HomeMy WebLinkAbout1970-06-10 Min - Board June 10, 1970
The members of the Board of Directors of the Truckee-Donner Public
Utility District met in a special meeting in the conference room
of the District on Donner Pass Road, Truckee, California, at 4: 15 P.M.
Upon roll call the following Directors were noted present: Doyle,
Loehr, Stone, Moore Absent: Rose
District employees present: Cattan, Osburn
The purpose of this meeting was to award the bid for the submersible
pump for Donner Creek well. Manager opened and read the following
bids•
Byron Jackson 1750 RPM - 4,191. 71
3450 RPM --
Delivery - 7 to 10 days
Total Efficiency - 68.8%
Johnston Pump 3450 RPM - 1,600. 00
Delivery - 7 days
Total Efficiency - 62%
Fairbands Morse 1750 RPM - 3,818. 00
3450 RPM - 12942. 00
Delivery - 10 weeks
Total Efficiency -
Pacific Hydro 3450 RPM - 2,699. 05
Delivery - 10 days
f Total Efficiency - 62%
Reno Pump 3450 RPM - 2,351. 10
Delivery - 10 days
Does not include all accessories
Peerless Pumps 1750 RPM - 3,806. 00
3450 RPM - 110220. 00
Total Efficiency - 62k%
Does not include all accessories
California
Submersible
Pump Co. 3450 RPM - 22890. 00
Delivery - 8 days
Total Efficiency - 63%
Manager stated he would like to study the bids before awarding one.
In just briefly reviewing the bids he feels he would probably award
..,, the bid to Johnston Pump.
After brief discussion Director Loehr moved Manager be authorized to
award bid to lowest and most approprIate bidder. Director Moore seconded.
Motion was passed by the following roll call vote:
AYES: MOORE,DOYLE, STONE, LOEHR
NOES: NONE
ABSENT: ROSE
June 10, 1970 Page 101
There being no further business to be brought before the board, it was
moved by Director Loehr and seanded by Director Moore that the meeting
be adjourned. Adjourned at 4:45 P.M.
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Paul A. Doyle, President of the Board of Directors
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Ka lyn burn, Recording Secretary
Page 10 2 June 10, 1970
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CAUIPORNIA OIS724
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AGENDA
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BOARD OF DIRECTORS
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s`¢ TRUCKEE DONNER PUBLIC Ur I LITY DISTRICT
JUNF. 162 1970 - 7: 30 P.M.
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Brien Walters
•° 2. Pole Quotations
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:: =.• 3. Donner Creek Pump No. 2 .B i d
_ 4. Sierra Meadows Unit 4
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5. Hospital 2nd point of delivery
F r 6. Manager s report
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JUNE 16, 1970
The members of the Board of Directors of the Truckee Donner Public Utility
District met in a regular meeting in the conference room of the District
at 7:30 P.M.
Upon roll call the following Directors were noted present: Doyle, Rose,
Loehr, Stone and Moore.
Employees present: Cattan, Paulus, Bliss, Archer, Grow.
Guests present. Mssrs. Henesy, Smith, Walters.
The meetingwas called to order b President Doyle.
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The minutes of the regular meeting of June 2, 1970 were submitted and
approved after correction of the "second by Loehr" on the motion regarding
Prosser Lake Pump Site. The minutes of the special meeting of June 10, 1970
were submitted and approved as written.
BILLS PAID AND BILLS FOR BOARD'S APPROVAL
Discussion proceeded regarding the recovery by the District on the bill to
Gebhardt relating to Reno Pump & Supply Company. Mr. Cattan stated that he
thought only labor could be recovered and we should check with Paul Chamber-
lain. It was moved by Mr. Moore and seconded by Mr. Rose that bills paid t
and bills for Board's approval be paid as listed.
ROLL CALL: Doyle, aye; Rose, aye; Loehr, aye; Stone, aye; Moore, aye.
