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HomeMy WebLinkAbout1962-10-09 Min - Board (2)Minutes of the Regular meeting of the Board of Directors held ,at the office of the District, Main St, October 9, 1962. Directors present: Edmunds, Greenhouse, Aweeka, Horman. Absent: McIver. Staff present: Manager Longo, Eve . Hallett. Also present: Mrs. C. Edmunds, P. Van Vleit, C. S. Beavers, T. Dolley, W . Loynd. _ The meeting was called to order by Chairman Edmunds at 8:10 P„M. ,Manager read minutes of Regular meeting Sept. 25 , and it was moved by Director Aweeka they be accepted as read, seconded by Director Horman and carried* The following sttatement of bank balances and bills was pres- ented: ELECTRIC dept . Balance in Bank 9-25-62 $4,141.40 Deposits 9-26-62 716.81 41858.21 Salaries paid 10-5-62 Gross Net OT 2, 212.94 10796.40 41.64 1, 796.4O 3 , 06l .8l Paid A. Fulcher - refund on SS 5.34 Deposit refunds 45.00 Trans to Capital Fund 864.95 L . Ramirez - final salary 14 2.7 0 Deposit refunds 295.00 J . Rabl in 17.34 E . Gini 17.34 1, 377.67 l , 684.14 Deposits to date 10-9-62 4,597.94 r� _ 6,272.08 -� B ILLB DUE Withholding tax . 411.00 .Social Security 560.12 D. I 325.13 1, 296.25 4 , 975.83 A. Carlisle & Co 10.97 Browns Cafe 17.22 Burroughs Corporation 129.53 No F . Dol ley - Summons 2.3 5 Geors So Erskine l ,161.99 Karl-Kuttel - clearing 147.50 Lebecks - addressograph 5,f..43 F. Longo - meleage - Sept 28.80 Monarch Life Ins 151.66 i Osburns Buick Garage 39.50 Pacific Telephone 22.05 Petty Cash 10,11 Sierra Sun 39.00 H. M. Straine 475.00 Tahoe Truckee Agency 3 6 , 5 5 Tidewater Oil Co 60.15 Truckee Donner Disposal 5.00 Truckee Mercantile _ 3.5 2 Truckee Tahoe Lumber Co 2.41 Western Electric 562.19 Masonic Temple - Rent - 7 0.00 Directors salaries 55.00 3�081.93 1, 893.90 -_ Minutes, Oct 9, cont. Water Dept Balance in Bank 9-25--62 $ 1,792.98 Deposit 9-26-62 147.13 1,940.11 Salaries paid 10-5-62 - Gross Net OT 1,019930 18294.53 10019,30 227.83 920-.81 E . Hintz S.S. refund 6.17 914.64 Deposits to date 10-9-62 2 j 041.43 2 , 958.07 Due Withholding tax 440.00 So so 353.66 D. I 169.16 962.82 18995.25 A. Carlisle & Co 10.97 J. R. Bradley 106.13 Burroughs Corp 129.52 Crane Supply Co 163.71 Farmers Machinery 38.90 Flanigan Warehouse 21.42 M. C. King 11434.00 F . Longo - mile age ,Sept 28.8 0 Monarch Life -group ins 58.10 Neptune Meter Co 330.20 Nevada Calif Express 14.65 Petty Cash 5.30 Pacific Telephone 8.95 Sierra Sun 19.50 Standard Oil Co 10.30 - H.- M Straine & Sons 475.00 a Tahoe Truckee Agency 36.55 Tidewater Oil Co 60.15 Taylor Jett 205.50 Thorntons Garage 4.50 Welchs Hardware 2.86 Wallace & Tierman 138 .l4 3 f 303.15 ( 1,307..90 j Moved by Director Horman the Erskine bill be held back and balance of bills in the Electric dept be approved for payment .and as soon as monies are available the Sierra Pacific bill for August be paid, seconded by Director- Greenhouse and carried. Moved by Director Horman that the Manager be author-ized to pay the bills in the Water dept at his discretion and the balance be resubmitted at next meeting, seconded by Director Aweeka and carried. Chairman Edmunds asked if an easement had been obtained from Mr. Joseph and Mr. McIver and if so it be presented at next meeting with a Resolution of Acceptance for Board action then sent to Nevada City for final recording. The Arrears and Complaints for September were presented. Board asked if mills had signed a contract and Manager explained that he had sent a draft of a proposed contract to Attorney Berliner and had not received an answer. Board requested manager to have a draft of the contract at next meeting* In reviewing the arrears it was suggested a reminder notice be sent on the 15th of the month to all delinquent customers. Minutes Oct 9, cont. Mr. C . S . Beavers appeared before the Board in regard to land sale on Brockway road and conditions of sale . Mr., Beavers asked the Board if he purchased the land would they have any objection if he built a house and office and used a septic tank* Considerable discussion ensued and the Board stated there would be no . changes ..,, in conditions of sale until after bid opening. Mr. Beavers thanked the Board for their consideration. Mr. Dolley and Mr. Loynd, Commissioners of the Fire District appeared before the Board in regard to the proposed agreement. All members were presented copies of an agreement as prepared by Mr. Paul Chamberlian, Attoreny, last year. Chairman Edmunds read a gentlemens