Loading...
HomeMy WebLinkAbout1961-09-12 Min - Board38W A Special meeting of- the Board of Directors was held Tuesday, September, 5 at 8:10 F. M. at the office -of the. ,District. Directors present were, Chairman King,, McIver, Greenhouse. Absent, Horman, Edmunds. ... Guests present: Mrs. C. Edmunds, Mr. Warren Til.son, C.P.A. for the firm- of Stra ine & Sons, . Auditors . the meeti. g was called to order by Chairman King and each Director was given a copy of the Annual Audit prepared by Strain & Sons .. and . submitted by Mr . Til son . . A step by_ step revieu of the Audit was taken and the following re-- commendations made by Mr. Tilson: l . Write off uncollectable ,. accounts . (bias been done) 2. .Inventory stock in warehouse in excess of needs, some not usable, anything that can be recovered, sell.. 3. Deposit on books with Sanitary District for $ 171.00, find out whether Agropment is binding, or expired. - 4. ..Should have coverage against theft of money. 5.. . Should have resolution authorizing the approval for issuance of checks for consumers deposit refunds and despository cards for taxes. 6 6 . All lands in District belong in water dept . Any future sale of land should specify monies be deposited in water account., 7. A rate increase in water dept. 8 . The books show the water dept awes recreation dept $10, 8 02.8 0 . This amount should be transfered . to electric dept as a liability to remove it as an asset account in recre at ion . �..., 9. Should advertise local).y in March* April, May for local member- . ship and out of town .papers thereafter, also, in conjunction with the chamber of Commerce contact large Companies and arrange excursions for Golf tournaments, etc. Director Edmunds arrived at 10:30 P.M. 10 * The Board should pay special heed to "Recommendations on Internl control" as listed on P age10 of the Audit report. Director McIver moved that the, Auditors report for the year be accepted as submitted.,, seeconded, by Director Greenhouse and carriedo- Mr.. Vi 1pon stated the firm would send a..copy to the Bank of California and additional copies will be sent to the District. A copy is to ..be given Mr. B arratt. of . Sierra Sun and Mr . F . Gaiennie of Sierra Pacific Power Co. Director, McIver moved that we submit Exhibit . A & B . to Mr. 'Barrett _ for public an and in addition to say "The complete audit can be seen by anyone at the office of the District" , and the report is to be published as legally required,# seconded by Director Greenhouse and carried. Budget: After lenghtly perusal and discussion of the budget as submitted by the manager, Director Edmunds moved that the. budget be yset up according to the figures set forth and the Board of Directors h ave monthly reports against the figures on the proposed budget, seconded by Director McIver and carried* - Tthere . being no further business meeting adjourned at 12: 50 A.M. w Ben R. Ki..ng, . Chairman Eve Hallett - I v V "0 x 0 9 v too U W 0 to 0 ct 1-6 (01 ft ct 1-i \A 0 ir.t • t 0 0 tc 11% 0 V I ft ih I -A 0 0 O WM O i�L 1 0 �` � A A � 00 Q+ m � � M � � D f��+ d1 Irt ohs � �N r� ha w� �� � Irt it ft lie irt Ow 4# I -A W to OD w to IPA I -A w W 0 0000 COD 0 0 f1*3 C4��y.d��D tototi 14 0)rora00 ?A Pa e �M� 10-4 Of F_% Ila IV ft 1 0 to a 5 m EO rt to 9 2 0 J-J JW6 1.16 n 40H00 Oaa 1-1 to 0 a a rt a��4a 0 0 0 ct 14 rt Irt OD w 0 tv It rA $a. JW6 it n 0 ct ova ~ 0 a 0 F-0- OD 1% O a I W is 10 1& 0 fuA to Od oowoo take M � to :t It o to ftOD W bo- OV OD %0 0 - .0 00% o 0 dh W, W 0 th 0 M N) OD A tt Ac v+ � � o Q rt � �O lb za Ul (10 ct rip OD �,e p tr 4D us, ®r CD pis A np � �p, �p G IUR 0i QQ IND go goo C)"D 00 _. i I IrTH rig 3,87; Minutes Sept 12, cant Pitney Bowes 19 080 Sierra Sun - 13 0.34 Therntons Garage 3.50 Tidewater Oil CO*,, a 129.87 Truckee -Mercantile 6.31 Truckeea*Tahoe Luber Co . 6 * 71 we s tern city 2.00 western Electric 954.60 Masonic Temple Rent- Sept 7 0.00 Paul- Chamberlain Retainer -Sept 75.00 Directors salary -500 50 000 District Dir. Internal Revenue 392.50 Ray Voss -P deposit refund 7.63 WATER DEFT. Balance in bank 8-26-61 Trans from electric Bills paid Fairbanks Morse T 30487 *73 . Tabae.