BRIEN WALTERS (WALTERS, BALL, HIBDON & SHAW)
(Preliminary discussion) Mr. Walters will be present later tonight and
desires to renegotiate with the District on his contract and evaluate the
progress of the eleven recommendations his firm made to the District on the
"WATER MASTER PLAN". Mr. Moore stated that Mr. Walters had never produced
a raster map of the water system to his knowledge. Mr. Doyle stated the
pressure problem still exists, especially in Sierra Meadows.
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POLE QUOTATIONS
Mr. Cattan stated he obtained the following quotes as directed by the Board:
Baxter 64.25 4 week delivery
McFarland 66.00 1 week delivery
It was noted that the price on poles put out for bid in July 1969 were 67.40
each. The McFarland bid was accepted by Mr. Cattan. The Board concurred.
DONNER CREEK PUMP NO. 2 BID
Mr. Cattan stated the bid was awarded to Johnston Pump with the following
stipulations:
25 HP pump, per bid dated 6/3/70. . . . . . . . . .$19600.00
Extra for 30 HP motor. . . . . . . . . . . . . . . . . . . . . 300.00
Extra for 30 HP starter. . . . . . . . . . . . . . . . . . . 70.00
Extra for number 8 cable. . . . . . . . . . . . . . . . . . 20.00
Extra for draw down gauge and air line. . . . 40.00
Extra for time delay relay. . . . . . . . . . . . . . . . 50.00
r--•� SUB TOTAL. . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . .$2,0 80.0 0
Extra for supervision of installation. . . . . 100.00
TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,180.00
Johnston Pump will supervise and test construction. District personnel will
install the pump. The pump will probably be delivered Friday or Monday. The
cut in is made and preparation for connection is progressing. Deerfield was
disconnected for only 15 minutes. Only the new pump will be metered. We
may be able to pump 320 gallons on a continuous operation with automatic
shutoff when required.
JUKE 16 9 19 70 Page 103
JUNE 16, 1970 - CONTINUED
SIERRA MEADOWS UNIT 4
Water services have been requested for this subdivision, but water will not
be supplied by the District until General American has constructed a storage
tank. Mr. Anderson, G.A. Engineer, extended his apologies to Mr. Cattan that
the matter had been neglected. Mr. Cattan had denied water to G.A. for test-
ing their water lines.
(The subject of stealing of water in this subdivision was discussed. Mr.
Paulus stated the Sheriff's Office had advised the District not to press
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I charges, that the subdivider's contractor had disclosed how much water
took and they would be billed.)
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Sierra Meadows was supposed to begin construction on the tank May 1, 19 70.
j Mr. Cattan stated a meeting with G.A. had been arranged, and Mr. Anderson did
not appear, that it would take two months to construct this tank but the plans
had to be approved by Dan Cook. Paul Chamberlain is going to write to General
American. No water to be provided without a tank.
HOSPITAL 2ND POINT OF DELIVERY
Mr. Doyle stated he was approached by the Fire Marshall a week ago to meet
with Mr. Entorf regarding emergency standby water supply for the hospital.
He and Mr. Cattan met with the hospital, and the hospital realized they had
j to have another point of delivery. The hospital wrote to Paul Chamberlain,
their legal counsel, and he excused himself from the matter because of con-
; flict of interests. Mr. Doyle stated he felt the hospital should approach
the Board directly, that their fire flow is less than what the State Fire
Board requires and their insurance could increase considerably. Mr. Archer
stated that he had previously asked the hospital if the District could shut
off their water if it ever were necessary and did they have a standby tank.
It was then that the hospital realized their position. Mr. Archer suggested
to Mr. Shaw at the hospital to analyze the matter and get another source of
supply. Mr. Archer subsequently wrote the hospital a letter which included
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an estimate of $1,500 to obtain a second point of delivery. It was noted
that $3,000 would not be charged for the 10" pipe from the main line to the
hospital. This proposed line would tie in with the existing system in Gateway.
