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HomeMy WebLinkAbout1963-11-26 Min - Boardw �` tl Truckee, California November 26, 1963 The members of the Board of Directors of the Truckee Public Utility Dist. met in a regular meeting at the office of the District on Main Street at 7:00 F.M. Upon roll call the following Directors were noted present. Aweeka, McIver, Kaspian, Spillner Also present: F. Longo, M. Midyett Guests: George Erskine, George Cattan The minutes of November 12, 1963 were read and approved. Discussion ensued inregards to Attorney Francis$ statement of the District having a slim chance seeing for Breach of Contract in the Donner Trail Sub -Division matters Director Kaspian felt the District should ask for more than $ 250.00 per lots It was the agreement of the Board all the Directors ` would go to Nevada City to discuss the matter further with Harold Berliner at the earliest possible moment. Mr. George Erskine and Mr. George Cattan appeared before the Board and presented the following Recommendations for Construction Procedure. 1. That plans and specifications be prepared for competitive bids for lump sum for ALL material for the sub -station. Discussion ensued and Mr. Erskine felt it better for one man to furnish ALL the material for the jobs Material would have to comply with REA standard or above.. Mrs Kaspian asked Mr. Cattan if the District. could build the sub -station themselves. Mr. Cattan advised REA would not allow it. Mrs Erskine advised the electric crew would beable to string the lines. Director Kaspian asked why the bids for contractor and materials could not be given to one man. Mr. Erskine stated the District would save money by having separate bids. 2. That plans and specifications be prepared for competitive bidding for lump sum for the erection of the sub -station. At this time Director Kaspian inquired as to the location of the sub- station. Manager advised there was no problem. as Mr. Sanders would sell property for $3,000.00 after a survey had been made. Manager advised he did not have a written commitment from Mr. Sanders as yet, but was quite sure Sanders would sell property for $3,000.00. Director Spillner felt the District should get something in writing from sanaers before further action was taken. Director Aweeka explained to Director Kaspian there had been a change in route of easement over Sanders land north of freeway* 3. That plans and specifications be prepared for competitive .bidding for the material necessary for all the distribution lines. The owner will prepare purchase orders as the material is required. Mr. Erskine advised Manager Longo would purchase the material and determine when the material should be ordered. Director Kaspian wanted to know if the District had to take the full amount of loan or just the amount necessary to construct sub --station. Erskine advised the District did not have to take the full amount. Minutes November_26, 1963 Continued Mr. Erskine showed the Directors a map of the area the new sub -station would server this would not include any new sub -divisions . _ Director McIver inquired as to the construction of line to Pondrosa Palisades. Manager advised the District was committed to serve the, sub-div is ion, but not to build lines Director Kaspian asked if there was enough money for this project* Mr. Erskine _ thqught there would be enough, but did not know how close it would come. r - , Manager advised, REA loan provided for -new construction only. Director McIver inquired, as to the lines now being re -constructed and was advised they were adequate to tie in with the new sub -station. Manager stated the District would have to hire two more linemen for the project. Director Kaspian wanted to know if the District would beable to re -pay the REA loan. Manager advised he had discussed the matter of re -payment with the District's fiscal advisor and _was advised there would be no problem in re -payment. Manager reported he was going to attend