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HomeMy WebLinkAbout1962-04-10 Min - Board462 M A Regular meeting of the Board of Directors was convenedt at the office of toe District on Main St. April 10 at 8:00 P.M. Directors present: Edmunds, McIver, Horman, Greenhouse, Absent: King. Also present, Mr. C.., Cambl.in, Mr., J. Walker,/ Mr. H .. Stout , Mr .. - Bo Moore , Mr . D . V ieu, Mr . B . Le anion , Mr . C . Ellis,` Mr. E. Howe., Mr & Mrs F. Snyder, . Mr. C-* Fink, Mr. Van .Vleit, Mr & Mrs P . J. o' Melfa, . Mrs . E * Popovich., Mr . T . Moroai, Jr . . Mr.-R. Bliss, Mrs.. I. Firpo, Dr. H. Tapia, Mr.. W..Loynd, Mr. R. Silva, Mrs .. C Edmunds , Manager Longo and E . Hallett .MUNNft I; Manager reported Chairman King would be absent and it was moved by Director McIver, ,Seconded by Director. Horman and carried that Director Edmunds act as Chairman.. Acting Chairman Edmunds called the meeting to order and ,stated that in view of the lengthy agenda and guests waiting to appear before the Board it be the unanimous decision of the Board to defer the reading of the minutes and statement of Bank balances to a later position on the Agenda. Manager introduced Mr . Court Cambl in of the Firm of Gillett - Harris and Associates, consulting Civil Engineers .from Yuba City. Manager stated he had contacted the firm in regard to preparing a master plan for a Housing and Hone Finance Agency loan. Mr. Canbl in informed the -Board he would spend a day studying the situation at hiw own expense and then his firm would submit a' written proposal and scope of work to be done to the Board by May 8th . It was moved by Director McIver that the firm of Gillett and .-WA Harris submit a written proposal for engineering services, seconded by Director Horman and carried unanimously. Mr. Camblin thanked the Board and left. Mrs. Eve Popovich introduced her Attorney, Mr. Theodore _ M. Moroai, Jr. Moroai stated that clarification would be necessary on three points . First, the validity of the option, second, approval of the map as presented previously, and third, who is to install electric and water services, street light, etc. Manager read letter dated March 29, from District Attorney Berliner confirming the validity of the option . It was moved by Director McIver that the option be accepted, seconded by Director Horman and carried by the following vote: Ayes: McIver, Horman., Edmunds, opposed: Greenhouse, absent: King. The preliminary map was perused and Mr. Moroai explained that if the District did not care to install all facilitiesMrs . Popovich would so do including roads by forming an assessment District and paying for the project by the issuance of 1911 bonds under the 1913 act, The Board questioned the legality of the Districts service installations and road construction being constructed under a single bond. Manager was instructed to con- tact Mr. Berliner as to legality and also inform, him of all action taken at meeting, After lengthy discussion the Board agreed that it probably would be best if the original agreement be ammended permitting Mrs . Popovich to install all facilities as per specifications subject to inspection by the District and the water tank be wood or metal, 250,000 gallon capacity, and Fire hydrants installed to Fare District specifications. Attorney Moroai was asked to draft the proposed agreement setting forth the understanding of 4633. r Minutes April 10, cant. j of the parties in form similar to the Agreement and Supplemental Agreement each dated May 8, 1957. Also, the District shall select, with reference to the preliminary neap, the locations of water and electrical services, hydrants and street lighting facilities. All utility easements shall be obtained by the District. In turn Attorney Moroai requested a letter from the Board agreeing to the exercising of the option and approving the full development of services contingent on the agreement by Mrs. Popovich, - Manager