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Home My WebLink About1971-03-16 Min - Board TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 30B TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 ,�-- AGENDA OF THE BOARD OF DIRECTORS MARCH 4, 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of February 16, 1971 3. Bills for Board's Approval 4. Resolution 7107, Substation Land 5. Bids for Steel Pipe 6. Re-allocation of REA funds 7. Donner Trail Tank site 8. Manager's Report S MARCH 4, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, absent; Stone, present; Loehr, present; Doyle, present. EMPLOYEES PRESENT: Cattan, Paulus, Bliss. GUESTS PRESENT: None. No errors,, omissions or corrections, the minutes of February 16, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL The Directors' and Manager's expenses for the recent CMUA meeting were submitted. Mr. Moore suggested using the company car whenever possible. Quotes were sought on the inventory supplies. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. i RESOLUTION 7107, SUBSTATION LAND, DONNER LAKE r The draft of Resolution 7107 was read by President Doyle, a copy of which is part of these minutes. It was agreed that "with" should be changed to "from". Mr. Cattan stated he will send a letter to Mr. McGlashan, whose land was also considered for the substation. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the President be authorized to sign the contract for the Donner Lake Substation land purchase from Mrs. Charlotte Harris for $5,000. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. BIDS FOR ANNUAL SUPPLY OF STEEL PIPE The amounts and specifications of the pipe were read, bids to be opened on April 6th at 7:30 P.M. at the regular meeting. Mr. Stone felt we should have an emergency supply of pipe, valves, fittings, etc. on hand in the event of a disaster like the recent Los Angeles earthquake. Mr. Doyle agreed, saying we should be able to cope with any disaster immdiately. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the Manager be authorized to call for bids for various sizes of steel pipe. ROLL CALL: h. Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. The necessary notice will be published in the newspaper. Mr. Doyle mentioned he thought the Los Angeles Water Works representative's graphic demonstration of the recent earthquake's damage was well presented, depicting $4 S million damage to the water and power. W. Stone noted that Los Angeles had to also contend with the sewer pipes breaking, contaminating the water supply. RE-ALLOCATION OF REA FUNDS Mr. Cattan has written REA, requesting them to reallocate funds for the Danner Lake Substation rather than for overhead lines as originally requested. Mr. Leary has already written Washington unofficially. Mr. Cattan also spoke with Mr. Coulombe (REA, Western Division) who will be visiting this area March 16, 1971. DONNER TRAIL TANK SITE Mr. Cattan proposed and the directors approved a 150,000 gallon tank next to the existing 100,000 gallon redwood tank in Donner Trail. Mr. Cattan has requested the land for this additional tank from Lakeworld, as the lot is unsuitable for develop- ment, being cut by a road. Mr. Damavandi offered to pay for this tank, but his organization would like to install a 300,000 gallon tank on this 90' X 60' parcel so they will have water for their construction this year. Mr. Cattan mentioned this March 43, 1971 Page 25 MARCH 4, 19 71 - CONTINUED DONNER TRAIL TANK SITE (CONTINUED) tank would be interconnected with the 100,000 gallon tank behind Gateway. Mr. Doyle inquired why the tank shouldn't be at a higher elevation? Mr. Cattan replied the population is concentrated at the proposed elevation, and the higher elevation would produce too much pressure. Mr. Doyle felt the District should consider that we may receive objections from neighbors to this additional tank. Mr. Stone suggested conferring with Dan Cook, and Mr. Cattan stated he had already done s o. Mr. Loehr inquired about the Donner Lake Pumping Station schedule. Mr. Cattan replied it should be operating in early 1972, and mentioned that this 300,000 gallon tank could supply Armstrong. Mr. Stone expressed concern that the District may be demanded from Lakeworld to replace the 300,000 gallon storage. The directors generally agreed that this tank would be considered a credit to the 2,800,000 gallon storage agreed upon by Lakeworld and not an advance. Mr. Doyle stated the Board will make the final decision on this tank based on the Manager's and Dan Cook's final recommendations. Mr. Loehr inquired if the line would be 'alive' at all times? Mr. Cattan replied not all the time, that Armstrong could be supplied from the tanks when the line was not 'alive' . This 300,000 gallon tank would be approximately 45'-50' in diameter and 20' high. Mr. Stone emphasized preserving the tree cover during the construction of this tank. MANAGER'S REPORT Mr. Cattan, a member on the Legislative Committee at the recent CMUA meeting, stated that two major bills were discussed as follows: 1. Undergrounding, introduced on 2/16/71, to be added to the Public Utilities Code, designed to encourage undergrounding, not recommended by CMUA. Mr. Cattan felt the snow and terrain of our area make undergrounding impractical. 2. Force account, not to perform extension work, but give work to contractors. CMUA will oppose this bill. CMUA MEETING Mr. Stone felt that even though the District had to pay for the expenses of the members to attend the CMUA meeting, it was worthwhile in that we came away with the assurance that if we get into any difficulties, we know where we can go to get help; with considerable information to keep us from getting into trouble in the first place; with a briefing in labor relations and legislation at the state and federal levels; with financing information and ways to. secure financing such as entering into a joint venture, etc. Regarding labor, it was suggested that: 1. White and blue collar workers be separated because difficulties arose when management was a member of labor unions. 2. Management verify union "scuttlebutt". 3. Companies and districts should avoid agreeing to one part of a bargaining package before the other part is presented during negotiations. 4. CMUA does not recommend making retroactive payments without payment increases. Regarding legislation, Mr. Stone felt that CMUA was the primary agent in defeating the Bagley bill. Many bills were introduced regarding the effect of utilities on our environment, which seemed to be the theme of the entire session. The Vice President of GE stated we can prevent the scarring of our country by better planning,, but we can encourage the decrease of the use of power. The value of emergency plans for utilities was stressed by Mr. Stone, that our men should have an emergency check- list to help restore electric and water services as soon as possible as well as having pipe, etc. on hand at all times. Mr. Stone was quite impressed with the field trip to the Santa Cruz Water Works which is automated with only one man to oversee the operation, and with the care and work that goes into every gallon of water. Page 26 March 4. 1971 MARCH 4, 1971 - CONTINUED CMUA MEETING (CONTINUED) Mr. Stone commended Mr. Norman Woodbury, Executive Secretary, and his associate Mr. Frank Mesbly, as truly being lobbyists for utilities in general and as being the watchdogs for the best interests of utilities. A representative of the California Taxpayers Assocation assailed public utilities for not bearing a burden of the tax load. No further business, a motion was made by Mr. Loehr and seconded by Mr. Moore that the meeting be adjourned. All ayes. Meeting adjourned at 9:45 P.M. t P UL A. DOYLE, PRESIDENT OF TJE BOARD k CAROLYN BLIS , RECORDING SECRETARY i i i i i i March 4, 1971 Page 27 RESOLUT ION 710 7 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING PRESIDENT TO SIGN CONTRACT FOR DONNER LAKE SUBSTATION LAND PURCHASE WHEREAS, it is necessary that the District purchase a parcel of land for the proposed Donner Lake Substation, and WHEREAS, negotiations between the District and Mrs. Charlotte Harris, Box 966, Truckee, California 95734, have been completed, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE-DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 1. That the President of the Board is hereby authorized to sign the contract for the purchase of 0.25 acres located at the access road to the Donner Lake Interchange from Mrs. Charlotte Harris for $5,000. M ` regular Passed and adopted at ameeting of the Board of Directors of the Truckee Donner Public Utility District this 4th day of March , 1971 by the following roll call vote: AYES: Moore Stone _ Loehr Doyle NOES: ABSTAIN: TRUCKEE DONNER PUBLIC UTILITY D TRICT BY ATTEST: PAUL A - DOYLE, PRESIDENT PF THE BOARD GEORGE CATTAN, CLERK EX-OFFICIO SECRETARY March 4, 1971 Page 28 _ .isT+sc;:�Tr:..�:-.�atsy.•w>„3. _,..s,., _ :r_,y -;•s.> �'-r'�.-�!t �raii.••..".,:es..�swl► .. €.,x }} r.. r�'.:: .h_ ��.,`.• :`-'..-. __-_,.y (' 1,- r• f t IY r Ct'- .1. _ a.r.�.,j_:...-. .. +{. :F.. �:.. -.+ -k.-. a -,...-.:.t -.t'}:..r:s..•x.• '-.. - ,t 'p f __ a'a1. a5. '•' h. �"� ::1,"�.:-lam' ro��' ��.a S'� .W if�'li. �td.� Y• L., Ate. ,+L X� f�- { -Y�r.l 'Y�. 1•.1. -. f -qq ''�' ,y��'yr' �,T�.�� i. -r{:S.F r�.S''a s _ •�r' y - +� 7 _ -+`•f: 7... _ Fx... • .,t,.f.•.�.��p9,�.� �t yyE.CeS,r✓{.-_P i• ?,( -•.1 is*} �• '� il' y't,�..Fs ,r -14`k' Y`< , )WHOMWPI A, 'S '�`" i'...'jr+. 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' '�Q6 Q f Q `1. ioa 318 is added to the Pulctii+s�t fade,to read: � 1 8 318 The I*gislature hereby declares that it is the policy of 4 this state to encourage and achieve the undergrounding of all 5 1 anjuturp dectric and communication distribution fa- 6 eil ties. commission shall prepare and adopt by December 7 3%1972,a.statewide plan and schedule for the undergrounding $ of utility distribution facilities within 10 years thereafter. The $ C mn�isai n'is not required to provide for the undergrounding 1U of fa�ititie i areas that are un o elated remote, and because 11 > of-the.nature of the terrain m a it impraetieal to under- �- 1 o ,,.. . 1 commission-shall submit such plan and schedule to the 14 Legislature on: or before December 30, 1972. Accompany1W. 15 such play:•axed schedule shall be maps and other materials which 18 shall clearly indicate the areas in the state where distribut n 1 feilltt wa�11 be underground at various staged in the plan 1.8 eluding the final stage, and the dates of such stages. The eom- 1 siOA-ill include a detailed analysis of.why it determined -20 Ahit (iukdergrounding is unfeasible in each particular area 21`f where tlergrounding is not required under the adpptgd plan. STATEMENT OF GENERAL FUND Bank Balance 24,018.08 Deposits 28,395.59 Approved billings 29838.86 Paul Chamberlain 200.00 Directors 6 75.00 Petty Cash 28.05 Teichert Aggregates (Manzo break) 52.17 Madison Chemical .34 Consolidated Elec. .21 Tom Paulus (janitorial) 60.00 U.S. Post Office 100.00 Dept. of Int. Rev. (payroll witholding) 11100.60 Dept. of HRD 92.92 (59148.15) PAYROLL 2/28/70 O.T. GROSS NET Cattan 700.00 540.75 Silva 88.99 520.19 419.47 Paulus 550.00 39 3.0 8 Burdick 104.64 552.96 392.37 Grow 131.54 472.82 371.63 Reynolds 90.72 473.76 367.91 Strabb 290.16 220.30 Archer 35.55 372.09 29 7.45 Pine 216.72 176.08 Bliss 230.00 175.32 Craig 177.84 145.51 (3,499.87) 451.44 49556.54 Present bank balance $43,765.65 BILLS FOR BOARD'S APPROVAL Armanko Office Supply (ledgers) 38.09 M. Rex Anderson 56.86 Allied Automotive (chains, tools, spotlights) 163.75 Buck & 011ie's (starter & voltage check) 41.08 Edward R. Bacon Co. (pump repair) 25.23 George Cattan 131.81 Harker & Harker (Donner Creek hoist) 150.00 Gordon H. Huber (copy machine annual maint & supplies)186.22 Joe's Auto Service (carb & shock - Bruce's pickup) 49.46 KTRT 45.00 Ken's Tire Center 4.44 Nevada Fire Extinguisher 13.24 Neptune Meter Co. (parts - water) 37.91 Pitney Bowes (mailing mach. ma.int-annual) 94.00 Pacific Telephone 157.20 " (South Side) 28.00 Truckee Hdwe & Rent 36.60 Sierra Elec. Corp. (repair Bruce's radio) 64.30 Specialty Oxygen Service 3.15 Sun Printing Co. (forms) 115.52 Tahoe Truckee Agency (Treas, Dir bond, tools, ins.) 396.00 Wahl & Borg (welding supplies) 28.49 Walt's Gulf Service (diesel oil, backhoe) 5.79 Rader Equip. Co. (flasher lite-pickup) 49.67 Chas. Olano (welding) 19.50 Ray Beson (elec. design-South Side Pump) 50.82 ► Alpha Hdwe (blades) 4.56 Atlantic Richfield 204.93 Western Auto (tires & misc.) 25.23 Calif. Assoc. of Emp. (ins.) 403.10 Wedco (wire, clamps, bolts, fuses, inv. supplies) 897.40 Nelson Stone 181.55 Paul Doyle 210.53 (3,919.43) Balance after payment of above billings $39,846.22 March 4, 1971 Page 29 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE. CALIFORNIA 95734 Telephone 587-3896 A G E N D A MARCH 16, 1971 1. Roll Call Z. Minutes 3. Bills 4. Approval to bid Ponderosa Water Tank S. Donner Trail Tank 6. Donner Creek Pump 7. Authorization to install 900' of 10" pipe (Item 5, Water Improvements Schedule for 1971, Jan. 4, 1971) . 8. Manager's Report MARCH 16, 1971 The regular meeting of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room of the District. ROLL CALL: Moore, absent; Anderson, present; Stone, present; Loehr, present; Doyle, present. EMPLOYEES PRESENT: Cattan, Paulus, Bliss, Archer. Pam- GUESTS PRESENT: Mr. Jim Coulombe, REA. No errors, corrections or omiss ions, the minutes of March 2. 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Paulus mentioned the engineering work from Dan Cook involved various tank sites. After brief discussion, a motion was made by Mr. Loehr and seconded by Mr. Anderson that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. APPROVAL TO BID PONDEROSA WATER TANK Mr. Cattan stated that Dan Cook will have the bids ready for the District in 3-4 days. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the Manager be authorized to call for bids on the Ponderosa Water Tank. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. DONNER TRAIL TANK r As discussed at the last meeting, the size of the tank Lakeworld is installing in Donner Trail will be 280,000-300,000 gallons. Fred Damavandi is presently working with r Dan Cook on this project, and Lakeworld will deed the triangular parcel of land for this tank to the District. Mr. Cattan mentioned that the Sierra Meadows tank is being put to bids again by Duane Anderson because he did not get the prices he needed. It was noted that the cost is now 15�/gallon rather than 12�/gallon. Mr. Loehr inquired if the Board would have to change the resolution with this new increase in tank storage prices. Mr. Cattan stated the rate for Martis Valley Estates has already been fixed at 12�. After a brief discussion, it was determined that 12� had been established by resolution for water outside the District, but this amount is subject to revision (reference Resolution 7103) . Mr. Cattan presented a list of the proposed and existing water storage tanks within the District, a copy of which is attached. Lakeworld will build the Prosser LakeView and Donner Trail tanks; Nevada County Assessment District the Sierra Meadows tank; and the District the balance of the tanks. Mr. Cattan said there will be no expenditure in storage the next 10 years. DONNER CREEK PUMP The old Donner Creek Pump installed in 1958 needs overhauling because of sand. It originally gave 180 GPM, now gives 135 GPM and is only run on weekends. The estimate of labor to replace this vertical shaft is $1,000. Mr. Cattan recommends pulling the purrs and installing a submersible pump (4 hours labor) which should give 200 GPM, estimated cost: $1,400. Mr. Loehr mentioned that he understood the casings of this well might collapse, but Mr. Cattan said the casings were all right, that the pump will be cleaned at the same time. Mr. Stone inquired if there was any recovery value to the old pump, and Mr. Cattan said he would check into this. Mr. Doyle suggested getting a bid on this and the Prosser pump at the same time, but Mr. Cattan said he wanted to test this pump first. No further discussion, a minute order was made by Mr. Loehr and seconded by Mr. Stone that the Manager be authorized to investigate prices on these purrs and report to the Board at the next meeting. All ayes. AUTHORIZATION TO INSTALL 900' OF 10" PIPE UNDER FREEWAY AND CREEK Mr. Cattan believes the existing line is 14' under the freeway, and should a break occur, we could not provide water to Gateway, Donner Trail, State Park, etc. The pipe was installed 12 years ago and may become defective at any time. In addition, Lake- world may not finish the Donner Lake purring station this summer. This is an active water line which also feeds the state park, which consumes a great deal of water during the tourist season. This expenditure would be approximately $9,900, and Mr. Cattan feels the District is in good financial shape and can afford this cost. Mr. Loehr March 16, 19 71 Page 30 MARCH 16, 19 71 - CONTINUED AUTHORIZATION TO INSTALL 9 0 0' OF 10" PIPE UNDER FREEWAY AND CREEK - CONTINUED Mentioned that the very bridge we are contemplating putting the line on was involved in floods 4 years ago, and the approaches were washed away. Mr. Cattan said he will take this into consideration when designing the line, perhaps going underground at the approaches to the bridge. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District proceed with the installation of 900' of 10" pipe in the Donner Creek area at an estimated cost of $9,900. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. v Mr. Cattan said he would request the approval of the Division of Highways in this project. MANAGER'S REPORT 1. Mr. Doyle introduced our guest, Mr. Jim Coulombe (REA Operation Field Represen- tative) to the Board, and mentioned that the electric portion of our District is progressing well, that all our problems are "water"., that no REA money was needed for power line extensions, that the District enjoyed an excellent working relationship with Mr. Seefeld and was looking forward to working with Mr. Coulombe in that same capacity. Mr. Cattan said he would show Mr. Coulombe our subdivi- sions, lines, projects, etc. tomorrow and mentioned the District will spend $100,000 on water this year from water revenue. Mr. Stone asked Mr. Coulombe what his thinking is on underground installations. Mr. Coulombe said there is more and more undergrounding because of the ecology trend, that REA is encouraging undergrounding. He felt it did not cost that much more to go underground than aerial under normal circumstances, that there is less possibility of breakage underground, even in snow areas. 2. There was an outage for 20 minutes in Prosser Lake because a fuse was blown, and the airport line-downtown Truckee line was disconnected for 20 minutes for repair. 3. The men are building a platform in the garage for storing and easier loading and unloading of transformers. There will be an overhead rail for handling trans- formers on and off the trucks. 4. Mr. Stone mentioned there is a citizen's group desiring to purchase land at the east end of Donner Lake to prevent Lakeworld from pumping water from the lake. Mr. Stone would like to talk with Rex Reid of this group regarding this problem representing the Board, and Mr. Doyle agreed that this was desirable. Mr. Stone feels the lowering of the lake (which may be 15" at maximum) will not be drastic, that this water is above the freeboard mark of the dam and would be going down the river anyway. Mr. Cattan mentioned the District is required by contract to help Lakeworld acquire land for this project if necessary. S. Mr. Stone inquired about the all-electric rate that was discussed several months ago but has never been finalized. He feels we should promote electricity at this time just before our next construction season, that the new forestry office is considering electric heat. Mr. Cattan will present this rate at the next meeting. 6. Mr. Stone again mentioned the District's having a disaster elan. in the event of earthquake, floods, etc; namely, cataloging avai lab le resources of water t rucks, backhoes and other equipment, having a working knowledge of the electric and water lines of the District with their cutoff valves, etc. He mentioned that there is a Southern Pacific oil transmission line under Prosser Dam, that we should contact them to ascertain whom to call in case of a break. Mr. Doyle commended Mr. Stone for being safety-minded and encouraged him to develop a """" Disaster plan for the District. Mr. Stone suggested sending the Manager to Los Angeles to talk to the Water and Electric Departments to see what they are planning to avoid damage to their equipment and lines in another disaster such as their recent earthquake, before we build our Donner Lake Substation. Mr. Doyle suggested correlating our efforts with the local police, highway and fire depart- ments in a consolidated effort. Mr. Cattan mentioned that Sierra Pacific has portable substations we may borrow. No further business to come before this Board, a motion was made by Mr. Loehr and seconded by Mr. Stone that the meeting be adjourned. All ayes. Meeting j ourned at 9• P.M. -e¢ -1 P UL A. DOYLE, PRESID BOARD �CAROLYN BLWS,, RECORDING SECRETARY MARCH 16, 1971 PAGE 31 'J Z a March 16, 1971 3 WATER STORAGE TANKS EXISTING PROPOSED FOR 1971 ' Prosser Heights 2102000 Prosser Lake View 250,000 , ..., U.S.F.S. 200,000 Tonlnl 100,000 Soma Sierra 2109000 Ponderosa Palisades 200 s,000 Donner Trai 1 100,000 * Donner Trail. . 