agreement, drafted in 1948 of which he still had a copy, and after discussion the Commissioners and Board felt the gentlemens agreement would be more negotiable. The Commissioners felt before they could commit their District to pay for hydrants that are not being used they would have to determine how much revenue the Fire District was receiving in an area in order to justify the payment required by the Utility District. Board stated that regardless of area revenues, the Fire District should pay charges for all installed fire hydrants capable of providing fire protection service. The Commissioners stated they would_ find out the assessed value of vacant lots and other pertinent data and meet with the Board again at an early date. They thanked the Bard and left the meeting.' Manager informed Board that Mr. Dutch Patten had asked to rent the ice pond to store his Christmas trees. As the building is rented to Mr. Kingery the Board instructed it be left to �tEanager to work it out with Mr. Patten, Manager reported he had been contacted by Mrs Campbell to pay $20.00 for an appraisal on the proposed substation property. Board stated $1, 000.00 had been allocated for the land only. Manager presented the following Resolution #6215 "WHEREAS, Truckee Public Utility District after thorough consider- ation of the various aspects of the problem and study of available data has hereby determined that the construction of certain public works, henerally described as rehabilitation and extension of water supply and distribution system in and around Truckee , Nevada Countym California is desirable and in the public interest and to that end it is necessary that action preliminary_ to the construct- ion of said works be taken immediately, and �iTHEREAS, under the terms of Public Law 560, 83rd Congress, as amended, the United States of America has authorized the making of advances to public bodies to aid in financing the cost of engineering and architectural surveys, designs, p 1 ans , working drawings, specifications or other action preliminary to and in preparation 1 for the construction of puble works: and WHEREAS , the applicant has examined and duly considered such act and the applicant considers it to be in the public interest and to its benefit to file an application uder said act and to auth- orize other action in connection therewith; NOW THEREFORE, BE IT RESOLVED BY the Board of Directors of the Truckee . Public Utility District.,. the govern ing - body of said app- licant, as follows: 1. That the construction df said public works is essential to and is to the best interests of the applicant, and to the end that such public works may be provided as promptly as practicable it is desirable that action preliminary to the construction thereof be undertaken immediately; Mwip.e Minutes, Oct 9, cont. 2. That the firm of Gillett Harris, Engineers, of Yuba City, Calif. be hereby authorized to file -in behalf of the appl is ant an app- lication (in form required by the United States and in conformity with said. -,act) for an advance to be made by the United States to the applicant -to aid in defraying the cost of plan preparation for the above described public works, which shall consist generally of a study recommending system improvements necessary to permit con- tinued delivery of potabol water to Truckee and extended area. 3. That if such advance be made, tthe applicant shall provide or make.. necessary arrangements to provide such funds, in addition to the advance, as may be required to defray the cost of the plan prep ar at ion of such pub 1 is works 4. The said Manager, Francis Longo, is hereby authorized to furnish such . information and take such action as may be necessary to en- able the applicant to qualify for this advance; 5. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the applicant for the purpose of furnishing to the United States such information, data, and documents pertaining to. the application for an advance as may be required; and , otherwise to act as the authorized rep- resentative of the applicant in connection with this application. 