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HomeMy WebLinkAbout1964-03-31 Min - BoardTruckee, California March 31, 1964 The members of the Board of Directors of the Truckee Public Utility District met in a regular meeting , at the office of the District on Main Street, at 7:00 P.M. Upon roll call the following Directors were noted present Aweeka, McIver, Kaspian, Spillner, Firpo -- Also present: Longo, Midyett Guests : W .B . Wetherall, Ermin Hintz, Tim Best, Charles Tramley, v Manley Haltom, Joe Britt, Daven Morey, Tom Dolley, Paul Doyle Bob Sandblom, Don Hall, John Ormond*.. Ben King, David Vieu Eve Popovich, Roland Bliss David Vieu appeared before the Board and asked the directors why he could not be re -hired. Manager asked Mr. Vieu if he had a release from the doctor as yet, Mr . Vieu stated he did not have a release but stated the doctor would give him one as soon as he went back to work. Mr . Vieuasked why he could not be re -hired to read meters. Director McIver advised the District had to hire someone who could use a pick and shovel without injuring themselves. Mr. Vieu stated he had . done backhoe work more than anything else while working for the District. Director Kaspian advised Mr. Vieu that the matter was 1 left up to the manager and the board has nothing to do with it* Manager stated the Board could made a decision if they felt he had done wrong in not re -hiring Mr . Vieu,, Chairman Aweeka advised Mr.Vieu that the Boad would back up Manager on his decision. Mr. John Ormond, representing Standard Transformer appeared before the Board inregards to their bid submitted March 24th . Manager rt read telegram from Standard Transformer requesting to withdraw their bid due to an honest arithmetical error. The Bca rd asked Mr . Wetherall for an opinion as to ' the rejection of the bid. Wetherall stated he would have to look into the matter further before making any comment. Manager stated all the bids were read publicly and then later discussed during the intermission at which time he felt there was an irregularity in Standard Transformer's bid. Manager advised he had discussed the bid with Mr. Hauck, �t Field Engineer, and he felt the bid was unbalanced and qualified for rejection, The Directors discussed the possibility of re -advertising for bids . Both Manager Longo and George Cattan felt this was unadvisable. Mr`. ' Ormond stated lie would like to bid again and stated if mistake had not been made, they still would have been the lowest bidder. George Cattan stated too much time would be lost in re -advertising and he should have rejected the bid on March 24th . The matter was tabled until Attorney Wetherall had time to study REA' s Bulletin 40-6 - Bid and )Purchase Instructions . _ 1 r-s Mr . Walters and Mr., Andrews representing I . B .E .W. Local Union #1245 , appeared at the meeting. Their only purpose at this time was to get acquainted with the directors. Director Kaspian stated it was the employees right if they wanted 'to join the Union. Director Aweeka advised the District could not negotiate with the Union. The Board advised there had been a committee of two appointed to meet }with OF 1-54 Minutes t March 31, 1964 Continued _yUnion representatives. At this time Tim Best stated the crew had " discussed the matter further and it was agreed not to enter into a contract with the Union at the time, He thought it best to hold -off for now for the good of the crew and the District. I N - Mrs . Eve Popovich . and Mr. Roland - Bliss appeared before the Board and asked what the intentions of the board were in regards to her letter of February 140 1964,, Mrs. Popovich - stated she was not - in a position to pay the District. Mr. Bliss advised by the time the bond, sale cost, escrow, title, etc* were taken care of they would be in the red. Mrs. Popovich stated she had done everything possible to finish N the sub --division on time and still could not understand the reason - for penalty on the Breach of Contract . Director Kaspian stated he was disappointed Mrs. Popovich had not come up with another offer. He felt something was due the district and suggested twenty lots be turned over to the District. Mrs. Popovich stated this was something to consider* It was suggested that a member of the Board meet with -Mr . Bliss and Mrs . -Popovich and come to some reasonable agreement; than present it to the Board for consideration. Director Kaspian agreed to meet with the above parties. Mrs., Popovich thanked the board and left the meeting at 8:05 P.M. Manager reported he -met with county representatives in regards -to the new county building water installation. The total estimated cost $3,800-.00. Manager advised -the county was very taken back and stated they were willing to pay only $1, 000.00 . Manager stated he had quoted the county $2, 000.00 for installation. Director Firpo felt the - county should pay the $ 2 , 000.00 or they -should mt be given water* It was the agreement of the - Board the county pay the $ 2 , 000.00 . r Manager was instructed to advise. Mr. Paul Doyle appeared before the board and asked the reason -for the gross -v ar ienc a in assessment and i f - anyth ing was be ing - done . - Mr. Longo -stated he -could not explain, but Mr.