, Eve Popovich, I. Firpo, Betty Kielhof er, Chas. Fink, E. Welch, Edith Welch, Doyle McGwinn, Lloyd Van Sickle, Alta. Van Sickle, Mike Popovich, Jesse Allen, and K. L. Woodward of the State dater Rights Board. The meeting was called to order at 8:05 PM. Manager Longo read aloud the Minutes of May 9, 1961 fIIem the Official Minute Book. Correction - Bills to be listed in minutes as paid and not as presented. All correspondence read to include date of correspondence in minutes. Director McIver moved the minutes of May 9, 1961 be accepted with above corrections, second by Director Edmunds and the motion carried. Manager Longo suggested to the Board that the bills for Boards approval be presented at the first meeting of each month. Director McIver moved the bills for Boards approval be tabulated and presented at first umeting of each month, second by Director Greenhouse. '�j-Av-k Payroll tabulating to be completed and presented at the next meeting. Manager Longo presented and explained the financial statement to the Board. Director Edmunds suggested a special meeting in order to devote the entire meeting to the inspection to the absolute financial condition of the District. The financial statement to be labeldd, Operating Statement. Special meeting called for 8:00 PM, May 31, 1961. Water Rights Pretest - Mr. Woodward, State Water Rights Board presented the report of the recent survey at the request of - Manager Longo, Mr. Woodward explained the layout of the area and springs in question, that the District's property and the Van Sickle property are adjacent and the springs are on District owned land. Chairman King called away and Director Edmunds acted as Chairman, at Chairman Kings request, Mr. Woodward explained that Van Sickle and Hellar have definite prescriptive rights to a portion of the flow from the So. Side Springs. The Di strict- cannot exercise their Riparian Rights in order to use this flow through a minincigal distribution system. The District's Riparian rights extend to the use of the flow upon District owned land immediately surrounding the Springs in the original land purchase. As a solution, Mr. Woodward suggested the District release the flow of the Springs, allowing the natural flow of the water, a portion of which would flow upon the District's land and a pection onto the Van Sickle land. The flow onto the Van Sickle land returns to District land whereby the District can direct the flow thence across the road and into the storage pond. Under this agreement, Van Sickle has agreed not to extend his present water re- quirements from this flow and both he and Mr. Hel lar filled out claim withdrawals with Mr. Woodward. Director McIver moved that the pipe be plugged at the Springs allowing water to flow naturally across Van Sickle property and return to District property. Seconded by Director Greenhouse and carried. G64f Course Club House Lease - Copies -of consideration for Lease presented to the Board. Manager Longo expressed his opinion as that the interests of the District MUST come first, Manager Longo stated the lease could be an advantage and it could be a disadvantage to the District. Director Edmunds expressed a very sincere thought of appreciation for the efforts of the Club and that they had earned the right to have the lease. Chairman King returned to the meeting at 9:45 PM and assumed Chairmanship. Director Harman questioned the position of Pro. Orf DeLuca in relationship to the Club. Orf DeLuca stated he could manage the operation but that the backing of the Club could be very advantageous to the success of the G61f Course. Chairman King stated his position as being definitely against anyone or any group acquiring a lease on any part or portion of the Golf Course or Club House. Mrs. Welch asked if the Golf Course could be sold with a lease on the Club House. The Club offered to insert a clause in the lease stating the lease cancelled upon sale of the Course. Director Edmunds stated he had been informed that numerous contributors and donors to the construction of the Club House were prepared to send bills to the District upon refusal of granting the lease. Director Homan asked for a substitute term in place of lease. 355- Minutes May 23, 1961 Continued Director Edmunds moved that the Shadow Valley Golf Club be granted a lease on the Club House. Second by Director Horman and the vote was by roll call. Votes cast as fo4lows . Ayes - Director Horman, and Director Edmunds. Noes - Director McIver, Director Greenhouse, and Chairman King. Absent - None Lease proposal refused. Lauren Russell relinquished his position as liason for the District and as co - ordinator for the Golf Course grand opening. Orf DeLuca consented to remain as Managing Golf Pro, VI-- Director Edmunds moved the concession for food and drink in the Club House be awarded to Orf DeLuca free of any monetary charges, Second by Director McIver and the motion carried. ew DezucA• Installment sales of season memberships can be controlled by Members wishing to play must present their membership card to Orf before going out to the course. Cards not paid up will not be allowed on the course. Director McIver moved that installment ,, purchases of membership cards be allowed to residents and customers of the District. Seconded by Director Greenhouse. Director EdmurWs moved an amendment, that a minimum of one third be paid each month. That installment purchases not be allowed after the 30th June, and the down payment be $50.00 for family and $25.00 for individual memberships. Seconded by Director Homan and carried unanimously. The Board set the age limit at 18 yrs* as needing an individual membership, except a dependent, unmarried students to the age of 22 yrs. , whose family resides in the Truckee Public Utility District. ^M5tvaIIdv7fe stz: tf-,;4 WI/h 60norlde s • 5tbody Are! ) Local Students green fees to be $2.00, and green fees to local residents, after 5:00 PM to be $2.00. Outside groups, 20 minimum, be allowed a rate of $2.50 green fees, at the discretion of Pro. DeLuca, Director McIver moved the age limits and the green fees adjustment become a Part of the District's policy in the operation