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HomeMy WebLinkAbout1970-06-16 Min - Board JUNE 169 1970 The members of the Board of Directors of the Truckee Donner Public Utility District met in a regular meeting in the conference room of the District at 7:30 P.M. Upon roll call the following Directors were noted present: Doyle, Rose, Loehr, Stone and Moore. Employees present: Cattan, Paulus, Bliss, Archer, Grow. Guests present: Mssrs. Henesy, Smith, Walters. The meeting was called to order by President Doyle. The minutes of the regular meeting of June 2, 1970 were submitted and approved after correction of the "second by Loehr' on the motion regarding Prosser Lake Pump Site. The minutes of the special meeting of June 10, 1970 were submitted and approved as written. BILLS PAID AND BILLS FOR BOARD'S APPROVAL i Discussion proceeded regarding the recovery by the District on the bill to Gebhardt relating to Reno Pump & Supply Company. Mr. Cattan stated that he thought only labor could be recovered and we should check with Paul Chamber- lain. It was moved by Mr. Moore and seconded by Mr. Rose that bills paid and bills for Board's approval be paid as listed. ROLL CALL: Doyle, aye; Rose, aye; Loehr, aye; Stone, aye; Moore, aye. BRIEN WALTERS (WALTERS, BALL, HIBDON & SHAW) (Preliminary discussion) Mr. Walters will be present later tonight and desires to renegotiate with the District on his contract and evaluate the progress of the eleven recommendations his firm made to the District on the "WATER MASTER PLAN". Mr. Moore stated that Mr. Walters had never produced a raster map of the water system to his knowledge. Mr. Doyle stated the pressure problem still exists, especially in Sierra Meadows. 1 POLE QUOTATIONS Mr. Cattan stated he obtained the following quotes as directed by the Board: Baxter 64.25 4 week delivery McFarland 66.00 1 week delivery It was noted that the price on poles put out for bid in July 1969 were 67.40 each. The McFarland bid was accepted by Mr. Cattan. The Board concurred. DONNER CREEK PUMP NO. 2 BID Mr. Cattan stated the bid was awarded to Johnston Pump with the following stipulations: 25 HP pump, per bid dated 6/3/70. . . . . . . . . .$12600.00 Extra for 30 HP motor. . . . . . . . . . . . . . . . . . . . . 300.00 Extra for 30 HP starter. . . . . . . . . . . . . . . . . . . 70.00 Extra for number 8 cable. . . . . . . . . . . . . . . . . . 20.00 Extra for draw down gauge and air line. . . . 40.00 Extra for time delay relay. . . . . . . . . . . . . . . . 50.00 SUB TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,0 80.00 I Extra for supervision of installation. . . . . 100.00 TOTAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,180.00 Johnston Pump will supervise and test construction. District personnel will install the pump. The pump will probably be delivered Friday or Monday. The cut in is made and preparation for connection is progressing. Deerfield was disconnected for only 15 minutes. Only the new pump will be metered. We may be able to pump 320 gallons on a continuous operation with automatic shutoff when required. JUNE 16, 1970 Page 103 JUNE 16, 19 70 - CONTINUED SIERRA MEADOWS UNIT 4 Water services have been requested for this subdivision, but water will not be supplied by the District until General American has constructed a storage tank. Mr. Anderson, G.A. Engineer, extended his apologies to Mr. Cattan that the matter had been neglected. Mr. Cattan had denied water to G.A. for test- ing their water lines. (The subject of stealing of water in this subdivision was discussed. Mr. Paulus stated the Sheriff's Office had advised the District not to press charges, that the subdivider's contractor had disclosed how much water he took and they would be billed.) Sierra Meadows was supposed to begin construction on the tank May 1, 19 70. Mr. Cattan stated a meeting with G.A. had been arranged, and Mr. Anderson did not appear, that it would take two months to construct this tank but the plans had to be approved by Dan Cook. Paul Chamberlain is going to write to General American. No water to be provided without a tank. HOSPITAL 2ND POINT OF DELIVERY Mr. Doyle stated he was approached by the Fire Marshall a week ago to meet with Mr. Entorf regarding emergency standby water supply for the hospital. He and Mr. Cattan met with the hospital, and the hospital realized they had to have another point of delivery. The hospital wrote to Paul Chamberlain, their legal counsel, and he excused himself from the matter because of con- ' flict of interests. Mr. Doyle stated he felt the hospital should approach the Board directly, that their fire flow is less than what the State Fire Board requires and their insurance could increase considerably. Mr. Archer stated that he had previously asked the hospital if the District could shut off their water if it ever were necessary and did they have a standby tank. It was then that the hospital realized their position. Mr. Archer suggested i to Mr. Shaw at the hospital