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HomeMy WebLinkAbout1961-06-13 Min - Board0058' ck California Truckee, Ca Porn a � June 13, 1961 The Board of.Directors of the Truckee Public Utility District met in an gxecu- tive Board meeting at the office of the District at 8 :00 PM. Directors present were Director Edmunds, Director Horman, Director Greenhouse, . and Director McIver. Director Edmunds elected Acting Chairman in Chairman King's absence. Meeting called to order at 7:55 PM with the presentation of the resignation of James L. Sampson, as Bookkeeper. Director McIver moved for the acceptance of the resignation, seconded by Director Horman and accepted. A replacement for Mr. Sampson was taken under discussion, with two possibilities suitable. A Mrs. Mildred Johnson and a Mrs. Mary Harrison. Further action post- poned. E. J. Hintz presented his grievance to the Board.-W. L. Bell, former Manager, laid Mr. Hintz off, causing Mr. Hintz to lose .his senority rights, vacation pay, sick leave and other benefits during the 2-1/2 months Mr. Hintz was off. Upon returning to work, Mr. Hintz stated the agreement was, he would receive a weeks vacation with two weeks salary. In leiu of the vacation, Mr. Hintz asked to be re -instated with senority rights; pay on hourly rate for overtime worked other than alternating Saturdays and Sundays. With re -instatement and vacation rights, all previous claims are waived. Overtime currently being worked, appro- imatelY 1-1/2 hours each night, six nights per week. The Executive Board meeting adjourned at 8:25 PM. The regular Board of Directors meeting was called to order at 8:25 PM, with the reading of the minutes of May 23, 1961*, Director Horman nioved the minutes of May 23, 1961 be accepted as read, second by Director Greenhouse with the amendment that students must present a valid studeat body card. The motion and amendment carried. The minutes of the Special meeting of May 31, 1961 read. Director McIver moved ---� the minutes of May 31, 1961 be accepted as read, second by Director Greenhouse and carried. Mr. Hoge, of George S. Erskine, stated the Plumas Sierra Rural Electric is going to improve or construct a delivery line for increased power. Mr. Hoge is to re- present Plumas Sierra Rural Electric -at a meeting with the Bureau of Reclaima- tion. Mr. Hoge sugg;gsted the Truckee Public Utility District authorize the George S. Erskine Co. to represdnt and negotiate in the intbrests of the Dis- trict. Chairman King arrived at 8:45PM and assumed Chairmanship. Director Edmunds questioned Mr. Hoge as to . the cost of George S. Erskine Co. representing the District and Mr. Hoge -stated a fee oof $ 75.00 per month as a retainer. Manager Longo stated it is of the utmost importance that the Washoe Project give full consideration to the needs of the District. Manager Longo stated that by joining forces with the Plumas Sierra Rural Electric Co-op may be the advan- tage both areas need to acquire the power supply needed. Mr. Hoge stated the District would receive full representation for the retainer and the District would be notified before a service was performed necessitating additional exo penses. No Board decision at this meeting. Electric Bills for Board's Approval for payment presented. Director McIver moved Sierra Pacific Power bill be held till next meeting, second by Director Greenhouse and the motion carried. Electric bills be paid as presented with exception of Sierra Pacif is Power Company, Electric Bill for May: Sierra Sun - Advertising and notices for May $68.45 Ozell Slate - Judge, Election 15.00 Barbara Grow - Clerk, Election 15.00 Lucille Bick - Inspector, Election .18W00 Osburn's Buick Garage - parts and repairs 78.91 Texaco, Inc. - Motor Oil 8.14 Tidewater Oil Co. - Gasoline 122.85 Everett's Flying A Service - Chain Saw repairs 8.79 Kithhen Electric - Heaters and sockets 33.16 SBandard Oil Co. - Oil and gasoline 11.14 Western Electrical Distributors - Repairs and supplies 378.63 • R + 14inu-tes June 13, 1961 K V Continued H. E. Lowell - Hand cleaner 11.44 Clements Rock Products - Sand and Gravel 24.43 Zellerbach Paper Co. - Towels & Stationery 18.32 Truckee Donner Disposal - Garbage Disposal 5.00 W. Kydd Fuel Oils - Fuel ail for Whse. 46.38 Fisher Pearce Co. - Repairs on controls 9.00 Pacific Telephone - May billing 8.10 Tahm Truckee Agency - Insurance & Bonds 113.10 Paul H. Chamberlain - Legal retainer for April 75.00 Ben R. King, Jr. - Directors Salary 20.00 Cecil Edmunds - Directors Salary 20.00 Dan Horman - Directors Salary 15.00 Lauren Russell - Directors Salary 10.00 Carl Ki elhof er - Directors Salary 5.00 James McIver - Directors Salary 10.00 P. H. Greenhouse - Directors Salary 10.00 Masonic 'Temple Assocn.