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HomeMy WebLinkAbout1968-04-16 Min - Board 40 April 169 1968 Truckee, California The members of the Board of Directors of the Truckee Public Utility District met in a regular meeting at the office of the District on Main Street, Truckee, California at 7:30 P.M. Upon roll call the following Directors were noted presents Doyle , Firpo, Roses Waters, Moore* District Employees present: Longo, Paulus, Cattan, Silva Haltom, Vieu, Grow. Guests : Frank Anderson, Brien Walters, Henry Redford Minutes of the meeting April 2nd, 1968 approved as written subject to the following corrections: Page 33: Paragraph threes Brien Walters - Walters Engineering. corrected to Brien Walters - Walters, Hibdon and Ball. Page 33, 4th paragraph; He stated that 50% of the municipal water systems do have refund water rates. Corrected to read: In almost all cases for private utilities in the case of connection fees there is a refund arrangement* Page 349 paragraph 11 Brien stated that 385.00 would be an approximate connection charge for the developer per customer. Correction retract statement from minutes* Page 34, stated that if. Prosser Heights was tied in with the town system there would be enough water during the summer months. Corrected to. read enough water during the summer months of 1968. Page a 34, 8th paragraph, Manager stated that when Stampede Dam is pcom leted California will have 300 acre feet released from Donner Lake*' Corrected to read: California will have 39000 acre feet released from Donner Lake* - There being no further corrections, minutes stand approved as corrected. STATEMENT Op TRUCKEE PUBLIC UTILITY DISTRICT FUND Bank Balance 4/1/68 149384.42 Deposits 47,009.d1 Internal Revenue 1,001.10 Employees Retirement System 2012.89 Department of Employment 19 056.41 County of Nevada 16.40 Bank of America (Time Deposit) 329 000.00 Vincent supply 002 Bills Approved 6,253.01 42'6 979 PP APRIL 1 1268 PAR LL O.T, GROSS NET TT t an 39. 35 3 Hublar 231.57 189.36 Paulus 414.00 342.14 Watts 83.04 67.76 Wirth 187.50 151.07 Burdick 400.40 334.28 Grow 79.20 388.96 336.76 Haltom 418.88 341.76 Leamon 295.68 239.81 Silva 11.64 384.12 322.28 Valadez 391.60 339.25 6 Vieu 8.20 .64 22.06 44. 6 4M.5b Bank Balance 9.0 9031 ' BILKS FOR BOARDS APPROVAL 21.49 Reno Vulcan zing 1.50 0 sburns Super Service 5 11 00 Truckee Donner Disposal 2.00 Industrial Training Aids t l IIII i! 1 +j �S 1 1 11� 1 RESOLUTION NO, 2 fg OF t 3 TRUCKEE PUBLIC UTILITY DISTRICT 4 APPROVING ENGINEERS ' FINAL PLANS AND SPECIFICATIONS 5 AND CONTRACT DOCUMENTS FOR THE ACQUISITION, CONSTRUCT- 6 ION, AND COMPLETION OF CERTAIN WATER MAIN FACILITIES 7 AND APPURTENANCES , PROVIDING AND CALLING FOR SEALED 8 BIDS THEREON, AND ESTABLISHING PREVAILING RATE OF 9 WAGES THEREFOR; AND CALLING FOR SEPARATE BID ON MATERIALS 10 TO BE ACQUIRED BY THE DISTRICT IN RELATION TO THE PROJECT 11 WHEREAS , the Board of Directors of Truckee Public Utility 12 District heretofore duly authorized and directed its engineers , 13 Walters, Ball, and Hibdon, to prepare certain plans and specifi 14 cations and cost estimates for the acquisition, construction, and 15 completion of certain water main facilities and appurtenances,and 16 WHEREAS , said Engineers have submitted to this Board of 17 i Directors its final plans and specifications and contract docu- 18 ments applicable to the acquisition, construction, and completion 19 of the proposed water mains and appurtenances , and has recommends 20 to the Board that it would be to the advantage and best interests 21 of the District that the construction of said project called for 22 separately, and that certain materials in reference thereto be 23 obtained by the District pursuant to separate bid , and 24 WHEREAS, the Board of D rectors desires to commence con- 25 struction of said project , and the acquisition of said materials , 26 as soon as possible ; 217 NOW THEREFORE I, BE IT RESOLVED AND IT IS HEREBY DETERMINED 28 BY THE BOARD OF DIRECTORS OF TRUCKEE PUBLIC UTILITY DISTRICT 29 AS FOLLOWS 30 1 . That the final plans and specifications of the Distric 31 Engineer, Walters, Ball and Hibdon, including reports , estimates, 32 and contract documents applicable to the acquisition, constructio CHAMBERLAIN AND CHAMBERLAIN ATTORNEYS AT LAW BANK OF CALIFORNIA BLDG. w w AUBURN, CALIFORNIA `! i 1 i t i i �I 4 1k fi i' 1 and completion of proposed water mains and appurtenances for said 2 Distr ict shall be and the same are hereby approved as the final 3 plans P { ans and specifications and contract documents therefor, and a �t ' h the Clerk of this 4 copy of the same shall be placed on file with 5 District . j 6 2 . That said Board of Directors does hereby find and deter 7 mi ne that it will be to the advantage and best interests of the 8 , District that a separate call for construction bids be made , one 9 as to the construction and installation of the water mains , and 10 a seco nd call for bids as to the acquisition by the District of 11 ce rtain materials in reference to the project, which materials 12 will then be provided for use therein. 13 3 . That the Clerk of this District shall and is hereby 14 authorized and directed to publish twice in the Sierra Sun, a 15 newspaper of general circulation printed and published in the District, a notice to contractors inviting or calling for sealed 16 Dist , 17 i q bids for the acquisition, construction, and completion of the 18 propo sed water mains and appurtenances, as more particularly des- 19 c ribed in the final plans and specifications and contract docu- 20 me nt �s therefor , and this they approved as hereinabove set forth. 