to analyze the matter and get another source of supply. Mr. Archer subsequently wrote the hospital a letter which included an estimate of $1,500 to obtain a second point of delivery. It was noted ... that $3,000 would not be charged for the 10" pipe from the main line to the hospital. This proposed line would tie in with the existing system in Gateway. Mr. Doyle stated his impression was that the hospital did not want to pay even the $1,500, that they were going to seek legal counsel to see if they could avoid payment. Mr. Cattan stated he had informed the hospital there would also be $4/month rental on the necessary hydrant which is going to be borne by the Fire District. Mr. Doyle suggested perhaps the hospital and the District could split the entire cost of supplying this second point of delivery. Mr. Moore suggested that an estimate on the entire project be j submitted to the hospital. Mr. Loehr stated the hospital should appear before this Board. Mr. Doyle felt they wanted to approach their board first, but that he did not feel it was necessary for the hospital to seek legal counsel. Mr. Cattan reiterated that the District is committed to $13,500 in Don Archer's letter. Mr. Rose felt the hospital should either reject or accept the $1,500 estimate, at which time the Board should reconsider this I matter. Mr. Grow stated that the former hospital administrators knew there was only one source of supply. Mr. Doyle directed the Office to handle this matter further. BRIEN WALTERS (WALTERS, BALL, HIBDON F SHAW) i Mr. Walters was present and stated he wished to evaluate the progress of the j recommendations made by his firm to the District in "WATER MASTER PLAN" and also to discuss the interest on his contract and a $500 monthly payment that had not been paid. Mr. Paulus stated this non payment was an oversight and should have been paid. Discussion ensued as to why an oversight of this nature should occur, and it was decided that it could occur when payments are considered "prepayments". Mr. Paulus stated the contract did not stipu- late interest had to be paid and he thought originally Mr. Walters had stated he didn't want interest. The board members concurred with Mr. Paulus on this statement. Mr. Paulus stated he briefly researched the minutes but did not find this statement. Mr. Walters stated his firm has to pay interest and feels the District should share this burden, that his firm performed $4,000 worth of work which the District may pay if they wish, that their firm was available many evenings for free consultation. Their firm may go into arbi- tration in this matter. Mr. Cattan stated we have to abide by the contract June 16, 1970 Page 104 I i t JUNE 16, 19 70 - CONTINUED because this is a public agency. Mr. Walters stated he would supply the District with a breakdown of the interest computations. (Mr. Paulus dis- tributed copies of the interest bill to members of Board.) Interest is based on the decreasing balance of 7-15-68 to 3-18-70. Mr. Doyle questioned that if interest should have been paid, it should have been included in each monthly payment. Mr. Stone made reference to Paragraph 4, Page 2 of the contract which he felt should imply that after 24 months there should be other financial arrangements made. Mr. Paulus stated he would research the minutes thoroughly. Mr. Moore asked Mr. Walters about the master map of the entire water system; namely, integrating the old water system with the new. Mr. Walters stated their firm had compiled such a map with the infor- mation supplied by the District and their observations in the field. He mentioned that the records on the old system are very poor. Mr. Walters stated he had the linens (originals) and he will send them to the District so we can keep them up to date. Mr. Doyle tabled the matter of the interest pending further study. Mr. Walters proceeded to evaluate each of the eleven recommendations in the master plan and conceded that the District had adopted his recommendations. Mr. Stone questioned the growth projec- tions in the master plan. Mr. Walters stated their projections were based 1 on accurate public surveys. Mr. Stone stated that the District Attorney in Nevada County is of the same opinion as he that we did not recommend any more subdivision. Discussion ensued regarding Trimont, and Mr. Walters stated he felt Trimont should approach this District for services. MANAGER'S REPORT WATER BREAK WEEK OF 6/8/70 BY TOM'S TV: Mr. Cattan feels- the maps should e updated so the crew will know the location of lines, valves, etc. before they dig to repair a break such as this one. Mr. Grow s t ate d there were two systems side by side, and they didn't know which system was which, that the men update the maps as they can and we can expect another break in this section soon as the pipe is being eaten away by something in the soil. DONNER CREEK e new pump is expected to be in operation next week. UTILITY SERVICES Electricity OK, but water services continue to give us problems and we should pay more attention to locations of valves., etc. OVERTIME, G. CATTAN, MEMORIAL DAY WEEKEND 22 hours will be credited to Mr. Cattan s vacation for overtime while working at the new well. Motion made by Mr. Stone, seconded by Mr. Loehr. ROLL CALL: Doyle, aye; Rose, aye; Loehr, aye; Stone, aye; Moore, aye. Motion carried. So ordered. 