HomeMy WebLinkAbout1962-01-30 Min - Board440
Elec Dept cunt- balance in Bank
Be Re King - Directors s al ary ' -December
C . Edmunds -
J: McIver
Do Horman
Po Greenhouse
Postage - R. Higging,
Due Sierra Pacific Power Co
RECREATION DEPT
Balance in Bank 1-23-62
Bills paid
Taxes
U.I.
S.S.
S. S.
Bills for Board Approval
H. V . Carter & Co.
Pacific Telephone
Petty Cash
Chamberlaan & Chamberlain
Straine & Sons
WATER DEPT
Balance in Bank 1-9-62
Deposits to 1-23--62
Trans from Electric Dept
BILLS PAID
Bank of. California - Loan
T axe s
U. I
S. S.
Withholding
State Board of Equilization
Refund - billed too much for water
Salaries Paid 1-20-62
Gross
J :
Elliott
103.75
E .
Hallett
112.50
M.
Johnson
88.00
E.
Mintz
21.00
E .
Hintz
3 2 2.5 0
Be
Robles
20.00
P.
Tonini
15.00
682.75
Bills for Board approval
Jan 30th, 1962
7,522.65
10.00
10.00
10.00
10.00 ;
5.00
50.00
9 * 974.60
32.48
48.72
35.90
82.39
2.48
5.80
25.00
22.50
87.93
195.7 0
498.50
7.79
1*261.32
6,261.33
260.06
117.10
142.96
138.17
4.79
1 * 496 9 67
1*190.70
1.1250.00
3, 937.37
,25 0.00
2, 687.37
789.92
1,897.45
2.25
1, 895.20
Net
O.T.
63.47
7.50
107.62
84.30
11.49-error in 12/30 ck
259.24
47.50
19.18
14.38
559.68
559.68
55.00 10335.52
Brown-Milbery - repairs - power motor 14.15
Burroughs Corp - service contract 25.00
Chamberlain► & Chamberlain 75.00
Crane Supply Co 29.51
Fairbanks Morse 12.17
C . Jackson - safety ladder & platform 124.5 0
F . Longo - mileage - Dec 10.08
Osburns Buick Garage 2.08
Monarch Insurance 58.10
Pacific Telephone 17.30
439
A t Regular meeting of the Board of Directors was convened at the
office of the District on Main Street, January 30th at 8:00 P.M.
The following Directors were present: Chairman King, McIver;
Edmunds, Horman, Greenhouse. Also present, Manager Longo, Eve Hallett,
Mrs . C . Edmunds , Mrs. Eve Popov ich .
r The meeting was called to order by Chairmen King and Manager read
the minutes of the Regular meeting January 9th . There being no errors
or omissions it was moved by Director Greenhouse the minutes be
accepted as read, seconded by -Director McIver and carried.
The following bills were presented to the -Board for approval:
ELECTRIC DEPT
Balance in Bank 1-9-62 $100723.14
Deposits to 1-23-62 - .11, 044 :13
Check returned - Division of Highways M AO
21,781:67
BILLS PAID
Trans fered to water dept
Bank of California -= Loan
Bank of California = Interest
Sierra Pacific Power Co - Nov 10,502.13
Credit 2„ s 587.27
7 , 914.86
Taxes
U. -I
..
w . 'H
State Board of Equilization
Deposit refunds
Bank of America - reimburse NF ck
Salaries paid 1-20- 62
" Gross
A. Fulcher 345.10
John Slade l 2l . 5 0
John Elliott 123.75
Eve Hallett 112.5 0
Mildred Johnson 88.00
790.85
Bills for Board approval
Burroughs Corp - Service conttact
Chamberlain & Chamberlain }
F . Longo - mileage - Dec "
H. E. Lowell - hand cleaner
Monarch Insurance
N.R.E.C.A. - dues
Nevada Calif Express
Pacifid Telephone
Petty Cash
Sierra .sun
Straine & Sons
Tidewater Oil Co - gasoline
Truckee Mercantile
Truckee -Tahoe Lumber Co
Welchs Hardware
Western Electric Distr.