- Office rent for April 70.00 State Compensation Ins,, Fund 1225.00 Monarch Life Ins. - Group Ins. 90.70 $2,544.54 Water Bills for Board's Approval for payment presented. Managef Longo suggested $500.00 be paid to Nevada Tank & Casing, leaving a balance of $500.00. Director Greenhouse moved Nevada Tank & Casing be paid $500.00, second by Director Horman and the motion carried. Water Bills for May: Sierra Sun - May Advertising and notices Clements Rock Products - Sand and Gravel W. KyddFuel Oils - Fuel Oil for Whse. Pacific_- Telephone - May billing Tahoe Truckee Agency - Ins. and Bonds Thornton' s Garage - Farts and repairs Nevada Pump & Irrigation - Pump Installation Edward R. Bacon Co, - Compressor parts Nevada Tank and Casing - Paid on Acct. Crane Supply Co/ - Tools, parts, supplies Masonic Temple Asson. - Office rent for May P.H. Chamberlain - Legal retainer for May J. R. Bradley Co. - Materials & supplies Department of Employment - Ext. Duration Iss. Monarch Life Ins. - Group Ins. $68.44 8.5 7 26.00 27.06t 113.10 88.73 280.50 9.52 500.00 658.43 70.00 75 -00 27.11 162.09 90.69 $ 2 9 205. 24 359 Recreation Bills for Board's Approval for payment presented. Director McIver moved that $500.00 be paid to Builders Service Center, but to be held until after the payroll had been met. Second -by Director Horman and carried. Recreation Bills for May: Builders Service Center - Matgrials Sierra Sun - Membership cards Osburn's Buick Garage - Repairs and parts Everett's Flying A Service - Parts Clements Rock Products - Sand and Gravel Pacific Telephone - May billing Truckee Mercantile - Tools and supplies H. V. Carter Co. - Tool supplies Linnecke Electric Co, - Equipment University of Nevada - Soil testing Joe Saia - Freight Charges Agriform - Fertilizer J. R. Bradley Co. - Tool supplies Heieck and Moran - Bldg. Materials 0 .00 (Holding) 6.76 4.04 3 2. 43 23.71 27.18 4.43 3.64 238.06 10.00 9.55 228.80 66.85 34.32 $1,189.77 Director McIver moved the Electric, Water, and Recreation Bills be paid with the noted deletions. Seconded by Director Herman and carried* Re. Smart not present at the meeting. Chairman King presented fir. Smart's re- quest=. The request was for financial support from the District in the event the food and drink ran short at the Grand Opening of the Gold Course and emergency purchases were made necessary. Director McIver moved the District back the Grand Opening with $200.00. Seconded by Director Norman and carried. Director Edmunds did not vote and Director Greenhouse voted no. 360 x ' - Minutes June 13, 1961 Continued A formal letter advising the duties and responsibilities of Orf DeLuca as Man- ager of the Golf Course was presented for the Board's Approval by Chairman King. Conditions of authorization and compensation stated in detail. Director Horman moved the letter of instruction be accepted and in the space provided, the fee is to be $10.00 for use of the Club House for social functions. Seconded by Director McIver and the letter accepted and signed. Orf DeLuca requested permission to lease electric golf carts- as some people are unable to play with out some means of transportation, due to health or age. The carrs can be leased on a percentage basis, 60% of revenue to supplier and 40% to the leasee. Director He an moved the Orfv DeLuca enter into a rental agree- ment for the electric carts and to compensate the District at 507. of the net revenue from the carts. Seconded by Director McIver and the motion carried. Manager Longo informed the Board that Luther Nye, greenskeeper, had requested another man be hired. Orf DeLuca stated the man watering at night was not per- form his duties and evidence shows that he is not putting in the hours he in- dicates on his time card. Orf wishes to replace him. Pro.. Orf DeLuca stated he felt green fees should not be charged on June 18th, the day of the Grand Opening. Director Horman moved that green fees not be charged on June 18th., seconded by Director Edmunds and carried. Pencils for keeping score at the Golf Course are $15.50 with advertising. Imager Longo informed the Board that Ray Harsten Plumbing with purchase 1000 with his advertising and Loynds Drug will purchase 1000 with advertising and will pay half the cost, $7.75. Merchants have approached Orf DeLuca requesting permission to construct benches with advertising to be placed at the tees. Directax McIver suggested this be lef t to Pro. Orf DeLuca. Manager Longo informed the .Boaard of the receipt of five (5) letters of proposal for the Annual Audit. Letters are as follows: Harry Strain - Dated May 3.1, 1961 C. J. Porterf ield - Dated June 5, 1961 Watts, Thompson & Co. - Dated June 9, 1961 Hugh D. Brown Co. - Dated June 7, 1961 Ray Carlisle - Dated June 13, 1961 All leters of proposal read by Manager Longo. Director McIver moved that Strain and Son be engaged for the Annual Audit. Director Fx1munds suggested that a de- finite understanding of the type of report desired by the Board be determined and Strain and Sion instructed to provide exactly this report. Seconded by Director Horman and carried unanimously. Tom Dolley stated theFire District is' preparing its budget and desires to know the rate of charges for the fire hydrants. Present rate is $75.00 per year per hydrant. Mr. Dolley requested Manager Longo conduct a count of existing hydrants in use and the same rate be applied. Director Edmunds suggested an agreement on the cost, installation, and removal of fire hydrants. Referred to Manager Longo. Bids for