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Home My WebLink About1961-07-25 Min - Board373. The Board of Directors of the District met in a regular meeting at the office of the District on July 25 at StOO pe M. Directors present were: Chairman Xingp-lormanr McIver* Greenhouse - and Eduunds, Guests: Mrs.. C. Edmunds, Mr & Mrs Eugene Welch, Doyle McGwinn,, Harry Stout, Orf DeLuca and Garry Lewis, Manager Longo read the ..minutes of the regular meeting on July ll,, the Directors did not approve of the way the minutes were being done. They suggested that the official minutes be typed with carbons for the Directors eliminating discrepencies as noted in these minutes. Dis- crepencies noted were: there were no bills listed in the minutes for the Directors but they were listed in the official book, payroll listed in Directors as balance 236o97i official book 234.77 and ommitted a and set aside $2,500-00due on note and $750.00 due on interest",.in the Directors minutesO Director McIver moved - that with the above corrections the minutes be approved as read* seconded by Director Horman and carried. Director Edmunds recorded as not voting. Manager Longo read the minutes of the Special meeting on July 18th. The proceedure and legality of this meeting was questioned. First,, there was no certification from the clerk ,that the notices of .a Special meeting were posted, second, No official action is to be given any other matters brought up at a Special meeting, they are to be discussed only and official action should be -held over to.the next regular meeting. Director 'McIver moved that the minutes of the Special meeting with the corrections -be accepted, seconded by Director Korman and carried. Director Edmunds voted no-, -Bank balances - Bank of California... Manager was requested to check on authorization for payment of loan in January and report at next meeting. I Notion was made by Director Horman, seconded by Director McIver that we transfer $1290.00 - from Electric fund to Water fund to cover the pa!1roll for July, -carried unanimously,, Manager reported that collections on delinquent accounts has shown considerable improvement. Director Edmunds moved that the tape for uncollected accounts be presented to the Board the first meeting of each month, seconded by Director McIver and carried unanimously. Gerry. Lewis .*. Manager presented the Board with the time agreement show- ing the expiration date as July lst. Mr. Lewis informed the Board that the installation of the water pipe is to start August 1, Theeroadsare 95% completed but they can do no more work on the road until the pipe lines are completed which will be about 30 days, and then he has a con- tract with Harker Brosoto install the electric lines which will take about a week, He also stated he had had no deed from the State for the property purchased until July 24,, 61 which has also held up the 'work. The Board asked if he would set a definite date as to when utilities,, including well would be turned over to the District, Mr. Lewis estimated 60 days. Director Edmunds made amotion,, seconded by Director Horman that mr, Lewis be granted a 60 day extension,, to Sept 30th,.and a letter to that effect be written by the Manager to Mr. Lewis citing" we trust that that will be all the extenwion that will be necessary,, carried un- animously. Director Edmunds moved that the Manager direct a letter to Mr Lewis stating the District is prepared to give service upon the completion -of facilities, seconded by Director Greenhouse and carried unamiously. Golf Course- Pro DeLuca informed the Board that business was very slow due mostly to the short-cut to the Lake being closed. He suggested 374 That the Board consider a special green fees Punch card. The cards would be numbered from 1 - 100 thereby making then readily' accountable . :777 Each card would provide for _ 20 daily green fees for $40.00 cash,. The card would bear the name of the purchaser and would not be transferable but any golfers accompanying the purchaser could have a green fee punched out of the card* Limited to the remainder of this season only and to be used as a promotional effort to attract more golfers to the Truckee Shadow Valley Golf Course and to be sold to anyone. Director ..Norman moved that the above plan be adopted, seconded by Director Htunds and carried unanimously. Manager read letter dated July 22 from Cham►erlain and with the letter was a memorandem agreement prepared by chamberlain governing liability etc. between the District and Pro DeLuca. A copy of the agreement was presented to Pro for perusal and.. the Board deferred action to next meeting. Deferred bills; sierra Pacific Power Co. deferred to next meet- ing . Recreation Dept. Director McIver moved that we pay Builders Service. Center $497.17 and-,$200.00 toward the bills incurred on the official opening, seconded by Director Horman and Carried. A bill was presented from Truckee Merchants . Parking lot for $15.00 . Director Greenhouse . moved that payment of -this bill be tabled, seconded by Director Edmunds. on the vote - Ayes : Greenhouse , Edunds Noes: Horman King, McIver Defeated. . Director Borman moved that the bill for $15.00 be ppid, seconded by Director McIver . on the vote -- Ayes: Horan, King # McIver, No:.. Greenhouse, Edmunds* carried. R Manager reported he had discussed with Mr . Tom Dolley as Manager of the Chamber of - Commerce, the hiring of,a part time -clerk with the Chamber assisting on the salary. No action, Bank of California Loans Motion was made at the previous meeting authorizing ing payment of $ 3 , 2-5 O . A4 -- actual aoaa due is $30750.00 on principal and $649*78 on interest, totaling $ 4,399.16. Director Bdmosnds moved that . the previous motion be ed to pay $4 , 399 ,16 , seconded by Director McIver and carried unaniously . Dir*,ct*r Ada gyred that a resolution bo ' dratm authorising the Chairman and Zx-o f f is io secretary of the Board to sign note as it comes up for renewal, seconded by Director Greenhouse and carried unan i ously . Correspondence: Truckee Fire ComsoI-asion-- Manager read letter dated July 24 informing the Board of a future .meeting date. George S . Erskine - July. 24 U . So Dept of Interior - July 21 Sacramento Muntc-kpal Utility Dist - July 20 All letters pertained..to low cost power from Northwest, avail- able 1966. Piled 7 ' r s Manager read letter dated July 21 to sierra Pacific Power co in answer to their letter dated July 20 concerning additional power and voltage at Burney Lumber Coo t Chamberlain -- dated July 25 - re: Sierra Pacific Power Co & � copy of letter he had sent to Mr, Bill Bennett, Chief Counsel of the Public Utilties Commission. The Board requested that a copy of all correspondence ad- dressed- to sierra Pacif is Power co or pertaining to them be sent to the Public Utilities Commission. Tahoe Truckee Airport District - Dated July 15, 1961 re- questing power and water service about October 1 at the new site. 376 Minutes July 25, 1961 continued Manager was instructed to prepare estimate as soon as possible. Manager presented a Financial statement from the Shasta Dam Utility District. Filed Financial Committee: No report as yet, definite report next meeting. Olympic Heights* service laterals Manager reported that it will be necessary to install 3 laterals now to preclude having to tear up the road after it has been surfaced by the County. Estimated cost for 150 feet of trench at $3.00 per foot plus digging, rocking blasting, oiling plus 8 yards of sand will cost approximately $600.00* Director Norman made a motion authorizing the installation of the three laterals,, Manager to ob- tain the lowest bid, seconded by Director Edmunds and carried. Unfinished business: Gateway playgrounds Secretary will submit a lettero Armstrong Sub. Material is here but due to unforseen circum- stances have not been able to complete the job. Voltage at Burney - Situation *nsufferable, Manager instructed to write to Mr, Frank Gaiennie with a copy to Public Utilities Cmsn,. Hearing at Public Utilities Commission. Try to have an in- formal meeting with Po U. C. and Sierra Pacific - Power Co. Hal Welch . St Louis Cafe - will be served with papers by Chamberlain this week . Southern Pacific Co - No word South Side Well - level about 173 feet, pumping 205 gallons per minute. Recommendations: For the. future - l6ok into possibility of building up storage and reservoir capacity* There being no further business the meeting was adjourned at 11:40 P. No Ben R - King Chairman Eve Hallett*