HomeMy WebLinkAbout1966-02-01 Min - Board104
Truckee, California
February 1, 1966
The members of the Board of Directors of the Truckee Public Utility
District met in a regular meeting at the office of the District on
Main Street at 7:30 P.M.
t
Meetingcalled to order by Chairman Aweeka. At roll call the follow-
ing _
in Directors were noted present: Aweeka, Firpo, Rose, Fink and .•.�
g
Director Doyle, who arrived during the meeting.
present: resent: Longo, Cattan, Best, Snyder. Bouillez, Marilyn
s
MidY ett and C.P.A. James Murphy of Semenza, Kottinger & McMullin.
Minutes of January 181 1966 approved as read.
Following Statement of Electric Department presented for approval:
ELECTRIC DEPARTMENT
STATEMENT AS -OF FEBRUARY 1, 1966
Bank Balance 1/18/66
Adjustment ustment - Discount lost on ret'
�
Db . 910.41
d equip/wedco . -- • 6
Des its 1/19/66 through 2/1/66
17,013.02
( Includes transfer from REA fund
for transformers
Standard Transformer Co. bill for
$6090.24)
16,101.95
Returned check Alexander) -To be made
(
good 2/2/66
-16.*47.---
16, 085.48
gills 1 Paid-'Paid-lo Da e:
Bank of America (Aerial Ladder/Feb.) 433.84
Dept. Employment (4th qtr. U . I ./S .D . I . )176.85
Internal Revenue( " Inc .Tx.w/H) 665.55
St. Employees Retirement (4th qtr
S/S) 415.63
St. Bd. of Equalization(4th qtr.
S/Tx 31.15
1.723.02
1723.02
140362.46
Payroll: Gross _ Incl. O/T Net
L. H. Best 282.38 43.88
217.94
George Cattan 375.00
299.44
Francis Longo 500.00
411.80
Alexander McKee 65.00
52.52
Manley Haltom 399.98 51.68
320.33
Louie Ramirez 321.59 36.57
263.42
Charles Tramley 317972 31.7 2
25 0.86
Jack Arnold 33.00
' 192.95 29.77
31.72
59.62
2 007.21
Vieu
David -
2487.62 193.62
2007.21
12, 355.25
Bills For Board's A roval :
Arcade First Aid Supply CO*
47.89
Chas. Carveth-Blanket Bond
61.00
George Cattan (Expo Jan.)
22.00
Intercoast Life Ins. Co .
107.46
Francis Longo (Expo Jan.)
16.95
Martin McDonough, Attny.
1493.56
Standard Transformer Coo
6090,24
wedco, Inc.
691.90 8, 537.69
Zellerback Paper Co.
6.6
8537.69 3 , 817.56
Motion by Director Fink, seconded by Director Rose, that the Electric
Department bills be paid as listed, carried and so ordered.
105
Minutes February 1, 1966 Continued
The following Statement of the stater Department presented for
approval:
WATER DEPARTMENT
STATEMENT AS OF FEBRUARY J1966
Bank Balance 1/18/66
8,032.27
Adjustment: Tax deducted
from Standard Oil
bill +.27
8,032.54
Deposits 1/19/66 through 2/l/66
10056.98
9, 089.52
Bills Paid To Date:
Calif. St. Dept. Empl .
(4th qtr. U.I.&S .D.I.)
-98.25
Internal 'Revenue (4th
qtr . Inc. Tx. W/H)
319.7 2
State Empl:RetiXement
(4th qtr S/S)
195.49
Board of Equalization
(4th qtr Use Tax)
22.05
R. L. Harris (Purchase
of Fire Hydrant)
80.00 715.51
715.51 8, 374.01
Payroll:'_G 2Js
Incl. 2ZT Of: : Net
L. H. Best 175.50
145.87
Jack Arnold 231,00
201.69
Allene Bouillez 200.00
149.60
Joseph Britt 423.50
115,50 337.02
Manley Haltom 6.08
6.08 5.76
Phyllis Snyder 200.00
164.80
Francis Longo 500.00
399.75
David Vieu 160.19
54.96 121.01
1, 525 950
1896 * 27
176.54 1525 * 50
60848.51
For Board's Approval:
Arcade First Aid Supply Co.
Charles Carveth Ins .-Blanket Bond
Paul Chamberlain, Attny
Director Aweeka
Fink
` Doyle
' F irpo
Rose
Intercoast Life Ins* Co.
Francis Longo (Exp . Jan)
Masonic Temple Assn. (Feb. rent)
U. S. Post Office
Zellerbach Paper Co.