Masonic Temple - Rent - January
Net
277.40
99.40
118.76
67.13
57.31
620.00
1,250.00
21500.00
680.54
71914.86 12?345.40
90436 927
77.68
210.80
807.70
33.46
11129.64
8*306,63
151.20
12.78
163.98
8*142.65
O.T.
45.90
43.74
620.00
89.64 7,522.65
25.00
251.01
40.32
A 10.40
122.57
3.00
" 1.75
70.90
28.82
44.46
163.85
122.29
1.77
9.63
3.36
197.19 V
70.00
441,
y.. January 3 0th , 1962
Water dept con't - balance in bank 1, 335.52
Petty Cash 13.18
Rays Service 25.64 -
Richfield Corp - stove oil 91.66
Sierra Construction 453.25
Sierra Oxygen 7.44
Standard Oil Co 15.56
Straine & Sons 40.50
.�.. Truckee -Donner Disposal - 5.00
Truckee -Tahoe Lumber Co 63.68
Western Electric 33.49 1,117929
218.23
z It was moved by Director McIver that all bills listed in the
Electric dept except Sierra Pacific Power Co., be approved for payment,
seconded by Director Horman and carried.
1. It was moved by Director McIver that all bills listed in the
Recreation dept be approved for payment, seconded by Director Greenhouse
and carried.
It was moved by Director McIver that all bills listed in the water
dept be approved for payment, seconded by Director Horman and carried.
Managers report:
a. Manager gave a report on the series of outages that had been
occuring during the past rwo weeks and said the cause was due to over-
loading. He requested sufficient funds to extend a parallel feeder
line from SPPCO feeder to a point by the old Grammar school, eventually
continuing up to a point by the rear of the Bank of america and build
a 3 phase line from point of undercrossing to point south of ,the hospit-
al thus placing a portion of the Gateway load on the new span. He
emphasized the immediate need and . stated there could be no further post-
ponement. Also, if the sub -station is kept in the same place we will
not, in the future, need additional feeders*'
b. Manager reported on the progress with the Bureau of -Reclamation.
He felt that some progress had been made with the Bureau but nothing
concrete* He also read the following correspondence : - - -
Letter dated Jan 20th from Attorney McDonough ,to H.P .Dugan, Bureau
of R regarding bureau power*
Letter dated Jan 23rd, from Attorney McDonough to District stating
a meeting had been . arranged with B -of R for Feb 6th at 10: 00 A.M. in
Sacramento*
Letter dated Jan Uth from Manager to Attorney McDonough giving a
brief resume of the meeting, attended by Manager and Chairman King, in
Portola with Mr . Cole Hunter & R Z .A. representatives . regarding loan.
Copy of letter dated Jan 30th from Attorney McDonough to Mr.B.E.Lowe
acknowledging receipt of rates etc .
i
SPPCO . acknowl edg i g p
Letter dated Jan 24th to Attorney McDonough from Manager confirm-
ing date of meeting with B of R. and informing him of a meeting to be
held in Portola with R.E.A. representatives*
` K
Manager further informed the Board that the District has no reserves
and must look for additional capital to keep the water And Recreation
depts going and prevent any further outages.
Director McIver suggested the Golf course be put .pup for sale*
442 �
January 30th, 1962, cont
Director Greenhouse stated he wanted to go on record as being against
any more transfer of funds from either electric or water dept to
Recreation dept. .
Director McIver moved that the Manager be instructed to consult
with the Attorney for a 5044r tax levy and find out if it will affect
just the present users or the people within the boundaries of the Dist.
seconded by Director Korman by the following vote: Ayes: King, Horman,
McIver, Greenhouse . . opposed: Edmunds. Absent: None
It was moved by Director McIver that the Manager be authorized to
effect the necessary construction & repair in the Electric dept to
prevent further outages, seconded by Director Horman and carried.
