The URL can be used to link to this page

Home My WebLink About1970-09-01 Min - Board (3) August 26, 1970 MEMORANDUM TO: TRUCKEE DONNER P.U.D. BOARD OF DIRECTORS FROM: E. T. PAULUS SUBJECT: MARTIS VALLEY DAM POWER LINE We have received two quotations for excavation for the power poles: Alpine-Smith Constr. Co. $20/pole hole Joe Money $40/pole hole We have informed Ray Smith that we will want him to start as soon as we notify him. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-38% AGENDA x FOR BOARD OF DIRECTORS SEPTEMBER 1, 1970 - 7:30 P.M. 1. Roll call 2. Approval of minutes of August 18, 1970 3. Bills paid and bills for Board's approval 4. Mr. Gordon Reddall 5. Pipe line under Trout Creek b. Line to Martis Valley Dam (digging holes) 7. Mr. Leary's RFA visit to Truckee 8. Paul Chamberlain and Leo Todd 9. Resolution 7017, Surplus Material c 10. Department of Parks and Recreation 11. Manager's Report September 1, 1970 - Continued i Vern Strober from the county assured the District that the Sierra Meadows back filling is OK. A motion was made by Mr. Stone and seconded by Mr. Loehr that + the Manager negotiate a contract with Alpine Smith Construction Company not to exceed $1,850.00 with further engineering study. ROLL CALL: Loehr, aye; Stone, aye; Rose, aye. Motion carried. So ordered. MARTIS VALLEY DAM LINE, DIGGING HOLES Mr. Cattan contacted Harker & Harker to perform the work, and their price was $20,000 for labor only to install 2.2 miles of line (or $8,100/mile) . Our figure to the Corps of Engineers is $8,000/mile for labor, materials, etc. We hired Alpine Smith to do three trial holes to give us a bid, which subsequently was $20/hole. Joe Money also submitted a bid of $40/hole. There are 70 holes to be dug with a 5'-10' leeway spacing between poles. Since the District has to account SEPTEMBER 1, 19 70 The members of the Board of Directors of the Truckee Donner Public Utility Dis- trict met in a regular session in the conference room of the District at 7:30 P.M. Upon roll call the following Directors were present: Rose, Loehr, Stone. Absent: Doyle, Moore. Employees resent: Cattan, Paulus, Bliss. P Guests present: Mr. and Mrs. Gordon Reddall, Ray Smith. The meeting was called to order by Acting President Rose. The minutes of the regular meeting of August 18, 1970 were submitted and approved as written. BILLS PAID AND BILLS FOR BOARD'S APPROVAL It was explained that the pad mount transformer expense was for the recreation district and the appraisal cost was for Carson White for the Martis Valley Dam easement. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the bills paid and bills for Board's approval be paid as listed. ROLL CALL: Loehr, aye; Stone, aye; Rose, aye. Motion carried. So ordered. Bills attached hereto being part of these minutes. GORDON REDDALL, LOT 122, PONDEROSA PALISADES Mr. and Mrs. Reddall were present. Mr. Reddall presented and read a letter to the Board, subject letter attached hereto being part of these minutes. Mr. --, Reddall stated he hoped he would get a reply to his letter. (Copies of the letter were distributed to each Board member,) He stated he and his wife still i wanted to build in Truckee but have stopped construction because of lack of water, that he hoped we would work together to solve this problem. Mr. Cattan explained the District's attorney, Mr. Paul Chamberlain, and the counsel for Nevada County, Mr. Leo Todd, will attend the September 1S, 1970 meeting at which time this subject will be discussed at length. No official action on this subject at this meeting. TRUCKEE CHAMBER OF COMMERCE An announcement was made by Mr. Reddall that Supervisor Dean Lawrence has prevailed upon the supervisors to withhold financial support of approximately $40,000 from the Chamber; hence, the Chamber will be unable to carry on its promotional activities. Mr. Reddall urged the Board to attend a meeting this next Tuesday at 2:00 in the County Supervisors' Board Room and lend support to the Chamber so that it may continue to work to attract industry and tourism to this area. Mr. Rose stated the Board certainly agrees and supports the work the Chamber is doing. (Mr. Doyle arrived at this time, but only stayed a short period.) WATER LINE UNDER TROUT CREEK This line was installed by the Division of Highways some 10 years ago and has been a constant source of leaks and breaks; hence, the service to the U.S. Forest Service has been intermittent. 