21 That the Clerk of this District shall and is authorized 22 and directed to publish twice in the Sierra Sun, a newspaper of �. 2 general eneral circulation , printed and published in the District, a 24 notice to suppliers of materials , inviting and calling for sealed 25 bids for the preparation and delivery to the District of certain 26 materials to be used in reference to said project, as a list 27 thereof has been prepared and provided to the District by its 28 engineers e 29 That said notices shall refer to the final plans and spe- 30 cific ations and contract documents on file in the office of the 31 District, and material list , as prepared by its engineers , which 32 said noti ces shall be in substantial conformity with the following: CHAMBERLAIN AND CHAMBERLAIN ATTORNEYS AT LAW r 2 BANK OF CALIFORNIA BLDG. AUBURN, CALIFORNIA I , "All ic with Exhibit A as to the call for con- 1 In conformity 2 s truc t ion of the water mains and appurtenances; and th Exhibit "B" as to the materials and 3 In accordance wi Public Utility � supplies to be obtained and acquired by Truckee � 4 supple 5 District , in reference to said project . i� Each said no tice shall be published in two weekly issues c II I reinabove specified consecutively, and the 7 of the newspaper he 8 first publication thereo f shall be made at least ten days prior 9 to the date set for bid opening . 10 4, That the Clerk of this District shall mail or cause to � e notice to contractors , and of the notice 11 be mailed copies of th ial to such persons , firms or news services 12 of acquisition of matey • tion of the Clerk be deemed interested in or 13 as may in the discre 14 likely to notify person • s or firms interested in submitting bids 15 or proposals for sai d work or for said materials , in reference 16 thereto . or bids hereinabove provided f o 17 5 . That sealed proposals • to said construction project shall be accompan- 18 and �.n reference � 19 ied by certified or cashier's check or satisfactory corporate 20 surety bid bond, payab • le to the order of Truckee Public Utility 21 District, in an amount not less than ten percent of the amount heck or bond proceeds shall. be payable to or 22 bid, which said c 23 forfeited to the District if the successful bidder does not ente 24 into the required contract and give the required labor and Per' 25 f ortnance bonds or o the r bonds as specified in said contract docu 26 ments within five days of ter notice that the contract has been 27 awarded to him * • ' 28 That in reference to the construction project the success 29 ful bidder shall furni • furnish labor and performance bond a qua l to no t 30 less than 140% of the c pr ice,rice, which said bond shall be and be in form satisfactory to the 31 secured from a surety company 32 District . CHAMBERLAIN AND CHAMBERLAIN • 3 ATTORNEYS AT LAW BANK OF CALIFORNIA BLDG. AUBURN,CALIFORNIA i E 1 1 b. That sealed proposals or bids in reference to the con- 2 struction project shall be sent or delivered to and filed with 3 Truckee Public U tilit District at its District office , Truckee, � y 4 California , on • or before the hour of 7:3Q O'clock P .M. , C.D • . , hich time and place and on such ! 5 on the 21st day of May, 1968 , at w will be opened and publicly read an or 0 date each bid proposal 7 declared . � ction of the water main 8 Bids or proposals for the constru � 9 and related appurtenances may not be withdrawn for a period of 10 60 days aft e r the date set for bid opening, as noted above ! reserves the right to reject any or all bids , or 11 and the District 12 to waive any irregularity i t or informality in the bidding procedure , 13 or in any bids or proposals . 14 7 . That sealed proposals osals or bids in reference to the p 15 material so to be acquired fired and obtained by Truckee Public Utility -. 16 District in reference to said projec t shall be sent or delivered • District at its office in Truckee, Calif- 17 tQ and filed with the e hour of 7`:30 0'clock 0 M. on the 18 ornia , on or be f th 19 21st day o f Ma �� 1968, at which time and place and on 20 such date said materi al bids or proposals will be opened and 21 publicly read and declared , red said notice to be in conformity with ere to and marked Exhibit "B" and by this 22 copy thereof , attached h nc or Po r 23 reference incorporated herein. Materials bids or proposals may 24 not be withdrawn for a period of 60 days after the date • and the District re 25 set for bid opening, a .serves the right to reject • o waive any irregularity or informality in 26 any or all bids , or t 27 the bidding• g procedures, or in any bids or proposals in reference 28 thereto * 29 'AND BE IT FURTHER- RESOLVED BY THE BOARD OF DIRECTORS: 30 1 . That in reference to the construction of said water 31 main project and appurtenances , that the per diem wages to be 32 paid various craftsmen and labor required in the performance of CHAMBERLAIN AND CHAMBERLAIN 4 ATTORNEYS AT LAW BANK OF CALIFORNIA BLDG. AUBURN.CALIFORNIA i 2 i f 4 i I hereunder as applicable , shall be in accord 1 the work contemplated ` 2 ance with the rate schedule set forth in the notice to contractor 3 and reference is hereby made to Exhibit "A" attached hereto an 4 by this reference rence incorporated herein and made a part hereof, 5 which said schedule is established as the prevailing wage rates 6 applicable hereunder• 7 Passed and adopted this 26th day of April, 1968, at a • the board of Directors of Truckee Public Util- 8 � special meeting of • following vote : � �ty District by the g 10 AYES: Directors F IRPO , DOYLE 0 11 MOORE , a 12 NOES: Directors NONE 13 ABSENT: Directors ROSE , WATERS • 14 15 President o the Boar o Directors o Truckee Public Utility District . 