HomeMy WebLinkAbout1962-10-30 Min - BoardDue notice having been posted a Special meeting of the Board
of Directors was held at the office of the District on Main St.,
October 23.
Directors -present,, Edmunds,' Moller, Greenhouse-, Aweeka, Norman.
sit of f - present: - Manager Longo, Eve Hallett . - Al so present: -
Mrs. C. Edmunds, Mr. Warren Tilson,, j
s
- - Chairman Edmunds -called the meeting to, order = at 8: 00P.M. and
stated the purpose of - the meeting was to discuss the audit. report
for the last fiscal year and insurance. -
He introduced Mr* T it son, from the f Firm of • H. , M. . Btraine and
Sons who had prepared the audit, and a discussion on the report
dnsuedd.
t Manager ,reported _that the,.. title to the Willys= jeep had been
tr ans fered, to Mr . -Jensen - and . Mr-. - Stewart.
Manager was instructed to prepare a Resolution authorizing
the - transfer of assets in - baseball diamond , to ar liability accounts
for next meeting,,.3
Manacfflr reported Messers Jensen & Stewart had paid the balance
of $51000.00 due and it had been deposited in Recreation account.
Board felt it would. cover interest and bank loan due.. Board re-
quested Manager, to write Jensen and Stewart a letter asking for a
financial statement, from which 5/ of the net profit would be
payable to the District under terms of original lease rental agree-
ment,, and � contrast should_. be signed. as-- originally - submitted and
then negotiations for further consideration be undertaken..
Board instructed Manager to investigate further on ways to
raise money for capital outlay and reinvestigate insurance rates
and if necessary have a representative from Tahoe Truckee Agency
appear before the Board, _
Under internal control, Mr. T it son stated specific job res-
ponsibilities should be outlined to employees and specific. steps be
taken to reconcile monthly accounts receivables. All fixed assets
including off ieeequipment- should be stenciled and a perpetual in-
ventory maintained and spot checked. On small tools they should be
employees - responsi.bil.ity and -if lost, replaced by employee.
To maintain consistency between Sierra P ac if c billing and
District billing Board requested, a. def finite date be established to
read meters, preferably . the 25th day of each month.
The Board agreed that on the land owned by the District they
go into more detail at a later � meeti.ng and set up a committee to
obtain the assessed valuation, and figures obtained from this study
be. - carried on the books, and . land • be classified and identified.
The balance of $1, 000.00 left in _ Time• Deposit _ was up and it was
moved by Director McIver the $1, 000.00 - in Time deposit be put - on a
6 months basis, seconded by Director Horman and carried unanimously.
There being no further business the Board thanked Mr. Tilson
for his assistance and on motion by Director Horman and seconded,
R meeting adjourned at 10:40 P.M.
C . Edmunds, Chairman
Eve Hallett, Recording Sec'y.
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Minutes of the Regular meeting, of the Board of Directors held at
the office of the District, October, 30,. 1962.
Directors present: Edmunds, McIver, Greenhouse, Horman,Aweeka.
Staff < present: Manager Kongo, Ev`e Hallett. Also present;.
Mrs. C. Edmunds, Vonal4 Gillette,, Gunnar Halle-, Courtney 0amb3.j.n,
C. S. Beavers, Frank Brockett.
.Chairman Edmunds cared the . meeting to order at 7: 30_ P.M. and I
with the consent of . the Board defered the Agenda to meet with �
Mr. Gillette, Mr. Halle and Mr. Camblin, representatives of .Gillette
Harris, Engineers to discuss the H.H.F.A. loan application and
data accumulated. to date,, r
Mr. C ambl in explained that at this time his firm wou _r:L ke
to make immediate application for loan in the amount of $ 3 0, 500.00
to be used to pay cost of study_ including -engineering .surveys, etc.l
They extimate the entire project weld cost around. $800,000.00
Considerable discussion ensued as to where themoney was coming
.,from to repay. loan Chairman Edmonds stated under provisions of
Public Utility District act the District can raise revenue thru
its rate app 1 is at ion and can ley taxes and bonded indebtedness, and
sale of. 2 and ....
At the conclusion of the report the Firm was instructed by
the Board. to go ahead with the application for $30, 500, 00.
r , . Chai veman .Edmunds stated. it..was. time for the bids to be opened, r--+
C . .5.. Beavers submitted- a. bid which . was- opened,, Total price i
$42, 500.00 - $7, 500.00 upon closing of escrow and , $7, 500.00 per
year with 6/ interest on unpaid balance - release in addition to
annual payment- $ 2, 000.00 per acre., The bid was accompanied by a
check. fox..l,.H00.00« Mr.. Beavers_ agreed to all conditions of.. _
sale except -the performance bond. Board agreed to. give variance
for a small building using a septic tank if . a permit can be secured
from Mr. walker, County Sanatarian. Board advised Mr. Beavers
that =the_ E boundary. must . be ..fenced end date fixed for_, completion
of road ,,-. -_ � .
- Manager -was instructed tructed to consult with District . Attorney
Berl ,inear _ and fix covenants to be - incorporated in deed in accordance
with agreed -conditions of sale. and .arrange to have . map recorded
with deed. Further action was tabled to next meeting,
Mr-.- Frank Brockett appeared. before .the Board and introduced,
himself as the new Manager of Tahoe Truckee Agency and,.stated they
were trying to consolidate all -of the Districts policies to
effect a reduction in premium and he would like to be on next
meetings Agenda at which time the report should be completed-. ...
. Manager read- minutes of - Regular- meeting October 9'. In. -.checking
the bank balances an error of $10.00 in electric department was
noted -and it was moved by Director Greenhouse the minutes be
accepted with the corrected bank balance, seconded by -Director
Horman and carried, -
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RE s Certain��t�tLan of a ��WA �i�1Li underow
~taken by ' * DiStrift W!!�`'1!1 't fOUSSULOs Md
: * ImentMnt so =ad* is Carrthe 0 � *080antis
of the ROC"OtUM PaCtM*rtt Of th* Vtrift 1ft
of U s O40*79, as an met,
mm TM.—
PmroRz 8E IT REWLVEDO by the Wd Of D 1 SCt*ro of the
Try"tic Utility D1srict that toblecaPtIal -Ce*Unt
in the ►L of 1 * 0.79 be writes off the bal
of the RGOWS&M D an an asset and elhall
hereinafter be a 14afy.
P o by * Bowd of DUVCWrS 00 this day of
tamer, 1 2 by the f0110WIMS Votes
Abisont.
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