1 -
Unfinished business:
a. Popovich - Manager read letter dated Jan 29th from District
Attorney Berliner wherein he stated that in his opinion the . option was
not binding. Mrs., Popovich presented preliminary maps showing the
tenative location of service installations and streets. The Board
suggested she have her attorney -correspond with Berliner regarding the
legality of the option and further action be postponed until the legal
points are cleared up.
b. Fire District: Mr. Dolley, Commissioner, had informed the
Manager that the Fire District will arrange a meeting with a represen-
tative from the Board of FireUnderwriters and as soon -as the agreement
is approved they will arrange for a meeting with the Board.
C. Southern Pacific Co: Manager read a letter dated Jan 9 from,
R. D . Spence showing they had made a token reduction for 05.00. The
Manager was instructed to find out if this reduction corresponds with
the number of feet of land not used by the District ,and further action
tabled to next meeting* y
do Richard Joseph: The agreement is not completed*
e . C . So Beavers: A - supplemental agreement has been ,drafted
and approved by Berliner and a copy has been sent to I' r . Beavers but
so far no .answer. Also, Manager read a letter dated Jan l6th from the
Inter -County Title Co. asking for a Quit -Claim Deed from the District
to C. So Beavers and Irvina Shattuck releasing the floating easement
from their land. This floating easement ,covers a 200 acre parcel
reserving all springs and rights of way for pipes and ditches which
the District acquired when it bought the Matt Green Water, system from
the Toninis .
It was the Boards decision to incorporate into supplemental agree-
ment to be included in paragraph .3 s. " and all easement and rights of
way to accomplish this purpose" and after the acceptance of the agree-
ment by Mr. Beavers the Quit Claim Deed be executed. Further action
deferred to next meeting.
f . Deeds to District land:. Manager , read a letter dated Jan 15th
from Mr. Erickson showing the .•portion of land owned by the District
at the intersection of old Hiway 40 and $9 .at the "T" with a plat out-
lining the area. Also a letter from Mr. Lawrie, Senior Right of Way
Agent for Division of Highways stating there is -no deed by by their
abandonment, fee title - rests in the owner, presumed to be the Districto
to find out if valid the Manager .was instructed to write Mr. Erickson
asking if he would give title insurance on it .
h. Fidelity & Casualty Co: Manager read letter dated Jan 26 from
440-3,
fr Minutes Jan 3 Oth , cont
the Company confirming the accuracy of the audit;,-. Further action post-
poned until Manager checks with' Nor. Hoffman of Tahoe Truckee Agency.
Manager asked' for comment's from the Board on the stationery and it
was suggested ail name's be left off.
i. Golf course:
a. Manager read letter dated j an 22 from Brown Mud Co. quoting
..... a cost figure of $1, 600.00 to supply material to treat the pond for
seepage. Director McIver moved the letter be filed and look into possib-
ility of getting clay,
b . A record of the daily green fees paid by local and out of
town players for 1961 was presented and after perusal ordered filed.
Manager reported Mr., Fulcher and Mrs. Johnson had asked for a pay
raise of 204%. per hour, The Board instructed the Manager to prepare
comparison with Sierra Pacific Power Co and present it at next meeting,
it was recommended that a study be made to cut costs. In the mean-
time: eliminate one-half of street lighting on Main street except on
weekends, cut down on phone bill and eliminate intercom for Chamber of
Commerce and have them install a single phone and eliminate postage
meter.
It was also brought out that in the past the Auditors have made
recommendations but they have not been followed and as step # 1 the
Manager was instructed to find out if the insurance carried on the in-
ventory is too high _ and if there are duplications on coverages.
Resolution #6201 authorizing signatures for Bank loan renewal
was presented.
r
It was moved by Director Horman that Resolution #6201 be accepted,
seconded by Director Greenhouse and carried by the following roll call
vote: }
Ayes; Edmunds, McIver, Horman, Greenhouse, King
Noes; None
Absent: None
There being no further business medtdng adjourned at 11:15 P.M.
Ben R. King, Chairman
Eve Hallett, Recording Sec'y