300,000 Gateway 110,000 Sierra N f 250 000 1e adows :_._._... --------- Tonini 33,000 _..__ 1,100,000 8639000 Lakeworld will be installing 2,800,000 gallons of storage at Tahoe North- f woods less credit for the installation of 300,000 gallons at Donner Trail*. It is apparent that water storage tanks will zlot be needed in the near future, except ,for Olympic Heights, As you are aware, all new -subdivisions are subject to Resolution 7006. Should they be close to our system and storage, then they could be supplied from the above mentioned storage tanks, but they are still sub- ject to reimburse the District for the cost of storage at the rate of a 500 gallons per lot. 4 f} l f 5< s x 1 A Y' d k 4 L 7 L 7 t fi: STATEMENT OF GENERAL FUND Bank Balance $43,765.65 Deposits 21,743.6 3 Approved billings 39919.43 IBEW 50.50 County of Nevada (asses. Int, 2 parcels) 531.73 Inter County Title (D.L. substa. site) 59000.00 Allied Automotive (87.33) Wm Scott (subpeona garnishment) 15.00 Calif. Assoc. of Emp. (ins) 13.50 Wahl & Borg (3.60) Sierra Pacific 20 9122.63 (29,561.86) i 3/15/71 PAYROLL O.T. GROSS NET Cattan 700.00 5S2.60 Burdick 8.72 S66.48 451.16 Paulus 5 50.00 42 5.40 Reynolds 7.56 491.40 39 7.2 4 Silva 474.32 392.93 Grow 28.44 426.60 351.2S Archer 7.11 424.23 35 3.33 Straub 18.12 375.60 288.61 Pine 264.88 207.26 Bliss 230.00 207.64 Craig 207.48 169.02 (3,796.44) 9.95 49714.99 i Present Bank Balance 32,150.9 8 i BILLS FOR BOARD'S APPROVAL Cook Assoc. (engineering) 2,6 86.30 j Calif. Farmers Consumers (annual dues) 50.00 Douglas Lbr. Co. (tfr. dock) 98.48 Carl V. Painter (cabinet) 40.00 Sierra Pacific Power (clamps) 18.02 Thornton's Garage (ladder truck) 5 4.5 2 Sierra Sun (bid adv.) 8.00 U.S. Leasing Co. (mailing machine) 25.26 Pacific Telephone (pole contacts ) 125.00 Sierra Chemical (tubing) 16.85 Minne s co (qua.rte r ly lease, copy machine) 80.07 Tahoe Truckee Agency (Office equip, papers, Doyle) 337.50 Truckee Donner Disposal 16.50 Truckee Tahoe Lbr. Co. 24.02 Te i the rt Aggregates 13.93 Thomson-Diggs Co. (rope) 18.68 Zee-Cap Marketing 8.66 J. R. Deterding (pump packing, couplings, misc.) 217.29 (39839.08) Balance after payment of above billings 28,311.90 March 16, 1971 Page 32 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 AGENDA OF THE BOARD OF DIRECTORS APRIL 6, 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of March 16, 1971 3. Bills for Board's Approval 4. Bids - Steel Pipe S. REA Letter: Approving re-allocation of funds Amendment, Sierra Pacific Power Co. Contract 6. Rate reduction: Mr. Jim Coulomb's comments 7. Lakeworld: Unit No. 1 submitted for recording Electric Power Lines Pumping Station 8. Donner Creek Pump 9. Ponderosa Water Tank p 10. Resolution 7109, Surplus Land, 120 Acres 11. Bids for Poles, Notice to bidders 12. Resolution 7110, Resolution of Acceptance of easement from the Joergers 13. Manager's Report April 6, 1971 The meeting of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room of the District. ROLL CALL: Moore, Anderson, Stone, Loehr, Doyle. EMPLOYEES PRESENT: Cattan, Bliss. GUESTS PRESENT: None. No errors, omissions or corrections, the minutes of March 16, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Cattan mentioned the bills include many stock items for which quotations were secured. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. So ordered. BIDS FOR STEEL PIPE The bids were opened and read by President Doyle, as listed in the attached bid summary. After brief discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the pipe bid be awarded to the lowest bidder, L. B. Foster Company. ROLL CALL: Moore, aye; Anderson, aye; Loehr, aye; Stone, aye; Doyle, aye. Motion carried. So ordered. REA, REALLOCATION OF FUNDS i --, The letter of March 18 from Mr. Fitch stating that REA has no objection to reallo- cating funds from power lines to the Donner Lake Substation was read by President Doyle. Sierra Pacific prepared the necessary amendments to the contract which were referred to Attorney McDonough for approval. REA'S ADVICE ON RATE REDUCTIONS Regarding the District's consideration of an all electric rate, Mr. Jim Coulombe mentioned that REA does not recomwnd a rate reduction at this time because of the possibility of an increased price of purchased power. The Board members concurred that the winter heating season is over and that the District should table this matter to see if Sierra Pacific increases their price. Mr. Stone mentioned that Mt. Whitney Power reduced their rates 4 0 one year ago. Mr. Doyle asked that a notice be published in the paper stating that "The Board considered a rate reduc- tion, but due to pending increases in the not too distant future, the Board tabled this matter pending further study". i LAKEWORLD, TAHOE NORTHWOODS, UNIT 1 I Unit 1 is being recorded and Unit 2 is in the process of finalization for recording. Lakeworld proposed an electric main line from Donner Trail to their ski tow, a distance of 4.2 miles. Since 7 miles of line was previously agreed upon with the District, Lakeworld revised their plans to show a 7 mile line going from Donner Pass Road to a future substation. Plans are to build the line to the ski tow:: this summer. Mr. Cattan mentioned that he had requested Lakeworld to face their water pumping station with redwood to blend in with the natural surroundings, and that Lakeworld had recently purchased 3 acres ( including 300' lake frontage for beach, marine, etc.) from McReynolds. DONNER CREEK PUMP Two quotations have been obtained as follows: COMPANY PUMP PULL OLD PUMP & CLEAN TOTAL REMARKS JOHNSTON $196 7 $400 $2,36 7 Includes control. Original suppliers. Larger cable with lower voltage. GOULD $1949 $225 $2,174 April 6, 1971 P4p 33 APRI L 6, 19 71 - CONTINUED DONNER CREEK PUMP - CONTINUED Mr. Cattan estimated $1,400 but didn't allow for the electric panel to start the motor. The Board recommended consulting Paul Chamberlain if the District should advertise for bids on this project since the total will exceed $2,000. This matter was tabled until recommendations are obtained. PONDEROSA WATER TANK Mr. Dan Cook will give us the specifications for this tank next week. RESOLUTION 7109, SURPLUS LAND, 120 ACRES, SECTION 9 Since this land is no longer needed by the District, Mr. T. B. Niehaus was engaged to appraise this parcel which he did on 4/3/71 at a price of $251,500 or $2,095.83 an acre. In June 1966 the District was offered $60,000 or $500/acre for this land. Most of the terrain is fairly flat exce t for a portion on the southeast side. Mr. Niehaus's breakdown was 97 acres at �2,450 and 23 acres at $600, with an average of $2,096 an acre. Mr. Niehaus's appraisal included comparisons of appraisals of surrounding lands, which indicated his appraisal to be practical. Lakeworld, whose land adjoins this parcel, is interested in purchasing this land. The Board members were polled as follows: Moore: Feel we should dispose of this property in view of the Sanitary District Assessment. Anderson: Cannot see why the PUD should be in the land business unless they have a specific use for the land. In favor of declaring land surplus. Stone: In favor of advertising for bids on this land. Loehr: Want to sell it at $2,100 acre as the least acceptable bid. Doyle: In favor of declaring the land surplus. President Doyle read Resolution 7109, a copy of which is part of these minutes. Discussion ensued as to whether or not the Lakeworld Access Road Easement was included in the land description to be advertised in the bid. It was determined that Lakeworld has not recorded this road easement as yet. Mr. Cattan said he would check into this matter with the county. Dan Cook will prepare the final legal description including the Lakeworld road easement. After polling each member, a minimum price of $250,000 was agreed upon. Mr. Stone felt a budget should be drawn up to allocate the funds from the sale of this land. Mr. Cattan said this money could be used to pay Sierra Pacific. Mr. Loehr suggested putting this money into a sinking fund for water projects. Mr. Moore stated the old water system in town needs replacing. Mr. Doyle stated that should this sale of land be consin- mated, the funds from this sale will be used for further improvement within the District. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Anderson that Resolution 7109 declaring this 120 acre parcel of land in Section 9 surplus to be put to bid, be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. So ordered. BIDS FOR POLES, NOTICE TO BIDDERS The Notice to Bidders regarding poles has been published in the paper and mailed ...� to prospective bidders for opening on April 20, 1971. RESOLUTION 7110, RESOLUTION OF ACCEPTANCE OF EASEMENT FROM THE JOERGERS The standard Resolution of Acceptance was read by Mr. Cattan. After brief discus- sion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the District adopt Resolution 7110 accepting the Joerger easements. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. So ordered. Resolution 7110 is part of these minutes. April 6, 1971 Page 34 April 6, 1971 - Continued MANAGER'S REPORT 1. The District has obtained an easement from Oscar Shumacher, and our crew will install the pipe. It was noted the District saves 30 o when we do the work ourselves. 2. Brien Walters is again asking for the $493 interest to be paid on his water proposal contract. The interest was discussed at various times by the Board, but it was not included in the final contract. Mr. Loehr is in favor of paying the interest and settling the matter once and for all. Most of the Board members agreed, but it was decided to check with legal counsel on this matter first. $500 payments were agreed upon after the contract was signed. Mr. Cattan suggested a compromise, perhaps paying half of what Mr. Walter's claims is the interest. 3. The airport has requested underground service for approach lights on the south side of the runway. They will pay the cost of $15,000 for this installation. 4. Donner State Park has also requested an underground installation at a cost of $26,000 which they will assume. Mr. Cattan stated our crews are free now to perform this work. S. The District has been approached by Mr. William Warmkessel who wishes to purchase 3 acres on Brockway Road with 175' frontage for a dental clinic and donation to a church. Upon polling the board members, it was agreed not to sell these three acres because it is part of a much larger parcel the District should dispose of as a whole. The Board suggested a 5.2 acre site across the road Mr. Warmkessel might wish to purchase. 6. The Division of Industrial Safety has requested that the Gateway Motel sign be moved approximately 6' from our power line. Mrs. Roxie Archie does not wish to move her sign but wants the District to move their pole, as she claims her sign was in existence before the pole line. Since it would be less costly to move the sign rather than the main line which is a very diffi- cult job, Mr. Cattan will ask Dick Joseph, owner of the sign, if the District may move their sign at our expense. No further discussion, the regular meeting was recessed at 10:18 P.M. to be re convened in Exe cut ive Session. r k P UL A. DOYL , PRES BOARD CAROLYN BF, RECORDING SECRETARY i r E r E k i f i I II f i i I i i Page 35 Apri 1 6, 19 71 Alf )1971 BID SUMMARY,ITEM: ANNUAL SUPPLY OF STEEL PIPE g 1000 L.F. 1SOO L.F. 1500 L.F. 500 L. BIDDER 10" 0.D. 8}' 0.D. 6" 0.D. 4" 0.D. TOTAL AMERI CAN PIPE & CONSTR. HOWARD SUPPLY CO. �� /.` .� -7 7 0 6; SACRAMENTO PIPE WORKS ' r J. R. DETERDING L. B. FOSTER & CO. RECORD SUPPLY -� WATER WORKS SUPPLY PITTSBURG-DES MOINES x, BID AWARD: R `J. �t UNITED STATES DEPARTMENT OF AGRICULTURE RURAL ELECTRIFICATION ADMINISTRATION WASHINGTON,D.C. 20250 .M SUBJECT: California 44 Truckee MAR 18 1971 TO: Mr. George Cattan, Manager Truckee -Donner Public Utility District P. 0. Box 308 Truckee, California 95734 Consideration has been given to the Y request in our letter of q February 25, 1971, for our approval of the construction of the Donner Lake 3750 kVA Substation with some funds previously provided for power lines. In view of the explanation in your letter, this office has no objection to your reallocating a portion of the funds loaned for distribution line construction to finance construction of the new Donner Lake Substation, Since the new Donner Lake Substation will be a new source of delivery from Sierra Pacific Power Company, you are requested to submit_three codes of an amendment-- to the__power__supply contract with Sierra Pacific Power Company to provide for the new Donner Lake delivery point. A certified copy of the board resolution, authorizing execution of the amendment, should accompany the 5 amendment. j " CHARLES W. FITCH _ Chief, Operations Branch `= Western Area - Electric F RESOLUTION NO. 7109 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT DECLARING CERTAIN REAL PROPERTY TO BE SURPLUS AND PROVIDING FOR THE SALE THEREOF AT PUBLIC AUCTION ON SEALED BIDS. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 1. Said Board of Directors does hereby find and declare that the following described real property of said District is surplus, and no longer needed, and that disposition thereof by sale at public auction for the benefit and best interests of the District; That said real property is situated in the County of Nevada, State of California, and more particularly described in Exhibit "A' as attached hereto and by this reference incorporated herein. 2. That the sale of said parcel shall be at public auction on sealed bids, to be opened, examined, and declared before this Board of Directors on the lst day of June , 1971, at the hour of S o clock P.M. of said day, i at the District Office, Truckee, Nevada County, California. 3. That said parcel shall be sold to the highest and best bidder, for cash or in the alternative, on terms, in accordance with and pursuant to the instruc- tions to bidders and bid form attached hereto, marked Exhibit "B" and b , y this refer- ence incorporated herein, which said bid shall, in the discretion of the Directors, be deemed most beneficial, and to produce the largest return to the District; That as to said parcel, and whether the sale be for, cash or on terms, i f there shall be a minimum price of $ 250,000.00 4. That said notice of sale shall be made by publication in the Sierra Sun, said publication to be for three issues, and the last publication to be not less than ten days prior to the date of sale; notice of sale shall be in substantial i conformity with a copy thereof attached hereto, marked Exhibit "C" and by this refer- ence incorporated herein. Passed and adopted this 6th day of Aril 1971 at a regular meeting of the Board of Directors o 'the Truckee Donner Public Utility District by the following vote: AYES: Moore, Anderson, Stone, Loehr, Doyle. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILI ISTRICT ATTEST: BY: PRESIDENT OF THE BOW OF 15IRECTORS CLERK THEREOF i April 6, 1971 P40 36 RESOLUTION NO. 7110 TRUCKEE DONNER PUBLIC UTILITY DISTRICT RESOLUTION OF ACCEPTANCE ` NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: That said District does hereby accept the easement deed from: Bertha Joerger Woolverton Elizabeth Joerger McKinley Gladys Joerger Gray to said District to which this resolution is attached, and the clerk i of this District shall and is hereby authorized and directed to place said easement deed of record in the official records of Nevada County, California. The foregoing resolution was passed and adopted by the Board of Directors of the Truckee Donner Public Utility District the 6th day of April , 1971, by the following roll call vote: i AYES: Moore Anderson Stone Loehr Doyle NOES: . ABSTAIN: TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY - PRESIDENT OF THE BOARD WDIREVFORS ATTEST: � JU CLERK THEREOF i i April 6, 1971 Pw 37 CERTIFICATE OF ACCEPTANCE Pursuant to authorization of the Board of Directors of the Truckee Donner Public Utility District, as evidenced by its Resolution No. 7110 dated Aril 6, 1971 , this is to CERTIFY that said Board of Directors, for and on behalf of the Truckee Donner Public Uitlity District, has and does hereby certify to the acceptance of the easement deed to the District from Bertha Joerger Woolverton, Elizabeth Joerger McKinley and Gladys Joerger Gray, to which this Certificate is attached; And the President is authorized to execute this certificate for and on behalf of the District, and to cause said deed to be duly recorded in the Official Records of Nevada County, California. Dated: April 6, , 1971. 7 TRUCKEE DONNER PUBLIC UT I L I TRI CT BY President of the Boa of DI-rectors ATTEST: Clerk e eo . (SEAL) i ?Now; i i i i i A i ; i i 'i l 6, 1971 Page 38 ORDINANCE 7111 OF THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AMENDING PORTIONS OF ORDINANCE NO. 64-02 WHEREAS, the Board of Directors of the Truckee Donner Public Utility District heretofore duly passed and adopted its Ordinance No. 64-02, providing and establishing, among other things, the appointment and compensation of certain offices and officers, and WHEREAS, the Board of Directors desires to amend and modify portions of said Ordinance, as fol lows: 1. That subparagraph (a) of paragraph 2 of Ordinance 64-02 hereto- fore adopted by the Board of Directors under date of May 12, 1964, shall be and the same is hereby modified and amended to read as follows: 2. (a) The offices of general manager and clerk and ex-officio secretary are hereby consolidated; salary to be not less than $1,400.00 f per month nor more than $1,550.00 per month. 2. That except as hereinabove modified, amended or supplemented, said Ordinance 64-02 hereinabove referred to, so far as not inconsistent with the foregoing, shall in all other respects remain in full force and effect. 3. That copies of this Ordinance shall be posted by the Clerk in three public places in the District, and published in the Sierra San, a newspaper of general circulation, printed and published in the District, at least one week before the expiration of a thirty-day period following the passage of this Ordinance. 4. That this Ordinance shall become effective and compensation here- inabove set forth shall become applicable from and after the lst day of May, 1971. Passed and adopted by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting on the 6th day of April, 1971, in Executive Session, by the following roll call vote: AYES: Moore, Anderson, Stone, Loehr, Doyle. NOES: None. ABSENT: None. TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PAUL A. DOYLE, PRESID OF THE BOARD ATTEST: f V' CLERK AND E -OFFICIO SECRETARY i i i I April 6, 197� P4gQ 39 AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF NEVADA ) I, C Zo iq eF C/4 7"A/ , being first duly sworn, deposes and says: i That he is a citizen of the United States, over the age of twenty- one years, and the duly appointed, qualified, and acting Clerk of the Board of Directors of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT: That on the ` 3 day ofP,��. 19 71, he posted three copies of ORDINANCE 7111, ESTABLISHING COMPENSATION TO BE RECEIVED BY THE I DISTRICT MANAGER and amending portions of Ordinance No. 64-0 2, thereof, E as shown by copy thereof attached hereto, in each of the three following 0 public places within said District: i 1. U.S. Post Office Bulletin Board i 2. Nevada County Government Center Bulletin Board �. 3. Truckee-Donner Public Utility District Office, Donner Pass Road. GEORGECATTAX, MANAGER AND CLERK f Subscribed and sworn to before me i this day of 1971. (t2 Aj Notary P lic in and for the County of Nevada, State of California. i 1972 LOX 1 4 i i f I It I I I 1 { I I 1 4/6/71 STATEMENT OF GENERAL FUND Bank Balance 32,150.98 Deposits 30,253.78 Approved Billings 3,839.08 Bank of America (time deposit) 20,000.00 Tom Paulus (janitorial) 60.00 Dept. of HRD (guar. payroll) 11025.25 Internal Revenue (quay. payroll) 1,180.40 mesa Public Employees Ret. (quay. payroll) 21965.94 Calif. Assoc. of Emp. (ins.) 403.10 Paul Chamberlain 100.00 Directors 500.00 Petty cash 29.59 U.S. Post Office 100.00 Inter County Title (substation land) 127.80 H. D. Redfield (refund) 13.02 N. F. Dolley (summons) 6.00 Pacific Telephone 149.90 Graybar (wire) 41104.75 E. Bacon Co. (pump parts) 43.64 Fred's Richfield 16.68 Gordon H. Huber (copy machine) 56.38 IBM 16.64 Nevada Rubber Stamp Co. (stamps) 7.39 Record Supply 3 5.71 George Cattan (CMUA mtg.) 41.43 Douglas Lumber (addtl lumber) 49.20 (34,876.90) i 3/31/71 PAYROLL O.T. GROSS NET Cattan 700.00 540.75 Burdick 26.16 630.40 474.15 PWAM Silva 8.09 568.65 467.22 Paulus 550.00 399.83 r Reynolds 15.12 498.96 387. 