16 17 ATTEST: clerk thereof . 19 20 21 22 23 24 25 26 27 �.` 28 29 30 31 32 CHAMBERLAIN AND CHAMBERLAIN ATTORNEYS AT LAW - 5 - BANK OF CALIFORNIA BLDG. AUBURN, CALIFORNIA % I WJRS The -established work meek .for all herein cla.ss if ied. employees is from Saturday midnight to Saturday midnight. (b) The normal work week shall be five days of eight hours each; and shall begin Monday and run through Friday. (c) The hours of work shall be from 8:00 A.M. to 12:00 noon, and from 1:00 P.M. to 5:00 P.M. STANDBY For one man (alternated) in- Electric Department over weekend (60 hours) - 6 hours regular pay, plus call out time. OVERTIME (a) An employee having to work through a lunch period shall be paid overtime. (b) An employee required to perform work before 8:00 AM or after S:00 P.M. on any regular work day shall be paid overtime. (c) An employee required to perform work on a recognized holiday or after S:00 P.M. Friday and before 8:00 A.M. Monday shall be paid overtime. (d) Overtime shall be computed to the nearest quarter hour. (e) Any Employee called outside of regualr work hours shall be allowed not less than two hours patio at the overtime rate. (l.1 Overtime compensation shall mean a rate o�� :ay equivalent to one and one-half (1 1/2) times the Standard rate of pay. HOLIDAYS The following are the recognized paid Holidays i.l.lowed f by the District: New Years Day - - - - - -January 1st Washingtons Birthday- - -Febraury 22nd Memorial Day- - - - - - -May 30th Independence Day- - - - -.July 4th Labor Day - - - - - - - -First Monday in September Veteran's Day - - - - - -November 1.1_th Thanksgiving Day- - - - -Fourth Thursday in loWecnber Christmas Day - - - - - -December 2St.h 2 _ w 0 Tj N ON I ps i bO 00 0 A o +3 0 0 0 k w4 cd+3+3 Cd O 0.6 •r-40) a) • • O 0 4--) P4 m+3 rd w m a) el • Lf)M 0 r O (1)4-q (1)rd w m w o+3 4) H O (1) $4.Q W4 �' � 0 C\jaQ O 0 r-4 cd A H DA m 0 Pr 0 o �rd `00",�':-H N N O N 4q 0 A.0 H o +3 A cd EQ ..e crdl �4 w.f-I.,,.t,-I rd `Cd ..1 toy C4 10 �.a � 04 +3 o rr-1 �► r-I Vt r'1 v bo 43.0 rd A of co+3'd k rd $4 0 w is 4) '�`' Q) Q4 r-I • rd ho 4) �' w+3 � cd .sw Q►r 4-4 14 a) �a r-i ,Q • r-! d 0 0 rd ram-{ � 0 0 H 4-4 wi•r-4 c3' r4 * • � � � O'�-H+'1 o a) m� 0 Cd 0 44 Cd +3 a)A F4 d � cu r-I+� t� © `�-'t+'rd P4 � $4+3 Cd �►,� o � owzrdok o � 0wrQCd0«ri � 4 m44-3 M M�-H I�n p ti w Ln M�n�rn©r-!rn Q w O L`-m N m +� z A w �r Cd E Cd m Si ad+� d a) 0 D o a) "4 o CV co C11 r--i m O�O rn M-�'r#�O M mil '�O tf1�-- +�W4 Cd fd 0' 0 O N cd N 1�S � cC3 ,Q O .t�rd rCi �+� N �O► CA +� «-t 43 (1) • • • • • • • • • ♦ • • • • • • • •TM. • • • ad r-I CH ,'t'.�r-I Cd,'rr'•r-4 $4♦3 4) • 10 o El �' bo r-I•�-1 O w a) Cd 44 $1 w rd 4� N N rn N CT 4 r4 N M Ln 4 M :3: O � ♦3 ad IH.0 w t o+3 4) w rd o 4-1 � i�' b►•rl 0) Cd 4) 4) N M v�aU o rn r-I N M O w 00 � «-� 43 14 0 � 4) r-1 N O 0 Wq o A.0 o) ao ai r•4 CQ kO O O r-1 rn O M�o r-1 M CA r-4 �O w O CT ' a\ r4 CV CU CV r-I r-# �4 cd +� ♦3 ;C 0-r4 r-1 w a Q)•r-1 4-4 ad m.� ;�.r4 aQ x �rd 14 +� O r-1 A 4) AH N-f `,� w P 0 4-4 "ri+3 w4 rd cd rd %1 o.L'i •!-� 0 4) o �+ +a) w #a rd r-1 m k+3 r-w 4 +a rd cd rd+3 r4k 0 0 k 0 9 O Cd *A"-40. 4H MA © m m �� Cd-H OH k 4)Wq O cd Cd 0 to cd O-H 00000 a) +3+3-H-HqH+3+3 .4 � a) d m P+ .n o ♦3 0 4) m r-4 +3 •r4 Pr 0 P4 "-1+3 o as A $4 0 • r-4 rd k �a Q) w k 0 • w-4 CD r-4 El a).0 $1 N N rd♦3 cd '.�rQ +3 a) PCI 4-4 k P+ .r� rd bo ad 0 0 w rd+P Pr+�.0 a) +� 0.0 +3•r4 �w+-1 cd O m 4)•r-1 43 , 0 m O +31 cd o.-4 a) k+3 �4-4 cu .'� too 0 r-i Cd 4-4 rd w a) 0 .d 0 r 4 a) ,Q w wq v4 r-+ (1)rd + rd cd al O 43 •-1 S� 4) Cd O 0 O 0 4) �rd 00+' A m N�� a, 093 �CO+3 r-4 00 a 0 o a)+3 •ri 4.4 +3 o m FA Cd cd $4 Q4 k $3•rl co m :3 o+3 k A W4 1 � r-I 4) rd co :3 44 W4 cd O o -H m +3 0►4.4 cu +3 : m+3 r-I +'.r-4 4) •• b to 10 4) a)+3 0 rd.o Id H+3 T$ w 0 0 r-1+3 0 >;1 bo •r4 .o 4).� 4H.r-4 44 Cd Cd+3 0 Cd 14 (1)43+3 mo Ar 00H (1) 0NkbO +3 CdCdV0 +3 ©+3r-4+3 � wCiQ 0adW4 � Om+ +' k � cd Pr 4)♦3-H Pr 0 k 0 N 00 Cd .04 A 4-4 bow rd 4-1 w Cd+3 k '1 q wO P �, o a) o cd l Cd«-4 cum ala o cd �-+ 0 0:9 0 k � m w 43 +3 43 O a)+J .,'' O P4 .o k w 0 P+3 0-H w A�a rd rd Z 4-) Wq Ct�H k 4H Pt© to � O 4-2 � ...� Cd +r-1 rd w 0#-3 cd 4J N F4 O O (0.0 a) +3 P 0 �rd w a) PC .0 0 C.) $4 $4 a Pr 4) i O a)OH +30.0W © o� ©+03�r0 oo(aa) Cd`�''*44) oi� 0A +�3 � V �4 '. �, m0o wm 439 43wwN $-4 � * P k 00 a3 o rA f� a) O+3 w >y 0 qH m r-4 rd 0 00 0 0 0 A W 0 4) o w 0 O �i ad �►�-4 S +3 cti a) O 40 0.�3 e-1«rl O t�¢� rd N 1 £� P4 Ai�r-t.�r�r-� N � P+O +; •r-1 CA Qf �i � V tU ` rti, cu +3 s+3•ri Cd `,�+3 +3 $3,`.�'i CQ m w4+' (1) o w 4J� k O+�+a 00 +3 �, z�r-�r# ra © rd M+a � � woawi w wq 1ai.H $4 .0 CD � c�i 44 Cd m 4-1-1(1) (1)4-4 Cdw O k 0 s•, �, $4 o P4 0 Pq rd 4) i� 4) Cd cd cd Fj •r-i cu ir-4 co • to a) 0 cd • P+ O P♦ P4 O r-1 O �+ N 0«-4+3 �+3-ri 0+3 r-4 mA +J o 44+' 0 r-� V rd o 4) ,�,, co © as rd ,ai �, ©.1, 4d 14 E-4 +�.� .� a) ai bo.r4 w Id a). m 0 co+3 Cd w+3 4) o 4) a) m 4) +3 93 w cd 0000 �r-4 P4 0 0 rd Cd o ad ad k.O+3 0+3 0 (1)-H Pr 4) A rsri+' � rd to�rd rd� rd•r0-� Cad�+3 CC $4 w too E-r 0 0 0 0 0 14 4-) -4 + P4 ro m o( 3 P4+�r-4 . k cd+3 o 0 0 a)A A 43 rd 0 to +3 *A Cd � A o •r i rd 0.�+W4 0 0 to ad to 0 �! 