12" pipe with double casing is proposed, connec- ting heavy duty pipe to existing pipe with a span of 211 . The District is losing approximately 50,000 gallons of water a day from this leak. The exposed pipe will not freeze because water is constantly flowing through the pipe. Mr. Cattan checked with the Fish and Game Department who tentatively approved the installa- tion and referred our request to Sacramento. Two contractors were approached for. Quotations -- Gebhart, who would not quote being a small job, and Alpine- Smith Construction Company, who bid $1,850.00, which includes $S00 for river and bank restoration. Mr. Cattan explained the embankment of the road will not be disturbed and that there are big boulders nearby between which the piers will be placed. The work consists of opening a trench on the road and installing roadway planks over it, as well as laying the pipe, and should take about five days. Mr. September 1, 1970 Page 156 September 1, 19 70 - Continued Smith explained that forms atop the boulders have to be built, and this will require difficult forming, in addition to providing a concrete sub base per county specifications. Mr. Cattan felt the price of Mr. Smith's concrete.work ! is too high. Mr. Smith stated he just as soon not do the job, that he just submitted a competitive bid. Mr. Paulus mentioned we don't have the men to do the job ourselves. Mr. Loehr moved for authority to do the job on a force I account. Mr. Cattan stated he would like to do the job next week because of the large amount of water the District is losing through this break. We would have to hire a backhoe because ours is always busy on routine construction. Cattan: We had another breakage in Deerfield, last month in Ponderosa Pali- sades. Loehr: What is the cause of all these breaks? Cattan: Bad work. I talked with the County and the next contract we have to sign we are going to ask more for inspection fees. I will have to appoint one man specially to see that . . . Every county is going to do it. We don't know yet whether. . . It's the backfill. I'll just i give you . . . :Loehr: The bedding of the pipe is not correct? i Cattan: No, the piping is right. You see, they dig the trench. They put the sand OK. They put the pipe, and they put the sand on top of the pipe. And then they come with their bulldozer and they pour all these big rocks in over that. Then the big rock works itself and crushes the i pipe in all cases. When I talked to the county. . . Loehr: It breaks the valves? I Paulus: They rub a hole right through the thing, Henry. That's what happened in Deerfield. It was a big rock half the size of that desk they pulled out, laying right on the pipe. That pipe has only been there ,^ three years. It's hard to tell what's going to happen elsewhere. i I , Cattan: In Armstrong Subdivision the. . . I'm just working something where the county is going to do the inspection and will charge the developer for it. Or we do it and charge the developer. We cannot get our men to be there all the time while they're working three months. Something has got to be done. The big stones should be removed to the side and then they can dump the stuff in, but not to dump j us t the stones in. Rose: Well the county gets enough money from the deve 1 ope rs to have a man there full time 24 hours a day. Loehr: The county does? Cattan: Yes, the county. Loehr: Certainly. Cattan: That what I want to see. I am going to talk with Harry Heider. I talked to his assistant, and I said we have three subdivisions with breaks within one month Loehr: There is plenty of revenue coming in to pay for that inspection, but the inspection is weak. Rose: Yeah, most of these are put in under county inspection. Loehr: Yeah, everything is county specifications. Rose: Your assessment district and county specifications, and the county is handling the contract, so the proper one to inspect is the county. Mr. Rose felt we should engage Mr. Smith. Mr. Smith mentioned that he under- stands he had to guarantee his work for one year, and he had to include this contingency in his bid price. Mr. Loehr withdrew his previous motion. No material will be dropped or dumped in the creek. Mr. Cattan mentioned that i Page 157 September 1, 1970 R i September 1, 19 70 - Continued Vern Strober from the county assured the District that the Sierra Meadows back filling is OK. A motion was made by Mr. Stone and seconded by Mr. Loehr that the Manager negotiate a contract with Alpine Smith Construction Company not to