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HomeMy WebLinkAbout1962-11-27 Min - BoardMinutes of Special Meeting of the Board of Directors of the District held at the off ice of the District, November 19, 1962. Directors present , Horman, Aweeka, McIver. Absent: Chairman Edmunds, Greenhouse. Staff present: Manager Longo, Eve Hallett. Also present: Mr. Fred,Hodder,► Agent, Building and Land Co. Manager requested in the absence of Chairman Edmunds an Acting Chairman be appointed. Moved by Director McIver that Director Horman be Acting Chairman, seconded by Director Aweeka and carried. Acting Chairman Horman called the meeting to order at 10:15 - A.M. Manager stated this meeting was another effect to release Deed of Trust on property at Deerfield Village. Mr. Hodder stated he had called the office in Nevada City in regard to having the statement of acceptance on official -stationery and they had already mailed it., He presented a copy of acceptance signed by R. Graham and R. Steger for the Board to retain in the files. if acceptable. Board felt it would suffice, Manager presented the following list of requirements he felt. would benecessary before release of Deed. 1 Adequate drainage must be achieved along Deerfield Drive right of way to prevent washout of water main and hydrant installations. 2 Pipeline under Cold creek is subject to damage from high water and must be adequately protected with additional concrete covering to eliminate the now existing hazard. 3 . Notice shall acoompany each deed stating the Truckee Public Utility District shall have exclusive right to serve water and electricity for any purpose whatsoever for a period of 25 years. .,.� I After perusal the list of requirements was accepted by Mr. Hodder and signed by Mr. Hodder, Acting Chairman Horman and Manager. Manager presented the following Resolution #6217, "whereas: Gerald E . and Patricia M. Lewis have purchased certain land from this District and this District holds a Deed of Trust on said land, dated December 150 1959, and, Whereas: Gerald E . and Patricia M. Lewis have complied with all conditions necessary to. effect the release of said Deed of Trust, Now therefore be it Resolved, that the Truckee Public Stility District, acting by and through the Board of Directors hereby consents to the release of said Deed of Trust and the execution and recordation of same are hereby authorized. . Moved by Director McIver Resolution #6217 be accepted, seconded by Director Aweeka and carried by the Following roll call vote: Ayes: Mulver, Aweeka, Horman. Noes: none. Absent: Edmunds, Greenhouse* There being no further business moved by Director Aweeka, seconded and carried the meeting be adjourned at 10:45 A. M. Dan Horman, Acting Chairman Eve Hallett, Recording Sec'y. Minutes of the Regular meeting of the Board of Directors of the District held at the office, November 27, 1962. Directors present: Edmunds, McIver, Horman, Aweeka, Greenhouse. Staff present: Manager Longo, Eve Hallett. Also present: Mrs. Co Edmunds, Frank Brockett, Eve Popovich, R. C. Martin, L . A. Kleezka, Ronald B . Bliss. Chairman Edmunds called the meeting to order at 8:00 P.M. and Manager read minutes of Regular meeting November 13th. Moved by Director Horman they be accepted, seconded by Director Aweeka and carried, Minutes of Special meeting, November 16th read by Manager, Moved by Director Horman, seconded by Director Aweeka and carried they be accepted as read. Minutes of Special meeting, November 19 read by Manager. Moved by Director McIver they be accepted as read, seconded by Director t Horman and carried. Board unanimously agreed to set balance of Agenda aside to consider matters of business presented by those people present. Mrs. Eve Popovich presented an imcomplete deed to the designated Park area adjoining Donner Trail Unit #1. The Engineers presented a print showing location of stakes for that area. Manager was instructed to check the print against the land to determine if -correct and prepare a Resolution of Acceptance to be presented at the next meeting. Mrs. Popovich was requested to have the deed completed and returned at the earliest possible moment. The engineers were instructed tomake necessary application and obtain for the District a Special use permit from U. S . Forest Service for the connecting roadway. The final location of tank site will be determined upon receipt of ammended approvment plan and final approval of approvment plan will be subject to agreement by the Fire District as to designated location of hydrants. Mr, Bliss stated that he would furnish a breakdown of estimated costs and copies of performance bond and contractual agreement between developers and County. He further stated that provision of acknowledgement on the agreement would be provided for this District. They thanked the Board and left meeting. Mr. Frank Brockett appeared before the Board and quoted insurance premiums and rates. He stated this same coverage in 1961 cost $1,304.50 and the same coverage in 1962-63 would cost $1, 308.73 in spite of a 17/ increase in premium rates. Board asked Mr. Brockett if records of claims paid by the Insurance Co. could be obtained. He stated insurers were reluctant to provide this information because of adverse publicity, however, such information could upon special request be provided. Moved by Director McIver that issuance of insurance policies for the ensuing year with Federal Insurance Co. thru the Tahoe Truckee Agency, Inc. be approved, seconded by Director Aweeka and carried unanimously. Mr. Brockett thanked the Board and leftmeeting . Minutes, November 27, cont. The following statement of bank balances and defered bills were presented: ELECTRIC DEPT Balance in Bank $7 , 296.64 Bills paid 11/14 4, 320.&7 2, 975.77 Salaries paid 11/20 Gross Net OT $1, 204.75 $l, 036.10 46.50 1, 036.10 1,939.67 Depos ices to date 11/27 ,._6 648.25 8 , 587.92 6/ catital outlay fund, transferred 2,794.65 11,382.57 Deposit refunds paid 40000 Balance in Bank 11/27 110342.57 Bills defered ` Sierra Pacific Power Co Sept 9 , 609.33 Oct 11r072.24 Erskine Engineers 20, 681.57 1, 522.28 22 * 203.85 WATER DEPT Balance in Bank 11/13 2,152.70 Bills paid 11/14 l , 028.67 1,124.03 Paid - Sierra Sun 16.50 10107.5 3 Salaries paid 11/20 Gross Net OT 1, 273.72 1, 022.38 4.87 1, 022.38 85.15 Deposits to date 11/27 1�914.78 10999,93 Due Mr. M. C. King $350.00 RECREAT ION "DEPT Balance in Bank 4 , 046.17 Moved by Director McIver the Sierra Pac if is Power bill for September $9, 609.33 be paid, seconded by Director Greenhouse -and carried unanimously. Moved by Director McIver the balance due M. C. King be paid, seconded by Director Greenhouse and carried unanimously. Manager reported he had written Bank of California requesting statement of amount saved by prepayment of loan and interest. Arrears for October were presented and after perusal were ordered `filed . Manager was instructed to contact Mr* Jack Ellis, Alpine Riverside Hotels regarding $100.00 deposit. In the absence of C, S . Beavers disposition of bid on land was defered. The budget for the first quarter -was presented and instructions were it be presented quartly. Manager reported District was in need of jeep, recommended by Board Mr* A. 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Moved by Director Horman that the District proceed with the water installation as outlined and the Manager be instructed to further negotiate for the land, seconded by Director McIver and carried unanimously. There being no further business on motion by Director Horman, { seconded and carried the meeting adjourned at 10: 5o P . X. Next Regular meeting December 11, 1962. C . Edmunds., Chairman ' E. Hallett, Recording Secy.