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Cd m rQ U r-I,W Pr H Iq o' a)rd Cd w 4-40 �4r1 k H r--I f�43 Cd� Pq w $4 w-4 • � $4 ad+3 f� ♦3 �3•r-! k 00 o � r-4 43 4-3 o"-4 Cd 0 0 0 m.L; N k a) Cd 4) o 03 cd P4 $4 0 cd+3 014 El r4 (I)W4 .0 k m ad A o Cd o O 0 k o ad o 4-4 0 •r-4.r4 a3�� o ai r-1 - �3 r0 Pq P4 VI Pq�C A�+ vi CO a 0 p4 E-� c I t� Z Pi:0 A A P♦ m4 bo bo 4j•r-I A rflrd +3 U]; +3 +3 0,n�4-4 z .r+ U A A Pr+3+3 P4 " c3 o Brien Walters stated there is no connection charges or refunds included in this particular Main Extension Policy he is submitting to the Board. He stated the $185.00 amount is broken down to a $90.00 tap fee and a $95.00 facility charge* He stated this means that you pay for your service and part of the backbone plan, but there would be no refund plan. He stated the only glace where there would be money transferred from the District to the developer would be in the case of someone like Ed Aweeka where the District asked- for a large facility than Mr. Aweeka needed, Brien Walters asked the Board to look over the article he came across dealing with such a situatinn as extensions, --- etc. , and discuss it at the next meeting. Brien Walters -submitted to the Board some -estimate s `on ~ tying Prosser Well in and tying the system to Gateway. He stated the "distance needed to tie in Ed Aweeka is 3000 feet. There Would be a lot of rock excavation in that area. He stated he would like to put up a couple of stand pipes so a pumper engine could be moved into that area to serve water in case of an emergency. He stated the reason he does not want to put in a permanent booster station is that on the overall plan the permanent pumping station would be' in the location of the cemetery.' Cost Estimate: Brien Walters stated that for 3,300 feet t would cost approximately 30,000.0O for 10 inch line. He stated for 8 inch line it would be roughly around $20,000.00. He stated this would be contingent upon Mr. Aweeka completeua his job on time. He stated that on the time estimate it would be at least the last week in July bef or the job is completed. Manger stated that it is prohibited by the State Law for a Utility to do a ob when it exceed 3,000.00 unless its broken up as doing a 13,000.00 project and then go to another project. Manager stated that in the event the bids do not come up to specifications and the Board does not accept them the District can use their own forces in the ..� way he Just presented* Manager stated he thinks it would be desirable for the District to do their own tie-ins as 4 the District is better qualified. Brien Walters stet ed that there is a time factor involved and he does not think the project should be delayed as water problems will arise if it isn"t completed as soon as possible. He stated he will have .a 35 day time limit in the contract submitted for bids. Chairman stated that perhaps it would be best if Brien firgures the cost estimate as to the cost of District accomp- lishing the job and the cost of contracting the job. Brien Walters stated he could do this. Manager stated under the agreement with Brien Walters he does not think the Board has autorized Brien Walters to go ahead and set up this project for bid. Brien Walters stated he will have a more thorough cost estimate for the Board to discuss at the next meeting. Manager asked Brien Walters for a rough estimate on the surveying. Brien Walters stated the survey will cost about 3 man days at S25.00 per hour which will total approximately 4200.00 per day. He stated the engineering and drafting would be billed on an hourly basis also which would cost approximately 4750.009 To make the inspections the District has a qullfied person# Manager stated, Brien Walters stated the engineering cost would be approximately 39000.00 for engineering without inspections. Brien Walters et ted it would be approximately $55,000.00 for entire cost of completing project. Director Rose asked the Manager how soon the District can be sure on right-of-ways in the project. Manager stated there is no problem in the Gateway area however there is a problem Aweeka line Forth as it owned by the Forest Service and a right of way will have to obtained from them. Manager stated the Dis tai ct should be able to obtain emergency right- of-ways to go ahead and start the project. He stated he did talk to a Forest Service representative about the right of way and he stated that a right of way could be given if the District puts in standpipes every 100 feet for fire pro- tection. Manager stated whenever necessary to put in a water 43 line there has never been a refusal as it gives fire protection. Chairman asked where the $50,000.00 or 460,000000 is going to come from to complete the project. Manager stated that there is about 470,000,00.An reserve at this time that can be used for water extensions. It was moved by Director Rose .... seconded by Director Firpo to authorize Walters, Ball & Hibdon to prepare specifications and- plans to provide information to bidders. So Ordered,. Manager explained to the Board tha o after the Engineer pre- pares the plans the Board reviews the plans, adopts the plans then they go to bid. Chairman asked if there were any further questions, No questions. Authorization so ordered by Chairman. Board agreed on a special meeting to be held on the 26th of April at 7:30 P.M. regarding the water prJect, I.B.E,W LOCAL 12 Manager reported hat some of the Directors met with Mr. Anderson, Union Representative and Bruce Crow and Manager and discussed breifly the conditions set by the Union rela- tive to the coming year, l. The provision related to the existing gre iviance pro- cedure stated that the employee and Dis kiet must agree on a 3rd party as a joint gre iviance committee an impartial party, to be chosen by the employees, Chairman stated it is his feeling that the way the proposal made to the Board was worded was the intent of the Board. Board is agreeable to the provision, and will consider, 2. Provisions related to standby pay, Mr. Anderson