exceed $1,850.00 with further engineering study. ROLL CALL: Loehr, aye; Stone, aye; Rose, aye. �.... Motion carried. So ordered. MARTIS VALLEY DAM LINE, DIGGING HOLES Mr. Cattan contacted Harker & Harker to perform the work, and their price was $20,000 for labor only to install 2.2 miles of line (or $8,100/mile) . Our figure to the Corps of Engineers is $8,000/mile for labor, materials, etc. We hired Alpine Smith to do three trial holes to give us a bid, which subsequently was $20/hole. Joe Money also submitted a bid of $40/hole. There are 70 holes to be dug with a 5'-10' leeway spacing between poles. Since the District has to account to the Corps of Engineers, we are going to do the work ourselves except for digging the pole holes and have already begun construction. Mr. Stone cautioned the District that in this flat there are boulders 10'-12' in diameter. Mr. Cattan mentioned an auger can't be used with this rocky soil, and that $20/hole is a reasonable price. The District has easements across Sanitary District property, the railroad and the county road, but is still waiting for right of entry into Joerger property. It is assumed that the Joerger's are negotiating with the Army Corps of Engineers on another matter and will negotiate with the District when the Corps of Engineers' matter is consumated. 80 poles should be delivered the end of this week. MR. LEARY'S REA VISIT Mr. Leary visited Truckee on Thursday, August 27. He and Mr. Cattan discussed the District's progress with emphasis on the proposed substation at Donner Lake. This new substation consists of 3 transformers only. The spare transformer in E the main substation could be used at Donner Lake substation and thus save the t cost of a fourth transformer costing $7,000.00. If something happens to one substation, we can feed back power and still serve Truckee (except the mill) . In a letter to the District, Mr. McGlashan's price for his property for the proposed substation is $4,500 for a 60' X 90' parcel, with supply to any subdivi- sion he develops. Mr. Cattan feels this price is excessive and recommends con- demnation, because the site is at the rear of Mr. McGlashen's lots where he could not build anyway because lots cannot face the county road. PAUL CHAMBERLAIN AND LEO TODD Mr. Cattan announced that Messrs. Chamberlain and Todd have been supplied with the necessary material and correspondence pertaining to the water problem in Ponderosa Palisades, and that these men will attend the September 15, 1970 meeting to discuss the 1962 contract between C. S. Beavers and the District at length. RESOLUTION 7017, SURPLUS MATERIAL This surplus material consists of a 2 wheel pipe trailer, a 1945 GMC Army line truck, a 5 KW portable generator and a 30 KW portable generator. Bids will be opened on this material at the regular meeting on October 6, 1970 at 8:00 P.M. The proposed resolution was read by Mr. Rose, a copy of which is attached and is part of these minutes. Mr. Loehr questioned whether we would need these generators for standby purposes in an emergency. Mr. Cattan explained the 30 KW generator is the wrong voltage and has no application. After a brief discus- sion, it was decided by the Board to retain the 5 KW generator for standby and _ delete this item from the bid. Mr. Paulus mentioned the line truck has two usable winches. A motion was made by Mr. Loehr and seconded by Mr. Stone that Resolution 7017 be adopted with the deletion of the 5 KW generator. ROLL CALL: Loehr, aye; Stone, aye; Rose, aye. Motion carried. So ordered. September 1, 1970 Page 15 8 September 1, 19 70 - Continued PARKS AND RECREATION DEPARTMENT The office has been requested by the Parks and Recreation Department to supply underground power to run sewer puunps in Donner State Park. Since the District could not afford to install these lines underground at our expense, we have notified the Parks and Recreation Department that this underground installation would cost $23,700 and they would have to pay all of this. However, the District would bear the cost of 3 pad mount transformers which are $600-$700 each. The department would pay on a GS-1 rate or $.50 for connected horsepower or $4-$5/month per station minimum when the pumps are not running. The District is obligated to supply power. Mr. Paulus mentioned that transformers last 30 years. i i No further business to come before this Board, a motion was made by Mr. Loehr and seconded by Mr. Stone that the meeting be adjourned. All