2ND WELL AT PROSSER Work is not progressing by Manchester because he has been ill and the weather has been rainy. Cost of pipe has been deducted from his bill because the District handled this purchase. Mr. Moore stated he felt Manchester would ask for money eventually based on time and material. There is no contract on the second well. Mr. Paulus read a thank you note to the Board from Mrs. Seefeld and informed the Board that the 14 o issue was stalled again and there are suits against P.G. & E. by several small businesses. Mr. Paulus displayed a plaque given to the District by the American Water Works Association for Safety in 1968. l MR. HENESY FROM GRASS VALLEY Mr. Henesy represents a client requesting a 1300' road easement through 5 acres of District property adjoining the golf course north and east of Brockway Road. His client proposes to build a camper and travel trailer area (no tents) . The road would meet state and county requirements and cost approximately $25,000. His client has yet to obtain a use permit from the Nevada County Planning Commission. The developer would construct the road which Mr. Henesy feels would benefit PUD property. (Detailed map was presented to the Board.) Property is adjoining Shane property. Mr. Paulus stated Mr. Shane was negotiating with the recreation district June 16, 1970 Page 106 JUNE 16, 19 70 - CONTINUED regarding this property, that the recreation district and the utility dis- trict would each give 30' , but the recreation district had taken no offi- cial action. The question of selling the 5 acres owned b the District cia ac q g y to Mr. Henesy's client was raised. Mr. Stone stated we should make a field inspection of this property. Mr. Cattan stated the District property in question would have to be declared surplus and then put up for bid. Mr. Rose stated then the recreation district would have first option. Mr. Paulus stated the recreation district has land now they are not devel- oping. Mr. Moore mentioned that the recreation district might use this land as an entrance to their rodeo grounds, but he was against cutting this land ;in half. The Board concurred on this matter. Mr. Henesy stated r--� that after approval of the Planning Commission, he would discuss relocation of this road. Mr. Moore suggested that Mr. Henesy consult the recreation district since the District is already committed to 30' with them. Mr. Cattan's recommendation was that the land be put up for bid. Mr. Henesy stated his client is contemplating buying 5 acres next to Shane and giving Shane an easement to his property. The Board recommended that Mr. Henesy approach the recreation board. I No further business to come before this Board, Mr. Rose made a motion to 'i adjourn. Seconded by Mr.. Moore. ROLL CALL: Doyle, aye* Rose, aye; Loehr, aye; Stone, aye; Moore, aye. Motion carried. Meeting adjourned at 10:15 P.M. i Ii f Paul A. Doyle, Presi ant o e 96ard of Directors i i Carolyn Blis Recording Secretary i i F i i i i I i i f Page 107 June 16, 1970 i i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEEp CALIFORNIA 95734 Telephone 567-38% NOTICE TO BIDDERS NOTICE IS HEREBY GIVEN that sealed bids will be received by the Governing Board of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT of Truckee, Nevada. County, California, on or before, but not later than 7:00 P.M. on the 7th day of July, 19 70, for: INSTALLATION OF A b" PIPE LINE The successful bidder shall furnish a faithful performance bond in an amount not less than the contract price. Surety bonds shall be approved by the District and shall be registered with the Insurance Commissioner in the State of California. No bid will be accepted from a Contractor who is not properly licensed in accordance with California governing laws. Plans and specifications may be inspected and obtained at the District Office in Truckee. The Governing Board reserves the right to reject any or all bids, to waive irregularities and be the sole judge. By order of the Board of Directors. s/s July 1, 19 70. GEORGE CATTAN, MANAGER TRUCKEE DONNER PUBLIC UTILITY DISTRICT PAGE 108 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 308 TRUCKEE, CALIFORNIA 95734 T~one 5874M AGENDA FOR BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT JULY 7, 1970 - 7:30 P.M. 1. Roll Call 2. Approval of minutes of regular meeting of June 16. 1970 3. Bills paid and bills for Board's approval 4. Opening of Bids for 6" Pipe Line , a 5. Prosser Lake View Estates 6. Hospital 2nd Point of Delivery 7. Letter of Butler 8 Neil R. Hennesy 9, Manager s Report s . *******RECESS******* Special Meeting: R.E.A. Loan. =fix; '?Y 3 - .