pro- posed that standby pay be changed to conform for the follow- ing: A mans standby pay provide for 8 hours regular pay for 60 hours standy performed. In addition a second paragraph was added to provide for four hours standby pay when standby is required during recognized holidays. Manager stated at the pre sent time there is no provision for standby pay during the holidays. Manager stated the additional cost would be approximately #1,000.00 annually for re gualar standby time, He stated the additional cost would be approximately 4680.00 for holiday standby, for eleettic crew. He stated the cost would be approximately 3,400*00 total for electric and water standby The provision will result in approximately an additional 2,600*00 annually over what is now being paid. Board agreed that the Holiday standby pay would cause a hardship on the District, Mr. Anderson stated that if the Holiday provision proposes some problems financially the employees are prepared to withdraw that provision. Chairman stated that the provision on holidays is deleted from the proposed provisions and consideration will be iven the regular standby pay for 8 hours regular a for 90 hours standby time* So ordered, pay o o y 3, Manager stated it is also proposed to add a section similar to the language set forth in the Sierra Pacific agreement providing for District paid telephone expense for those required to maintain a phone during standby, Mr. Anderson stated that Sierra Pacific Power Company agreed to pay one-half of the telphone rate for those rem gruire d to have a telephone during standby, He stated that this would be at a basic telephone rate for one black telephones Manager stated the Distct does not require an employee to be on standby as it is by mutual agreement they do so* 44 Chairman stated that prior to this date it has been dis- cussed and has been the consensus of the Board not to furnish a telephone for standby time. Board agreed that telephone service not be paid. 4.Man.ager stated at the suggestion of Mr. .Anderson the Directors consider payroll deduction of union dues. Director Waters stated that he stands on his bp�n.ion when this was discussed before as apposing the provision. Board agreed* Chairman stated it is the feeling of the Board that the { District does not want to become involved in payroll } deduction plan of union dues. - 5. Job Description: In the event that during the course of a year the District and Employees may agree to additional terms and classifications of wages during the term of this resolution and provide for revisions of existing classificattn for wages pending negotiations Stith respect -to such classi- fications and wage rates the District may establish temporary classifications and wage rates. The District will promptly notify the employee of any such temporary classification and wage rates which are established* When the District and employee reach an agreement on the classification and wage+-rates they shall be retroac�tiva to the date when the new wage rate and or classification was first temporarily established. Mr. Anderson stated that this is to provide for an employee who does work other than his given job requiring additional stills, etc. Manager stated there has been no wage agreement submitted by the employees pending such time as Sierra Pafi ci c and their employees make agreement. Mr. Anderson stated this would be sometime during the middle of May. Board agreed to table the matter until such time the District employees submit a wage provision for wage rates. b. Manager stated presently the water department responsi- bilities are not defined. Mr. Anderson suggested that an insertion be made to that effect, and a job description for the water department be Inserted* Mana er stgt ed that the employee is presently receiveing 88 per hour and theproposed rate is 4. 6 per hour �3. p as per Sierra Pacific existing wage. He stated in effect it will give Dave vieu a classification of his own. Manager stated other than a j o b description for D ve lieu he sees no reason for acquiring a new job description for a helper as a great deal of the summer help would be classi- fied as helper or temporary helper as now exists in present agreement. It wasagreed by the Board to consider the language in the job description for the one employee now employed and to table the matter of the wage rate until such time as wage rate is agreed upon for electric dept. Chairman stated in answer to Mr. Andersons question the employees cannot vote on the adoption of resolutions. Mr. .Anderson stated that this is given for the Boards consideration r to give the employees the chan. e for expressing themselves. Chairman stated that the employees have the right to express 2 themselves before the Board at any time* Manager stated the employees have that right but what they want is -4o be notified prior to the action taken by the Board t Chairman stated this will be done but under no circumstances can they vote. Mr. Anderson stated this answered his question. Mr. Anderson thanked the Board and left the meeting. Director Firpo questioned the right of public employees to strike* Manager stated that public employees of the State of California were given the right to strike under the present legislation. 