was instructed to send - the letter as requested . Moroai and Mrs. Popovich thpnked the Board and Mr. Moroai left Chairman Edmunds introduced Mr. & Mrs Pat J . O' Mel. i a . ' meager read the previous Lease/purchase proposal proposed by Mr. O' Melia and a matter of record in minutes March 13th . The Board discussed the proposal and stated the Golf course must be advertised for bid and does not have to be a packaged deal, Mr. O' Melia asked if there would be ample water and if there would be any objections if he obtained a liquor license as the revenue from just the Golf course would not be enough. The Manager was instructed..to find out if the District leases the Golf course could a liquor license be issued to lessee.. Manager also informed Mr. O' Melia the water supply would be no problem,, �-- It was moved by Director McIver that the Golf course be put up for bid with -machinery -and building, for sale or lease/purchase agreement, the District reserving the right to reject any and all bids, seconded by Director Greenhouse. Before being put to a vote there followed a lenghty. discussion between the Board and guests present. The reason the Golf course is up for bid is because the District cannot afford to operate it, the losslast year was approximately $6, 200.00. If t_ he District entered into a . le asel agreement it would be binding . It was the Boards m,.vmmendation that if the course is leased or sold this District shall have firse chance to buy it back, the Recreation District shall be second before buyer can resell. The vote on the motion as set forth by Director ,McIver was cklled. for and passed un-- animously, absent: King. Y The Manager was instructed to insert ads in the local paper, and Sunday editions of the Sacramento Bee, San Francisco Examiner, .Los Angeles Times and Reno paper stating: "The Truckee Shadow Vally Golf Course is open for bids for sale . or lease purchase. Sealed bids will be opened publically at 8 : 30 P.M. May 8th. " Mr . Cliff Ellis appeared before the Board and stated he had been observing the Golf course and the fairways have snow mould and should be sprayed now. It was moved by Director McIver that Mr. Ellis be authori- zed to start work the following day on the greens and do what is necessary, seconded by Director Horman and carried, Mr. Ellis also stated his wage scale last year was on a temporary basis and he would like to be put on a monthly. 's al: ary . The Board asked if he would let it ride for a couple of weeks . He also asked that he be given full charge of the greens. The Board requested that final action be deferredto next meeting* F - Manager and Mr. Ellis informed the Board that air spoons are Minutes, April 10, cont, needed for the greens, approximate cost, $35.00. - it was moved - by Director Horman they be ordered, seconded by Director McIver,, and carried by: ­.Ayes: Horman, McIver, Edmunds, -not voting: Green- house, absent: King. Mr. Edward Howe appeared before the . Board and introduced himself as the . new Manager of Hilltop Lodge'. He stated , he would ,like clarification on the water billing, the $l, 000.00 due from' Mr-. Herzog and the electric meter set up on the apartment house, He was asked to' meet with the Manager, Wednesday morning' at 10: 00 A. M. fpr clarification on the above points and the ' Board expressed their willingness to work with him in the future. _Manager read the minutes of the Regular meeting on March 27 , and Director Greenhouse questioned paragraph b in Rule 1. Man= ager expl wined it was qualified as to temporary or. ,permanent service. It was moved by -Director McIver the minutes be adopted as read, seconded by -Director Horman and carried with Chairman Edmunds voting opposed because -in his opinion they wereincomplete. The statement of bank balances, bill paid and bills due were presented: ELECTRIC -DEPT Balance in bank 3-27--62 Salaries paid 4-5-62 Gross Net A. Fulcher 