a meeting in Sacramento with the.. Bureau of .Reclamati.on in regards to Engineering feasibility to St-ampede Power Plant in 1967. A distance, of nine miles would bring power_ .to Truckee from the Dam. Director Kaspian stated Truckee was "a. two home area" and homes were occupied mostly during the summer time.. Manager advised this can, be taken care of through ,contractual customer bill ing g trhus . assuring annual revenue from each customer . Concerning fee schedule, Mr. Erskine advised Mr. Hauch would have to determine as fees were set by REA per Mr . D iddle' s _ letter dated December 180 1962, Mr. Erskine gave his assurance that the engineering fee would not run over $14,000.00. r _ Resolution 6515 to engage the service of George Erskine and Associates to perform all consulting engineering services moved by Director McIver second . by Director Spillner . Resolution to include the following: "not to exceed $14, 000.00 as so _ stipulated by Mr . George S . Erskine . it Roll Call vote: Ayes: Aweeka, McIver, Spillner, Kaspian Noes: None. It was the agreement of the Board to follow the Procedure Recommendations presented by George Erskine. Ayes: McIver, Kaspian, Aweeka, Spillner . A this time Manager read a note from Mr, Erskine requesting the t g District to consider interim _bank borrowing to pay for his services up to this date. Director Kaspian asked Mr. Erskine _ if he understood that he would be paid out of .REA funds. T Mr. Erskine stated he under- stood this and each phase would have to have REA's Okey before payment, but he would, appreciate it if the District wo, uld try to pay the 976.00, costs accumulated to date on a contingent basis* it isms, - understood that the money for specifications will be paid from the funds of the REA loan. Moved by Director McIver second by Director a _ Kasp i an . Ayes: Aweeka, Spillner, McIver., Kaspian Noes. --none The B oaard , -thanked Mr. Erskine jand Mr . Cattan for attending the meeting and they left - at 8:40 P.MO 1-14' Minutes November 26, 1963 Continued Senator Paul Lunardi requested a Special Meeting of the Board be set for December-7th @ 2:00 P.M. to discuss Bureau Power. The following statements of bank balances, bills paid and due were presented to the board for approval. ELECTRIC DEPARTMENT Balance in Bank 11-12-63 $ 120701960 Adj.-Monarch Life Ins. - 44.84 12,656.76 Deposits tG Date 11-26-63 10,' 105.12 _ - $ 22, 76-1_.88 B ILLS -PAID TO DATE Gross Net O.T. G.E. Lewis Land & Bldg. - 500.00_- James Ritchie-Dep Refund 100.00 - Truckee Judicial:- Dist. (Small aa.3.ms 72-.00 Payroll - - - L. Best - 334.40 290.00 J. Elliott 98.00 49.37 - M. =Haltom- - -327.60 - 273-.05 - C . Tramley - - 237.60 189.31 - U.S. Forest Service 20,,00 -- Sierra Pacific -Power Coo l 101144.74 _ 11, 638.47 $997.60 $11, 638.47 „ -- $11,123.41_. _ OUTSTANDING BILLS - - - Sierra Pacific- Power Go. - $10,794.62 It was moved by Director McIver and second by Director Spillner the electric bills be paid as listed. So carried. -WATER DEPARTMENT-- - - - - Balance --in Bank 11-12-63 - __ $ 10-532-081 Adj .Harry B arne s - - 4 2.00 - . 1,490,81 _ Deposits to Date 11-26-63 41865.78 - - - $ 6.,356.59 BILLS PAID TO DATE • - __ Payroll Gross Net O . T . J . Elliott- -- 148 a,40 141.54 J . G iov annon i - 19 2 .w 5 0 - - 14 8.6 9 M. Midyett 18 2.5 0 141. 27 - - - E-. -..Hintz 312.62 246.65 22.62 `D . Vieu r 265 .-00 205.04 45.00 883 -.19 _ $ 1*101.02 ' $883.19 $67.62- $5,473.40 _ n BILLS FOR BOARDS APPROVAL Masonic Temple Assoc. - 70.00 -- --Dir.Aweeka-Sal .Octo _ 10 000 n Dix .McIver -Sal .Oct . 10.00 A - - D it .Spil lner-Sal .Oct . 10ti 00 D it . Greenhouse-S al .Oct . 