6. That certified copies of this resolution be included as part of the, application for an advance to be submitted to the United States. - Moved by Director Horman that r e solut i.on �-6 215 be adopted. f seconded by Director Greenhouse and carried by the following roll call vote: Ayes: Edmunds, Horman Greenhouse, Aweeka. Noes: none, -- Absent: Mciver . Manager read letter from Warren Tilson stating dates available for a Special meeting to discuss addit report. The Board decided on October 23 and instructed notice be posted advertising same* Moved by Director Greenhouse that Chairman Edmunds be authorized to sign checks* seconded by Director Aweeka and Carried. Manager asked if Board had given further consideration to transfer of auto liability insurance to State Farm Ins* Coo Board requested Manager to investigate other insurance companies . t Manager reported on the meeting of October 8th, attended by Manager and Mr. Hoge of Erskine Engineers, with Sierra P ac if is Power Coo and stated Sierra Pacific would send a letter outl ing a proposal for future plans in regard to the District . , Manager reported Mr. Sanders is willing to give easement over his land providing District would install a main to the Cemetery entailing approximately an additional 130 feet of pipe, more than required to connect Olympic Heights. Manager was asked to investigate who has the right of way on road in Sanders property. Unfinished business: R. Joseph - no report Golf course - no report R. E.A. - no report Moved by Director Horman, seconded and carried meeting be adjourned at 12 : 4 0 A.M.. Next Regular meetings October 3 0 . C . Edmunds, Chairman Eve Hallett, Recording Sec'y. RESOLUTION #6 215 WHEREAS, Truckee Public Utility District after thorough consideration of the various aspects of the problem and study of available data has hereby determined that the construction of certain public works, generally described as rehabilitation and extension of water supply and distribution system in and around Truckee, Nevada County, California is desirable and in the public interest and to that end it is necessary that action preliminary to the construction of said works be taken immediately: and - WHEREAS, under the terms of Public Law 560, 83rd Congress, as amended, the United States of America has authorized the making of advances to public bodies to aid in financing the cost of engineering and architectural surveys, designs, plans,, working drawings , specificat- ions or other action preliminary to and in preparation for the con- struction of public works; and WHEREAS, the applicant has examined and duly considered such act and the applicant considers it to be in the public interest and to its benefit to file an application under said act and to authorize other action in connection therewith; NOW, THEREFORE, BE IT RESOLVED BY the Board of Directors of the Truckee Public Utility District, the governing body of said applicant, as follows: 1. That the construction of said public works is essential to and is to the best interests of the applicant, and to the end that such public works may be provided as promptly as practicable it is desir- able that action preliminary to the construction thereof be under- taken immediately; ` 2 . That the firm of Gillett Harris , Engineers , of Yuba City, California be hereby authorized to file in behalf of . the applicant an application (in form required by the United States and in conformity with said act) for an advance to be made by the United States to the applicant to aid in defraying the cost of plan preparation for the above described public works, which shall consist generally of a study recommending system improvements necessary to permit continued delivery of potabol water to Truckee and extended area. 3. That if such advance be made, the applicant shall provide or make necessary arrangements to provide such funds, in addition to the advance, as may be required to defray the cost of the plan preparation of such public works; 4. The said Manager, Francis Longo, is hereby authorized to furnish such information and take such action as may be necessary to enable the applicant to qualify for the advance; 5. That the officer designated in the preceding paragraph is hereby designated as the authorized representative of the applicant for the purpose of furnishing to the United States such information, data, and documents pertaining to the application for an advance as may be required; and otherwise to act as the authorized representative of the applicant in connection with this application. 6. That certified copies of this resolution be included as part of the application for an advance to be submitted to the United States., Passed and Adopted by the Board of Directors at a Regular Meeting, October 9, 1962 by the following roll call vote: Ayes: Horman, Greenhouse, Aweeka, Edmunds Nees: Done Absent: McIver