ayes. Meeting adjourned at 9:12 P.M. i i i t av . Rose, Acting President I I Carolyn Bly s, Recording Secretary i i i C I i I I i i i f I i i I i i i ;l I I I I I t 1( I Page 159 September 1, 1970 i f i i TRUCKEE DONNER PUBLIC UTILITY DISTRICT GENERAL FUND Bank Balance $28,402.63 Deposits 21,770.91 Approved billings $22,553.30 Petty Cash 25.08 H. J. Silva (roof damage) 29.54 Directors (125.00) Alpine-Smith (balance of 10" line) 19086.82 Tom Paulus (janitorial) 60.00 Dick Oberholtzer (Acct. Rec. refund) 9.62 U. S. Post Office 90.00 Internal Revenue (employee withholding) 1,15 8.30 HRD It54.01 (24 9941.67) AUGUST 31 PAYROLL O.T. GROSS NET i Cattan 700.00 582.02 Burdick 604.24 492.79 Paulus 500.00 442.95 Silva 474.32 399.62 Archer 49.77 466.89 375.76 Reynolds 470.00 355.73 Grow 28.44 426.60 340.00 Straub 69.84 442.32 322.69 Pine 246.40 19 7.7 2 Osburn 246.40 182.83 Bliss 215.00 183.08 (39875.19) 148.05 41792.17 Present Bank Balance $21,356.68 BILLS FOR BOARD'S APPROVAL George Cattan 12.00 71 Carson White (appraisal) 35.00 The Flasher Co. (barricades) 139.86 Gray bar (trans. pad mount) 1,346.10 Madison Chemical Corp. (floor cleaner) 38.48 Pacific Telephone (telemetering) 24.00 Joe's Auto Service (ladder truck repair) 221.47 Chamber of Commerce (dues) 50.00 Vincent Supply (water box ma int.) 83.01 Sierra Pacific (semi-annual payment) 91213.00 Wedco (mostly Martis Dam line) 11948.29 (13,111.21) Balance after payment of above billings: $8,245.47 September 1, 1970 Page 160 RESOLUTION NO. 7017 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DECLARING CERTAIN REAL PROPERTY TO BE SURPLUS AND PROVIDING FOR SALE THEREOF AT PUBLIC AUCTION ON SEALED BIDS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 1. Said Board of Directors does hereby find and declare that the following described real property of said District is surplus, and no longer needed, and that disposition thereof by sale at public auction for the benefit and best interests of the District; That said real property is situated in the County of Nevada, State of California, and more particularly described as follows: 1 - 2 wheel pipe trailer 1 = 1945 GMC Army line truck 1 - 30 KW Portable Generator 2. That the sale of said surplus equipment shall be at public auction on sealed bids, to be opened, examined, and declared before this Board of Directors on the bth day of October , 19 70, at the hour of 8 o'clock P M. of said day, at the District office, Truckee, Nevada County, California. That sale of the aforesaid items will be without reserve and without minimum, and no representation or warranties are made or implied as to the age, state, or condition of repair, and sale of said property being in condition as is and where is, and each bidder shall satisfy him- self fully in all respects in reference to the sale. y yyt� That the sale price shall be payable in full and in cash at the time of sale, and sales tax or license or transfer fees., if any, shall September 1, 1970 Page 159A Resolution 7017 Page Z September 1, 1970 be paid by the successful bidder. That bidders may examine the items the subjects of sale at District Warehouse, Truckee, Nevada County, California between the hours of 8:00 a.m. and 5:00 p.m. 3. Truckee Donner Public Utility District reserves the right to reject any and all bids, to waive any irregularity or informality in any bid or bidding, and sale will be made to the highest bidder for cash, lawful money of the United States. 4. That said notice of sale shall be made by publication in the Sierra Sun, said publication to be for two issues, and the last publi- cation to be not less than ten days prior to the date of sale; notice of sale shall be in substantial conformity with a copy thereof attached hereto marked Exhibit "A!' and by this reference incorporated herein. Passed and adopted this. lst day of September, 19 70, at a regular meeting of the Board of Directors of Truckee Donner Public Utility District by the following vote: AYES: Directors Rose Loehr Stone NOES: Directors ABSENT: Directors TRUCKEE DONNER PUBLIC UTILITY DISTRICT .. BY ' President of ar Directors ATTEST: Clerk and Ex-Officio Secretary RESOLUTION NO. 7017 - 1 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DECLARING CERTAIN REAL PROPERTY TO BE SURPLUS AND PROVIDING FOR SALE THEREOF AT PUBLIC AUCTION ON ONO"- SEALED BIDS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 1. Said Board of Directors does hereby find and declare that the following described