5.00 Petty Cash - - 12.60 117.60 117.60 $5.35-5.84 It was moved by Director Kaspian and second by Director McIver the water bills paid and the bills for boards approval be paid as listed. So Carried. Manager reported David Vieu requested a 20� increase in pay. It was the agreement of the Board the water department crew would alternate every other Monday to compensate for overtime. Manager was instructed to see this was done, Resolution 6313-Storage of water to take care of District in the year 2020- Moved by Director McIver, second by Director Kaspian. Ayes: Aweeka, McIver, Raspian, Spillner Noes: None Resolution 6314-Easement to Forest Service -- Moved by Director McIver second by Director Spillner Ayes: Aweeka, McIver. Kaspian, Spillner Noes: none Manager Longo read a iel,egram from Bizz Johnson dated November 22, 1963 announcing CFA approval $23, 000.00 planning advance for water project, Director Kaspian urged the Board to wt,ite Bizz Johnson thanking him for everything he had done for the District in the past and to convey sympthy to_ the, Kennedy f amily. Martin McDonough requested a Special Board Meeting be set for December 4th, 1963 to discuss completion of papers of REA loan. Further discussion ensued concerning proposed sub -station site and Director Spillner felt the District should get a written agreement from Mr. Sanders before the District went -ahead with survey. Manager ..� stated he did not believe the District would be gambling if they went ahead with the survey without a written agreement. Manager advised. REA loan was geared to this sub -station site, and felt it best to make an effort to obtain land from Mr. Sanders. Manager reported the District would beable to get a clear title on property. Manager bas an_ appointment with Mr. Sanders on November 29, 1963, at which time he will try and get a written agreement, Manager reported at the 1963 Session of the Legislature, Section 53051 was added to the Government Code . Manager suggested the Board appoint a Director, to take Mr . Greenhouses place, bye December 19, 1963 in order to sent the information requested. Manager reported NCR billing machine was satisfactory. Manager was given authorization to advertise for bids. Terms would be cash. There being no further business to be brought before the Board the meeting was adjourned at 9 : 3 0 P .M, Edward N. Aweeka, Chairman M. Midyett, Recording Secretary ®r TRUCKEE PUBLIC UTILITY DISTRICT RESOLUTION NO. 6314 BE IT RESOLVED by the Board of Directors of the Truckee Public Utility District, that a right of way 10 feet in width to accomodate, the installation of a sanitary sewer line to connect U.S. Forest Service facilities with the sanitary mains of the Truckee Sanitary District following the course described on the easement to which this resolution is attached, be granted. Passed and adopted this 26th day of November, 1963 , by the following roll call vote: AYES: Aweeka, McIver, Kaspian, Spillner NOES: None ABSENT: None TRUCKEE PUBLIC UTILITY DISTRICT Edward N . Aweeka, President of theBoard cio Secretary Francis Longo, E-oi � .IM • 6315 u up" dow � ►fit 11N� • �I : "ems �to Mal � tAM My. . �;�t� �'�� ' for p m f "Ift Oster ����N►�, ��,'t� --m " tba" ouviebb , loft ! 00* as so * 1.at by PW * � a fta� 0 `��, ►+ram �i�`r� and pammiftels �. "Clow" th". Uay a" =oft to WWI" 8%0* M" *I Wift the s� Lum that nawe *-An4po PC" � � th PaumA this 26th day of 1963 by tho follow vier is so aTT T s 1 r IRR-SOLUTWX 0 631 ♦ k 'Yr # ::� �y Hp '�1' � 3�• � s t. 'T � � .y' � 4! � � � ifs UTZLM IDISTU, CT an f11W* t That ft�i %e3� x= f this DJAtrift be WA hO is here' ell at the 1 e-W - - I Of th" Vlatzlet to sign M �►595 arA 133 In Frith the requisition and a cowting for, 10M fWWa and tho President and socrftary beef I RM f"i"m 675 �I M-1y Passed by -the Of beat $ an this 4th Day of o 1903 by the fe141KWJjV arell call votes nazwevo Lan Dies t Absent s spillrar �0013Z V=1C UTILITY D1STRZCT ►ZT s Clete a" 639"Offielo sodretary thereof I. Pxancla Longo, zxrpofficio, Secretary of the Truckee Public Utility District do hereby Certify that the awe is a tree an correct copy of the minutes of the Special Meeting of the Board of Directors of the Truckee Public Utility D#Striet held on the 4th day of Decewber# 1963 , at which Weting a gtarm was present v "amis Lo o, ru f fine iie'cretary