1Y DI5 ICT 9MLCTTIC NO 6807 CEDING RESOLUTION NO. 6307 WHEREAS: The District is engaged in rendering Public utility Services to the Public and the Employees, Management and Directors, recognize that there is an obligation on each for the continuous rendition and availability for such services; and, WHEREAS: The- welfare of the Public depends upon the loyal and efficient work and service of all employed or associated with the District in any capacity; and, individually and collectively all are expected to use their influence and best efforts to protect the .properties of. the District and its service to the Public and to cooperate in promoting nand advancing the welfare of the District and in preserving the continuity of it's services to the Public .at all times; Nor, THEREFORE BE IT RESOLVED,that for the purposes of promoting . harmony and efficiency among the employees of the District., The Board of Directors propose, agree and herein set forth the following: CONDITIONS OF EMPLOYMENT (effective N-tay 1, 1968 (a) Employees shall be classified as either re,.,-ular or casual (temporary) . (b) 'A regular employee is one who has completed six months of continuous service with the 'Distric.t. (c) A casual (temporary) employee is one hired for occasional or seasonal work or for a limited time. (d) New employees hired for a regular classif l%ca tion shall .be placed upon a six months probat_ion<iryT period, at the end of which time, it (s)he has demonstrated his ability .and qualifications there- fore, (s)he shall -be given a definite classification as hereinafter ter set forth. _ l _ H.Izs ntu3 . When any of the allowed holidays fall on a Saturday, the paid holiday will be observed on Friday preceding; if a holiday falls on a Sunday, the following Monday will be observed. TRANSPORTATION (a) At the discretion of the District, transportation shall be furnished all employees in the performance (b) Any employee asked to use his own personal means r of transportation for District business shall be reimbursed at the rate of 12� per mile, or $1.00 per day as the District may elect. INCLEMENT WEATHER Employees who shall report for work on regular work days and who are unable to perform such work because of in- clement weather or similar causes, shall be paid for a minim of four hours. However, they may be held pend- ing emergency calls, or for instructions or miscellaneous work in the warehouse or other sheltered locations . LEAVE OF ABSENCE (a) Leave of absence shall be granted to regular employees for urgent substantial personal reasons, provided that adequate arrangements can be made to take care of the employee's duties without undue interference with the normal routine of work. Leave wilil :lot be granted if the purpose for which it is requested may lead to the employees resignation. (b) An employee's status as a regular employee shell not be impaired by a leave of absence. (c) An employee may be paid his regular salar% if leave of absence is occasioned by a call for Jury service, or while in Civil Defense Duty, or in coun.ection with National Guard Duty. VACATION (a) An employee who has worked as a regular employee for the District for a period of twelve consecutive months shall be entitled to ten work days with full pay. VACKTIONS Contjjwed) . .rM■Yrwr■■illrr■.w.r...�i p■��.� r��. (b) An employee who has completed eight years off' continuous ij service with the District shall be entitled to fifteen work days with full pay. (c) All vacations will be taken on consecutive days unless otherwise mutually agreed. upon between the District and the employee. Vacation periods may be split only once if not taken on consecutive days. (d) Any employee who shall leave the District before taking his regular scheduled vacation, shall be entitled to receive full pay for the days covered k by his vacation period. r (e) Vacations may be scheduled at any time from the first of the year to the end of the year by mutual agreement of District and employee. (f) Before April lst. of each year, there will be a sign- up in each department so that employees my designate their choice of vacation periods. The District shall prepare and post the annual vacation schedule on the basis of such sign-up, effecting, whereever possible, the selections of the employees in the order of their seniority classification, Vacation lists shall be posted on or before April 5th of each year. SAFETY (a) Safety belts for the electric department shall be furnished at the expense of the District . Every effort should be made by the employee to maintain them in good condition because his safety may de- pend on his equipment (b) Safety meeting shall be allowed during the course of regular working hours, to he scheduled at a time agreeable to the Superintendent: and Manager, approx i mate ly four hours each month. (c) The District shall make reasonable prov i:;i.ons for the safety employees of em to gees in the performance of their work. Employees shall jointly cooperate in promoting the responsibility fo the individual emplovee witch regards to the prevention of accidents. (d) The Foreman shall establish ci safety inspection committee to function in the prevention of accidents by ascertaining unsafe working conditions and at least every six months recomend any measures to be taken for correction thereof, in writing to the Manager. _ 4 SAFE 1 Y (Continued) (e) The District reserves the right to draft reasonable safety rules for employees and to insist on the observance of such rules. UNION ACTIVITY The District will not discriminate against an employee because of his membership in a Union, and employees are expected not to discriminate against any employee because of -his non-affiliation with a union. f SICK LEAVE (A) Employees who have completed six months of con- tinuous service with the District shall commence accruing sick leave at the rate of one day per month to a maximum of 30 days. (B) The District shall require medical certification for verification