real property of said District is surplus, and no longer needed, and that disposition thereof by sale at public auction for the benefit and best interests of the District; That said real property is situated in the County of Nevada., State of California, and more particularly described as follows: 1 - 10,000 barrel steel tank 2. That the sale of said surplus equipment shall be at public auction on sealed bids, to be opened, examined, and declared before this Board of Directors on the 1Sth day of September, 19 70, at the hour of 8:00 P.M. of said day, at the District Office, Truckee, Nevada County, California. That sale of the aforesaid item will be without reserve and without minimum, and no representation or warranties are made or implied as to the age, state, or condition of repair, and sale of said property being in condition as is and where is, and each bidder shall satisfy him- self fully in all respects in reference to the sale. That the sale price shall be payable in full and in cash at the time of sale, and sales tax or license or transfer fees, if any, shall be paid by the successful bidder. That bidders may examine the item of sale by calling the District Office Truckee, Nevada County, California between the hours of 8:00 a.m. and S:00 p.m. Resolution 7017-1 Page 2 September 1, 1970 3. Truckee Donner Public Utility District reserves the right to reject any and all bids, to waive any irregularity or informality in any bid or bidding, and sale will be made to the highest bidder for cash, lawful money of the United States. 4. That said notice of sale shall be made by publication in the Sierra Sun, said publication to be for two issues, and the last publi- cation to be not less than ten days prior to the date of sale, notice of sale shall be in substantial conformity with a copy thereof attached hereto marked Exhibit "A" and by this reference incorporated herein. Passed and adopted this lst day of September, 19 70, at a regular meeting of the Board of Directors of Truckee Donner Public Utility District by the following vote: AYES: Directors Rose Loehr , Stone NOES: Directors • ABSENT: Directors • TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY President of the Boar o Directors ATTEST: tr' �t Clerk an x-0 icio Secretary f t Post Office Box 741 Incline Village :Nevada 89450 September 1 , 1970 /N-s President Board of Directors Truckee-Donner Public Utility District Truckee, California Dear Sir: We, Gordon C. Reddall and Renaye C . P.eddall , are the owners of Lot 122 , Ponderosa Palisades , a subdivision within the geo- political boundaries of. the Truckee-Donner Public Utility District. Upon the advice of counsel , this letter is being written to obtain specific answers to the following questions : 1 . what water pressure is now available for domestic service to Lot 122? 2 . What is the fire flow pressure and what is the rate and duration of flow at the nearest fire hydrant to Lot 122? Please identify the location of the fire hydrant at which this fire flow pressure and rate of flow are measured. 3 . what additional facilities over and above those now existing are planned to increase water pressure and rate of flow? 4. When are the additional facilities referred to in question 3 above to become operational? We have been advised by counsel that in the agreement between the Truckee-Donner Public Utility District and the developer, the third paragraph of the first page declares the intent of the District to obtain and hold the exclusive right to provide and supply its utilities , facilities and services to and upon the lands of the developer and to acquire a portion of the lands of the developer for installation and maintenance of necessary utility works . Paragraph 3 on page 2 amplifies the aforemen- tioned declaration of intent by spelling out in detail the sole Page 2 and exclusive rights of the District and the restrictions on the owners with respect to their land. This precludes us from taking individual action to drill a well , install a pressure system, or otherwise develop our own water resources , even at our own expense . Accordingly, since our only recourse to obtain an adequate water supply lies in an appeal to the Truckee-Donner Public Utility Dis- trict for this ,rater, specific answers to the questions listed above are essential as the basis f or our .further action. We respectfully request these answers be provided us in writing with- in 30 days from the date hereof. Sincerely ,