75 Archer 45S.04 362.46 Grow 455.04 358.16 Straub 14.22 439.02 326.63 Pine 288.96 232.64 i Bliss 219.37 175.21 i Craig 217.36 176.69 (3,901.49) 63.59 5.022.80 Present Bank Balance 231626.37 M Douglas Lbr.. 162.77 D & D Plbg. 47.16 BILLS FOR BOARD'S APPROVAL Allied Automotive (w. wipers, misc.) 101.68 Buck & Ol lie's (ladder truck overhaul) 298.66 A. Carlisle & Co. (office equip.) 40.71 Case Power & Equip. (b ackhoe) 49.77 Cab ona's (rainge ar) 2 4.0 5 Consolidated Elec. ( inv. items) 823.61 Graybar (inv. items) 1,433.63 "* Home Lbr.. (trfr.. dock) 59.9 3 Ken's Tire Center 7.00 Grinnell Co. ( inv. items) 74.09 Loynd's Drug (chemical) 2.15 Reno Iron Works (trfr dock) 47.SO Sun Printing (billing forms) 76.24 Sierra Sun (adv.) 72.65 Truckee Hdwe. (misc.) 35.12 Truckee Tahoe Lbr. (trfr dock) 42.72 Zep Mfg. Co. (clean vehicles) 136.40 Western Hdwe & Tool 8.12 Walt's Gulf 5.21 General Cable (tie wire) 421.03 Zee Cap Mktg. (first aid kit) 13.91 Truckee Donner Disposal 8.40 Tom's TV (cable charge) 15.00 T. B. Niehaus (appraisal) 295.00 (,4 092.58) B lame tex t QfboVbzl c - - 74-9=5 3 Pa�P 40 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 30B TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 A G E N D A OF THE BOARD OF DIRECTORS APRIL 20, 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of April 4, 1971 3. Bills for Boards Approval 4. Bonds from Dart Industries S. Water from Donner Lake b. Surplus Land, 120 Acres 7. Taxing Utilities - P.G. & E. Annual Report 8. Pole Bids 9. Brian Walters Interest 10. Crossing water line by Bridge Street 11. Gateway TvIote:- Sign 12. South Side Well - Survey 13. Manager t s Report APRIL 20, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Pro Tem Robert Moore at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, absent. EMPLOYEES PRESENT: Cattan, Paulus, Bliss. GUESTS PRESENT: None. No errors, omissions or corrections, the minutes of April 4, 1971 were approved as written. KNLT This new stereo station in Truckee has solicited this District for advertising on its station. They will advertise the District for 15 minutes, 6 days a week for $37.50. Mr. Paulus mentioned our current budget allows $100 for advertising and we are presently paying KTRT $45/month. Mr. Moore mentioned that perhaps we should be advertising more in the newspaper and that our advertising budget may be cut because of union negotiations. The directors agreed that the District should patronize both local radio stations. After brief discussion, a motion was 'i made by Mr. Stone and seconded by Mr. Loehr that the District engage KNLT for 3 months for advertising. ROLL CALL: Anderson, aye* Stone, aye; Loehr, aye; Moore, aye. (Doyle: absent) Motion carried. So ordered. SYLVANIA Sylvania wishes to lease district land by the South Side Well for testing from May through August, 1971, or perhaps negotiate for a 12-month lease. They leased land from us in 1965-66 for $200/month with a $250 cleanup charge. A concrete slab constructed during their first lease still remains on this land. Mr. Paulus mentioned this land may soon be declared surplus, but it was generally agreed that this probably would not be final before the end of their lease in August. The District is in the process of having the land appraised. Mr. Loehr suggested a cancellation clause in the lease in case the District found a ready buyer. Mr. Cattan mentioned we have a preliminary survey on the land surrounding the South Side property and that Dan Cook has been asked for an accurate survey, leaving 100' south of the well for the District. Mr. Stone suggested that no septic tanks be allowed up to 50' of the property line. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that the District lease the property b the South Side Well to Sylvania for 4 months for $100/month p p y y i with a $200 cleanup deposit. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Moore, aye. (Doyle: absent) Motion carried. So ordered. i PAINTING OFFICE AND WAREHOUSE The District office and warehouse are in need of paint, and three estimates have been received as follows: f P,em= Jay Painting, Kings Beach: $1,448.00 R. L. Winters, Fresno: $1,350.00 Olympic Haus Painting, Tahoe City: $ 731.00 4 i i None of these companies will guarantee their results for us, but Olympic Haus Painting felt the District should get 3 years wear from. their job. Stain rather than paint was decided to be the best material. Mr. Moore suggested sandblasting off the old paint, and Mr. Paulus will call Olympic Haus Painting to see what he would charge for sandblasting before a contract is let. i April 20, 1971 Page 41 APRIL 20, 1971 - CONTINUED BOB SUTTON, HORSE CORRAL Mr. Bob Sutton has requested official approval of the District land on which he has been keeping horses during the summer for the past several years. Discus- sion ensued regarding the fact that this land may be used for a road or alley easement and that the District has a $776.6 8 sewer assessment plus penalty on this land. (Mr. Paul Doyle arrived at 8:0 3 P.M.) Mr. Stone suggested the adjacent property owners or Mr. Sutton purchase the land. After brief discussion, it was agreed that the District should not make this land available for private use to Mr. Sutton since it will soon be declared surplus. RETIREMENT PROGRAM Mr. Paulus mentioned that due to pending union negotiations, Mr. Kramer from the National Rural Electrification Association in Spokane should postpone his trip to Truckee to discuss a retirement program. Mr. Loehr said he is in favor of a state program rather than one with an insurance company. Mr. Stone and Mr. Moore also felt we should affiliate with a state or county. Mr. Paulus will call Mr. Kramer informing him that the District is tmab le to discuss his program at this time. (President Doyle will chair the meeting at this time.) BILLS FOR BOARD'S APPROVAL Mr. Paulus mentioned that a second appraisal has been received from Noble Murray, Carson City, on the 120 acres adjacent to Lakeworld at $205,000 or $1800/acre. After brief discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the bills be paid as listed, a copy of which is part of these minutes. -� ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle., aye. Motion carried. So ordered. BONDS FROM DART INDUSTRIES As required, bonds from Dart Industries (for Lakeworld) have been received for: $280,000 Off-Site Water Initial Water Supply (includes facility at lake, 14" and 18" pipelines) . Bond in - District's name only. $464,000 On-Site Water Unit 1. Roads to be dedicated to county. Bond in county's and district's names. $ 50,000 Power lines. Main distribution line, Unit 1. Mr. Cattan mentioned that Lakeworld is fully bonded for Unit 1, but still has to pay $40/lot for water and $3S/lot for electricity. Regarding the name change from Tahoe Northwoods to Tahoe Donner, Mr. Paul Chamberlain felt this name change would not affect our present agreements with Lakeworld since the agreements refer to geographical locations. A diagram was drawn on the blackboard depicting 4.2 miles of distribution power line from Donner Trail Subdivision to the proposed ski tow in Tahoe Donner Subdivision. Lakeworld has been unable to engage a contractor to construct this line for a reasonable sun and has requested the District to build this line as we would like for the flat sun of $50,000. The _ entire length of this main line is 5.5 miles rather than 7, and the 1.3 miles of additional line would be constructed in 2-3 years. As soon as the road is built this summer, the District could begin work. Mr. Cattan estimated $40,000 to build this line 4.2 miles long, requiring the help of a retired Sierra Pacific superintendent for 3 months on this line (mapping, staking, undergrounding, etc.) Mr. Moore and Mr. Stone felt Lakeworld would want some sort of assurance that the District could construct this line in so many construction days. Mr. Stone mentioned that the area is heavily timbered, but it was noted that right of way for the pole line would be cleared at the same time as that for the road. Mr. Cattan mentioned that shorter cross arms will be used in this construction. No further discussion, a motion was made by Mr. Anderson and seconded by Mr. Loehr that the District accept the proposal from Dart as outlined in their April 20, 1971 P Ye 42 APRIL 20, 1971 - CONTINUED BONDS FROM DART (CONTINUED) letter of April 19, 1971 (a copy of which is part of these minutes) to construct 4.2 miles of main line in the Tahoe Donner Subdivision. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. So ordered. WATER FROM DONNER LAKE The Fish and Game Department is still objecting to water being taken from Donner Lake. Attorney Martin McDonough will attempt to reach an agreement in writing with them for the District. Mr. Kienlen from Murray, Burns and Kienlen will personally visit the Fish and Game Department to answer their questions. The Sierra Pacific agreement in this respect will allow the District to take 1,000 acre feet for 6 months (July- through December) and will sell water to the District during January to June. It was noted there are no expiration dates in the con- tract and that it is predicated on Stampede. Mr. McDonough will meet with the Sierra Pacific legal advisor. SURPLUS LAND, 120 ACRES As required, the state, county and local parks and recreation districts have been f notified of the pending sale of this land adjacent to Lakeworld, and Dr. Tapia has unofficially informed the District that these agencies are not interested in purchasing this parcel. Mr. DoNrle felt we should ask the Truckee Donner Recrea- tion District to develop the 2.4 acres behind the District Office since it has been some 4 years since the District leased the land to the recreation district for $1. It was agreed that the land is an eyesore and unsanitary conditions exist, that the Sanitary District relocated the sewer line at some $1,200 expense because the Recreation District said they were going to build a swimming pool there. It was generally agreed that just the planting of grass and trees with swings, slides, etc. would be advisable. After brief discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the District draft an appropriate letter to the jRecreation District asking for the maintenance of the land they acquired from us behind the District Office. All ayes. TAXING UTILITIES - P G & E ANNUAL REPORT Mr. Norman Woodbury, Executive Director of CMUA, referred Page 9 of the P G & E Annual Report to this District stating that legislation is being presented to tax districts. It was unanimously agreed that this proposed legislation should be watched closely. BRIEN WALTERS INTEREST A current statement from Mr. Walters has been received by the District. Since Mr. Walters has not cashed the $1,579.59 check previously issued to him and it is now void, and since it was agreed that the District should settle the matter of the $49 3 interest out of court as advised by legal counsel, a check for $2,0 7 3.4 7 will be sent to Mr. Walters endorsed as final payment for his services to this I District. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone .that the District forward this final check..to Mr. Walters to settle this controversy. i ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, nay. Motion carried. So ordered. It was noted for the-record that the District wished to conclude this matter of unfinished .business from the past, that the bill may not be justified .but in the interest of the public, we are paying this bill. CROSSING WATER LINE BY BRIDGE STREET (SM MACHER) Mr. Cattan mentioned the State will be resurfacing Highway 267 by the bridge this summer, and it is necessary that the District dig now and lay their new pipe now. Mr. Schumacher has signed the necessary easement for the District but wants the District to move a 4" pipe on his property. Mr. Cattan assured Mr. Schumacher that when we locate this pipe, we will remove it. Mr. Jim Smith has been engaged to do the digging, and the trench was completed in 3 1/2 hours. When this pipe is APRIL 20, 1971 Page 43 APRIL 20, 19 71 - CONTINUED CROSSING WATER LINE BY BRIDGE STREET - SCHUMACHER (CONTINUED) laid, the District will proceed with the Tonini Tank. Mr. Cattan is requesting approval of laying a 6" pipe in a 10" culvert either under the bridge or road. The Board agreed on the 6" rather than 4" and Mr. Cattan will confer with the State Highway Dept. GATEWAY MOTEL SIGN --on► This matter was discussed at the last meeting, -and Mrs. Roxie Archie will not move her sign or let us move it for he-r. Discussion ensued, and it was agreed that the District should not have to move its pole line, that the Gateway Motel is encroaching on the right-of-way of a public utilities line. She may apply for an encroachment permit, but it will probably be denied, and she will have to move her sign to comply with the state industrial safety code. This matter was tabled at this time. (Mr. Anderson was excused at 9:35 P.M.) POLE BIDS The bids were opened and read as listed in the attached Bid Summary. Mr. Stone mentioned that the black poles blend in well with the environment. After brief discussion, Mr. Moore moved and Mr. Loehr seconded that the bid be awarded to the lowest bidder based upon review and truckload price. (It was noted that 25-30 poles was all a truck could carry in one load.) Further discussion ensued as to whether a better price could be obtained by ordering two truckloads, but this would necessitate changing the specifications. Mr. Moore withdrew his previous motion and Mr. Loehr his second. Based upon a decision of the Chair and Manager, bids will be resubmitted with new specifications for further consideration. No action by the Board at this time on bids submitted for opening tonight. DISTRICT VS. PONDEROSA PALISADES (BEAVERS) Mr. Moore inquired as to the status of the water storage tank litigation. Mr. Cattan said Mr. Moul is taking former Manager-Longo's deposition now. It was ' also noted that the District has heard nothing further regarding the Sha-Neva easement. Mr. Doyle again mentioned that the Recreation District has not lived up to their promise to develop the area behind the Office Building into a recreational area, that this area should be considered before the west end of Donner Lake. He reiterated that a local contractor stated previously that he would put in a tennis court at his expense if the Recreation District developed this land. Now it is estimated that it would take some $14,000 to build this tennis court, but this figure seems unrealistic in Mr. Doyle's opinion. PROPOSED UNION CHANGE, SOo OFF OF EMPLOYEE'S UTILITY BILLS A survey by the office revealed that Portola gives their employees a SO% discount on their utility bills, but this agency is considered a co-op and can legally do this as well as Sierra Pacific which is a private company. SMUD and Roseville do not give their employees a discount on their utility bills. After discussion, it was agreed this District cannot legally give consideration to allowing a 50 0 discount on the employee utility bills, just as the county and federal govern- ments cannot legally give public funds to anyone. GOLF COURSE Mr. Moore inquired why we allow the golf course surplus water at no charge. Mr. Cattan stated this was a condition of the sale of the contract. Mr. Stone asked what would happen when development occurs and there is no surplus water? Mr. Moore mentioned that during a dry season years ago, the District pumped water from the river to the golf course. Mr. Cattan explained that if the District has no surplus water, the golf course will have to purchase water. It was noted there is no pipe line or metering for this golf course irrigation. Page 44 April 20, 1971 APRIL 202 1971 - CONTINUED LAKEWORLD ROAD EASEMENT Mr. Stone asked if the Lakeworld road easement has been recorded now that the land through which it goes is being declared surplus. Mr. Cattan explained the easement was originally given to the county but they will not record it until the road is finished so the easement will be left in Lakeworld's name so that it may be recorded and the land can be sold. No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone that the meeting be adjourned. All ayes. Meeting adjourned at 10:27 P.M. PAUL A. DOYLE, PRESIDENT PF THE 130ARD CAROLYN BLM S, RECORDING SECRETARY f i E April 20, 1971 P.4p 45 APR.i.L� .. 1971 B I D SL M IARY ITEM: POLES BIDDER 2 - 55' 30 - 45' 6 - 40' 2 - 35' TOTAL B. J. CARNEY & CO. //�.. c� � 7, � KOPPERS CO. INC. L. D. MC FARL ND CO. a�' � �- k �) J. H. BAXTER MC CORMI CK & BAXTER �/` 1��-� 7, o -- (44�r 3 �� - -- WEDCO) INC. BID AWARD: .. - ,.;B:rs: R7+A'-. ...rsrvw..r+r+a:rua.. sw� .a.,.,,... .... .. •.. ......................... ...,w ..�._ _ �._._.. _—_,_.—....-_.. b o F-h F✓ rt a ct to �, •goo' y rrrtHmP-P-0 � �m � P•OwKa,m o Kd � °sP•�D '�• om mHHtoota m m � tKFJ•a� a � �• � • w FJ.Fr.p o m t-J o N•t4 a ft• a O -v�K a rr m rt K �'rt 'W 0 ::,ct N o M N•rt 0 0 H o 0 to FJ•P-ra a K 0� r. a 0 m K � m O N•� c� o No 0P. M ao oaNartOm ON• m mP. KO 0 o om aH K m00art :30 rtn ova 0 0 - o :�r �•� m � � OaK0 o HAD artrt 0t 0 to e a ft m M 0 H. FJ.. a m a pa 00 FJ-W O �° c•r F a m rr w o ti tr H-0 co o K K y 0 �; o 0En la,00� tw °' ct F✓• 510x tr m PC M•� a N• a a a su I' rt rt a o 5 0 0 O ct a �•K � P-�t Lo 0 h rt o aN•F-,cDa�m m 40 0 0, tKN omKc� N•oN• m �Caco � rtKa � aC agpiar m K o tnct,ao O a N :r rt• 0ft�_jKF-'• to a : � to 0 H rtma icct ::rw nora � o p � m o mH r-h r - J • m a A P4. P.O c•t ct to a ;K' 0 ti to O 0 rt o N K F✓o :3 < 0KOKtt m �0J-0CK �'� trON'%CP'HP•ctm o 4 DO' nr K rt K r P.M F. n m N•En K K m ct o j n ct o a :3'rhmrt F,( J•PC & 0 o 0 m ct o rt mmaKto , l N �, o zrrta o rrro �'�'x� m rt �`n c~to•n � � y - 0 C 040 K rt P- ct o 0 m a 0Km00MO 05 ::rcta � t7 �'oH, � � m CD � cn m m � oro ro F✓m �•� -N•�•0 z t-I yK �' . (a m rt, EA 0 trot 0H0ct tntn0KO �a C � '� m to H� K to m K a a ct K pro 0 FJ•m a O ct N• rt t r 0i M 04 0 K F-j�C r 0 (D 0) > � � ro rt� O o a+a tr 0) m ~• m m rt P-H' a NJ Xm r r C) OmVrtrtm4 C � rt --'(n oa x� � Oam K = O � ' a a � N. a CD f t m r• K LQ (D o rt �•H o0 hmo Noam 4 tnort � a � c-F•�< 5F�- tom ootaadt o � mtP•o Kw • . mina N• rt, N• .o o � ~ n w' to O tD 0 to m rt m a 0 0 Z a+F-'ft � ^ N•rt� m r-h O to K C ct LQ 0 m CD tr f t 0) K �+ �. o rt K a �•c� rt m a rr o �., 0 0 O rt m to 0 C t r N F•'-ct rt c4 0 ro o M ct�' N• N•G 0 ct �r N a O m F..�.tD rt rt ::r m O ct a a ct ra F,-�' C K En rtct 'b Fj• • P_ct* m rn �• N•m ul o m M o N O ,o � o o � o � oKo � o t m � ct t-h rt. a rt a rt H O K O N K v = V1 Fes-�' t-{ i 1�-N K N m to O ra • CID00o0mrt P_ rt Ko m aoImy Z a m ct a rt-tF'tn cD Q,�O'to �� rat(Do CA) O O N P. �'(DN Fa-0ct0 Co� N•m � a m FJ-m �C cnO �'mra cc �CL m � F..�. t' �c•t• M p� Fi- M H IrtF,„•,c .a in r-h ra a m a O F-'.o w K a a F• FJ- !- N•Fr.to N•N' F✓ • O N m rn'ct C m tn0En '•K Oto N a o ct0o ) o G to m t r rt F... o o �+En• rt N. CA) 'C ct o&C K m m ct 0 M ry K o ct K FJ-0 M N•m a a rt lD Fi.ct m N- w o` j• rot ctD �C OD o m to N ■f U.H rd 0 O :3 (15 0 :44 k■ . O O-P 0 s" td0N � O:5 4) U� � --rd Z. A •rl rf 0 0 k (d 4) n a a > 0 �4-) tP 0 0 a > A H -J rd to 4-) k v 0 $4 cd44 4J w a ° � rd 0- 3 0' �4 >fa � rd � 1 r-A >, 4J-rl rd �4 4 a) k :3 44 4 cd N f 4•r-1 0 300tP H. � > a wAz � 0 0 A4J 0 (d•r-I-�+) 0 Boa >4 � 5 w �4 TJ a) a) •r i 04 A a) 04W •4-) k O � � � 3 4J 4J.rj 0 O R� cd t3l 0 4J a(Ji a) Ei(d� U PfuUN � a) 0 U4 arI tT cd tU 4J 0 O � rC$ 004a4J � O N r-i rd•rl 0 (n a m )• O U - cn 4 0 bl cd ' (a � O•r4•° 0k r4w H0404JEn0 w STATEMENT OF GENERAL FUND Bank Balance 23,626.37 Deposits 329161.83 Approved billings 4,092.58 IBEW (withholding dues) 51.50 K. Odom (refund) 3.00 U.S. Post Office 100.00 U.S. Leasing (mailing machine) 25.26 Sierra Pacific 22,190.13 Rockwell Mfg 29.79 Alpha Hdwe (pipe threader) 821.59 Tom's TV (10.00) General Cable 2.12 Home Lbr. (1.20) Cons. Elec. Distr. (452.43) (26,852.34) 4/15/71 PAYROLL O.T. GROSS NET Cattan 700.00 552.60 Silva 517.44 435.66 Paulus 550.00 425.40 Burdick 17.44 S28.72 423.34 Reynolds 16.18 533.62 423.13 Grow 436.08 360.14 ! Archer 417.12 349.86 Straub 18.96 373.60 281.03 Bliss 230.00 207.64 Pine 252.84 197.56 j Craig 217.36 176.69 (3,833.05) 52.58 4�756.78 i i Bank Balance 25,102.81 r - BILLS FOR BOARD'S APPROVAL Atlantic Richfield 311.77 Directors 500.00 Chamberlain 100.00 George Cattan 16.60 i Robert Gebhardt Co. (unloading matls) 36.00 Grinnell Co. (meter boxes) 19044.83 KTRT 45.00 Carl Painter 8.00 Tahoe Truckee Agency (ins.) 70.00 Zellerbach Paper Co. 9.10 I Murray, Burns & Kienlen (water protests) 95.62 Noble T. Murray (2nd appraisal) 300.00 Pacific Telephone 17 3.11 " 12.00 Case Power & Equip. (backhoe) 10.00 Calif. Assoc. of Emp. 60.00 Consolidated Elec. (inv. & misc items) 575.98 J. R. Deterding (couplings, clamps) 413.33 RTE (tfrs.) 664.65 j Jim Smith (digging) 70.00 REA (int. and prin) 4,140.5 5 Teichert Aggregates 69.44 (8,725.98) Balance after payment of above billings $16,376.83 April 20, 1971 Page 46 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 30B TRUCKEE, CALIFORNIA 95734 Telephone 587.3896 AGENDA - OF THE BOARD OF DIRECTORS MAY 41 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of April 20, 1971 3. Bills for Board's Approval 4. Submersible Pump Bid S. Pole Bids 6. Pat Shane - Paul Chamberlain letter 7. Resolution 7112, Tombolini Easement 8. Power Supply to new subdivisions 9. Tahoe Donner Subdivision, Letter of Credit 10. Tahoe Donner, Power Lines 11. Manager's Report MAY 4, 19 71 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. No errors, omissions or corrections, the minutes of April 20, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL The bill for Tom's Equipment Rental in Sacramento was for a truck for hauling sand. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Moore that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. SUBMERSIBLE PUMP BID The notice having been duly published, the bids were opened as listed on the attached Bid Summary. Mr. Cattan recommends the acceptance of the Johnston Pump bid because we have done business with them in the past and they are very coopera- tive when we call upon them in the event of pump failure. Mr. Cattan recommends rejecting the Record Supply bid because of imcomplete specifications, description of motor size, pump and provision of cable; and method of cleaning is not satis- factory. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Moore that the District accept the Johnston Pump bid for the Donner Creek Well on the recommendation of the Manager. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. POLE BIDS The pole bids were opened at the April 6, 1971 meeting and taken under advisement. After review of all bids, it is the recommendation of the Manager at this time that the bid award be made to L. D. McFarland Co, being the lowest bidder. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the pole bid be awarded to L. D. McFarland Co. ROLL CALL: Moore aye; Anderson, aye; Loehr, aye; Stone, aye; Doyle, aye. PAT SHANE, EASBIENT MATTER The recent letters from Mr. Shane's Attorney Wallace Stevens, from Francis Longo and from Ed Aweeka were presented to the Board. Since this is a matter between attorneys, Paul Chamberlain will write Attorney Stevens. Mr. Doyle felt Mr. Longo's letter was indeed slanderous to the District. Mr. Moore felt the matter is still closed until such time that new substantial evidence is intro- duced. Mr. Doyle stated that certainly there would be a record if such a promise for an_-easement was made. Mr. Moore suggested contacting the recreation board to see if they remembered anything pertaining to this easement. Mr. Loehr felt this easement might have been discussed in the field with Messrs. Longo and Aweeka and not before the Board. Discussion ensued as to the extent of the authority of the Manager in relation to Board decisions. It was generally agreed that the Manager cannot act officially for the Board. Mr. Cattan felt that if the Shane Brothers had a valid agreement in 1965, they would not be approaching the District again for an easement. Mr. Anderson inquired as to why wasn't the matter of the road discussed by Shane at the time the road was obliterated by the recreation district? No action on this matter at this time pending communications between attorneys. RESOLUTION 7112, TOMBOLINI EASEMENT Mr. and Mrs. Fred Tombolini have signed the Quit claim deed for the 10' X 15' garcel on Lot 21, Ponderosa Palisades, for o t�r bolster p Be�ore this deed can e recorded it is nece* a that-a,=xe"elutie�n e '_acc to ee be- yet==b}�. e &a�,rd. The District-will install a SO' underground derg round service. to the Tombolini house in exchange for this booster pump parcel. A motion was made by Mr. Loehr and seconded by Mr. Anderson that Resolution 7112 accepting the Tombolini easement be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. May 4, 1971 Pw 47 MAY 41 1971 - CONTINUED POWER SUPPLY TO NEW SUBDIVISIONS Mr. Cattan feels the District should have a policy for new subdivisions whereby the developer installs the power lines just as they do the water lines and will prepare a draft of a resolution to that effect if the Board wishes. Mr. Cattan cited the example of Sierra Pacific requiring that Glenshire (now Innisfree) pay for the lines. This new resolution would encompass the area to the subdivi- sion and within the subdivision. Mr. Loehr inquired as to the policy of Sierra ..� Pacific on payback through usage or percentage on us age. It was agreed that this would be a highly complicated matter to undertake. The Board directed the Manager to prepare a draft of a resolution for presentation at a later date. TAHOE DONNER SUBDIVISION, LETTER OF CREDIT A sample letter of credit to be used instead of a bond which was submitted by Dart Industries was referred to legal counsel for approval, and Paul Chamberlain finds it acceptable as does the County. This letter of credit would cover the water lines and ro ads. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Moore that the letter of credit for Tahoe Donner Subdivision for future units be accepted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, abstain; Doyle, aye. TAHOE DONNER SUBDIVISION, POWER LINES As agreed, the District will build the power line for this subdivision utilizing 120 - 45' poles. Since the telephone company wishes to utilize this line for their service, Mr. Henry from the S. Lake Tahoe Office is agreeing to install half the pole line to our specifications, and the District will install the other half. MANAGER'S REPORT PONDEROSA PALISADES TANK: It has been six weeks and Dan Cook has not submitted the specifications for e tank as requested. Since all the Directors agree this is a matter that cannot be delayed, a motion was made by Mr. Loehr and seconded by Mr. Stone that a letter be directed to Dan Cook requesting immed- iate action regarding the Ponderosa Palisades (as well as the 2nd Tonini) tank with specifications to be in the District Office by May 18, 1971 and that a phone call to this effect be made to Dan Cook by the Manager tomorrow. All ayes. GS-2 WATER SERVICE RATE: Mr. Paulus believes the existing Resolution 7101 should be amended to include mobile home parks and individual units served by a single meter service, that our method of billing for water service should be consistent. Mr. Moore suggested determining the number of consumers for a single water service by the number of electric services. Mr. Paulus will make a telephone survey as to how other utility companies handle this problem. UNION AGREEMENT: Sierra Pacific still hasn't settled with the union but may by this Friday. SANDBLASTING OFFICE BUILDING: Since the painter previously contacted has not quoted us a cost on sandblasting, the District will contact other companies for s andb 1 as t ing. No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone that the meeting be adjourned. All ayes. Meeting adjourned at 9:13 P.M. I f PAUL A. DOYL , PRESIDWT OF THE BOARD CAROLYN BLLKK, RECORDING SECRETARY Pale 48 May 4, 1971 a MAY 4, 1971 u. BID SUMMARY y ITEM: PUMP, DONNER CREEK WELL PUMP REMOVAL UF' CLEANING BIDDER FITTINGS OLD PUMP OLD WELL TOTAL BYRON JACKSON < JOHNSTON PUMP PACIFIC HYDRO (RED JACKET) RECORD SUPPLY (PEERLESS PUMPS) GOULD PUMPS _- p x t 1 BID AWARD: RESOLUTION NO. 7112 TRUCKEE DONNER PUBLIC UTILITY DISTRICT RESOLUTION OF ACCEPTANCE NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: That said District does hereby accept the quitclaim deed from: Fred Tombolini i Carmen Tombol ini to said District to which this resolution is attached, and the clerk of this District shall and is hereby authorized and directed to place said G quitclaim deed of record in the official records of Nevada County, California. t The foregoing resolution was passed and adopted by the Board E I of Directors of the Truckee Donner Public Utility District the 4th i day of May , 19 71, by the following roll call vote: i AYES: Moore Anderson Stone Loehr Doyle , NOES: i ABSTAIN: TRUCKEE DONNER PUBLIC UTILITY DISTRICT i i BY: { PRESIDENT OF THE B F DIRECTORS i i { ATTEST: f f � i f CLERK THEREOF i i i i N r< 4, 1971 ae 49 CERTIFICATE OF ACCEPTANCE THIS IS TO CERTIFY that the interest in real property conveyed by the attached quit claim deed dated April 22, 1971 from: CARMEN AND FRED TOMBOL INI To: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT, a political body is hereby accepted by order of the Board of Directors of the Truckee- ; I Donner Public Utility District, duly given and made on the 4th i f day of May , 1971 and said Truckee-Donner Public Utility i District, as grantee, consents to the recordation thereof by its duly i authorized officer. Dated: May 4, 19 71 I TRUCKEE-DONNER PUBLIC UTILITY D ICT t-- BY PRESIDENT OF THE BO F DIRECTORS f i i I I I I I I I I i i I i f i k I I i i May 4, 1971 Pale 50 STATEMENT OF GENERAL FUND Bank Balance 25,102.81 Deposits 18,597.05 Approved billings 8,725.98 Petty Cash 46.72 Ken Gordon (refund) 50.00 Consolidated Elec. (.67) Zellerbach .09 Walters, Ball, Hibdon & Shaw (returned 1,579.59) 21073.47 Wedco (inv. items) 12967.32 C & E Dist. (water dept.) 45 2.43 L. B. Foster (pipe) S,946.81 Tom Paulus (janitorial) 60.00 Int. Revenue (payroll witholding) 1,146.20 HRD " " 94.94 (20,563.29) 4/30/71 PAYROLL O.T. GROSS NET f Cattan 700.00 540.75 Burdick 557.56 421.21 Paulus 550.00 399.83 Reynolds 517.44 401.30 Silva 474.32 386.05 Grow 436.08 343.57 Archer 417.12 333.29 Straub 14.22 39 2.0 8 291.00 Pine 264.88 213.26 Bliss 230.00 182.07 Craig 197.60 160.84 (3,673.17) 14.22 41737.08 j Balance S/3/71 $19,463.40 i i BILLS FOR BOARD'S APPROVAL i Tom's Equip. Rental 78.00 Allied Auto. (tools) 20.88 Armanko Office Supply 17.18 A. Carlisle (office exp.) 35.54 George Cattan (CMUA) 29.55 Calif. Assoc. of Employees (emp. ins) 403.10 Cons. Elec. (elec. inv. items) 687.02 C Joe's Auto Service (rear end, water pickup) 273.18 Truckee Donner Disposal 7.20 KTRT 45.00 Ken's Tire Center 83.07 Robt. C. Gebhardt (unload pipe) 45.00 011ie's Texaco -,6 80 Sierra Electronics (repair radio) 39.55 Siri Office Equip. 3.37 Sun Printing (billing envelopes) 155.93 Henry C. Schwarz (Donner substa.) 175.00 Sanderson Aggregates 47.08 Carburetor-Elec. Inc. (backhoe starter) 43.31 Teichert Aggregates 24.63 RTE (tfrs for Donner Park) 11367.10 i �-- J. R. Deterding (water inv. items) 620.48 (4,207.97) Balance after payment of above billings $15,255.43 1 i May 4, 1971 Page 51 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-38% AGENDA BOARD OF DIRECTORS MAY 18, 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of May 4, 19 71 3. Bills for Board's Approval 4. Ponderosa Palisades Tank, Approval for Bidding S. Donner Memorial Park, Underground Service Agreement (Resolution 7113) 6. Mr. Martin McDonough's letter - Deposition of Francis Longo 7. District Property adjacent to Recreation District 8. Lakeworld proposed payment for line - Tahoe Donner 9. Access road to Substation 10. REA Certification of Authority (Resolution 7114) 11. Manager's Report May .18, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, absent; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Dr. Tapia EMPLOYEES PRESENT: Cattan, Paulus, Bliss. No errors, omissions or corrections, the minutes of May 4, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL The expense for Mr. Cattan was for a P G & E meeting in San Francisco to discuss the new style pole line, which will mean- quite a savings for utility companies. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. PONDEROSA PALISADES TANK, APPROVAL FOR BIDDING The contract documents from Dan Cook arrived last Friday, the specifications this afternoon, but not the cost estimate. Mr. Cattan mentioned the Sierra Meadows F tank has been put to bid by Murray McCormick, and the fact that tank companies can bid on two tanks in the same location has prompted many calls to the District Office. The original estimated cost for the Ponderosa tank is $25,000, the booster $7,500. Mr. Dan Cook will be present at the bid opening on June 1S, 1971. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the Ponderosa Palisades tank and booster pump be put to bid and the required notice published. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. (The plans were signed by each director.) RESOLUTION 7113, DONNER MEMORIAL PARK, UNDERGROUND SERVICE AGREEMENT The necessary contract for this installation costing $26,000 has been presented, is in order and was read by President Doyle. As agreed, the first bill of $10,S10 will be mailed with the the signed contracts to the State of California, Depart- ment of Parks and Recreation. The balance will be paid upon completion. The underground cable was ordered two weeks ago, and construction will be this summer. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the District adopt Resolution 7113, Authorizing the President and Manager to sign the Service Agreement between the Parks and Recreation Department, State of California, and the District for the Underground Service, Donner Memorial Park. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. DEPOSITION OF FRANCIS LONGO, MR. MARTIN MC pONOUGH'S LETTER The letter of May 12, 1971, a copy of which is part of these minutes, was read by President Doyle. Mr. Doyle felt many of the statements in the letter were suppo- sitions by someone and not promised by the District, that previous communications from Mr. Longo indicate falsifications on the part of the Board, but testimony -- will bear this out. Mr. Loehr felt we would have to deal with a period prior to now, that one cannot legislate retroactively. Mr. Moore felt that changes after the date of the Be ave r's contract are subject to the subdivider. Mr. Doyle reiterated that private or public agreements would be a matter of record, and there is no record, that the District must e s t ab 1 i sh the intent at the time the contract was signed. Mr. Stone questioned why were all the power installations in Ponderosa Palisades made for free? Mr. Doyle stated all the truth will be brought out in court. i I f 1 . May 18, 19 71 Page 51 May 18, 19 71 - Continued DISTRICT PROPERTY ADJACENT TO RECREATION DISTRICT To help resolve the controversy regarding the Shane easement, Mr. Cattan suggested exchanging the 2.3 acres north of the District Office for the 4.5 acres adjoining the Recreation District park with the stipulation that they allow Shane to build his access road where dictated by the Recreation District. It was mentioned that the Horsemen's Association has- an interest in this road and that the road will be built to county specifications. No suit by Shane has been filed against the District at this time. Mr. Moore inquired what the District would do with the land behind the office if this exchange were made? Mr. Cattan replied we would begin by filling it with dirt as it is made available. Mr. Doyle stated he sees no reason why the wishes of the people in the area should not be considered first, that the Meadow Park area should be used for recreation as originally intended. The land on the shortcut is valued at $850/acre and is marshy and difficult to build on. Mr. Doyle felt the land on the shortcut would be worth more in the future than the land behind the office. Mr. Loehr felt the land behind the office, the rental house and the commercial corner next to the office should all be put to bid at the same time. Mr. Stone felt the Shane Brothers were offered this land on the shortcut at a fair price, that it is more valuable to the Recrea- tion District than anyone else and this exchange would give the Recreation District the chance to put the road where it would do the least damage. Mr. Cattan mentioned that Shane requested the District 4 or 5 years ago to put the land on the shortcut to bid. Mr. Moore thought this land would enhance the view to the little lake by creating more open sp ace. Mr. Stone suggested that in the future we ask another district to post a bond for performance within a given number of years when a lease is entered into. ( Discussion ensued regarding two other parcels belonging to the District in this area.) Mr. Moore felt we should con- sider a trade because it looks like the Recreation District isn't going to develop the land behind the office. Mr. Paulus stated there was a verbal communication with the Recreation District regarding the improvement of the land behind the office. Mr. Moore felt the parcel in Meadow Park should be retained for the Recreation District, that land is difficult to obtain for recreation. It was agreed the Utility District could legally develop the land behind the office for recreation, but Mr. Doyle Questioned that we should compete with another local district. Mr. Moore stated the District developed the golf course and subsequently sold it and now that recreation is not public. Mr. Moore felt the District should exchange the Hilltop land for the 120 acres adjacent to Lakeworld to carry through with the initial recreation plans. Mr. Loehr felt we should get the land behind the office back into the District's hands. Mr. Paulus stated that according to the Recreation District lease, they must develop the land, but there are no plans at present, but they would like to see tennis courts there. Mr. Moore reiterated that if we trade, we should retain the land behind the office for recreation. Mr. Doyle felt the Recreation District should retain this land and should develop it. Mr. Cattan felt we should trade, improve the area with fill as it becomes available and plant trees. Mr. Moore would like to know the Recreation District's plans for the Meadow Park site before he would vote on the matter. Mr. Paulus mentioned that whenever we sell land, the Recreation District has the first option to buy. If we trade now and they want it back in perhaps 5 years, they will still have the first option. Mr. Doyle directed Mr. Paulus to convey our feelings to the Recreation District; namely, that the District will probably take the property back and improve it ourselves in trade for the property on the short- cut. Mr. Stone suggested holding the property and dedicating it to the Recreation District. This matter was tabled for discussion at the next meeting. (Mr. Doyle left the meeting at 9:15 P.M. and will return later.' Vice President Moore will preside.) LAKEWORLD PROPOSED PAYMENT FOR TAHOE DONNER LINE Mr. Cattan mentioned that we have a bond for the second unit. The $50,000 for the power line in Unit 1 will be paid for as follows: $25,000 - when the District is ready to order material $10,000 - August 1, 1971 $1S,000 - September 30, 1971 50,000 The District will retain the $50,000 bond until completion of construction. Page 52 May 18, 1971 May 18, 1971 - Continued ACCESS ROAD TO SUBSTATION This road is on county property, and they now object to our cutting 3 small trees. Mr. Moore felt the District should have submitted plans to the county as does a subdivider. The District now has the promise of approval for the easement, and we will provide the county with a map. Cranmer Engineering will provide the District with the manpower to do the mapping, and they will deliver the map to the county. RESOLUTION 71143, REA CERTIFICATION OF AUTHORITY The REA Auditor Mr. Brown recommends that the District rescind the outdated Certificate of Authority signed in 1963 and institute an updated Certification of Authority in the event the District wishes to borrow from REA. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District adopt Resolution 7114, rescinding the 1963 Certification of Authority and authorizing signature of the President and Manager on the new Certification of Authority effective this date. ROLL CALL: Stone, aye; Loehr, aye; Moore, aye, (Doyle, excused; Anderson, absent.) MANAGER'S REPORT 1. BRIDGE CROSSING, HWY 26 7: The crew made half the road crossing this morning with e new 611 water line. Work progressed satisfactorily, and the pipe is in 12" conduit. The other half of the highway will be cut Thurs day. 2. 10" PIPELINE, HWY 89/FREEWAY: Mr. Silver, State Highway Department, visited the District today to discuss the 10" pipeline on 89 near the freeway. He will probably allow us to cut the road rather than drill, and no difficulty is anticipated. He instructed the District to submit our plans to Mr. Carroll of the State Highway Department here in Truckee. We will cross the bridge on the west side, and the pipe on the bridge will be protected by a 4" X 12" U channel. The original estimate for this construction was $12,000 but did not include the 710' of concrete costing $1,000 or more. (Mr. Doyle returned to the meeting at 9:45 P.M. Mr. Moore will continue to preside.) 