-Doyle's meter had been sent to Alameda -to be tested. Mr. Doyle stated he did not - think his meter had been read as there were no tracts in the snow leading to the meter. Manager stated he would check back to determine if the meter had been read and he would also evaluate Mr . Doyles bill. - Concerning the Stampede Power Plant, manager reported the Bureau of Reclamation could not get the figures down*- The Board instructed Man4ger to write to the Bureau delaying the matter. Mr., George Cattan' s Proposal was presented to the Board for con. sideration. Manager read letter from George Erskine, dated -March 27, 1964. At the request of Mr . Erskine, this letter is annexed to -the -- minutes . Discussion ensued concerning the advantage' of hiring Mr. Cattan. Director Kaspian asked Mr. Cattan if he would agree to being hired -by the month. Mr- Cattan stated this would be agreeable to him. The matter was tabled until the next regular meeting, April 140 1964. InVegards to Standard Transformer's bid Attorney Wetherall advised R there were two courses to take: (1) Accept the next lowest responsible bid after rejection of Standformer or (2) -Re-advertise. -Mr. Cattan recommended the board award the bid to- Graybar Electric Co: Director McIver wanted to -be sure there would be no repercussions from REA if the bid was awarded to Graybar . Manager stated he had telephoned E Mr. Hauck and he had advised the bid was unbalanced and to proceed with the next lowest responsible bid. 1 . _ 4 - It was moved by Director- Firpo and seconded by Director McIver, Graybar Electric Co. be accepted as the next lowest responsible bidder.' So carried. . . Resolution 6405 - Bid Award - Moved by Director Spillner and seconded by Director McIver bid be warded to Graybar Electric Co. on equipment �-- for a complete sub -station. f Roll call vote: Ayes: Aweeka, McIver, Kaspian, Spillner, Firpo Does : SNone 6 Absent: None v - Managers Report - Manager reported he met with Martin McDonough, March 27th and McDonough - advised the board should proceed without further delay for a -bearing with PUC to -obtain for the District an allocation for CVP power. It was suggested that manager invite Mr. McDonough to the next regular meeting, April 14, 1964, to discuss the matter further. I Discussion ensued on wheeling by P.G.& E. Director Spillner reported on meeting with Sierra Pacific* Spillner advised Sierra Pac if is will submit a formal proposal to the District . Spillner advised Sierra Pacific requested to go . over - the District' s billing files. Manager stated -he had discussed this matter with _ Martin McDonough and it was his opinion, that it would be illegal and improper. Spillner stated Sierra Pacific would be willing to come to Truckee for a town meeting. ; Director Spillner brought up the Employee's Wage Agreement and suggest- a committee be appointed to go over the agreement with the employees before the next regular meeting of the board. Director Aweeka and Director Firpo were appointed. The meeting with the employees was set for April 2nd at 7:00 P.M. The minutes , of March 10, 1964 were read and approved subject to the following correction: Director Firpo could not attend with Attorney Wetherall concerning Sierra Pacific Proposal, Director Kaspian went in his place. - A 2 The minutes of March 20th, - 1964 were read and approved subject to the following correction: Director Aweeka and Director. -were appointed to meet with Union representatives. t The minutes of March 24, 1964 were .read and, approved subject to the, following correction: the meeting -was recessed until 4:---00 p.m. Resolution 6404 Power Requirement Study - prepared by REA, presented to the board for consideration. TFhe board advised they would study and discus s- at the next meetings The following statements of bank balances, bills paid and due were presented to the board for approval. ELECTRIC DEPARTMENT Balance in Bank 3-10-64 $12,731047 1!W 6 0 Minutes March 31, 1964 Continued ELECTRIC DEPARTMENT Balance in Bank $ l 2 , 7 31.4 7 Sierra Pacific ,Q 9 .j832.70 28898.77 Deposits to Date 3-31--64 _ 12 147.02 $ 15,045.79 B ILLS . PAID TO .SATE Payroll Gross Net O.T. Do Baxter, ti 20,00 , 19.25 L . Best 315.40 260.02 11.40 M. Haltom 298.80 253.68 10.80 C . Tr aml ey 194.4 0 151.71 F. Longo 150.00 Robert Purington--Dep.Regund 50.00 A. Carlisle & Co. 20.97 905.63 $828.60 $905 *63 $22.20 $14,140.16 BILLS FOR BOARDS APPROVAL Petty Cash 8.43 Postage -Louise McCallen, Postmaster 50.00 Masonic Temple Assoc. -Rent _ _ 1 70.00 W.B. Wetherall. attorney 100.00 Dir. Aweeka-Sal. Feb, 10.00 Dir. _ McIver -Sal . Feb* 10 000 Dir.' Kaspian-Sal . Feb. 10000 Dir. Spillner-Sale Feb. 10 000 D it . Firpo-Sal .Feb . 