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Home My WebLink About1962-02-13 Min - BoardM_ I A Regular meeting of the Board of Directors was convened at ►� the office of the District on Main St.-, Tuesday, Feb 13, at - 8 : 00 P.M. Directors present: Edmunds, McIver, Greenhouse, Horman. Absent: King. Also present, Manager Longo, --Eve Hallett, Sec'y, Mrs. CO Edmunds, Mr. Tom Hoffman. The Manager reported that Chairman King would not be able to attend the meeting and he requested that a temporary Chairman be appointed. It was moved by Director McIver that Director Edmunds be appoin- ted Acting Chairman, seconded by Director Hormarri and carried. Acting Chairman Edmunds called the meeting to order and Manager read the minutes of the meeting held Jan 30th. It was moved by Director McIver that the minutes be accepted as read, seconded by Director Greenhouse and carried. The following statement of bank balances and bills for approval were presented: ELECTRIC DEPT Balance in Bank 1-30-62 Bills paid Salaries paid 1-31-62 Gross Net OT A. Fulcher 356.15 251.71 53.55 J. Slade 349.11 261.97 60.75 J. Elliott 111.25 106.64 - - 11.25 E . Hintz 9050 9.07 9050 Be Robles 9.37 8.98 9.37 F. Longo 350.00 267.09 E . Hallett 225.00 ' 159.90 M. Johnson 192.00 154.15 1,602,38 1 * 219.51 144.4 2 Deposit void check- had been paid out of petty cash Deposits thru 2-13-62 Deposit refunds and applied - paid B al.,anc e BILKS TO BE PAID Withholding �- to be deposited Armanko - office supplies Burrough Corp- office supplies Kitchen Electric t Line Material Co Sierra Sun - advertising & billing supplies Straine & sons Truckee Donner Disposal Texaco serve stno tire repair & tube Truckee Mercantile Western Electric Western Union - Pole rental Masonic Temple - rent - February Be Re King - Directors salary - January C. Edmunds J. McIver D . Horman P . Greenhouse Sierra Pacific -r Dec 9 , 974.69 11 is Jan _ 8 � 871.92 18, 846 .61 $ 7,522.65 - 1 # 299.3 2 6,223.33 407.90 27.04 20.80 135.76 572.95 83.24 75.00 5.00 6.80 3.13 41.80 2.50 70.00 10.00 10.00 10.00 10.00 10.00 11219.51 5 , 003.8 2 20.00 10r425.38 15,449.20 410.00 15*039,20 1 ! 466.59 13 , 57 2.61 t Minutes Bab 13, con' t WATER DEPT Balance in Bank 1-30-62 $ 1,335.52 Bills paid 137.07 198.45 Salaries paid 1-31-62 Gross Net OT A. Fulcher 120.70 115.61 96.90 J. Slade 78.57 75.28 55.89 J. Elliott 241.25 166.45 101.25 E . Hintz 294.00 219,64 10000 B. Robles 31.88 30.56 16.88 Co Traml.ey 11.60 ll . 08 F. Longo 350.00 282.25 900o87 ( 702.42 Deposits -to _2--13-62 h�702.68 Balance 21000.26 Bills for approval Withholding - to be deposited in bank 245.5 0 ` Harry Barnes - welding 10.00 Monarch Insurance - group 45.86 Osburns . Buick Garage 20 , 37 Sierra Sun - office supplies 46.28 Straine & Sons - December 75.00 Water Works Supply Co 67.09 . 510,10 1,490.16 In reviewing the bills in Electric and Water depts the Beard drew attention to the fact the total amounts paid did not correspond with the total amount of the bills approved and requested that an explanation be given,, (In the electric dept the difference of $ 38.00 was due to a $ 2.00 error - in the billing from Tidewater oil Co -over- billed-and two checks were written for deposit refunds $40.00-$ 2.00 $ 38.00 . In the water dept the difference of $19.78 was - that+ a credit memo was not issued from Richfield Oil Co, consequently the invoice was paid in full $111, 44 and the credit for $19.78 will be in the February statement.) - It was moved by Director McIver that the bills listed in' the Electric dept be paid and also the December billing from Sierra Pacific Power Co. seconded by Director Greenhouse and carried. It was moved by Director McIver that all bills listed in the water dept be apid, seconded by Director Greenhouse and carried. Mr. Tom Hoffman of Tahoe Truckee Agency appeared before the Board. Manager read letter dated Feb . 