of prolonged illness. (C) Nothing in the foregoing articles shall be interpreted to entitle the employee to sick leave while on vacation, temporarily laid off by the District, upon serverance of employment, or while receiving industrial Compensation. FUlNERALS TWO days paid time off for attending funerals of immediate family members only. EXPENSES (a) If District requires an employee to perforn-i work for one and one-half hours of more beyond regular (� work hours, it shall provide him with a. meal. approx i mately one and one-half hours after regular quitting time, and with meal g at intervals thereafter of approximately four hours, but not more than five hours, for as long as he continues such work. The cost of -any such meal and the t.i_me nec es san to consume same shall. be a District expense, The time taken to consume these meals up to one-half- hour (1/Z) shall be considered work time. - (b) If an employee, who is entitled to meals at District 's expense, does not accept any such meal, the District nevertheless shall allow him time with pay equivalent to the time usually taken to eat a meal , namely, one half hour. 5 f 4 GRIEVANCE PROCEDW a. As the initial step in the adjustment of a reievame the employee and/or shop steward or other representative shall discuss the same with the manager*. Should the grievance still not be settled to the satisfaction of the employee'he shall be granted a hearing by a joint grievance committee composed of an impartial representative to be selected by mutual agreemnt between a representative of the District and the employees representative. Their finding shall be final and binding. Grievance proceeding not to exceed forty-eight hours. The following job description be established: FOREMAN, LINE, WORKING An employee engaged in performing all classes of distribution line work, having full charge of and directing entire. crew. may at times be required to drive vehicel. Must be a Journey- man Lineman with not less than two years experience as such is required todrive the line truck and operate the fixed and attached equipment. Will keep time cards and material records and other duties as prescribed by District Manager. Must have a valid California driver's license before assign- ment to job. Hourly Rate: $5.05 - Effective May I , 1968 LINEMAN An employee who is a j ourneymari and who performs all c 1 a� e s transmission -and distribution line work when assigned to a crew under the direction of a Working Foreman or Supervisor of higher grade. His background of apprenticeship and expe r•i ens.e must be such as to qualify him to perform these duties with Skill and efficiency. A Lineman may be assigned to work wi tl, and under the general direction of a Trouhleman and when so assigned, the type of work he performs and the method of supervision shall be governed by the rules with respect to the Troubleman claasification. A lineman may be assigned temporarily to work apart from a crew either along or as a member of a two (2.) man «nit, without supervision, doing work which may include: t 6 _ w LI�-�C�11tle� a 1. Framing poles 2. Preassembling material: 3. Patroling and inspecting pole and tower lines 4. Testing and inspecting poles S. Repairing risers and ground. mouldings 6. Pulling slack in anchor guys 7. Replacing guy guards 8. Trimming Trees A Lineman may be assigned temporarily to work apart from a crew as a member of a two (2) man unit, without supervisi-on when the second man in such unit is a one-year apprentice. Lineman or higher, doing work which shall include: 1. Taking primary distribution voltage readings 2. Installing Company-owned customer outdoor lighting service equipment and Street light fixtures including making connections on circuits with voltage below 750 volts. 3. Installing all types of Customer's services including risers and terminal connections when the service is to be underground, complete with setting self--contained meters. Using special design lift equipment, or an aerial bucket, a Lineman may work apart from a crew a two (2) man unit, with- out supervisor, when the second man in such unit is a one-year apprentice Lineman or higher, doing woo, which may include: 1. Setting and replacing service poles. 2. Sett-ing street light poles and outdoor lighting service poles not to exceed 40 feet in length. 3. Washing insulators on lines energized up to 60 KV 3 when it is necessary to climb through live circuits of 7 SO volts or more, the other employee in the two .(Z) man unit shall be a journeyman Lineman. Is required to drive the line truck and operate the fixed and attached equipment. May be required to keep time cards and materials records and other duties prescribed by District Manager. Must have a valid California drivers -license before ass igmment to job. Hourly Rate $4.72 - Effective May I , 1968 7 SE APPRENrICE LIMMN 4' Apprentice 3.S8'Hr.. After one year 3,82 After two years 4.12 " After three years 4.42 I After four years 4.72 ' An employee who is engaged in performing work as an assistant to or under the general direction of a Lineman while training for journeyman. In order to gain experience for advancement, he may be required to work alone or tinder direct supervision on jobs for which he has been trained and instructed. May be required to do other duties as prescribed by District Manager. The Employees education and general qualifications must be such that he is considered capable of attaining journeyman status. To qualify as a Journey- man, employee must have a valid California drivers' license before assign- ment of job. WATER DEPARTMF,NT WORKING FOREMVN An employee working with