--SieIrra Xime0 service 40.00 Check returned - Hersey Sparling Deter Co Salaries paid4 8-16-61 8-31-61 - balance 10,N06.40 2,S 502.03 I+6493 ---- 2,347.37 3 r000.00 5*347*37 3 j527.73 1 *819.64 42.07 1*861*71 Fe Longo 286 e50 Joh Elliott 114 a 50 chas. Traml.ey 89 925 E . Hintz 3 07.29 , Bill. Robles 191.30 988.84 Balance in Bank , -- Sept 1 Deposits to 9-11--61 Bills for Board approval Armanko office Supply l5.05 He E: Barnes. 20.40 Buds Electric 23.93 Crane Supply Co 736.65 Hersey-Sparling meter co 12.53 Monarch ..Life Insurance 21.53 Pacif is Tel & .. Tel Co . 12.80 Sierra oxygen Supply Co 4.26 Sierra Sun 3 2.5 9 , Standard Oil Co 11.13 Thornt©ns . Garage 3.5 0 Tidewater Oil Co . ll4 e45 Truckee Donner Dispoisal 5.00 Truckee Tahoe Lumber 84.12 ..Wallace & T ierman _ 7.24 F . Longo - . mileage - August 18,090 Dist -Director Internal Revenue 388.20 RECREATION DEPT Balance. in Bank 8- 28-61 Trans from Electric Bills paid with Board approval l 87 2.87 2,15d0.58 3,373..45 w _ 1 l 511.88 861.57 190 012 3l 000.00 3*190 *12 10935 *32 1 o,.254..90 T; Recreation dept cont.. Salaries 8-15-61 8-31-61 Cliff Ellis Richard C as s as Orf DeLuca . Balance Sept 1 Deposits to 9-11-61 Salary paid -- final Richard Cassas 9-1-61 9-6.61 Bills for Board approval Builders Service. -Center District Director Internal Rev . Ho v . Carter crane to. ` asburns Buick Garage Pacif i:c Tel & Tel Co . Sierra Sun Truckee..Tahoe Lumber Co. . r 1 Balance t 1 «254.9a 264.48 234.90 192.00 69148 93.20 12 * 04 174.00 13.20 43 *00 63.19 4.37 65.75 69.68 445.23 563.52 „,4100.90 1, 664.42 ..�, ls47l..22 1# 125.99 Xt was moved by Director Horman; seconded by Director McIver That bills' listed be approved and payment made. Carried,, Copies of the proposed Memorandum Agreement between the District .and C . So Be averswere submitted to the Board. Director McIver moved that the Agreement be adopted in principle and a copy be -sent to our attorney for possible corrections or ammendments and authorized the Chairman and Secretary to sign the survey snap - date Sept 12 . 1961 = , seconded by Director Horman and carried. Mr. Tom Hoffman of Tahoe --Truckee Agency, Inc* appeared before the Board -regarding the blanket & Treasurers Bond. Both expire on September 16 and all bonds -are being transfered - to AEtna Insurance Co instead of Maryland Casualty Co. Director McIver- moved that we carry a blanket position honesty bond .,covering all employees and renew Treasures bonds seconded by D ire c for Horman and carried . . Mr . Hoffman also reported • the District has $ 25 0.00 coverage. on the f t of money in the office but no burglary coverage in warehouse. A Copies of the daily play at the Golf Course for August were presented to the Board. Fire Co nes s ioner Doi ley and the Board reviewed the revised Fire Dist Agreement . The • Manager was instructed to rewrite the agreement and submit copies at next meeting, Mr. Bob Siebosld advised the Board the mire Deptartment was- in-» terested in undertaking a• pro j ect- to number -the houses and name the streets in thb Truckee area. Where is - a meeting at -Tahoe City for Pater County on Sept 15 and he advised it would be well to have a representative there, Correspondence: Manager read a letter and submitted a sample type of advertising from Travelers Shopping Guide, Inc., of Reno requesting an ad, cost $ 24.00 ., The Board declined buying this type of advertising* Correspondence, cont. Letter dated, Sept 6, from Mr. & Mrs Do Franklin concerning road conditions in Meadow Parr Tract.. Referred to Henry Loehr. Letter dated ,sept ll , ,from Paul chamberlain regarding Hal Welch account - filed Letter dated Aug 310 from Forest Service regarding land exchange-- f fled . Unfinished business t Finance committees It was suggested that we have Mr . Grimm survey. , land for i diate Q sale .first: The Board studied the Sierra Pacific charts. with the possibi- lity of increasing the consumption.... on the off peak hours . There being nofurther business the meeting was adjourned at 12 s 00 midnight . 4 i Ben R. King, chairman Eve Hallett