32.19
61.00
100,00
10000
10.00
10,00
.5.00
5,00
72.27
16,95
80.00
50.00
6,68
458.0
458.09
6,390.42
Motion by Director Rose, seconded by Director Fink, that the listed
Water Department bills be paid, carried and so ordered.
Manager requested and was granted authorization to call for bids to
purchase wire. Will begin advertising in February 3rd issue of the
Sierra Sun; bid opening set for regular meeting on March lst .
Manager advised that District has surplus transformers and copper
wire which should be disposed of because it, will no longer be usable
following conversion, Attorney Chamberlain advises that it must be
put out to bid. Approximately 175 transformers to be taken down
during coming year, with estimated capacity of 4 000 KW worth approxi-
mately $1.00 per KW as surplus material, plus 400-500 lbs. copper wire.
V� G,
Minutes February 1, 1966 Continued
RESOLUTION #6602 introduced, declaring non usable transformers and
copper wire as surplus, and authorizing manager to advertise as
such. Motion for adoption by Director Rose, second by Director Fink;
passed and adopted by -,the following roll call vote:
AYES: Aweeka, Firpo, Rose, Fink
NOES: none
ABSENT: Doyle
JAnes Murphy, CPA from Semenza, Kottinger & McMullin, advised that
audit of 1965 books is under way. Recommended the following changes
in the bookkeeping system to increase efficiency, decrease costs,
and conform to R . E .A . specifications:
1. Keep only one rset of books for the District, to include bo,- th
electric and water accounts. Has OKed with `REA, California power
codes, Attorney Chamberlain, and the District's rules & regulations.
Fixed ,assets of each Department must be kept separate, but recom-
mends commingling working funds into one fund, keeping a ' s ingle pay-
roll record, a single cash receivable journal and a single listing
of checks written. Separation of operating costs, income, and
payables would be done through breakdown into numerical coding for
each department, Profit and loss figures can be readily separated
and recorded from the one set of books.
(At this point - 8:05 P.M. - Director Doyle arrived)
Directors pointed out that land assets belong exclusively
to the Water Department because acquired for development of water
resources during the -early years of the District operation; they
are not a concern of - R .E .A . at present.
2 Property records must be set up to -meet R.E.A. requirements.
!*ft deed very detailed records to submit the proper information to
R.E .A . by all borrowers, Must conform to bulletins on Continuing
Property Records and Retirement of Assets. 1
3. District needs a Cost Accountant qualified in R.E.A.
accounting. Must have an extensive background in auditing and
internal controls.
4. Numerical coding of accounts for Water Department should be
set up and brought in - line with the ones set up for Electric Dept.
by R.E.A. Will simplify keeping of one set of books,
Discussion followed, with Directors giving favorable comment
to the above suggestions. Chairman Aweeka requested that matter be
discussed further in executive session following the meeting . Director
Doyle stated that he felt that matter involved employees of the
District and should be discussed in open - meet iftg . However* due to .
the fact that Directors wished to explore the matter in detail before
making any decision, Mr . Murphy was asked to remain for the executive
sess ioh following the - meeting.
Managert Report: Electric: Conversion has proceeded to point where
one block of houses in the west end of Gateway has been changed over,
and transformer bank at Elementary School was converted over the
weekend. Had to be done on a Saturday because of school schedule.
Water: No problems* Sylvania Corporation has forwarded payment
of $250.00 fee requested by District for cleaning up leased property
on Brockway Shortcut after the snow melts. Cement pad will be re-
tained for the present, but other cement and debris will be buried
or removed.
Adjournment: Mot ion by Director Rose, seconded by Director Fink,
carried Adjournment at 9:00 P.M. Executive session followed.
J �
Chairman of the Board of Directors
R cording PSecretary
RESOLUTION 6602
WHEREAS, in the process of changing the voltage of the electric
distribution system from 2400 voltage to 7200/12470 voltage the
equipment taken down is no longer usable by this District,
NOW THEREFORE BE IT RESOLVED that this equipment be and it is
hereby declared surplus, and the Manager is instructed to so
advertise and take all other steps necessary to dispose of
at the highest possible price.
PASSED AND ADOPTED at the regular meeting of the Board of
Directors of the Truckee Public Utility District on February
1, 1966, by the following roll call vote:
AYES: AWEEKA , F IRPO , ROSE, FINK
NOES: NONE
ABSENT: DOYLE
Chairman of the Board of Directors
ecre