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Home My WebLink About1970-12-01 Min - Board TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-38% AGENDA FOR BOARD OF DI RECFORS DECEMBER 1., 1970 - 7,030 P.M. 1. Roll Call 2. Approval of Minutes of November 3 and 17, 1970 3. Bills and bills for Board's approval 4. Donner Lake Substation Bid S. McGlashan Condemnation 6. Cost of Martis Line 7. Policy on Source and Storage for Motels, Apartments, etc. 8. Estimate of title cost search, PUD Surplus Lands 9. Invitation to meeting, Ely, Nevada., Speaker: REA Administrator 10. Manager's Report DECEMBER 11 19 70 The meeting of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the Conference Room. ROLL CALL: Rose, Loehr, Stone, Moore, Doyle. a EMPLOYEES PRESENT: Cattan, Bliss. i GUESTS PRESENT: Ed. L. Moss, Graybar; Lewis E. Long, Mc-Grave Edison; Dick Elmore, We dco. No errors, omissions or corrections, the minutes of November 3 and 17, 1970 were -- approved as written. BILLS AND BILLS FOR BOARD'S APPROVAL It was noted the bill for Joe Jessie was for work on the sewer connection at the office. Mr. Moore mentioned the word "maintenance" referring to security lights was misleading, that perhaps the word "parts" should be used. Mr. Cattan submitted an itemized list of his expenses in Las Vegas to confer with Mr. Leary. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Moore that the bills and bills for Board's approval be paid as listed, a copy of which is part of these minutes. ROLL CALL: Rose, aye; Loehr, aye; Stone, aye; Moore, aye; Doyle, aye. Motion carried. So ordered. DONNER LAKE SUBSTATION BID Six bids were submitted, as listed on the attached bid surmnnary.. This matter will be referred to the Manager for further study and for a report at a special meeting at which time the awards will be made. Mr. Cattan mentioned he will also consult with Mr. Leary before the bid awards. MC GLASHAN CONDEMNATION Mr. Cattan recommended the District proceed with the condemnation as Mr. McGlashan's terms are not agreeable with the District. A motion was made by Mr. Rose and seconded by Mr. Moore that the Manager be authorized to proceed with the conderrma- tion of the McGlashan property. ROLL CALL: Rose,, aye; Loehr, nay; Stone, aye; Moore, aye; Doyle, aye. Motion carried. So ordered. STATEMENT: MARTIS VALLEY LINE Since the work schedule for the crew was not heavy this past construction season; there were no line extensions in the subdivisions; and since the line only cost the District $289.12 as referenced by the attached statement, it was considered a profit- able installation. The line would have cost much less if the men could have worked 8 hours each day rather than intermittently. POLICY ON SOURCE AND STORAGE FOR MOTELS, APARTMENTS, ETC. This matter has been discussed at two previous meetings. Mr. Cattan agrees with Dan Cook on a $75/unit source charge with the District providing storage. (The letter from Dan Cook dated November lb, 1970 was again read.) The $7S/unit would be a one-time charge, and the service would be metered. Mr. Loehr inquired about fire protection for these multiple unit dwellings, and Mr. Cattan mentioned the owners might have to pay for hydrants. It was noted Caravan.Estates will be treated as a subdivision as they.will install the water system. Condominiums will be treated as apartments. Mr. Cattan will draft a resolution on this policy for the next regular meeting. December 1, 1970 Page 218 DECEMBER 1, 1970 - CONTINUED ESTIMATE OF TITLE COST SEARCH, PUD LANDS As a result of calls made by Mr. Paulus, the least expensive bid is $40/parcel (regardless of the size) submitted by Trans-America Title Company, Tahoe City Branch. Forty dollars is the cost to utility companies in general, and there would be an additional charge for the deeds. With approximately 16 parcels of land, the estimated title search cost would be $640. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District proceed with the title search on PUD lands. —, ROLL CALL: Rose, aye; Loehr, aye; Stone, aye; Moore, aye- Doyle, aye. Motion carried. So ordered. MT. WHEELER POWER INC. MEETING The District has been invited to send representatives to a meeting in Ely, Nevada, December 5, at the Mt. Wheeler Power Inc, at which Mr. Hamil, REA Admin- istrator, will be the main speaker. It was mentioned this is the area in which there is a big Sierra Pacific power project. It was decided Mr. Stone and Mr. Cattan would be able to attend. A motion was made by Mr. Loehr and seconded by Mr. Rose that mileage and expenses would be in order for submittal. All ayes. MANAGER'S REPORT Mr. Leary informed Mr. Cattan in Las Vegas that he recommended to Washington that part of the $211,500 REA loan be used for the construction of the substa- tion, as we will not be requiring money for line extensions. It was noted the Lakeworld payment reduced the need for money for line extensions. Only the Donner Park extension is scheduled for next year, and they will pay for all the underground installations. Water Improvements: A budget for 1971 water improvements in the amount of $70,000-$80,000 is being ' formulated. REA has no objection to our using electrical profits in these water improvements. Discussion ensued regarding depreciation on water systems, and Mr. Paulus and the auditors will be consulted in this matter for clarification. Mr. Moore felt the $50 source and storage charge should be deposited in a special