of the Golf Course, seconded by Director Horman and the motion carried. Calendar of events at the Truckee Shadow Valley Golf Course and Club House to be under the direction of Pro. Orf DeLuca, Olympic Heights . Manager Longo informed the Board he has had numerous calls from Preston Wright pressing for the signing of the agreement presented. An agreement for Olympic Heights to present deeds to property buyers with the deed containing the clause stating the District have exclusive rights for furnishing electric power and water to this subdivision would be welcomed by the Board. Director Edmunds suggested the agreement on Unit I be presented to the Board. Manager Longo stated that to provide electric service to Lot 1, Unit I would necessitate constructing a new line approximately 3/8 mile long at a cost of approximately $400.00 cash outlay plus labor. Annual Audit - The selection of a firm to perform the annual audit is now at hand, Director Edmunds suggested sending notices to qualified firms sto submit proposals for auditing the District's books at the end of the present fiscal year. Referred to Manager Longo to send the notices. Notices to be in by the first meeting of June. So.Side Well - Manager Longo informed the Board that the Nevada Pump and Irrigation Company had installed the pump in the So. Side Well and the pump would not operate, it was necessary to remove eonugh shaft to bring the pump to approximately 190 ft. Manager Longo stated the well hole is evidently not straight. George Arnold stated that a 4" column could be used and the production would be reduced from approx - imately 165 to approximately 150 Gal. per min. Manager Longo suggested leaving the ,.,., pump as is until test results are in the office, Road proposed by C. S, Beavers is approximately 2000 ft in length. Manager Longo suggested the District accept an offer, not yet proposed, of a grant of land for a future water storage tank and exclusive rights, in writing, in furnishing electric power and water to Mr. Beavers proposed subdivision. Director McIver reported the road is in the best possible position to be of advantage botht:= to the District and to the construction of it. Director McIver moved the proposed road on the map as prepared by Mr. Grimm be accepted, second by Director Green- house and the motion carried. Lot #24- Morris - Manager Longo read a letter from Paul Chamberlain, dated May 15th3l 1961, in regards to District's contract and agreement with Morris and suggested the lot be advertised far sale and suggesting there may be a cloud on the title. Doyle McGwinn stated he would provide Manager Longo with Morris' address in Reno where Morris could be contacted for a request for a Quit Claim deed to Lot # 24, Meadowlake Park. Manager Longo to contact Mr. Morris. 356 Minutes May 23, 1961 Continued Director Edmunds requested the Operating Statement include dates of Notes, Interest, and dates due and payable. Water main to cross in the vicinity of Donner Memorial Park should be installed before new freeway passes this location. This was suggested to Manager Longo to fo 1 low up by the Board. Voltage drop at the Hintz store at Gateway reported and Manager Longo stated a test will be made. Letter from Paul Chamberlain, dated May 15, 1961, read by Manager Longo referring to the James Harris claim for overtime. Paul Chamberlain stated he hesitates in contacting the Harris Attorney and suggested the District bide its time. Hintz overtime to be presented to the Board in writing. There being no further business, the meeting adjourned at 12:00 PM. James L. Sampson, Recording Secretary Ben Ro King, Jr., Chairman of the Board Truckee, California May 319 1961 The Board of Directors mf -the Truckee public Utility District met in a Special meeting at the office of the District on Main Street at 8:00 PM. The folletring Directors were present at Roll Call: Chairman King, Director Horman, Director McIver, Director Greenhouse. Director Edmunds absent. Guests present were: Eve Hallett. Meeting called to order at 8:25 PM and the minutes of May 23, 1961 not read. Manager Longo stated the previous report as not containing sufficient information to present a clear picture of the financial condition of the District, Manager Longo presented the new form of Operating Statement and explained in detail the entries in the Electric Dept. Chairman King suggested the cost per KWH, the cost *of delivering per KWH, and the revenue received per KWH be contained in the Operating Statement. The Board wishes to know if the cost of delivering power to the District exceeds the revenue derived or if the District is showing a profit, and if so , in what amount. Eve Hallett stated the above information can be obtained. Manager Longo stated it would be to the best interests to the District and to some of the Commercial accounts, if demand meters were installed on some of the Com- mercial accounts, such as resturants, grocery markets, and such. But,Manager Longo _also stated, it would not be feasible to install demand meters at this time due to the cost involved. Manager Longo stated he would present a report after he has in- vestigated and arrived at a cost figure. Manager Longo stated that the home user of electricity, on a low rate, pays the same or less for power than the District buys it for. The District cost is approx- imately .018 per KWH and the charge to some customers is only .0135 per KWH. Chairman Kingsuggest ed a letter to Sierra Pacific Power Company requesting the information promised at the Meeting of April 20, 1961. It has been over the time Sierra Pacific Power Company was to have informed the District as to their decision. Manager Longo suggested a short delay in contacting Sierra Pacific Power Company to forestall pushing Sierra Pacific Power into making a decision not in the favor of the District.. Chairman King suggested a contract with Sierra Pacific Power, of no more than three years duration, for 4160 power. Manager Longo explained the Operating Statement in detai l,of the Water Dept. , and the lack of figures as not being available. Director Edmunds arrived at 9:15 PM, Mrs. Edmunds accompanied him as a guest.