supplying the District with gasoline and fuel oil opened. Two bids were received, one from Richfield Oil Co. and one from Shell Oil Co. Richfield Oil bid .28 per gallon on tank deliveries of 400 gals or more for gasoline and .144 per gallon on tank deliveries of 400 gals or more for fuel oil. Shell Oil bid .31 per gallon on gas and .174 per gallon on fuel -oil. Director Edmunds moved the acceptance of Richfield Oil Co. bid for fuel oil only. Second by Director Greenhouse and carried. Gatoline bids rejected and Manager Longo instructed to secure additional bids for supplying gasoline to the District. Mr. Spencer, Soutbern Pacific Railroad Electrical Supervisor, apprised Manager Longo that Southern Pacific has on the drawing. board, proposed plans for the installation of heating elements for de-icing rails. It is desired by Southern Pacific thatthe Truckee Public Utility District supply the Electrical Power for this operation. The project is not firm and no formal request has been submitted. Manager Longo informed the Board of the above conversation with Mr. Spenser& Unfinished Business: Olympic Heights - No word received from Chamberlain. Right of Way - No word received from C. S. Beavers. Fred Morris - Manager Longo contacted Mr. Morris and Mr. Morris informed Manager June 13, 1961 Xr . Or f DeLuca e This is to advise you formally of the duties which the Truckee Public Utility District has employed you to carry out. As Managing Pro of the Truckee Golf Course you have the responsibility of operating and maintaining the Golf Course and Clubhouse. The Greene -keeper and other maintainance men employed by the District will maintain the Golf Course ,in proper condition under your supervision. You will control all use of the Clubhouse and Golf Course and will keep the ca.l and.er for,scheduling golf events as well as events involving the Clubhouse alone during the go If ing season. Evening use of the Clubhouse ( after golfing hours) will be controlled by you. You will release the key to responsible persons involved after obtaining a signed statement of responsibility and liability for damage or loss, and a fee of $10.00 to cover utili- ties and normal wear and tear. The Shadowy Valley Golicl.ub will be allowed space in the Club -- house for their bulletin boards, handicap boards* records, etc, and will be allowed to conduct their regular club meetings at the club- house Club will be permitted to hold evening functions at the Clubhouse on the same basis as other organizations except that no change will be imposed for their use of the Clubhouse, You are June 13, 1961 Further instructed to cooperate with the Shadow Valley Golfclub in so far as is within the limits of good management. An compensation for the performance of these duties the D,istrict agrees to pay you two hundred dollars per month, And allows you the following concess ions 1. All revenue from instruction and professional golfing activity# 2. All revenue from merchandise sales in pro shop. All revenue from driving range. 4* All revenue from rental of golf clubs. 5* All revenue from rental of golf club storage. 6e All revenue from rental of hand golf carts. 7 * 50% of the not revenue of Electric golf carts. S. All revenue from operation of Snack Bar. This agreement. approved by Board of Directors at their req- ular meeting June 13, 19610 TRUE PUBLIC UTILITY DISTRICT Chairman* Board of Csectors aging Pro Attest: Clerk of the BoArA' nutes June 13 1961 o t nu4. Al.361 9 C n i ed Longo that he did not intend to abandon the lot in Meadowlake Park, that he '- requests the DIbstrict grant the deed to the property, and that he intends to return and build a home. Hal Welch - Manager Longo did not advise Paul Chamberlain to file suit due to a possible sale pending. The Board instructed Manager Longo to advise Paul Chamber- lain to proceed with the suit. Director Edmunds requested that a legal ruling be obtained on the District's rights in holding a liquor license. The proposed budget for the forthcoming year has not been completed. The Board will be the appointees of the new bookkeeper. Eve Hallett to be con- sidered for the position, if she desires it. Director Edmunds suggested a finzmce con itee be appointed to determine the mount of land in the District's possession and the value of it, and to secure possible buyers. Director Edmunds moved a committee of five, two Board members and three ou is ide.-the Board, be appointed, seconded by Director McIver and the motion carried. Chairman King to appoint the committee members. Manager Longo instructed to contact Bill Grimm with the request the District is to be provided with the maps of it's land holding at the earliest possible date. Manager Longo informed the Board of Mr. Patton' s visit with the information of the revised o-�mership of the skating rink. Manager Longo mentioned the visit of Commander Barkley in regards to a location for a plant to develope and test Hydroplanes, for use on snow and in water. .`here being no further business, the meeting adjourned at 12:00 PM. Ben R. King, Jr.. Chairman of the Board James L. Sampson, Recording Secratary