327.25 249..78 J. Slade 300a51 236.91 Co Tramley 41.76 40.04 B. Hintz -1l.87 11.38 J. Elliott 115.00 109.94 F. Longo 350.00 265.09 E. Hallett 225.00' 159.39 M. Johnson 176.00 - 141,.60 J. Giovonnini 87.50 67.82 1,634.89 1*280.95 PAID Deposit refunds 143.85 Dist D it Internal Revenue 4 01.7 0 State Employees Retirement 462..03, Dept of Employment 33 2.67 State Bd of Equilization 44.,89 Deposits to date 4-10-62 DUE Bank of Amer is a - safe deposit bool Division of Highways - adjusted billing Fidelity & Casualty Co Kitchen Electric F. Longo - CMUA meeting - March milg Monarch Life Insurance - group ins, Pac if is 'Telephone- Richf ield Oil Corp Sierra Sun State Compensation H. M. Streine Tahoe Truckee Agency'- insurance Truckee Donner Disposal Western Electric Masonic Temple - Rent - April Directors salaries -- March $ 4, 372.15 OT 28.05 21.87 t 11.87 61.79 5.50 221.34 283.4 2 34.88 13 2.60 92.74 29.80 5 0.48 38.19 481.59 60.00 546.16 5.00 783.74 70.00 50.00 11280.95 3, 091.20 1f 385.14 1, 7 06.06 -8 1 934.70 10,640.76 2f885.44 71755.32 Minutes, April 10, cont Balance in bank $ 7 , 7 5 5.3 2 Sierra Pacific Power Co Feb 7,829.33 Mar 7,851.10 . 15, 680.43 WATER DEPT Balance in Bank 3-27-62 $ 4*890.45 Fidelity & Casualty Co - paid 283.42 4, 607.03 Salaries paid 4-5-62 Gross Net OT J. Slade 6.48 6.21 C . Trams ey 69.60 51. 34 E . Hintz- 33 2.00 249.63 68.87 J. Elliott 105.00 58.54 F. Longo 350.00 382.96 647.97 863.0 647.97 68.87 38959.06 PAID Dist. Director Internal Revenue 238.10 Dept of Employment 221.24 State Employees Retirement 307.28 766.62 3 0192 *44 Deposits to date 4-10-62 1897 A5 DUE 5, 049.89 Armanko - pencils r 7.21 Farmers Machinery 7.06 M. C . King 38.25 F . Longo - mileage - March 4 2.00 _ Monarch Life Insurance - group 45.34 Pacific Telephone 7.60 Richfield Oip Corp 12.62 Sierra Oxygen Co 30.60 S&erra Sun 9055 Standard Oil Co 5.72 Straine & Sons 15.00 Tahoe Truckee Agency, insur . 136.54 Taylor . Jett 300 o 90 Wallace. & Tierman 34.58 692.97 4,356.92 RECREATION DEPT -- Balance in Bank 3-27-62 Deposits to date 4-10-62 79.79 200.00 279.79 It was the Boards decision to keep the safe deposit box at Bank of America and all bonds, deeds and insurance policies are to be kept there, Manager was instructed to put the pressure on Denney Logging, Director McIver moved that all bills listed in Electric dept be paid and the February bill of Sierra Pacific Power Co. be paid when money becomes available, seconded by Director Green- house and carried. It was moved by Director Horman that bills -listed in water dept be paid and balance in Recreation Dept,, be accepted, seconded by Director McIver and carried, 466 � wry Mars Minutes april 10, cont. 1 Manager presented Resolution N #6204 from District to - - Irvina Shattuck and C. So Beavers granting Quit Claim Deed for quiet title and Resolution #6205 covering -agreement between C. S. Beavers and Irvina Shattuch to the District. It was moved by Director McIver that the District give titU on Quit Claim Deed and accept the Agreement and same be signed . in -accordance - with Resolution 6204 and # #6205, seconded by Director Horman and carried, Resolution #6206 covering the supplemental Agreement with Southern Pacifc was presented and it was moved by Director Greenhouse it be adopted, seconded by Director McIver and carried, The Rules and Regulations in the Electric Dept, were deferred to next meeting. Manager reported Mr. Parker had contacted him in regard to the street light by Legion Hall owned by the Legion. .The Legion will deed the fixture and pole to the District - and. in the future the District will service it. Board agreed to ser-w vice and maintain -it but Legion will have to pay the cost of connection, Board, approved journal entries on the books to offset Recreation advances to Water Dept, There being no further -business meeting adjourned at 11:40. P. M.. ; C. Edmunds, Acting Chairman Eve Hallett, Recording Sec'y. ti