12 directed to Fidelity & Casualty Co asking that -exclusion be made on damage to building because there was no building. He also read letter dated Feb. 6, from Fidelity wherein they reduced the billing approximately $ 5 0.00 . Mr. Hoffman gave a very detailed explanation and an itemized account of all coverages by the current policies and explained how he and the committee appointed by the Board arrived at the conclusions. They felt that $87 , 000 , 00 is ample to cover all assets of the District. Mr. Hoffman thanked the Board and left the meeting . Copies of the Arrears for January were presented to the -Board and after review instructions were to cut-off all delinquent accounts by the loth of the month for non-payment and raise the amount of the R deposit to correspond with one months billing. Copies of Complaints for January were presented and after per- usal and discussion were ordered filed. Im Minutes Feb 13, con't Managers report: . a. %Tax rate proposal: Manager reported he had contacted Mr. Berliner - and had been referred to Mr . Trauner, County Auditor and was informed that a budget would have to be filed with the Board of Supervisors before a tax rate could be considered. It -was learned that the GovernmBnt Code does not apply to the Utility District. The Manager also reported that • a • tax would be levied against all residents within the Utility boundaries -and not just the users* Director Norman stated he was pretty positive the people in Donner Lake would vote against a tax levy. An assessment District could be formed but it 7 is a very lengthly and costly proceedure. Acting Chairman Edmunds suggested a - Special meeting be held to review the financial status of the District. Director McIver moved that a Special meeting be held February 23rd at 8: 00 P. M. for the specific purpose of discussing means of supplementing the Districts income, either thru rate changes in both Electric and Water depts . or a bond issue or , taxation. The Manager was instructed to prepare the following data: v 1. Determine the approximate cost for a line to the summit, and f ind out if there are other ways of f inancing a substation. 2. Review rate structure but bear in mind we are in a competitive business. b. ` Progress with Bureau: Manager read copy of a letter dated Feb 7. from Attorney McDonough to Mr. Diddle, R. E . A. regarding loan and giving a brief outline of -District history. Manager was instructed to have attorny McDonough request 60, OOO KW from Sierra Pacific Power and if necessary Manager is to go the the Public Utilities Commission and demand service at a higher voltage, _ I c. Due to bad weather the extra men hired to assist in needed repair on lines were laid off until weather is more favorable.w • 1 Unfinished Business: a. Popov ich opt ion : Attorney T.M. Marois, Jr Manager reported he had no answer. b . Richard Joseph : Manager read letter dated 2-10-62 from stating in their opinion option is valid, sent copy to Attorney Berliner but as yet As yet no right of -way agreement from Attorney. l co C . S . Beavers: Manager read revised agreement incorporating additions made in supplemental agreement and advising that .a new agree- ment had been drawn eliminating supplemental agreement. Copy to be sent to Mr. Beavers - as soon as he returns from Mexico. d. Southern Pacific:- Manager referred to letter read at last meeting and it was moved by - Director McIver that the Manager be. in= structed to notify Southern Pacific -we accept the billing _ and a supplemental agreement be ;drawn up, seconded by Director Greenhouse and carried* j e . Deeds to District lands.- Manager reported he had obtained photostat of land adjacent to • Johnny - Richards on Donner Road* f. Wage scal adjustment: Manager reported that at - this time we are financially unable to raise salaries but Sierra .Pacific Power Co. is paying their working foremen $3.68 per hour and our rate is $3.40. Ma Minutes Feb 13, con't/ Manager was instructed to contact Mt. Shasta Utility District to check their pay schedule and manner of arriving at them and further action postponed. I N Financial statements as prepared by Straine & Sons for December were presented and after perusal ordered filed and the Manager was instructed to see if they could be prepared earlier. Manager was also instructed to have Attorney McDonough submit .his bill every month and not let it accumulatee Also we should have a written agreement from him stating his fees. etc* The Herzog delinquent account for $1,000.00 was discussed and Manager informed the Board that in the -past Chamberlain had written to Mr. Herzog but had received no answer. He was instructed to send District Attorney Berliner the details and also check to see if -Mr.-Herzog had violated any of,the-terms,of the land sale agreement4, There being no further business the meeting adjourned 11:15 P*Mo C,, Edmunds ,- Acting Chairman Eve Hallett, Recording Secly