Loading...
HomeMy WebLinkAbout1961-05-31 Min - Board356 Minutes May 23, 1961 Continued Director Edmunds requested the Operating Statement include dates of Motes, Interest, and dates due and payable. Water main to cross in the vicinity of Donner Memorial Park should be installed before new freeway passes this location. This was suggested to Manager Longo to fo 1 low up by the Board. Voltage drop at the Hintz store at Gateway reported and Manager Longo stated a test will be made. Letter from Paul Chamberlain, dated May 1"53, 1961, read by Manager Longo referring to the James Harris claim for overtime. Paul Chamberlain stated he hesitates in contacting the Harris Attorney and suggested the District bide its time. Hintz overtime to be presented to the Board in writing. There being no further business, the meeting adjourned at 12:00 PM. James L. Sampson, Recording Secretary Ben Ro King, Jr., Chairman of the Board Truckee, California May 31, 1961 The Board of Directors of'. the Truckee public Utility District met in a Special meeting at the office of the District on Main Street at 8:00 PM. The folicWing Directors were present at Roll Call: Chairman King, Director Horman, Director McIver, Director Greenhouse. Director Edmunds absent. Guests present were: Eve Hallett. Meeting called to order at 8:25 PM and the minutes of May 23, 1961 not read. Manager Longo stated the previous report as not containing sufficient information to present a clear picture of the financial condition of the District. Manager Longo presented the new form of Operating Statement and explained in detail the entries in the Electric Dept. Chairman King suggested the cost per KWH, the cost 'of delivering per KWH, and the revenue received per KWH be contained in the Operating Statement, The Board wishes to know if the cost of delivering power to the District exceeds the revenue derived or if the District is showing a profit, and if so , in what amount. Eve Hallett stated the above information can be obtained. Manager Longo stated it would be to the best interests to the District and to some of the Commercial accounts, if demand meters were installed on some of the Com- mercial accounts, such as resturants, grocery markets, and such. But,Manager Longo .also stated, it would not be feasible to install demand meters at this time due to the cost involved. Manager Longo stated he would present a report after he has in- vestigated and arrived at a cost f i gure. Manager Longo stated that the home user of electricity, on a low rate, pays the same or less for power than the District buys it for. The District cost is approx- imately .018 per KWH and the charge to some customers is only .0135 per KWIC. Chairman Kingsuggested a letter to Sierra Pacific Power Company requesting the information promised at the Meeting of April 20, 1961. It has been over the time Sierra Pacific Power Company was to have informed the District as to their decision. Manager Longo suggested a short delay in contacting Sierra Pacific Power Company to forestall pushing Sierra Pacific Power into making a decision not in the favor of the District. Chairman King suggested a contract with Sierra Pacific Power, of no more than three years duration, for 4160 power. Manager Longo explained the Operating Statement in detai l,of the Water Dept. , and the lack of figures as not being available. Director Edmunds arrived at 9:15 PM, Mrs. Edmunds accompanied him as a guest. 35T Minutes May 31, 1961 Continued Manager Longo suggested information on the Notes Payable account be contained in the nnPratina statement. such as Principal balance. Accrued Interest. Director Edmunds requested the Revenue amount be detailed to show the Accounts Receivable, and collected, the Deposits and the refunds, and any other cash received. Director Edmunds requests the Board be informed as to the costs of providing service to the District and what the District receives for this service, and if there is a profit, what amount. Manager Longo stated he will devote all the effort possible in order to dev619p the form the Board desires. Manager Longo informed the Board he has sent notices for bid proposals on the annual Audit to six firms. The names of the firms were obtained from Warren Tillson and classified index of the local Telephone Directory. The firms are as listed: Robert Haas, CPA Truckee, Calif. Hugh D. Brown Co. Grass Malley, Calif. Crawford J. Porterfield, CPA, Sacramento, Calif. J. E. Carlisle, CPA, Auburn, Calif. Watts -Thompson & Co., Sacramento, Calif. Harry M. Strain & Sons, Sacramento$ Calif. To date one letter has been received and one phone call stating a visit to the District office will be made prior to submitting a proposal. Director Edmunds in- formed Manager Longo of the proper wording and phrasing 6f a request for proposals of -an Audit. Manager Longo described the visit of Mr. Cal McKinley to the District office. Mr. McKinley advised Manager Lingo of the ownership of the water line the Golf Course Club House is tapped in to *as Mr. McKinley's. The minutes of May 31, 1960 indicate Mr. McKinley had installed this water main and the agreement was that the Club House could tap into it for domestic use but not for irrigati6n. The Board requested Manager Longo to secure a map of the Mattis valley Subdivision and a deed to the water system if the District it to provide water service to this subdivision. Manager Longo stated that Mr. McKinley informed him that developement of the Mattis Valley Subdivision had stopped and would not be continubd for an indefinite time. Director Edmunds asked Manager Longo if a Budget for the fiscal year, 1961 to 1962, will be available for presentation to the Board. Manager Longo stated he is now preparing a proposed Budget, to be submitted to the Board at the next meeting. Director McIver moved for the transfer of $500.00 from the Electric Dept* funds to the Recreation Dept. funds to cover the payroll. Seconded by -.Director . Sorgm. After further discussim, the motion was withdrawn. Director McIver Moved that the -amount of $1500.00 be transferred from the Electric Dept* to the Recreation Dept. Seconded by Director Horman and the motion carried. Director Edmunds wishes a eeport to the Board on the Golf Course operation be made at the end of each month. Director Edmunds suggested the Board determine the type of Audit to be per§ormed before the selection of a firm is made. Chairman King stated the Board had previously authorized Lauren Russell to act as Co-ordinator for the Grand opening of the Golf Course. The Club and Lauren Russell have not dropped.this responsibility as previously indidated. The Club has requested, Through Chairman King that the District provide financial support, in the event the food and drink, donated by local business people, runs out and an emergency supply must be purchased. director McIver suggested the Pro. orf DeLuca or a member of the Club be present at the next meeting to explain the above wishes. Director Edmunds stated that no arrangements for free green fees are to be made without the Board's approval. Chairman King asked the Board if approval would be granted for not charging green fees on the opening Program. Chairman King stated that Golfing celebretied are expected to perform briefly and it would be consid- erate of the District to allow free green fees. There being no further business, the meeting adjourned at 11:20 PM. Ben R. King, Jr., Chairman of the Board James L. Sampson, Recording Secretary