5.00 It was moved by Director McIver and seconded by Director Spillner the electric bills paid and the bills for boards approval be paid as listed. Soo carried. t WATER DEPARTMENT Balance in Bank 3--10-64 $ 3 , 7 09.58 Deposits to Date 3-31--64 �2 185.49 $5,895.07 BILLS PAID TO DATE Payroll Gross Net O.T. Do Baxter 180.00 147.87 J. Britt 207.50 171.00 7.50 Jo Giovannoni 204.00 15 2.65 E . Hintz 290.00 249.96 20.10 M. Midyett 182.50 148.57 C . Tramley 21.60 20.57 890.62 µ $1, 081.60 $890 o62 $27.60 $5, 004.45 BILLS FOR BOARDS APPROVAL, Petty Cash 1088, 1088 $1.8,8 $ 5 , 002.57 it was moved by Director Mcrlver and seconded by Director Spillner the Water bills paid and the bills for boards approval be paid as listed. So carried. Director McIver inquired as to Butch Beavers note in the amount of $ 7 , 5 00.00 . - Manager advised payment had not been made as yet. y Minutes March 31, 1964 Continued It was suggested Attorney wetherall write Mr. Beavers a letter notifying him of the del iquent payment. Also to start court action against Cal McKinley for unpaid balance of $190.00 on his utility bill. Regarding the money from the sale of the Golf Course, manager requested authorization to pay off loan to the Bank of California. Moved by Director Kaspian and seconded by Director McIver, loan to the Bank of California in the amount of $690285.55 be paid and balance be put in a time deposit savings account. So carried. Director McIver inquired about the pump house at Prosser Heights, Manager advised the roof had to be taken off and a cabbage type roof put on. Director McIver advised there was brush in the Gateway are that should be burned. Manager stated this would be taken care of. There being no further business to be brought before the board, it was moved by Director McIver and seconded by Director Spillner the meeting be adjourned at 10:10 P.M. 2Avs6/ a - Cz� ' Edward N. Aweeka, Chairman b Marilyn Mi.dyett-Recording Secretary George S. Erskine & Associates, Inc. ESTABLSHED 1926 PRESIDENT GEORGE S. ERSKINE, E.E.M.E. EXECUTIVE VICE PRESIDENT DR. ANDREW A. HALACSY VICE PRESIDENTS W. NEWLON GREEN, ARCHITECT HOWARD A. YORK, C.E. CHARLES N. ERSKINE SECRETARY -TREASURER ELIZABETH M. CERRONE ENGINEERS - ARCHITECTS Mr. Francis Longo, Manager Truckee Public Utility District P . o. Box 308 Truckee, California SUBJECT: 44A Truckee Substation Bids Dear Mr. Longo, 3205 MIDDLEFIELD ROAD MENLO PARK, CALIFORNIA -- 94025 TELEPHONE (415) 368-2974 March 27, 1964 With all of the bidders with the one exception, being so close, it is unfortunate that the one bidder was so extremely low. It must be obvious .that they have made a mistake. That you and the Board of Directors are contemplating rejecting this bid seems very wise to me. when one attempts to extract some- thing for nothing it usually proves to be a very unpleasant under -- taking. Yesterday you asked if Mr. Gattan would be able to attend the Board meeting on March 31. This he will do as you have requested. I am sure that you are aware that we have already made more trips and have incurred more expenses than we had. contemplated. Mr. Hauck makes a strong point that a fee is an excessive amount to charge,, but believe me , when I have completed your work I will have gone in the hole an amount sufficient to have purchased a new compact automobile. Again I re -iterate, almost to the point of re-dundancy, that we will completely discharge our moral and legal obligations to you and your Board. I would, appreciate this letter being incorporated into the minutes of your next meeting. However, I do not wish to continue with the M.B.A. program. There is still some additional work which has to be completed in regard to the substation. Should you want us to make some job site inspections as the work progresses, we will of course do so. Also any work which you may want on your distribution limes. Mr. Francis Longo "0200 Larch 27, 1964 We were entitled under our contract to have sent you an invoice long before this, however we may as well wait now until you have awarded the bid. Mr. Cattan has discussed with me the matter of his going to work for your district. If this seems to be advantageous to you and to .., Mr. Cattan, then I would be the last to stand in the way, Perhaps with his p permission we could consider this action in the form of a loan of personnel for the duration of your needs. There seems to be a good possibility of our being selected for a large project and if so I may have to ask George to help get the show on the road. It is with deep regret that I find that conditions of the R.E.A. program leave so much to be desired. Should you be connected with any other program at any other time we should be very pleased to work with you, Very truly yours, GEORGE S . ERSKINE & ASSOCIATES, INC. � o t orge Erskine resident GsE/ma