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HomeMy WebLinkAbout1961-06-27 Min - BoardV.t�M The Board of Directors of the District met in a regular meeting at the office of the District on June 27 at 8 s 00 P . 14. Directors present were Chairman King, Director Edmunds, Director McIver and Director Greenhouse,* Guests present were Barry M. Strain and Warren Tilson, from the firm of Strain & Sons, Auditors, Kra Co Edmunds and Barry Stout. Manager Longo read the sinuttes of the Executive Board meeting and of the regular meeting on June 13th . A correction was made by Director Edaaun - 8. Correction as follows: No minutes are kept on an Executive Board meeting. The only record wade is the decision of the Board which is confirmed at a regular open meeting.©n the Golf course should be official opening instead of Grand Opening. In revieuing the bills several discrepencies were noted. Listed are the bills in questions Director Borman entered the neeting . Bills for Boards Approval Bills paid Masonic Temple $ 70.00 75.00 Sierra Sun 9143.65 E 68.45 is W 68.44 60.44 Monarch Life Ins* mot listed E 90.7 0 N N N N 90.69 Dept of Employment E 163.09 J. R. Bradley., " W 27.11 Tahoe Truckee Agency E 113.10 E 113.10 W Not listed W 113.10 Director Edmunds made a nation that the above listed bills be noted as approved in their corrected form and payment be approved by the Board, seconded by Director Greenhouse and carried. It was reco--mended that in the future the total amount of approved bills be carried over to the next regular meetingand bills paid in the interim be listed separately for approval by the Board. Deferred Bills: Director McIver made a motion Xk= authorising payment to Sierra . Pacif is Power Co for $ 8,699.06 seconded by Director Green- house and carried. Builders Service Center. The Board was informed that there was not enough money in the Recreation -account to pay $ 10476.18 . Director Eolm nda made a metdion that $ 500.t30 be transfered from Electric Dept to Recreation Dept and a check be sent to Builders Supply applying $500.00 on account, seconded by Director Norman and carried* Statement of Bank Balances. Bank balances were presented but did not guarantee accuracy* oft aard requested a statement of conditions on the Recreation Dept. Olywpic me ights . Manager presented two agreements, nearly duplicates, providing for acceptance of Olympic Reights units 1 and 2 & 3 respectively. These agreements, according to Paul Chaaaberlain seen superf lous . xis f reco mendation being that the single agreement of Sept. 30, 1960 with addendum be used. Manager also gave a report on the meeting held with Saul Chamberlain and Mr . Wright in Auburn on June 20th o Letter under date of June 210 1961 read to the Board. in the dis- cussion that followed it was pointed out that in the agreement dated Sept 3 0th , 1960 spec if icat ions allowed in Unit 1 applied also to units 2 & 3. Proposed addendum precludes this extension of specifications and provideathat specifications adopted April 7 ,1961 shall apply to units 2 & 3. Final action deferred to next meeting. Board requested a copy of restrictions providing that Truckee Public Utility District serve subdivisions with electricity and the copy 364 .,arm be presented at the next Board meeting. Annual Audit. =� Mr. R. M. Straine and the Board discussed at length the forth- coming audit. The Audit submitted last year was roc i@mended by Mr. Fleischman in his report. Mr. Strain also stated that this type of report would provide sufficent information in the event of bonding or re -financing to preclude further auditing* On ation made by Director !McIver, seconded by Director Norman the Auditorswere authorized to audit the books and with their annual report submit a summation sheet showing all Departments in s iasgl a terminology to be used far .publ scat ion . a Chairwm King was called away and Director Funds assumed the chairmanship. Correspondences Beer Licenses Manager read a p'aragr from a letter dated jtne 20th from Paul Chamberlain in which he requested additional inforination . Pro orf DeLuca has applied to the State Hoard of Equalisation for a beer licenseo county and city licenses are not required. Board requested agreement be prepared between the Pro orf DeLuca and the District indemnif ing the District from damage. Tidewater oil Co. Their proposal is , on delivery of 400 gallons or more .270 per gallon inclusive of State Taw of 060 but exclusive of Federal Tax* price subject to change with flucuation of petrolem market base price. Acceptance of proposal moved by Director- mciver and seconded by Director Greenhouse. !Motion carried. Erskine Retainer. Director mcauada urged Manager pursue all avenues to acquire - 7 an adequate source of law cost power. Moved by Director McIver that Erskine proposal be tabled 0-sec by Director Greenhouse and motion carrieRdo Unfinished business. !lamer advised the Board that until the Auditors have ad- justed book entries it was imrossible to present any true financial reports due to the inadequate and confused condition of the books* Board requested a cash Statement for Ray. Hud+get . Director a made a notion that we establish a budget and adhere to it . Died for lack of a second-* Piro xydrants . Manager reported 0 defective hydrantsaad one to be replaced and one to be repairod at this date . All others repaired 04 IS service. Manager to acc . any Mr. Dolley on a joint iAspectione no date of f i.rmed . Under a genta6mens agreement of long standing the District is to maintain and -repair Mydrants at District expense and the Fire Dept #:o pay for installation of now hydrants and for relocation. Motion made by Director McIver that a letter be written to Fire commission requesting their attendance at the second meeting in July, seconded by Director Greenhouse and carried. Land grant Easement* Manager reported surveyor had provided a description of the lot to be given the District by Armstronqw Lot is 12 by 15feet adjacent to Lot # 120. Pressure system to be installed at earliest possible moment . A concrete slab and pump house will be required, estimated cast $1, 200.00 for full installation* 365, Minutes June 27, 1961 continued Manager reported that Mr. Pruka called by phone June 27th and reported insuff (cent lime feed, recouaended an increase of lo%. Manager also recommended that a valve be installed at the end of the line in Gateway to allow flushing of lines., Gerry Lewis, Manager read memorandum agreement as to time left Mr. Lewis. Concern was shown by the Board about the time limit being extended. Finance committee . Director McIver made a motion that a letter be directed to Chairman King urging his to appoint the finance committee as soon as possible, seconded by Director Greenhouse and carried. Co S . Beavers - no report Fred Morris - Lot 24 Meade Park, Mr . Morris will attemp to meet with the Board. Mintz - Overtime Upon motion by Director McIver the Manager was authorized to pay Mr. Mintz seven (7) hours overtime each week at -time and one- half, seconded by Director Borman and carried. Recommendations. by the Board . 1 - The Auditors recommend to the Board if they find the personnel to be inadequate. 2 - Manager open all mail. There being no further business the meeting adjourned at 12:00 P. M. Eve Rallett r Ben R. King* Chairman cif - the Board