3. UNION: The union representative visited the District yesterday, and we will probably bargain at the next meeting. Sierra Pacific hasn't settled yet. 4. GS-2 WATER RATE: The office has requested information from Sierra Pacific as to their water rates for trailer parks. S. SUNNIER HELP: Mr. Paulus mentioned that the District will require additional personnel this summer, probably from the high school. Dr. Tapia has applica- tions he will refer to us. 6. MARTIS VALLEY DAM: The District has nearly completed the Martis Valley power service for the operation of the gates. i 7. PAINTING OFFICE AND WAREHOUSE: Another estimate from Reno has been obtained. More bids will be obtained on the Warehouse. A combination stain and paint i will be used, and most of the painters felt sandblasting would damage the wood. i 8. DR. WILLIAM WARMKESSEL: Dr. Warmkessel is not interested in any of our surplus land at this time. 9. SOUTHSIDE WELL SURVEY: Dan Cook still has not made this survey as requested 4 weeks ago. At this time, a motion was made by Mr. Loehr to adj ourn. Mr. Doyle inquired if the meter reading schedule had been advanced. Mr. Paulus replied, yes, that the District got behind in the winter. Mr. Stone seconded the motion to adjourn. 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WHEREAS, the Department of Parks and Recreation, State of California, desires to enter into an agreement to be served with 5,750 feet of underground electric power to the Donner Memorial Park near Truckee, Nevada Coumty, California, and WHEREAS, a Service Agreement has been presented and is in order, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT that the President and Ex-Officio Secretary of this Board are hereby authorized to sign said Service Agreement in behalf of this District. Passed and adopted by the Board of Directors this 18th day of May , 1971 by the following roll call vote: AYES: Moore Stone , Loehr , Doyle , NOES: ABSENT: Anderson , TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PAUL A. DOYLE., PRESIDENT 0BOARD ATTEST: P-- ffaaw SECRETARY AND EX-OFFICIO SECRETARY Y 18, 1971 P49P 5 4 RESOLUTION 7114 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT RESCINDING REA CERTIFICATION OF AUTHORITY OF DECEMBER 4, 196 3� AUTHORIZING NEW SIGNATURES. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: The Certification of Authority dated December 4, 1963 signed by Edward N. Aweeka, Chairman of the Board, and Francis Longo, Secretary, is hereby rescinded effective this date. President and Manager are authorized to sign new certifications of authority. Passed and adopted this 18th day of May , 1971 at a regular meeting of the Board of Directors of the Truckee Donner Public Utility District by the following vote: AYES: Stone Loehr Moore Doyle NOES: { ABSTAIN: (Absent: Anderson) TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PAUL A. DOYLE., CHAIRMAN 0 BOARD ATTEST: C a CLERK AND EX-OFFICIO SECRETARY r M4y 18, 1971 Ne 55 STATEMENT OF GENERAL FUND Bank Balance S/3/71 19,463.40 Deposits 24,056.79 Approved billings 41%207.97 J. R. Deterding 242.4S Post Office 200.00 Western Nevada Supply 78.18 Petty Cash 32.35 Pitney Bowes 1.00 Festersen & Assoc. (liab. ins.) 31 4SS.00 Tahoe Truckee Agency 966.00 Sierra Pacific Power 199571.12 IBEW (union witholding) 51.50 (28,805.S7) 5/1S/71 PAYROLL O.T. GRASS NET Cattan 775.00 606.15 Paulus 587.50 441.07 Burdick 17.44 S28.72 423.34 Silva 474.32 401.62 Reynolds 16.18 468.94 378.97 Grow 436.08 360.14 Archer 398.16 335.2 8 Straub 56.88 366.00 273.91 Pine 240.80 187.87 Bliss 230.00 207.64 Craig 197.60 160.84 (3,776.83) 90.SO 4,703.12 Balance 10,937.79 BILLS FOR BOARD'S APPROVAL Atlantic Richfield 112.21 The Journal of Accountancy (3yr dues) 2 5.00 Chamberlain Equip. Co. (chem. pump) 104.28 Graybar (guy wire) 171.59 Home Lbr. Co. (door) 27.34 Elec. World (3 yr dues) 20.00 Minne s co (q. lease, copy mach.) 80.07 - Osburn's Garage (meter reader pickup) 34.52 J. F. Rhodes Co. (meter seals) 17.05 Paul Chamberlain 100.00 Directors 500.00 U.S. Leasing Co. (marling mach.) 25.26 George Cattan (P G & E meeting) 34.30 Water Newsletter (subscription) 28.00 Zellerbach Paper (paper towels) 19.08 Walt's Gulf (backhoe diesel) 5.03 Western Auto (tires-meter reader pickup) 140.27 Pitney-Bowes, Inc. (mailing mach.) 4.69 Tom's TV 10.00 Truckee Hdwe & Rental (pipe fittings, misc.) 387.24 Fred's Richfield (tires, George's car) 72.80 Jim Smith (water line) 90.00 Standard Oil Co. (pump oil) 11.97 Pacific Telephone (monthly) 21S.28 Pacific Telephone (Southside Pump) 24.00 Sierra Sun 37.SS Cook & Assoc (Tahoe Northwood. . . . . . . . . . . . . . . . .248.00) 2,142.60 S. Side Booster. . . . . . . . . . . . . . . . .233.60 Ponderosa. . . . . . . . . . . . . . . . . . . . .1,303.00 Donner Trail. . . . . . . . . . . . . . . . . . . . 11.00 Overpass. . . . . . . . . . . . . . . . . . . . . . . .132.00 Tonini Booster & tank appraisal 215.0 0 T. B. Niehaus (appraisal) 37S.00 Rockwell Mfg. Co. 1,773.63 (6,S88.76) Balance after payment of above billings $4,349.0 3 May 18, 1971 Page 56 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 30B TRUCKEE. CALIFORNIA 95734 Telephone 587-3896 A G E N D A BOARD OF DIRECTORS JUNE 1, 1971 - 7:30 P.M. 1. Roll Call 2. Approval of minutes of May 18, 19 71 3. Bills for Board Approval 4. Union Bargaining S. Sierra Meadows Tank 6. Resolution 7115, Power Lines in Subdivisions 7. Paint Estimates, Office, Warehouse 8. Manager's Report JUNE 1, 19 71 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Acting Chairman Henry Loehr at 7:30 P.M. in the conference room of the District. ROLL CALL: Moore, absent; Anderson, present; Stone, present; Loehr, present; Doyle, absent. EMPLOYEES PRESENT: Cattan, Paulus, Bliss. GUESTS PRESENT: None. No errors, omissions or corrections, the minutes of May 18, 1971 were approved as written. i BILLS FOR BOARD'S APPROVAL i Quotations were obtained on the gate valves. Underground cable for the airport and park was ordered. Overtime was necessitated by the fact that it was less expensive for the District to have the men complete the jobs the same day rather than have them return the next day. No further discussion, a motion was made by Mr. Anderson and seconded by Mr. Stone that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye. So ordered. UNION BARGAINING This matter has been postponed because not all the board members are present. The union will supply the District will a summary of their demands. i SIERRA MEADOWS TANK The bids were opened at 11:00 AM today by Nevada County. A low bid of $59,820 �--k from McKnight Construction Company was submitted. The assessment fund allows $5 3,50 4 for this tank, and the county is considering using a portion of their contingency find to make up the $6,316 difference. The engineer's estimate for this tank was $48,000. This tank must be constructed this year, and the District could meet any shortage of finds from the county. Mr. Loehr said the county will probably pay for inspection of this tank. RESOLUTION 7115, POWER LINES IN SUBDIVISIONS i This resolution has been revised, a copy of which is attached. Action will be deferred until a full board is present. Mr. Cattan mentioned that George Gardai j has submitted a preliminary plan of the Beacon Hill Vista Subdivision using cluster development, making electric distribution lines long. Mr. Loehr felt the cluster development was utilized to satisfy the Planning Commission and inquired what system do other utility companies provide on a payback. Mr. Cattan replied there is no line that is producing a profit. Mr. Loehr said he was thinking about the future. Mr. Stone mentioned his line to his home was producing a profit because he paid $700 for an extens ion. Mr. Cattan referred to a survey he made three years ago, comparing the amount of material used vs. the number of consumers, indicating that the revenue only pays for maintenance and not toward capital expenditure, that most consumers use gas. It was mentioned that 12,000 lots in our district have not been developed. Mr. Anderson stated he agreed with the principle of this resolution. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that Resolution 7115 be tabled until the next regular or special meeting and that �.: the Manager be instructed to deny approval of any new subdivision plan until after this meeting. All ayes. PAINT ESTIMATES - OFFICE & WAREHOUSE Three estimates have been submitted: Lindell., $2,432; Jay, $2,650; Olympic Haus, $2,706. There were no formal specs for these estimates, but the office would have a primer plus two coats, the warehouse a primer and one coat of acrylic masonry paint. It was felt the District could afford to paint these buildings at this time since we are not using any money for extensions. A motion was made by Mr. Stone to award the contract to the lowest bidder. An alternative would be for the District to provide the paint and hire help by the hour to perform the work. Mr. Stone withdrew his original motion and moved that the Manager proceed with the accomplishment of getting the office and warehouse painted at his discretion in an amount not to exceed $2,432. Mr. Anderson seconded the amended motion. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye. So ordered. i June 1, 19 71 Pale 57 (JUKE 1, 1971 - CONTINUED) MANAGER'S REPORT 1. DONNER LAKE SUBSTATION: The access road is being leveled, and only 3 trees were cut. The entrance will be blacktopped and have a gate. 2. BRIDGE BY BROCKWAY SHORTCUT: Scheduled work so far has been completed to the top of the ill, The pipe will hang on the bridge, and we are waiting for drawings from'Dan Cook on the Tonini tank. Mr. Stone suggested seeding the hillside after construction. 3. HALF MILE EXTENSION, SOUTH SIDE OF LAKE: This line dead ends at Donner Memorial Park and will be extended on Donner Reed Avenue (6 poles) . All our power lines will now be accessible in the winter. 4. SMALL UTILITIES: Mr. Cattan read an article from the Sacramento Bee stating that a recent court decision in Florida strengthened the position of small utilities in that they should not have to pay extra fees to large utilities in power exchanges. S. UNION: Mr. Paulus mentioned that Sierra Pacific settled for 7 1/2 0, but the union members have to ratify. Our men want 8 1/2 o because they claim we do not have as many benefits as Sierra Pacific. Discussion ensued regarding various retirement plans. 6. SAFETY: The Water Works Association has presented this District with an Away of Merit to the Manager and employees for an excellent safety record. 7. DR. WILLIAM WARMCESSEL: Dr. Warmkessel has been discussing the possibility of pur as ing a triangular piece of district property on the shortcut. He now may be able to obtain an adjacent parcel from another owner, combining the two for his proposed dental office complex, etc. Dr. Warmkessel's letter in which he offers $5,00 3 for our .045 acre of land was read. This offer is less than the appraisal, but most of the board members agreed the appraisal seemed too high, perhaps because of the zoning and highway frontage. Mr. Cattan mentioned that Dan Cook is surveying the land by the South Side well, and that perhaps this matter should be deferred until this survey is completed. It was agreed that an access road directly onto the highway could serve the triangular parcel Dr. Warm- kessel is considering and the adjacent 4.5 acre parcel of district land. The District will take Dr. Warmkessel's offer under advisement pending survey results. No further business, a motion was made by Mr. Anderson and seconded by Mr. Stone that the meeting be adjourned. All ayes. Meeting adjourned at 9:04 P.M. - � HENRY G. TOEHR., ACT IRMAN r I r ` / CAROLYN BL S, RECORDING SECRETARY Pap 58 Attie I 1971 STATEMENT OF GENERAL FUND Bank balance 5/17/71 10,937.79 Deposits 16,39 3.60 Approved billings 6,588.76 Previous adjustments (10.82) U.S. Post Office 100.00 Tom Paulus (janitorial) 60.00 Dept. of Int. Rev. (payroll witholding) 11287.15 Dept. of HRD 101.45 (8,126.S4) r7 PAYROLL 5/31/71: O.T. GROSS NET I -- Cattan 775.00 594.30 Burdick 34.88 615.88 464.32 Paulus S87.50 415.50 Silva 48.54 565.9 8 456.02 Reynolds 16.18 S12.06 396.24 Grow 35.5S 471.63 370.S2 i Archer 42.66 459.78 366.90 Straub 74.66 455.36 337.76 Pine 264.88 213.26 i Bliss 230.00 182.07 Craig 209.95 1S1.33 Schultz 5.76 159.36 149.48 IKennerson 64.80 4 8.0 3 Kennerson 68.04 51.72 (4,197.4S) 258.23 5,440.22 Bank Balance 15,263.76 i BILLS FOR BOARD'S APPROVAL CMUA (dues) 175.00 Calif. Assoc. of Emp. (emp. ins.) 403.10 Dearman Backhoe (bridge job) 160.00 -_ Donner Lake Excavating (bridge sand) 15.55 Grinnell Co. (gate valves) 1,352.S1 Dept. of Gen. Services (G.O. 95) 12.60 Rosebud News (forms) 5.05 Southern Pacific Co. (power line crossing) 20.00 National Assoc. of Accountants (subscription) 4S.00 Sangamo Elec. Co. (meter-stock) 1,259.37 Sanderson Aggregates (bridge job) 184.S8 Sierra Sun (adv.) 13.00 Tom's Equip. Rental (dump truck) 321.00 � ' Dicks Super Shell (ladder truck) 240.65 I Vind Bros. (bridge job) 117.60 Teichert Aggregates 108.37 U.S. Leasing (mailing machine) 25.26 General Cable Corp. (Donner Park UG cable) 1,973.47 George Cattan 5.35 Western Hdwe & Tool 6.79 Wedco (stock items) 1,943.20 Western Nevada Supply (valve boxes) 446.33 Pittsburgh Des Moines Steel (culverts) 231.06 (92064.84) Balance after payment of above billings $6,198.92 i I i i i i June 1, 1971 Page 59 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 30B TRUCKEEv CALIFORNIA 9S734 Telephone S87-38% JUNE 7, 19 71 THERE WILL BE A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT HELD ON FRIDAY, JUNE 11, 1971 AT 3:00 P.M. IN THE CONFERENCE ROOM OF THE DISTRICT. AGENDA: UNION BARGAINING. RESOLUTION 711S, POWER LINES IN SUBDIVISIONS. RESOLUTION 7116, D1B DOMESTIC POWER RATE. Ca olv GEORGE CA , MANAGER r JUKE 111 19 71 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 3:00 P.M. in the conference room of the District. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, absent; Doyle, present. GUESTS PRESENT: Bob Rob ins on, I BEW. �r EMPLOYEES PRESENT: Cattan, Paulus, Grow, Bliss, Archer, Silva, Straub, Pine. UNION NEGOTIATIONS Standb : The union is requesting that standby be broken down by so many hours per day. Standby was defined as a man having to stay home or be available so that he can be reached by telephone from Friday evening to Monday morning. The union is asking for one more hour. Mr. Stone mentioned that the Forest Service has eliminated standby and initiated staggered tours of duty, that the District may have to institute this within a year or two. Mr. Doyle affirmed that the union is asking for overtime in addition to standby, and Mr. Robinson stated that other employers do this. Mr. Moore felt it wouldn't be any more expensive for the District to have another mane to i � ed. Mr. Grow mentioned that for 5 Y years only two men have been on standby in the water department, requiring that a man stay home 50 0 of his weekends. It was noted a man on standby now gets daily overtime after 4 hours. Discussion ensued regarding the routine weekend checking of the pumps, and it was decided this is not considered a call-out for emergency situations. Mr. Cattan suggested clarifying this point in the new contract. An emergency was defined as an unforeseen occurance and would not j include routine duties. No further discussion, it was agreed to revise Standby l as follows: (a) 4 hours pay per day for the employee who stands by from 5:00 P.M. Friday to 8:00-'A.M. Monday; (b) Overtime compensation for all emergency call-outs worked in addition to standby pay. Holidays: All agreed to revise the list of holidays to be those designated by the California Government Code, whereby most of the holidays fall on a Monday. Vacations: All agreed to the standard 15 days vacation after 5 years service and that vacations could be split. Safety: All agreed to the District providing all tools and specialized safety devices necessary to perform an employee's assigned duties. It was noted that safety shoes are not included in the California Safety laws. Management proposes to allow a maxim m of four hours each month for safety meetings to be conducted by an employee designated by management. This assignment would be rotated among the outside employees. Management feels the employees are better qualified than they are to prepare safety programs and would research subjects associated with their everyday work. All agreed on this condition which would also stipulate that preparation for safety meetings could be on District time. Sick Leave: The union is requesting unlimited accumulation of sick leave; if an employee is off due to an industrial injury, he would get 100 o pay while he was off. All agreed. Vacancies: Revision is being considered because the present meter reader may want to transfer to another capacity in the future. . After dis cuss ion, it was agreed that the word "fill (vacancies)" would be deleted and the word "apply for (vacancies)" be inserted. Mr. Cattan mentioned that one has to be qualified for the new position within the District. June 11, 1971 Page 60 JUNE l 1, 1971 - CONTINUED UNION NEGOT IAT IONS (CONTINUED) Customer Services Clerk: The union has proposed two additional pay steps for this position to compare with Sierra Pacific's identical job classification. This requested increase would be 45% plus the general wage increase. Mr. Moore mentioned that this job had a 40% increase last year. Mr. Paulus thought that if you have a five-step increase for one office worker, you would have to have it for all office workers, that the present Customer Services Clerk has had a ..._, 24% increase since she started with the District. Mr. Cattan stated that in the 8 years he has been with the District, whoever did the billing had to be trained, that she did not start with the District with this ability. There would be a 54/hr. difference between the two billing girls. The board members agreed that the general wage increase would be sufficient for all the office workers, that if additional wage steps were applied, they should be applied to all office employees and not just one. The Board asks that this provision be deleted. 8.5% General Increase: This is 1% more than what Sierra Pacific settled for, but the union claims the District does not have the benefits Sierra Pacific has. Mr. Moore felt the 7 1/2% is above the cost of living and is sufficient. President Doyle informed the union representatives that the District is investi- gating retirement plans. Mr. Robinson stated that if this plan is not a fully paid pension plan, the union members should have the opportunity to discuss this plan and requested a meeting date. Mr. Doyle stated the District has not progressed far enough in its research in this respect to set a date. Mr. Paulus mentioned an employee would have to have three years with the District to qualify for the plan, paying approximately 3% while the District paid 7 - 7.5%. This plan would cost the District approximately $4,200/year, The Board offered 7.5% retroactive to May 1. Discharge: Management proposes to add this new section as follows: The P.U.D. retains the right to discharge any employee for incompetence or other serious cause. The reason for such discharge shall be given in writing within forty-eight (48) hours of the time of such discharge. 1 Reason for discharge shall include, but not be limited to, the following: (1) Failure to perform work in an efficient, workmanlike manner. (2) Insubordination. (3) Absent without authorization or just cause. (4) Failure to cooperate willingly and cheerfully with supervisors and/or fellow employees in matters pertaining to the P.U.D. Is operations. (5) Insobriety. (6) Dishonesty. Foreman, Line Workin After discussion, it was agreed by all to delete the second sentence regarding two years experience. Lineman: 1971 Contract will be identical to 1970 Contract regarding this classi- fication. Inclement Weather: The union asked why this section was deleted in the 1970 contract and asked for its inclusion in the 1971 contract. Mr. Grow stated he has been asked to work in the snow and rain recently on two occasions this spring. Mr. Cattan stated on the one occasion, he asked the men to work overtime and they agreed; if they felt the weather was bad, they wouldn't have accepted the overtime. Mr. Doyle directed the union to prepare a section on "inclement weather" for consideration at our next meeting. Mr. Moore mentioned that this District has never had to send men home because of inclement weather. Mr. Stone felt the District would not subject the men to inclement weather in which personal injury might be sustained, that employees work in the shop on inside assignments during bad weather. The union will draw up these proposals and submit them to their members. Negotia- tions will be concluded at the June 15 meeting. Page 61 June 11, 1971 JUNE 11, 1971 - CONTINUED RESOLUTION 7115, POWER LINES IN SUBDIVISIONS This resolution was revised, a copy of which was read by President Doyle. All board members present agreed that the entire cost of power distribution lines should be borne by the developer, that a precedent in this respect was set with Lakeworld. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that Resolution 7115, Power Lines in Subdivisions, be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Doyle, aye. (Loehr: absent) RESOLUTION 7116, AMENDMENT TO RESOLUTION 6701 I The purpose of this resolution is to increase the electrical minimum on domestic rates from $3 to $5 so that this minimum will be consistent with the $5 minimum in effect now for services in new subdivisions. It was noted the $5 minimum for all services was presented last fall, but the board increased the electrical minimum to only $3 on domestic rates effective January 1, 1971. Mr. Doyle stated he was against raising the minimum back to back. Mr. Moore felt there was no reason why everybody should not be on the same electrical minimum, that the resolution last fall must not have been presented properly. Mr. Cattan explained the customers whose minimums were increased to $3 were those inherited from Sierra Pacific, that the District has $700 invested per customer including substation, transformers, etc. Mr. Moore suggested that copies of Resolution 6701 in its entirety with amendments be presented at the next meeting. Mr. Stone said perhaps something is wrong in our extension rule, that individuals should pay for their line. Mr. Cattan explained Resolution 7115 previously discussed is intended for subdividers, not private individuals. It was agreed this new $5 minimum for all, when adopted, would preclude those customers whose monthly minimum is in excess of $5 to pay for lines over 2001 . Chairman Doyle tabled this resolution pending further study. No further business, a motion was made by Mr. Anderson and seconded by Mr. Stone that the meeting be adjourned. All ayes. Meeting adjourned at 5:45 P.M. i PAUL A. DO LE, PRESID OF BOARD CAROLYN B S, RECORDING SECRETARY i i i June 11, 1971 Page 62 t-: i May 27, 1971 MEMORANDUM TO: Board Members FROM: George Cattan, Manager SUBJECT: Resolution 7115, Power Lines in Subdivisions As you are all aware from past experience, all subdivisions in the Truckee area are of speculative nature. Homes built in 1970 were the. 1 owe s t comp are d with previous years, and it appears that the condition will repeat in 1971. I wish to advise the Board that the revenue obtained just about compensates for the maintenance of the power lines and can never repay for the capital expenditure. It would be advisable in the future to ask new developers to pay for the distribution lines as we did with Lakeworld, bearing in mind that the District has to treat everybody alike. In addition, there is actually no difference between Electric and Water. If the developer is installing the water lines, I do not see any reason why the electric power lines should be exempt. Actually, we do not have any policy for Subdivisions. What we have been doing in the past is applying the extension rules, which is more for private individuals. fit- GEORGE CAT-FAN, MANAGER i RESOLUTION 711S TRUCKEE DONNER PUBLIC UTILITY DISTRICT POWER LINES IN SUBDIVISIONS NOW 'THEREFORE, when an applicant or his representative submits maps for a subdivision or an extension of an existing one for the supply of electric power, the cost of distribution lines to serve such subdivision will be borne by the applicant, whether overhead or underground. The subdivider will also be required to pay for the line exten- sion to reach the subdivision from existing power lines. Passed and adopted this day of , 19719 at the regular meeting of the Board of Directors by the following r roll call vote: AYES: , NOES: • ABSTAIN: • TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY ,, PRESIDENT OF BOARD ATTEST: SECRETARY AND EX-OFFICIO SECRETARY z r Proposed Revisions of R.PRolution 7009 -r` L.t', 1.245, T ,R, F* , l , Ti-tle 4, Standby. Revise to provide,the fn 1 owi_na: : (a) l 5 hours payAf or employee who q tands by from 5:00 p,m, Saturdav to 8:00 a.m. Morda.y, f (b) Overtime compensation for all t,i mQ worked in addition to stand by pay, AC `L l 4C . 2. Title 6, Holidays, Revise to conform with provisions of California Government (`ode with respect to observance of certain holidays on Mondays � - ' 3, Title 9, Vacations, Revise to provide for 15 clays vacation after 5 years of service, . t 4 . Title 1.0, Safety. RPvi_se first sentence of (a) tiq provide that District shall furnish all tools and Aevi cses (+ncl-txdI-". LvTw"s) necessary to Perform an ejmployeet q ass-i tined duties. Second sentence of (a) to remain as i Title 12, Sick Lea.vP. (a.) Revise to provide for unlimited aceumul anion of sick leave, (c) Del.ete reference to industrial compensation and add new (d) to provide for pro-rate use 'of aceumi0 fated sick leave to supplement workman t s compensation to provide regular rate of pay. :Add a new title - Vacnnei Ps)to provide i bat, incumbent emp- loyees who are qualified shall be given opportunity vacancies before a new emnl ogee is bireci_ to fill. such vacancy, Exhibit "All Ndd two stQns tc Customer Service: Clerk 1.R !nontt�s .?5 � .�:r �. f Grgnt P inerPasP PffPc t.ive 5 1 � Fgtabl.i sb ?provi c4i ons wherein empl ovees ghal l receive 5Gf *i discolInts on u-ti l i ty gery r-e (el e-ei:ri c, and wa.tor) . ,Y Proposed Revisions of Resolution 7009 Truckee Donner P,U,I). 1 . Ti t l e 9, Vacations . (e) Delete last sentence. Intent i c 'to allow splits. 2. Title 10, Safety. h) Revise to read: J ,,� ,..... Safety meetings steal i bett conducted rbv L an P4loyee des-- f z i ena.ted by management. Approximately fourl hours each month shall be allowed, for this purpose. 1. Add a new section entitled Di scha rgps. Exhibit "All Foreman. Line Worki na Delete second sentence. ,v. Lineman Delete second sentence in last nara+graph, Questions raised by Paul os 1. This summer will have to hire c oun_t P of linemen for some construeti on work (hi rP t•hrnri frh 1 1` 45) , a 1 sn hire an erair.neer on tempnra.ry aG1s , Will ttbi s create any problems in him giving inst.ructi ors to Line Foreman? 2, This summer will have to hire coup 1 p of temporary helpers '-for water construction, Will. rip-�radi ng to Water ""' Foreman create any probl ems, I e� CC?)C46 AOONW- 1, UNI"ON:!PROPoSAL - NEW TITL9., Inclement weather Employees who are unable to work in the field because of inclement weather or other similar causes, shall receive pay for the full day., provided they have reported. for duty. However, they may be held pending emergency calls, and may be given safety or other instructions, or they may be re- quired to perform miscellaneous work in -the warehouse or other sheltered locations. RESOLUTION 7115 TRUCKEE DONNER PUBLIC UTILITY DISTRICT i POWER LINES IN SUBDIVISIONS NOW THEREFORE, when an applicant or his representative submits maps for a subdivision or an extension of an existing one for the supply of electric power, the cost of distribution lines to serve such subdivision will be borne by the applicant, whether overhead or underground. The subdivider will also be required to pay for the line exten- sion to reach the subdivision from existing power lines. i i Passed and adopted this llth day of June , 1971, at the special meeting of the Board of Directors by the following roll call vote: I AYES: Moore Anderson , Stone , i Doyle NOES: i ABSTAIN: , (Absent: Director Loehr) i TRUCKEE DONNER PUBLIC UTILITY DISTRICT i BY _Z PAUL A. DOYLE, PRESIDENT OF ATTEST. SECRETARY AND EX-OFFICIO SECRETARY ;I *y A I I i Jyne 11 l9 71 P4ge 6 3 STATEMENT OF GENERAL FUND Bank Balance 6/1/71 15 910 7.40 Deposits 54,826.68 Approved billings 9,064.84 Tom Paulus 60.00 R. Sketchley (backhoe) 197.88 KNLT 37.50 i Sierra Pacific 19,431.92 (28,792.14) PAYROLL 6/15/71: O.T. GROSS NET Cattan 775.00 617.90 Silva 52.14 680.18 553.91 Reynolds 34.76 663.40 521.37 Burdick 18.76 660.44 520.70 Paulus 587.50 441.07 Straub 61.12 540.02 394.54 Archer 5 37.86 442.51 Grow 497.29 411.26 Schultz 363.44 314.91 Pine 323.76 251.08 Bliss 281.75 247.69 Craig 265.43 193.78 Velasquez (scrape bldg) 82.62 77.49 Noakes (flagman) 12.96 12.16 (5,000.37) 166.78 5,733. 79 Bank Balance 6/15/71 361141.57 I I BILLS FOR BOARD'S APPROVAL Atlantic Richfield 112.21 -- Anixter Cable (tools) 98.75 Consolidated Elec. (bolts, arrestors) 1,390.20 _ Grinnell Co. (bolts) 130.42 KTRT 45.00 J. R. Deterding (couplings) 11066.42 Kiplinger (subscription) 36.00 Richard's Chevron 2.25 Joe's Auto Service 10.68 Allied Automotive 6.32 RTE (transformers) 2,4S0.70 Muni Chem Corp. (paint, cleaner) 66.70 Charles Olano 78.00 REA 16,124.11 Truckee Donner Disposal 4.80 Truckee Hardware (compactor, jacks) 216.86 i Sun Printing 82.43 United Pan Am (tape) 124.43 Truckee Tahoe Lbr 81.35 Walkers Toggery (raincoat) 21.00 Walt's Gulf Service (battery) 21.98 Alpha Hdwe (tools, cuffing hoist) 189.93 Jim Smith (substation clearing) 1,250.00 Don Archer (backhoe parts) 21.60 Carl Painter (bldg. Maint.) 100.00 Paul Chamberlain 100.00 Directors 600.00 (24,432.14) Balance after payment of above billings $11,709.43 June 15, 1971 Pale 64 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. Box 30B TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 AGENDA BOARD OF DIRECTORS JUKE 15, 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of June 1, 1971 3. Bills for Board's approval 4. Bid Opening, Ponderosa Palisades Tank S. Union Representative. 6. Approval to bid Tonini Tank 7. Recreation District Board Members 8. Mr. and Mrs. Charles Bunton, La Siesta Trailer Court 9. Manager's Report JUNE 15, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice Chairman Moore at 7:30 P.M. in the conference room of the District. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, absent and excused. �-- EMPLOYEES PRESENT: Cattan, Paulus, Bliss, Pine. GUESTS PRESENT: Dan Cook and Roark Weber, Dan Cook & Assoc. ; Pat McQueary, McKnight Constr. ; Karl Kuttel; Bob Robinson, IBEW; Dr. Tapia and Hank Schwarz, Recreation District. { No errors, Omissions or corrections, the minutes of the June 1, 1971 meeting were approved as written. BILLS FOR BOARD'S APPROVAL The bill for Mr. Sketchley is for backhoe work at $19/hr. No further discussion, a motion was made by Mr. Anderson and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. I ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Moore, aye. So ordered. UNION NEGOTIATIONS Mr. Bob Robinson, IBEW-Walnut Creek, was present and distributed copies of the proposed changes as discussed at the June 11, 1971 meeting. The employees agreed t to these changes with the exception of Item 11 on Page 3. The union recommends to the Board that they adopt the NRECA pension plan effective September 1, 19710 Mr. Moore said the Board hoped to put a plan into effect this summer, and Mr. Robinson reiterated that the union members would like a commitment on a pension plan, that Plumas Sierra has the NRECA plan. Mr. Stone stated he felt the District should finalize their research on the plans considered so far and reach a decision. ` n passed law whey to would a� ! Mr. Paulus mentioned the state recently pa ed a a e the emp yee o d pay 30, the employer 7% of the employee's pay. Mr. Loehr suggested December 31, 1971 as the target date to set this plan into effect. Mr. Stone suggested the wording "plan to be effective 1/l/7211. Mr. Robinson said the union would agree to 12/31/71 and would elect options, that a delay in the pension plan would shorten the benefits the employees would receive. No further discussion regarding this pension plan, a motion was made by Mr. Stone and seconded by Mr. Anderson that the District accept Paragraph 11 whereby the District agrees to establish a pension plan before 12/31/71. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye- Moore, aye. So ordered. Regarding Sick Leave, Item 5, Para. C. , Mr. Stone disagreed with the section regarding sick leave on vacation. Mr. Robinson stated most employers state "employees will not be required to take vacation in lieu of sick leave' and that is why evidence from a doctor is required after 3 days in most cases. Since all the changes have been agreed to by both union and management, Mr. Loehr moved that the District accept the proposed revisions as agreed upon, to be drawn up by the union for final submittal to the District for acceptance by the Board by Resolution at the next regularly scheduled meeting. Mr. Stone seconded Mr. Loehr's motion. j ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Moore, aye. So ordered. Mr. Cattan requested copies of the final contract for perusal by the District at least a week before the next board meeting. Mr. Robinson stated he expected to have the final contract completed by the end of this week. Mr. Moore thanked Mr. Robinson for his cooperation and prompt negotiations in this contract, that it has been a pleasure dealing with him. Mr. Robinson thanked the Board for their considerations. l i June 15, 1971 Page 65 i JUNE 15, 19 71 - CONTINUED PONDEROSA PALISADES TANK, BID OPENING Mr. Dan Cook opened and read the bids as listed on the attached summary. The District must accept the base bid and to this can add the alternates they choose. Mr. Cook left the board room to check the extensions on the bids and will return to the meeting to make his recommendation to the Board. (Mr. Anderson was excused at 8:15 P.M. to attend another meeting.) Mr. Cattan mentioned that the welded steel tank is better than the bolted tank, and the cost is $28,000 against $37,600 for the Sierra Meadows Tank, both 250,000 gallons, that McKnight is ---, building the Sierra Meadows tank. Our present two tanks at Prosser Heights and U.S.F.S. are bolted tanks. Mr. Stone did not recommend paving the road, that it would not be used that much. Mr. Cook returned to the conference room and recommended that the bid award be made to McKnight Construction, that Alternate A be accepted because the wall at the base of this tank is 3/4" thick rather than 1/8" thick, in addition to Alternate B providing for aggregate about the perimeter of the tank for maintenance and Alternate D, Base of aggregate on peripheral and access road. This award would be contingent upon McKnight providing the District with the proper insurance and bonds for this project. No further discussion, a motion was made by Mr. Loehr that the construction con- tract for the Ponderosa Palisades Tank and Booster Station be awarded to McKnight Construction in the amount of $47,060.50, including Additive Alternates for the AWWA welded steel tank, aggregate on the peripheral and access roads. (Add. Alt. A, B and D.) Mr. Stone seconded the mot ion. ROLL CALL: Stone, aye; Loehr, aye; Moore, aye. (Doyle & Anderson: absent.) APPROVAL TO BID TONINI TANK Mr. Cattan explained this bid will be for the tank only on a rock base, and the District will prepare the site, thus affecting a great savings. Mr. Moore inquired why the Tonini tank wasn't put to bid at the same time as the Ponderosa tank? Mr. Cook explained that the Tonini tank was in snow and couldn't be sited in time to advertise for bids. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the 100,000 gallon Tonini tank be put to bid. i ROLL CALL: Stone, aye; Loehr, aye; Moore, aye. So ordered. j PENSION PLAN Mr. Paulus asked the Board for permission to consult with NRECA and the State on their respective pension plans, allowing each agency to compare their plan with the other. The Board agreed. MR. AND MRS. CHARLES BUNTON, LA SIESTA TRAILER COURT Mr. Bunton claims he is losing customers because of the $7.SO connection fee, that he is paying more now for electricity on individual meters than he was paying when he paid for the entire court and motel. Mr. Bunton does not agree with the $7.SO connection fee. Mr. Paulus explained that this fee is applicable to every- body, not just to trailer courts, that perhaps Mr. Bunton should apply for service in his name for those spaces in which trailers would only stay for short periods. In this way, he would avoid the $7.50 charge. Mr. Bunton stated he is considering removing the PUD meters and installing his own. Mr. Cattan stated he felt it was illegal for Mr. Bunton to be in the utility business, that perhaps he should check on this with his attorney. Mr. Bunton said he would. Mrs. Bunton said it was her initial understanding that services could be connected before 5:00 seven days a week at the $7.50 charge, but that she or her customers were charged $12.50 any- time on weekends. Mr. Bunton explained that most of his customers were transient; they don't stay for long periods as they do in Village Green. Mr. Moore explained that it costs the District more than $12.50 to call our man out on weekends or after regular working hours to make a connection. Mr. Bunton requested one master meter for his court. Mr. Loehr suggested keeping his meters alive at all times and in his name, that in the winter it would be less expensive for Mr. Bunton to have the meters disconnected when the spaces weren't occupied and pay the $7.SO reconnection in the spring. Mr. Bunton also mentioned that the District connected a service to Mr. Harsten from his private pole. The District will check into this matter. Mr. Bunton said there are three services coming into his court where there should only be one. It was noted that not all the trailer courts are metered individually, but this will be accomplished eventually. Messrs. Loehr and Moore felt there should be no $7.50 charge when a transfer was accomplished, but that $7.50 should be charged when a reconnection is made. Mr. Stone thought the District should proceed with metering all the trailer parks as soon as possible. Page 66 June 15, 1971 -- JUNE 151 1971 - CONTINUED RECREATION DISTRICT BOARD MEMBERS Mr. Hank Schwarz, Recreation Board Member, mentioned trading the Meadow Park or other site with Mr. Herzog so that the Recreation District could develop Hilltop as it should have been. In this way, Herzog could have some property he could develop and be relieved of the responsibility of the Hilltop property; the Recrea- tion District would have the opportunity to provide ski facilities in Truckee as originally intended; and the PUD would not have to take it upon themselves to improve the Meadow Park site behind their office. It was noted that Mr. Herzog operated the Hilltop facility for recreational purposes for 4-5 years in a hapha- zard manner but now there is no recreational operation. Mr. Cattan consulted Attorney Paul Chamberlain in this matter, and Mr. Chamberlain advises that the District cannot force Mr. Herzog to operate recreational facilities at Hilltop, that the District will only be involved with Mr. Herzog when he considers selling the land, that the District has no clause whereby it can sue Mr. Herzog because he has ceased recreational facilities according to the contract. Mr. Cattan suggested the restrictions on the deed. Mr. Moore suggested we contact Mr. Herzog regarding the possibility of a land trade. Dr. Tapia said this land is worth $185,000 now, that the Recreation District has contacted a man in Colorado who would put the ski lift into operation for $7,000. Mr. Stone suggested the Recrea- tion District could obtain statements from former PUD board members involved in the Herzog contract. Mr. Moore suggested researching the minutes and files. Mr. Schwarz asked for permission from the Board to have another attorney review the contract, and the Board agreed. Mr. Schwarz inquired of the Board that if zoning were administered in the areas of either Hilltop or Meadow Park, would the PUD favor open space zoning. The board members present replied yes. Discussion i ensued regarding whether or not the District could legally trade land with Mr. Herzog. It was generally felt that we could not, but we could sell the land to i the Recreation District for $1 and they could trade recreation land for recreation land. Mr. Moore stated this District should not be in the land business, that perhaps we could trade because we would not be making a profit. Dr. Tapia stated the Recreation District unofficially is in favor of a trade, but Mr. Moore felt a full board should be present to make a decision for the PUD board. No action on this matter at this time. Pon- MANAGER'S REPORT 1. The District has received the initial payment of $25,000 for the Tahoe Donner power line. I 2. The phone company will install 12 poles in Ponderosa Palisades Unit 3 as their share of the pole work in this area at this time. I No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone to adjourn. All ayes. Meeting adjourned at 9:S S P.M. i r 4 E i RT I. MOORE, ACTING CHAIRMAN CAROLYN-BLISYRECORDING SECRETARY i i June 15, 1971 Page 67 L WATER SYSTEM IMPROVEMENTS IN PONDEROSA PALISADES BASE BID SUMMARY ENGINEER ' S ESTIMATE S45t698 . 