interest-bearing fund for construction of water tanks, in view of the fact the District has operated profitably without this $50 charge prior to its enactment. Mr. Loehr inquired why should the District take depreciation on a water system when the developer builds it and we have no money invested. Mr. Rose mentioned Mr. Longo set up a depreciation program on the shortest terms possible so as not to show a profit in the water department. Mr. Cattan mentioned we have $35,000 in a fund, mostly from electric revenues. Mr. Rose felt depreciation should be recognized; that it is not just a bookkeeping figure. Mr. Stone suggested adopting a budget as a controlling factor. Mr. Loehr felt if the money was in a separate fund, its use would take a 4/5ths vote of the Board. Mr. Doyle stated we are collecting the money for source and storage and using it for everyday needs. FIRE DISTRICT CHARGE: Mr. Doyle feels the District should charge the Fire District for actual time, material and maintenance on fire hydrants, rather than a flat charge of $75/yr/ hydrant, which was primarilly designed as a maintenance charge. Apparently, the Fire District would like to be relieved of this flat charge. Mr. Loehr mentioned the District doesn't assume any responsibility for any amount of water at a hydrant. Mr. Doyle feels the money paid to us is needed by the Fire District. Mr. Loehr felt this is double taxation. Mr. Moore felt this District shouldn't ' be making any profit on the Fire District. Mr. Cattan mentioned four new hydrants were installed recently at a cost of approximately $1,100, It was agreed that Fire District representatives should be present at the next meeting to discuss this matter of hydrant charges. Mr. Rose suggested we determine how other districts treat this matter. Page 219 December 1, 1970 i DECEMBER 1, 1970 - CONTINUED GULF STATION: Mr. Doyle asked that the office inform the owner of the Gulf Station to pile his snow at the rear of our lot if it is necessary to take the snow across the street, keeping vision clear at the corner. ,...., MR. DECKER: Mr. Decker got stuck in a trench re cent ly constructed by Alpine Smith on High Street. Heavy rains may have undermined the dirt; however, it was determined this is a matter for the county. No further business to come before this Board, a motion was made by Mr. Loehr and seconded by Mr. Rose that the meeting be adjourned. All ayes. Meeting adjourned at 9:13 P.M. PAUL A. DOYLE, PRESI ENT OF THE BOARD f`. .00" r"" CAROLYN BLDSS, RECORDING SECRETARY f December 1, 1970 Page 220 STATEMENT OF EXPENDITURE POWER LINE TO MART I S CREEK DAM The agreement with U.S. Corps of Engineers and Perini Corporation stipulates the following: Cost of line 2.2 miles @ $8,000/mile: $18,240.00 Perini Corporation to have advantage of savings in construction costs below the guaranteed ceilings of $18,240. Service Connection: 300.00 18,540.00 Actual cost of line: Labor and Material: $16,630.80 Overhead: 2J98.32 18,829.12 Excess expenditure: $18,S40.00 -18,829.12 289.12 The difference is very minimal if we consider that our employees were called off the job on many occasions on urgent matters. Due to the urgency and the fixed deadline of October 1S, I had to engage two linemen from out of town, whereby we had to pay them a subsistance of $10/day/person, a total amount of $100.00. The agreement also included that Perini Corporation will pay all condemnation costs: Paul Chamberlain: $4SS.2S Dan Cook for easement survey: 624.80 H. Schwartz, preliminary survey: 7S.00 Carson White, appraisal of easement: 3S.00 $1,190.05 GEORGE CATTAN, MANAGER DATE: BID SUMMARY TRUCKEE DONNER PUBLIC UTILITY DISTRICT RURAL PACKAGE SUBSTATION BIDS OPENED ON DEC. 1, 1970 AT 7:30 P.M. IV V vi BIDDER ISTRUCTURE, TRANS- SUBSTATION AUTOMATIC FENCE LINE STATE TOTAL REMARKS ARRESTORS� FORMERS VOLTAGE RECLOSERS VOLTAGE TAX SWITCHGEAR REGULATORS* REGULATORS GENERAL ELECTRIC CO e t -6 MC-GRAW EDI SON lw GRAYBAR ELEC CO INC 3 9 -�7fV) I/S"-g 5� 4v? WEDCO INC 5 -71 Vo,V0,el 4) 0 0 WAGNER ELEC CORP 747 MAYDWELL & HARTZELL INC CONSOLIDATED ELEC DIST ' 0 0 �� "� 9 ° �,� �"' 7, Y �, 0 34a 57 3 l RTE CORP y 690763.00 GENERAL FUND r - Bank balance 11/17/70 $20,883.88 Deposits 12,613.65 Approved billings S,423.44 TDPUD (balance from Jesse) 54.71 J. J imine z (re fund) 5.9 2 Natl Soc. of Coop. Accountants 15.00 Tom Paulus (janitorial) 60.00 Petty Cash 37.42 Dept. of HRD (mo'ly payroll) 19.21 Dept. of Int. Rev. 11203.28 (63,818.98) PAYROLL 11/30/70 O.T. GROSS NET Cattan 700.00 576.97 Burdick 557.76 441.78 Paulus 550.00 429.42 Reynolds 30.24 514.0 8 411.50 Straub 71.10 464.22 336.86 Grow 56.88 455.04 378.66 Silva 431.20 372.02 Archer 398.16 337.66 Pine 264.88 211.71 Bliss 230.00 191.08 Craig 166.32 135.18 (32822.84) 158.22 41731.66 Present Bank Balance $22,855.71 BILLS FOR BOARD'S APPROVAL N. F. Dolley (sumons) 5.00 Calif. Assoc. of Employees (ins.) 424.45 Joe's Auto Service (misc. repair) 13.57 Pederson Elec. Service (floor outlets) 86.65 Pacific Telephone 177.75 It it (punp telemetering) 20.00 Vincent Supply (meter boxes) 224.55 Phelps Dodge (conductor neutral) 775.22 George Cattan (meet w/REA Engr.) 151.55 Graybar Elec. (security light maint.) 165.38 Western Hardware & Tool (tools) 219.77 J. R. Deterding (6 hydrants, couplings) 1,270.26 Teichert Aggregates (sand for sewer conn.) 47.41 Zellerbach Paper Co. 9.10 ($3,590.66) Balance after payment of above billings $19,265.05 I J December 1, 1970 Page 222