Mr. Doyle stated his impression was that the hospital did not want to pay
even the $1,500, that they were going to seek legal counsel to see if they
could avoid payment. Mr. Cattan stated he had informed the hospital there
would also be $4/month rental on the necessary hydrant which is going to be
borne by the Fire District. Mr. Doyle suggested perhaps the hospital and
the District could split the entire cost of supplying this second point of
delivery. Mr. Moore suggested that an estimate on the entire project be
submitted to the hospital. Mr. Loehr stated the hospital should appear
before this Board. Mr. Doyle felt they wanted to approach their board first,
but that he did not feel it was necessary for the hospital to seek legal
counsel. Mr. Cattan reiterated that the District is committed to $1,500 in
Don Archer's letter. Mr. Rose felt the hospital should either reject or
accept the $1,500 estimate, at which time the Board should reconsider this
matter. Mr. Grow stated that the former hospital administrators knew there
was only one source of supply. Mr. Doyle directed the Office to handle this
E matter further.
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BRIEN WALTERS (WALTERS, BALL, HIBDON & SHAW)
Mr. Walters was present and stated he wished to evaluate the progress of the
recommendations made by his firm to the District in "WATER MASTER PLAN" and
also to discuss the interest on his contract and a $500 monthly payment that
had not been paid. Mr. Paulus stated this non payment was an oversight and
should have been paid. Discussion ensued as to why an oversight of this
nature should occur, and it was decided that it could occur when payments }
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are considered "prepayments". Mr. Paulus stated the contract did not stipu-
late interest had to be paid and he thought originally Mr. Walters had stated
he didn't want interest. The board members concurred with Mr. Paulus on this
statement. Mr. Paulus stated he briefly researched the minutes but did not
find this statement. Mr. Walters stated his firm has to pay interest and
feels the District should share this burden, that his firm performed $4,000
worth of work which the District may pay if they wish, that their firm was
available many evenings for free consultation. Their firm may go into arbi-
tration in this matter. Mr. Cattan stated we have to abide by the contract
June 16, 1970
Page 104
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
GENERAL FUND
Bank Balance 6/2/70 $28,129.66
Deposits 22,113.68
Approved billings $16,80198
Vincent Supply (1.71)
Kurt Frankel 13.48
C & M Drilling 500.00
K. Osburn 15.00
Consumers Fund 100.00
Wagon Train 21.27
Directors 100.00
I.B.E.W. June deductions 49.50 (17,599.52)
JUNE 15 PAYROLL O.T. GROSS NET
George Cattan 700.00 540.50
Don Archer 88.88 553.40 448.50
Floyd Burdick 34.88 546.16 429.18
Tom Paulus 550.00 427.60
Pete Silva 474.32 398.91
Bruce Grow 53.28 479.52 390.80
Ron Reynolds 451.20 356.23
Joe Straub 25.38 356.26 269.80
Kenna Pine 228.80 177.74
Karolyn Osburn 228.80 177.24
Carolyn Bliss 103.74 97.72 (3,714.22)
202.42 41672.20
BANK BALANCE 6-16-70 $2 8,9 29.60
BILLS FOR BOARD APPROVAL
C & M Drilling (clamps, couplings) 51.86
�.., Allied Automotive (tools) 4.25
Addressograph Multigraph (maint. agreements) 143.28
George Cattan 19.20
A. Carlisle & Co. (office expense) 29.15
Robert C. Gebhardt (crane) 749.58
Gordon H. Huber Co. (copy machine) 82.51
L. D. McFarland (poles) 21266.13
Muni Chem Corporation (defroster) 26.18
Murray, Burns & Kierlen (Lakeworld billing) 125.12
Osburn's Super Service 3.15
Phelps Dodge Copper Products (stock wire) 1,165.79
Sierra Pacific Power Co. 16,147.25
Semeza Kottinger & McMullen (portion-audit) 1,000.00
Specialty Oxygen Service 14.86
Sierra Sun 7.00
Sun Printing Company (billing envelopes) 185.33
Truckee Donner Disposal 7.20
Southern Pacific 20.00
Truckee Hardware & Rentals (ck valve, tools) 53.46
Tom's TV 10.00
We 1 ch's Hardware 2.31
Water Inf. Center Inc. (publication) 28.00 (22,141.61)
BALANCE AFTER PAYMENT OF ABOVE BILLINGS $6,787.99
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June 16, 1970 Page 10 5