and directing men assigned to his deaprtment engaged in construction and maintenance work. Must be skilled in the craft in which he works. Possessing the qualifications of serviceman, interpreting Mans, sketches and instructions, perform clerical work related to the job. Is required to operate equipment and drive a truck. Must i,ave a valid California driver's license before assignment to job. Is responsible for the operation and routine maintenance of water treatment equipment and ima.ch i nery and such other duties as prescribed by District Manager. Hourly rate - $4.58 - Effective May 13, 1968 SERTICEM An employee who must be able to install water services, perform construction and maintenance duties in the Water Dept. He must have a valid Cali :O r11,:1 driver's license and operate all Public Utility District's construct.ior► equipment. He must be capable of reading and repairing ;eters and as,;'. - in the Warehouse or any other duties as required by the 'z is trict Manager. Hourly rate - $4.07 - effective May 1, 1968 METER READER / WAREHOUSOYRN An employee who is qualified to perform, without direct supervision routi i:` duties, including the receipt, storage and disbursement of materials, the taking of physical inventories, etc. May also be required to keep stores records. May operate equipment and may also be required to read meters, repairs and install and collect+and other duties prescribed by District Manager. Employee must have a valid California driver's license bef -tr-e assignment to job. Hourly rate: $3.70 - Effective May 1, 1968 8 - f 1 i HELPER Must have sufficient knowledge and adaptabilicy to understand and carry on duties as assigned; must be semi-skilled laborer, or equivalent with past experience as such, capable of handling ordinary tools safely .in accordance with Company safety rules. Assist skilled workmen or apprentice or work under their direction at various classes of work which may• be assigned in any location and other duties prescribed by District Manager. Must have a valid California Driver's license before assignment to job. liourly rate $3.37 - effective May 1, 1968 HELPER TBIPORARY (A "Helper-Temporary" is a studelit hired during vacatio2;�� Lind othe .-S hired for a limited period of time for season,a 1 or euier*,L eii�:y work . Fhployees under this classifacation shall only be hired as needed to supplement the regular work force and shall normally be assigned only such work as falls within the Helper definition. I-tu<,t have ;. valid California driver's license before assigiunent to Job.) Hourly Rate - $2.84 - Effective May 1, 1968 ADD I T 1 ONjU, WORK C INI)I`I'I ON S 'Fhe District reserves the right to temporaril.v work -1 1,. C i lssif iec" electric t uiF1 �1 oyee of-i work 1?1 C(7)T r1C'C't I o!-] 1n;! t ' :3I1� .1Cd ti4'i. t C r cinpIoyC"C' system, without change ill they rate o t, L Iassl f,lcat io , of tath employee. The District is to fie the judge ss to the anc' t t ness prospective employees and of the sat.isfactorl• perforllll..�.P of cJoY'�. b-v any employee. 111 persons illuking a � �? oll ' z e equal f el.iplo)rment opportunitN ,v-1thOLII regard to ray e� Color, r�. �' o . . national origin. Any employee is privileged to present in writing any suggestions, additions, or changes to the above "Conditions of Employment" for the consideration of the Board of Directors, on or before April 1, 1969. PASSED AND APPROVED AS AMENDED BY THE BOARD OF DIRECTORS AT A REGULAR MEETING ON �. AYES: NOES: ABSENT: Paul A. Icy 1 e, a1 rma ri 0 F 01—e Board of Directors ATTEST: Francis Longo, Clerk of Siad Board 10 40 Chairman stated that there will also have to be some condi- tions made for wage increase for the rest of the employees. Discussion ensued, BID AWARDS FOR PUMPS Manager stated there were 8 bids mailed and 6 received. He stated that Brien Walters evaluated them. Manager stated that record supply was less expensive than the Company that makes the pumps therefore the bid was awarddd to Record Supply Company. MANAGERS REPORT CLEAN UP DAY: Manager stated that two years ago the District paid one man for 8 hours and one man 4 hours to work on clean up day. Manager asked the Board if it is agreeable to ask the men to take the day off on Friday and work on Saturday clean up day. The Board agreed the men shoud donate their time on a voluntary basis as the District is donated the equipment. If the men do not volunteer the District cannot participate. A.LEX STEWART: Manager reported Alex Stewart approached him and stated he is being overcharged for his service at the Golf Course* Manager stated that he checked with a District servicing South Shore Golf Course and they use 40,000 to 50,000 kilowat=,hours against Alex Stewarts 80,000 Kwhrs. Manager stated Alex Stewart pays approximately 3,000.00 p&r:i*year. Manager stated the meter on the pump shows that he is using more power than other golf courses. PROPOSED NAME CHANGE: Manager asked for the Boards confi- de rats on on changing the name of the Truckee Putli c Utility District to Truckee-Donner Lake Utility District. Director waters stated the Truckee Public Utility built up the, system and in his opinion it should remain. Truckee Public Utility District. Manager stated that the residents of Donner bake are apposed to the name of the Di s tri ct, and there will be reactions from the Donner Fake customers on this. Matter tabled. There being no furt y. er business to be brought before the Board it was moved by Director Rose, senonded by Director Firpo meeting be adjourned. (Adjourned 9:50 P.M.) Paul A.. oy e, Chairman of the Board ILI I Tom Paulus, Recording Seeretrry