00 (Base Bid ) A. Teichert & Son 479087.20 McKnight Construction 409426 .50 Karl Kuttle 519090.47 6-16-71 RW 't •i. 1 STATF 'T' OF GENERAL Banc 'f almce 6/l/71 150107,40 its 540826.68 Approved billings 90064.84 Tom Paulus 60900 R. Sketchley (backhoe) 197.88 KNLT 37.50 Sierra Pacific 19,9431.92 (28,1792,14) FA L 6/15/71: O.T. CUSS NET :k4 Cattan 775.00 617.90 Silva S2.14 680.18 553.91 } Reynolds 34.76 663.40 5 21.37 Burdick 18.76 660.44 5 20.70 Paulus S87.50 441.07 Straub 61.12 S40.0 2 394.S4 ,.M Archer 537.86 442.51 Grow 497.29 411.26 Schultz 363.44 314.91 Pine 323.76 2 51.0 8 Bliss 281. 75 247.69 Craig 265.43 193.78 Velasquez (scrape bldg) 82.62 77.49 Noakes (flagman) 12.96 12.16 QSA00.3 7 ` Bank Balance 6/15/71 36,141,57 BILLS FOR BOARD'S APPROVAL Atlantic Richfield 112.21 r Anixter Cable (tools) 98.75 Consolidated Elec. (bolts., arrestors) 1,390,20 Grinnell Co. (bolts) 130.42 T 4S.00 J. R. Deterding (couplings) 10066.42 Kiplinger (subscription) 36.00 Richard's Chevron 2.25 Joe's Auto Service 10,68 Allied Automotive 6.32 RTE (trans formers) 29450.70 Muni Chem Corp. (paint, cleaner) 66.70 Charles Olano 78.00 REA 16,124.11 Truckee Donner Disposal 4.80 Truckee Hardware (compactor, jacks) 216.86 Sun Printing 82,43 United Pan Am (tape) 124.43 Truckee Tahoe Lbr 81.35 Walkers Toggery (raincoat) 21.00 Walt's Gulf Service (battery) 21.98 Alpha Hdwe (tools, cuffing hoist) 189.93 Jim Smith (substation clearing) 10250.00 r Dan Archer (b ackhoe parts) 21.60 Carl Painter (b ldg, Maint.) 100.00 Paul Chamberlain 100.00 Directors 600.00 _249432.14) k Balance after payment of above billings $11,709.43 a� r June 15, 1971 P ►,e 68 } ! WATER SYSTEM IMPROVEMENTS IN PONDEROSA PALISADES Yr- FN91NFFRIq K RLI�ERT !' ESTIMATE KU TEL - CONST CTION CONSTRICTION r No. ! Item Unit Quantity ] ' Unit Pr. Total '1 P I`_U0it P� Total Unit_ P Total -�' 1 1 8" d�.a welded St. pipe I l i ! !� If ! iw/VR]_V15_qm tees. F: i ; ! ; '�, 0 ,l 0 ` :2 '' '5,2 ' 5 .0 0 0' , ^ !' I, Obbi! t 1 I t '12L b66 11 i1 `0 t LA i 3*. ' -S t or a o e Tank _ -- ---— a c h- I6 ' ' i _�_i _ '_ -�- -.- 4 --; I .. _.�. .�-�-6fl i !I j.�-- --- - 2 -- r I It I i I ; I ' I! j I j ! 1 i 7 Q 3 16;8 ]�,;218 5 , I I ' I ' TOTAL BASE BID I ! ! I ' 1 ' 1 , 1 I I I ! 1 5 4 7 7,OI8 0 11 Ill 4 I i 1 it I it j i f AnnTlIVEj I j 1 I l I I i I I I it r j' A Welded S 1 k inI if 'I p:21001 1 1 71) i 1 I � r ! I I 1 ! II J �l B.� A Base on Access a r ! I i i 1 ; _' I , ; I ! ; ! ! ' ► ! ' I ' Ij road 1. i I II j I t i ! 11 r ;I Aaq. 1 i I , I � I , � '+ seal etc Access a Leo ! I 1 t � Ilj '' j ; I � I ' I t ! I l � � , ► 00 D.. Agg base over Access r I T _�..! t __.' I -*-j- I ; �1 I i 1! � i ; ! r ', 111! I t! � t , 1 !I i i �� i I � I !, road i LF I 1,.7 , 0 I I 5 Ofl; I I ► 17 0 , E,' A . base AC_ paving, ., ;, r I I rime coat etc over If 1 ► #j # i i i ;I I ! 00 ' j 001 83► j i i 00ii '2; , � � � I I I� I ' � I I r ; 1 !! � r ; F. 1! i i �' i i ' ' Q I r o;; _ ! I I 1 L-4-p '1 I I + I 1 I r r I I H 7 11 ' ' I 1 i I 1 JULY 69 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:30 P.M. by President Doyle in the Conference Room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Jean Silva, Sierra Sun Reporter. EMPLOYEES PRESENT: Cattan, Bliss. i No errors, omissions or corrections, the minutes of June 11, 1971 and of June 15, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Doyle thought the District should repair their own electrical work rather than job it out. Mr. Cattan stated we do when the men are not busy with construc- tion. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the bills be paid as listed, a copy of which is part of these minutes. j ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. RESOLUTION 7116, AMENDMENT TO RESOLUTION 6701, $S MINIMUM, DOMESTIC ELECTRIC RATES i This resolution was presented at a previous meeting and tabled pending further study. The present electrical minimum on domestic rates is $3, and the District proposes to increase the minimum to $5 so as to be consistent with the customers in new subdivisions who presently pay $5/month for 60 months. Mr. Cattan explained that the District loses revenue on subdivisions because of iron losses in the transformers, whether power is used or not, that the present $3 just covers the cost of billing, meter reading and mailing, that salaries have increased 7 1/2 0. Mr. Cattan feels the permanent residents should not be penalized and have to ` for those who have second homes, and does not recommend a rate increase. Most i utilities and companies have increased their rates. 62 customers from 646 in Truckee and 501 customers from 834 in Donner Lake would be affected by this increase part of the year. Water minimum was increased two years ago, and the electric portion should follow suit according to Mr. Cattan. Mr. Doyle stated he is against raising the rates. Mr. Moore felt the $5 would not hurt the majority because they use more than the minimum kilowatts each month. Mr. Anderson agreed with Mr. Moore. j Mr. Stone is in favor of raising the rates but felt we should have a separate policy on electric service in trailer parks. Mr. Cattan agreed that trailer parks will have to be considered under a separate policy. Mr. Doyle said he felt a break should.be given to those who are all electric, but he agrees with the Manager's theory. After brief discussion, a motion was made by Mr. Stone and seconded by Mr. Loehr that Resolution 7116 increasing the monthly minimum domestic rate from $3 to $5 effective 11/1/71 be adopted. i ROLL CALL: Moore aye• Anderson aye• Stone, aYe• Loehr, nay; Doyle, nay. Motion carried by a vote of 3 - 2. Mr. Stone requested that a newspaper release be prepared explaining the reasons for this increase (iron losses, increased operating costs, actual cost to maintain service to isolated residences.) Mr. Doyle reiterated he is against raising the rates because we are dealing with people, that prices cannot keep going up and up, f that we should take a cut if necessary. Mr. Moore explained that we have not raised the rates, only the minimum. Mr. Anderson suggested publishing the kilowatt schedule. RESOLUTION 7103, WATER SERVICE IN PLACER COUNTY This resolution will be tabled until the next meeting, i j July 6, 1971 Page 69 JULY 6, 1971 - CONTINUED RESOLUTION 71 8, UNDERGROUND POWER TO CONDOMINIUMS, ETC. , AMENDING RESOLUTION 67019 RULE XV, LINE EXTENSION, PARA. 2 The resolution was read by President Doyle and elaborates on Rule XV, estab- lishing a definite policy on underground power to multiple dwellings and public places.. Mr. Cattan explained that Nevada Coimty does not approve any condo- miniums, apartments, lodges, etc. unless they have underground service from the main line to the building(s) . The District now has six applications for consid- eration for underground service (Tahoe Donner, Donner Pines, Van Wetter, etc.) The applicant will pay for cable from the overhead line to the pad and will provide the pad mount transformer. Mr. Doyle inquired about underground to a -- single family residence, and Mr. Cattan said this policy is being prepared, will be a separate matter to avoid confusion. Discussion ensued regarding single-family undergrounding and multiple undergrounding in one resolution, and Mr. Cattan stated a drawing will be attached to the policy on undergrounding for single-family dwellings, and it will be less confusing to keep these two policies separate, that the District does the work for multiple/public dwellings whereas the owner of a single-family dwelling does his own work. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that Resolution 7118, Underground Power to Condominiums, Lodges, Apartments, Club Houses, Mobile Home Parks or Other Public Buildings, Amending Resolution 6701, Rule XV, Line Extension, Para. 2 (b) , be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. MANAGER'S REPORT 1. TONINI TANK #2 BID: Bid opening is July 20. Jim Smith will prepare site. The bid is for the tank only as the District will provide the pumps. Mr. Loehr questioned whether all the jobs pertinent to this tank should all be under one bid, that he felt when a job exceeds $4,000, it should go to bid. Mr. Cattan felt that we did not have to group the jobs associated with this tank into one bid because the District was using its own personnel and r--� materials, that we were not subcontracting jobs. He said all the pipe was already put to bid, that we are now just furnishing labor. Mr. Moore + requested a report on cost to date on jobs related to the Tonini Tank #2 so that we could get the total picture on whether to do the work ourselves or to put the work out to bid. Mr. Stone mentioned that the District probably considers this work a project capital investment. 2. LAKEWORLD POWER REQUIREMENT: Lakeworld has requested power for the lodge or 300 KVA pad mount transformers. We now have Resolution 7118 dealing with undergrounding for multiple/public buildings to apply to the lodge, condominiums and club house. Teichert was awarded the contract for the access road. It was noted only steel pipe was acceptable to the District, and that the water storage tanks would probably not be constructed this year. Mr. Cattan suggested to Lakeworld to check with the Fire Marshall on water supply to group housing. The District is charging $1/1,000' of water hauled. 3. DONNER STATE PARK: The District is laying the underground cable to the sewer pumping station. The state is paying for this line which only has one splice. Sierra Pacific is sending a man to explain underground construction to our electrical crew. 4. DONNER LAKE SUBSTATION: Cranmer Engineering was given the job for the design of the retaining wall. 5. PAINT: The office and warehouse will be painted with Lumber Life, Redwood Frown. Mr. Anderson requested that the white fence west of the office be removed. Mr. Doyle inquired if the persons responsible for the outage in Prosser Lakeview Estates when a tree was felled were billed to cover our costs. Mr. Cattan replied yes. Mr. Doyle asked that a shield be ordered for Mr. Pleich's security light. No further business, a motion was made by Mr. Loehr and seconded by Mr. Moore, that the regular meeting be recessed and an executive meeti id. 1 ayes. Regul meeting recessed :19 P.M. P" PAUL A. DOYLE, PRESI?fqF OF Tfffi BOARD CAROLYN BLISS., RECOVDING SECRETARY Page 70 July 6, 1971 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 3OB TRUCKEE. CALIFORNIA 95734 Telephone 587-3896 A G E N D A BOARD OF DIRECTORS JULY 6, 19 71 - 7:30 P.M. 1. Roll Call 2. Approval of minutes of June 11, 1971 and June 15, 1971 3. Bills for Board's approval 4. Resolution 7116, Amendment to Resolution 6701, $5 minimum, Domestic Electric Rates. S. Resolution 7103, Water Service in Placer County 6. Resolution 7118, Underground Power to Condominiums, etc. 7. Manager's Report (a) Tonini Tank Bid Opening July 20 (b) Lakeworld power requirement (c) Donner State Park RESOLUTION 7116 TRUCKEE DONNER PUBLIC UTILITY DISTRICT AMENDING RESOLUTION NO. 6 701 RULES REGULATIONS FOR ELECTRIC SERVICE Now, therefore, Resolution 6701 of this District is hereby amended as follows: PAGE 22 DOMESTIC SERVICE, SCHEDULE NO. D-1-A: Minimum Charge.: The minimun charge for service hereunder shall be $5.00 per month. PAGE 3, DOMESTIC SERVICE, SCHEDULE NO. D-1-B: Minimum Charge: The minimum charge for service hereunder shall be $5.00 per month. The above rate schedules shall become effective July 1, 1971. Passed and adopted this day of 1971 at a special meeting of the Board of Directors of the Truckee Donner Pub 1 i c Ut i 1 i ty District by the following vote: AYES: NOES: • ABSTAIN.,, , • TRUCKEE DONNER. PUBLIC UI'I L ITY DISTRICT BY PAUL A. DOYLE, PRESIMW ATTEST: WAN, CLERK THEREOF r (Tabled at 6/11/71 meeting pending further study.) RESOLUTION 7116 TRUCKEE DONNER PUBLIC UTILITY DISTRICT a AMENDING RESOLUTION NO. 6701 RULES & REGULATIONS FOR ELECTRIC SERVICE Now, therefore, Resolution 6701 of this District is hereby amended as follows: PAGE 2, DOMESTIC SERVICE, SCHEDULE NO. D-1-A: Minimum Charge: The minimum charge for service hereunder shall be $S.00 per month. PAGE 3, DOMESTIC SERVICE, SCHEDULE NO. D-1-B: Minimum Charge: The minimum charge for service hereunder shall be $5.00 per month. The above rate schedules shall become effective November 1., 1971. Passed and adopted this 6th day of July 1971 at a regular meeting of the Board of Directors of the Truckee Donner Public Utility District by the following vote: AYES: Moore Anderson Stone NOES: Loehr Doyle ABSTAIN: . TRUCKEE DONNER. PUBLIC TY DI RI C BY PAUL A. DOYLE, PRESIDENT 0 THE BOARD ATTEST: GEORGE TT , CLERK THEREOF July 6, 1971 Page 71 RESOLUTION 7118 TRUCKEE DONNER PUBLIC UTILITY DISTRICT AMENDING RESOLUTION 6 701 RULES & REGULATIONS FOR ELECTRIC SERVICE RULE XV, LINE EXTENSION, PARA. 2 (b) UNDERGROUND POWER EXTENSIONS TO CONDOMINIUMS, LODGES, APARTMENTS, CLUB HOUSES, MOBILE HOME PARKS OR OTHER PUBLIC BUILDINGS NOW THEREFORE, when an applicant or his representative submits maps for the supply of underground electric power to serve a condo- minium, lodge, apartment, etc. , the cost of such underground will be borne by the applicant. The applicant shall provide the pad for the transformer which will be provided by the District. The secondary conduit and conductor shall be installed by the applicant at his expense. The District will require the app 1 i cant to make an advance payment before work is started, such payment to be fixed by the District Engineer. Passed and adopted this 6th day of July 1971 at the i regular meeting of the Board of Directors of the Truckee Donner Public Utility District by the following roll call vote: AYES: Moore Anderson Stone , Loehr , Doyle NOES: , ABSTAIN: TRUCKEE DONNER PUBLIC -UTILITY DISTRI BY PAUL A. TOYLEJ, PRESIDENT OF',PEBO ATTEST: CLERK EX-OFFIC O SECRETARY July 6, 1971 Page 72 POLICY NO. 18 TRUCKEE DONNER PUBLIC UTILITY DISTRICT UNDERGROUND POWER EXTENSIONS TO CONDOMINIUMS, r-- LODGES, APARTMENTS, CLUB HOUSES, MOBILE HOME PARKS OR OTHER PUBLIC BUILDINGS I When an applicant or his representative submits maps for the supply of underground electric power to serve a condominium, lodge, apartment, etc. , the cost of such underground will be borne by the applicant. The applicant shall provide the pad for the transformer which will be provided by the District. The secondary conduit and conductor shall be installed by the appli- cant at his expense. The District will require the applicant to make an advance payment before work is started, such payment to be fixed by the District Engineer. I I i I I i i i Reference: Resolution 7118 I I C I i I k I I k C i i i STATEMENT OF GENERAL FUND Bank Balance 6/14/71 36,141.5 7 Deposits 281927.72 Approved billings 24,432.14 Public Emp. Ret. System (Q. payroll) 3,191.15 Previous adjustment .98 U.S. Leasing (mailing Machine) 2S.26 Semenza, Kottinger & McMullen (auditors) 21100.00 011ie Is Texaco 24.34 U.S. Post Office 200.00 Osburn's Super Service . 6.51 Graybar (security lights) 11894.41 Specialty Oxygen 21.S3 Petty Cash 31.09 IBEW (payroll with.) 60.50 Glenn Woods (refund) 3.00 Gordon Huber (copy machine) 87.24 Calif. Assoc. of Emp. 454.25 (321S32.40) PAYROLL 6/30/71: O.T. GROSS NET Cattan 775.00 642.35 Burdick 37.52 637.52 480.83 Paulus 587.50 415.50 Reynolds 555.84 429.71 Silva 509.52 412.65 Grow 469.20 372.54 Archer 456.80 364.11 Straub 413.28 306.68 Schultz 322.14 282.57 Pine 285.12 229.04 Bliss 262.50 207.22 r--, Craig 234.08 143.60 f Heath (part-time) 72.90 68.02 Forrest it it 93.96 8S.03 (4,439.85) 37.52 5,675.36 i j Present Bank Balance $2 8,09 7.04 i BILLS FOR BOARD'S APPROVAL Truckee Tahoe Lbr Co. 10.08 George Cattan (expenses ) 16.95 Robt. C. Gebhardt Co. (dynamite, rent pump) 103.74 i Fred's Richfield (muffler inst.) 12.88 IBM (typewriter ribbon) 23.42 Delta Lines (freight) 12.10 Raymond Maes (deposition reporter) 17.00 Tom Paulus (expenses) 5.50 RTE (xfmrs) 4p213.65 Cook & Assoc. 1,905.20 Calif. Assoc. of Emp. (ins' . dues) 60.00 Consolidated Elec. (b o 1 is, mounting pads) 107.89 A. Carlisle & Co. (Office exp.) 12.70 (tools, Automotive misc.)c. � Allied u o ( , ) 31.84 Sierra Electronics (radio repair) 17.05 Specialty Oxygen 31.74 POEM% Jack's Mobil (lights, muffler-line truck) 95.09 Armanko Office Supply 11.09 Fourth Street Tool (compressor bit adapter) 48.28 Thornton's Garage (water pickup) 3.11 Truckee Hdwe & Rental (repair pump & misc.) 177.60 Cranmer Engrg (substa.) 639.00 Western Auto 23.42 Vind Bros. (bridge crossing) 2S.73 Robert E. Sutton (bridge crossing, office paving) 537.00 Pacific Telephone 168.35 Graybar Elec. Corp. (conductor-Lakeworld) 11463.09 I J. R. Deterding (couplings) 42.21 (9,815.71) Balance after payment of above $18,281.33 July 6. 1971 Page 73 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P.D. BOX 30B TRUCKEE, CALIFORNIA 9S734 Telephone 587-3896 AGENDA } BOARD OF DIRECTORS July20, 1971 - 7:30P.M. 1. Roll Call 2. Approval of Minutes of July 6, 1971 3 Bills for Board's Approval 4. Tonini Tank #2 Bid Opening S. Dr. Tapia, Recreation District 6. Distribution Transformer Bid Authorization 7 ��1��4-i nr� 7 7 n Q nm�r��m�r♦ �-� n�r...'1� a-.� G fl �LJ 1111,1 V11 LJ✓JJ. ■.1 LE,111`L 1111 8. Report, cost to date on jobs related to Tonini Tank #2 9. Lakeworld Power Demand 10. Manager's Report A. Car rental JULY 2 0, 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle in the conference room at 7:30 P.M. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. EMPLOYEES PRESENT: Cattan, Paulus, Bliss. GUESTS PRESENT: Jean Silva, Sierra Sun; Dan Cook, Cook & Associates; Dr. Tapia, Recreation District; Pat McQuary, McKnight Construction. I No errors, corrections or omissions, the minutes of July 6, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL A motion was made by Mr. Loehr and seconded by Mr. Anderson that the bills be f paid as listed, a copy of which is part of these minutes. f ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. (Tonini Tank #2 Bid Opening will be at 8:00.) DISTRIBUTION TRANSFORMER BID AUTHORIZATION Seven transformers have to be ordered, totaling approximately $10,000. All but f two of these transformers will be used in the Tahoe Donner project. Bid opening is August 3. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the distribution transformers be put to bid. All ayes. REPORT, COST TO DATE ON JOBS RELATED TO TONINI TANK #2 June's figures are not finalized, but job is 95 o complete. The line portion cost is $8,416.43 to date including 1 hydrant, 200' of 4" pipe and 1,4601 of 6" pipe. The estimated cost of the 4" to 6" conversion on the bridge is $2,000. LAKEWORLD POWER DEMAND Lakeworld initially requested 300-400 HP for their project, and the District assured them we could supply this from the C & D Feeders. Since all buildings f will be all electric, a July 8, 1971 letter from their architects requests 1,000 HP for the club house, maintenance building,ski lift and condominiums. Mr. Cattan j informed Mr. Damavandi that the District was not prepared for this additional power demand unless the substation is completed early in November. Lakeworld regrets that their initial request was underestimated and has offered to provide the labor to build the retaining wall at the Donner Lake Substation in order to expedite the completion. When the substation is complete, the B feeder will feed the Tahoe Donner project. Mr. Moore inquired if the District made an estimate on the power demand for this subdivision for our own information? Mr. Cattan replied no one knew the architects would employ all electric heating and explained electric f is selected over propane gas for economy. Mr. Moore felt problems would be created in the future if we do not have the facilities to supply such a large power demand. Mr. Cattan mentioned the district may need a substation in the Tahoe Donner Subdi- vision, and there is a site set aside in the southwest corner of the project in accordance to the contract between the District and Lakeworld. Mr. Loehr asked how much power can Sierra Pacific supply? Mr. Cattan replied they have plenty of power and that we can have as many points of delivery as we want. Lakeworld will I have to inform the District this winter if they are going to build 80 more condo- �, miniums next year so that we can bid another substation. I . TONINI TANK #2 BID OPENING i One bid was submitted from McKnight Construction, accompanied by a 10 o bond, as follows: Refitting South Side Booster: $9,0 85.00 Bolted Steel Tank, reconditioned: $11,253.00 21,338.00 Additive Alternate: Welded Steel Tank: $10,028.00 Increase July 20, 1971 ,Page 74 JULY 20, 19 71 - CONTINUED TONINI TANK #2 BID OPENING - CONTINUED Dan Cook recommended not considering the welded steel tank at that price. The bid is qualified depending on the condition of the tank, and reconditioned tanks give excellent service. Engineer's estimate was $16,500. Dan Cook's recommen- dation is to accept the base bid of McKnight and reject the Additive Alternate. Mr. Cook explained this tank will benefit the town system and involves 60 days construction time. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Loehr that the District accept Items 1 (refitting the South Side Booster) and 2 (100,000 gallon bolted steel tank) and the bid be awarded to McKnight Construction. a ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Mr. Cattan explained that $9,085 will be paid mostly from the Sierra Meadows and Ponderosa Palisades Assessment Districts toward this project. DR. TAP IA, RECREATION DISTRICT As requested by this District, Dr. Tapia presented the Memorandum of Modifica- tion of Lease on the Meadow Park property and exchange for the 4.S acres bordering the southeast end of the Regional Park. The Recreation District passed a resolu- tion accepting this exchange. Mr. Doyle asked Dr. Tapia if the Recreation District was going to develop the Meadow Park property. Dr. Tapia replied not in the immediate future, but their district has a committee working on a master plan for Truckee and this area is included. Mr. Doyle inquired as to the present status of the roadway situation through the Brockway 4.5 acres. Dr. Tapia replied their board is in favor of a roadway going through this piece of property to accommodate the owners who are landlocked. This road would give the Recreation District access to the east end of the park. Mr. Moore asked if there was a sewer assessment on the Meadow Park property; Mr. Cook replied yes, $6,5 84.00. Mr. Moore felt that perhaps then the Recreation District should have both parcels, that we should not take the Meadow Park site back. Upon checking the records, it was found that the Sanitary District paid this assessment in lieu of an easement. Mr. Cook explained there is a bond against the property the county sold, but the Sanitary District is trying to get the bond back. Mr. Moore stated that if we took the Meadow Park site back, we would immediately have to pay off the assessment of $7,200 including interest and penalty. Mr. Stone felt we should recover the Meadow Park site since we will be putting other land up for sale and getting revenue. A motion was then made by Mr. Stone and seconded by Mr. Loehr that an arrangement be entered into between districts to exchange properties as discussed. ROLL CALL: Moore, nay; Anderson, nay; Stone, aye; Loehr, aye; Doyle, nay. Motion defeated. Mr. Moore reiterated that he felt we should not make this exchange but give the 4.5 acres to the Recreation District, reserving the Meadow Park site also for recreation so that apartments or commercial buildings could not be constructed later. Mr. Doyle stated the Board is on record that if we were to make improve- ments, it would be in the form of recreation, that as an adjacent property owner, this is a difficult decision. Mr. Stone said that 4 weeks ago he suggested perhaps we should make this exchange and dedicate it for recreation. Mr. Loehr said that when we get the Meadow Park site back, the Board can discuss its use and initiate plans for development. Mr. Doyle stated he would like to see the motion qualified that the Meadow Park site would be held for recreational property, that he cannot see where we would build an office building on this site, that if this situation is not resolved by this board, and this board is subsequently voted out, the land could be disposed of by a future board for uses other than recreation. Mr. Moore felt the main reason for this exchange was to give a road into the park property and to the adjacent landlocked owner, but does not see why we need a motion to clarify anything, that we could turn the 4.5 acres on Brockway over to the Recreation District on another lease. Mr. Paulus mentioned that whenever District land is put to bid, the Recreation District has first option. Dr. Tapia said that his district understood that the only way it could obtain the property adjacent to their Regional Park was to exchange, that he would get together with our Manager and work out some other mutual agreement to develop a program that both districts could handle on an equitable basis. Mr. Doyle said he was sure this could be worked out. Mr. Moore felt that a lease on the 4.5 acres on Brockway should stipulate the work to be done for improvement of the Meadow Park site. Mr. Cattan would like a piece of the Meadow Park site to straighten the office/warehouse property. Page 75 July 20, 1971 JULY 20, 19 71 - CONTINUED DR. TAP IA, RECREATION DISTRICT - CONTINUED Mr. Stone mentioned that 10 months ago he made a motion that the District deed the 4 acre parcel on the shortcut known as the "swamp' to the Recreation District for $1. Mr. Cattan recommended keeping the rear piece of property as a future site for a warehouse. Messrs. Doyle and Anderson said the Donner Trail residents would have to look at this warehouse. Mr. Moore asked Dr. Tapia if he could set aside any funds for improvement of the Meadow Park site, or could he commit himself to some type of plans (grass or trees)? Dr. Tapia stated he would like to see this parcel developed, that prior to this time in their program they were committed by grant money received to concentrate money into the Regional Park or lose this money. Now they can expand their development into other areas as designated by their board; they are free from grant money to use their money where they wish. Mr. Loehr explained to Dr. Tapia that our district is willing to grant the 4.5 acre Brockway parcel for $1 and let the Recreation District continue to hold Meadow Park. Mr. Doyle mentioned that this District was offered $3,000 for a road easement through this same property last fall. Mr. Cattan mentioned that the District can obtain fill from time to time from different job sites, can plant trees and grass, and then give the parcel back to the Recreation District. Mr. Stone moved that we hold the Meadow Park situation in abeyance and grant deed for $1 to the Recreation District the 4 + acre "swamp" on Brockway. Mr. Moore seconded the motion. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. Paul Chamberlain will draw up the legal papers for the sale. Mr. Doyle said to Dr. Tapia that he is sure he is aware of the feelings of this board regarding the Meadow Park site. Dr. Tapia said their final budget will be considered August 5 and he will see if his board will consider working on the Meadow Park site. RECREATION DISTRICT POLL REGARDING PROPOSED BOND ISSUE Dr. Tapia explained that his District would like to conduct a poll by enclosing �.... a questionnaire in the electric and water bills. The questionnaire is concerned with purchasing the west end beach at Donner Lake ($500,000) and the 70 + acres at Hilltop ($185,000) . The Board said they would have no objection to this stuffer. i MANAGER'S REPORT 1. A large tree fell on the main line on Reed Avenue in Donner. Lake causing an outage for several hours. 2. The Division of Highways is vitally interested in our relocating the water line from under the freeway to along Hwy 89. The District can put the line on the other side of the structures supporting the bridge, and this will save the District a great deal of money. 3. Mr. Cattan requested that Tom be authorized to attend a one-day conference August 27 in Santa Cruz sponsored by the California Association of Employers, using the company's car. The cost is $40 registration and accommodations for one night. Mr. Loehr moved and Mr. Stone seconded that Tom be authorized to attend this conference. All ayes. 4. Mr. Cattan feels the one company car is not enough for the summer and requests that the Board consider leasing a car. One company quoted $99/wk without gas i or $56/wk + 15�/mile and they pay for gas. If the District purchased a car through General Services, we could save 10 o from market prices. Mr. Moore suggested paying a man mileage for 3 months, but if this proves expensive, the District could lease a pickup for approximately $80/month. Tom said the growth of the District has been phenomenal. Mr. Stone felt leasing was cheaper than owning. Mr. Moore suggested considering leasing for 1-2 years. Mr. Doyle tabled this matter pending further study. G S. Mr. Paulus thanked the Board for the increase in his salary and does appreciate it 6. Two parties are interested in purchasing the District property near the South Side Well. Mr. Cattan stated the Division of Highways will allow as many access roads as we wish. Mr. Paulus requested authorization to have this land described, appraised, declared surplus and put to bid. The Board agreed. I h ` July 20, 1971 Page 76 JULY 20, 1971 - CONTINUED MANAGER'S REPORT - CONTINUED 7. The paint has arrived for the office building but not for the warehouse. 8. Mr. Paulus requested authority to have a lot in Donner"Lake on Reed Avenue appraised, described, declared surplus and put to bid. He mentioned this lot will probably be assessed by the Sanitary District next year. The Board agreed to put this lot to bid. 9. Mr. Doyle inquired if the office authorized any real estate people to attach signs to our poles. Mr. Paulus replied no. Mr. Doyle said there is a sign on the corner of East River St. and 28, and asked that it be removed. 10. Mr. Doyle stated he had a telephone call regarding the roof on the South Side Well or Tank being ripped and warped. Mr. Paulus said the office had noticed this too on a previous occasion. The roof was built by Karl Kuttel in 1964, and the District will perform the necessary repairs. No further business, a motion was made by Mr. Loehr and seconded by Mr. Moore that the meeting be adjourned. All ayes. Meeting adjourned at 9:34 P.M. PAUL A. DOYLE., PRESIDENT OF BOARD ' CAROLYN BLI REC()RDING SECRETARY i Page 77 July 20, 1971 STATEMENT OF GENERAL FUND Bank Balance 7/6/71 28,097.04 Deposits 301780.93 Approved billings 9,815.71 U.S. Post Office 200.00 Teichert Aggregates 72.51 County Clerk 2.00 Delta Lines 29.80 IBEW (union withholding) 56.00 Sierra Pacific Power 21,505.32 L. D. McFarland 4,709.54 General Cable 1,SSS.26 (37,946.14) PAYROLL 7/15/71: O.T. GROSS NET I Cattan 775.00 654.20 Burdick 98.49 698.49 548.33 Silva 91.24 6 70.2 4 S 49.39 Paulus 650.00 499.72 Reynolds 52.14 561.66 44S.93 Grow 38.20 487.00 402.11 Archer 482.70 39 8.0 7 Straub 40.32 480.30 353.92 Schultz 363.44 314.91 Pine 285.12 222.54 Bliss 247.25 222.12 Craig 212.80 152.40 (4,763.64) 320.39 5,914.00 Bank Balance 7/20/71 16,16 8.19 BILLS FOR BOARD'S APPROVAL .-. Coffey's Auto Service (ladder Truck) 77.68 George Cattan 9.60 Addressograph (maint. agreemt, operations) 164.71 J. Dawson (substa. fill) 93.00 Fedrick-Sundt (substa. fill) 72.00 } Nevada Co. Tire Service (backhoe tires) 330.60 Jim Smith Excavating (substa & tank) 890.00 f Northwest Public Power Assoc. (dues) 4.00 011ie's Texaco 39.47 KNLT 37.50 i KTRT 45.00 Tahoe Truckee Agency (whs e & Tre as. bond) 522.00 I Reno Iron Works ff r. platform) 5 3.13 Tom's TV (3 mos. cable) 15.00 j O.B's Board (meals, outage) 24.20 Walt's Gulf 9.82 Pruzan Co. (ext. drawbar) 121.48 H. Malpert (substa. fill) 240.25 Grayb ar (wire, Lakeworld) 1,9 29.6 7 Zellerbach (towels) 9.10 Truckee Disposal 12.10 Sangamo (meters) 205.97 Atlantic Richfield (gas & pump oil) 148.45 Pacific Telephone 180.55 " 12.00 'a"` Cook Assoc. (engrg projects) 2,611.37 Teichert Aggregates (park underground) 72.Sl Case Equipment (backhoe) 369.13 Tom's Equip. Rental (dump truck) 316.00 I Western Nevada Supply (concrete boxes, valves) 575.23 Delta Lines 6.70 (9,19 8.22) i I Balance after payment of above $6,969.97 I July 20 19 71 Pa e 7 8 � . g TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 308 TRUCKEE, CALIFORNIA 9S734 Telephone 587-3896 AGENDA BOARD OF DIRECTORS AUGUST 3, 1971 - 7:30 P.M. 1. Roll call 2. Minutes of July 20, 19 71 3. Pension Plan, Paul Kramer, NRECA 4. Bills for Board's Approval S. Distribution Transformer Bid Opening 6. Substation, Donner Lake, Cost 7. Substation at Tahoe Donner S. Engaging U.G. Engineer, draftsman and surveyor 9. Backhoe purchase 10. Recreation District, Letter from Paul Chamberlain 11. Resolution 7120, 1.49 Acre Surplus Land Sale 12. Union Negotiations Finalization 13. Manager's Report AUGUST 3, 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, absent; Anderson, present; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Des Wytmans, Dorothy Maragliano, Mr. and Mrs. E. E. Wetzstein, John Maragli ano, Dr. Donald J. Mythen, Mr. F Mrs. Victor L. Wardell., Ken White, Mr. & Mrs. Lyle Calkins, Mr. & Mrs. C. P. Adkers on, Mr. & Mrs. William Murphy, Milton Nason, Jack R. Bromley. EMPLOYEES PRESENT: Cattan, Paulus, Archer, Bliss. No errors, omissions or corrections, the minutes of July 20, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL It was noted sewer assessments are to be paid. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Anderson that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So orde red. PENSION PLAN, NRECA, PAUL KRAMER This plan was discussed in September 19 70. Mr. Kramer mentioned that the NRECA Insurance Department was founded in 1930 because there was a need for this service to small member systems, that 940 out of 980 member systems participate in the insurance program. Mr. Kramer recommends a 7 1/2 o employer contribution/3 o employee contribution and stated NRECA can provide term life insurance for 63�/month where we are now paying $4.50. These plans can be tailored to meet our needs and payments 00-k are handled by Bankers Trust Company in New York. A flat premium is charged, and any profits over and above that paid out are distributed back to the member system. Mr. Kramer has reviewed the other pension plans we are considering and stated NRECA can meet and beat any benefits provided by the State of California or private agencies. This District will be required to join NRECA to participate in any of their plans, and this cost is $612/year. Upon termination of an employee, the entire contribution is returned with 5 a guaranteed interest. The employee acquires a gradual ownership of the vested benefit with 100 0 ownership after 15 years. NRECA recommends 2-3 years e 1 i g ib i 1 i ty and assumes a 3 a increase in figuring. Our total payroll for 1970 was $110,788, and estimated total payroll for 1971 is $12 2,000. Mr. Paulus will work with Mr. Kramer and Mr. Robinson, union representative,. on a tailor made plan for this. district and resubmit this plan at the next board meeting. DISTRIBUTION TRANSFORMER BIDS Due notice having been published and mailed, the bids submitted were opened by President Doyle as noted on the attached Bid Summary. Two bids were submitted by Wedco, one each from the President and Treasurer. The Manager's estimate was $200 less than the lowest bid submitted. Mr. Doyle directed the Manager to review the specifications of each bid and make his recommendation so that the bid may be awarded at the next regular meeting. DONNER LAKE SUBSTATION COST The Water Foreman worked 5 hours last Saturday excavating for the retaining wall. Since the district could not obtain a local backhoe and operator, a backhoe was rented for $785/month from Sacramento. The District's backhoe is being used for regular district construction and is usually unavailable for the substation. Mr. Cattan feels the substation can be completed in time now with this rented backhoe, and the total cost of the substation will be $95,000-$100,000 which is close to his estimate made in October 1969. This substation was scheduled for 19733, but the growth of this area demanded construction this year. Mr. Stone suggested investigating leasing this backhoe yearly. It was noted the cost of a new backhoe is $10,000- $13,000 or $100/day plus operator if one is hired. This District will construct ours and Sierra Pacific's foundations at the substation site, and Sierra Pacific will do the steel work. The transformers for the Donner Lake substation will be delivered September 15 for mounting directly on the pads. This new substation will eliminate problems with outages, and completion is anticipated this October. i August 3, 1971 Page 79 AUGUST 3, 1971 - CONTINUED TAHOE DONNER SUBSTATION (PROPOSED) The Manager feels we will have to build this substation earlier than anticipated. A site in the Tahoe Donner Subdivision has been designated for this substation in accordance with an agreement between Lakeworld and this District. The power demand submitted last Friday is 450 HP each for the Donner Lake pumping station, the Donner Trail booster station and the Soma Sierra booster station or 1350 HP total. There will also be small pumps for sewer lines. The State Board of Health has required filtration of the water from Donner Lake. This substation will be put to bid this winter and construction is scheduled for early May I pending REA approval. Tahoe Donner will be supplied this winter from the B feeder. ENGAGING UNDERGROUND ENGINEER AND SURVEYOR/DRAFTSMAN Until this time the District has contracted all its work to consulting engineers, but now it may be more advantageous to consider hiring additional employees to perform this work with all the undergrounding required by the county, especially in the Lakeworld project. The county feels that accessibility to water and sewer lines in the roads is mandatory. Also, this District cannot build our line without accessibility. We will want assurance from Lakeworld that they will be using power this winter. The cost of an U.G. Engineer is approximately $1,300/month if we are lucky enough to locate one. If Lakeworld is not going to finish their scheduled construction this season, this engineer will not be needed until next April. It was noted that the teamsters union went, on strike at 6:30 this morning, and this will delay construction. There are 55 miles of roads in the Tahoe Donner Subdivi- sion, and Teichert is installing another batch plant in a month, requiring 350 HP. Mr. Stone requested a projected growth plan of the District's staff in 5 year inclements. Mr. Cattan stated this is not so simple as it is difficult to foresee the growth of this area, that the Lakeworld development is not part of natural growth. He felt the draftsman/surveyor will not be needed until next April. More trucks, 2 additional linemen and another water apprentice will also be required next year. Mr. Cattan stated it is not the single family dwellings in Lakeworld that demand power, because this building will be a gradual process, but it is the large buildings such as the condominiums, club houses, lodges that require addi- tional facilities. A projected employee growth plan will be prepared for the next meeting. BACKHOE PURCHASE Mr. Cattan feels it may be less expensive to lease a backhoe than to purchase one. Mr. Doyle instructed the Manager to obtain all available estimates on prices of a new b ackhoe vs. leasing one. RECREATION DISTRICT, 4.5 ACRES BROCKWAY/MEADOW PARK The letters of June 30, 1971 and August 2, 1971 from Attorney Paul Chamberlain regarding this subject were read by President Doyle. Mr. Stone still urges that the District convey the property to the Recreation District as they can develop the property to a better use than we can. Mr. Loehr felt we could not do this for $1, that the District would be open to criticism and possible lawsuits, but that we could request a note without interest from the Recreation District and transfer of the title could be accomplished with this note. Mr. Chamberlain suggested selling the land to the Recreation District at a reduced price but did not elaborate on what a reduced price would be. Mr. Anderson felt this District would not be open to criticism for selling this land for $1 because a transfer was being accomplished between two public entities, and the Recreation District can develop this land where we do not wish to, that this District should not hold lands but get them on the tax rolls. Mr. Paulus felt the land should be sold for ..._, compensation but will write to the Recreation Board and to Paul Chamberlain ` regarding a long term lease. It was noted the Recreation District had arranged for fill to be hauled to the Meadow Park site for a baseball field. (At this time a 5-minute recess was called by President Doyle.) RESOLUTION 7119, SURPLUS LAND SALE,, LOT 9. BLOCK 19, LAKEVIEW SUB. This lot was appraised by Mr. Noble Murray at $3,450 and is located on Donner Pass Road. The resolution was read into the minutes by President Doyle. Bids will be opened on August 17, 8:00 P.M. and notices will be published in the local paper. Minimum bid will be $3,450 and must be accompanied by a certified check in the amount of 10% of the bid. The lot is 50' x 100' . No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Anderson that Resoiution 7il9, declaring Page 80 August 3, 1971 AUGUST 3, 19 71 - CONTINUED RESOLUTION 7119 - CONTINUED certain real property, i.e. Lot 9, Block 19, Lakeview Sub. , and providing for sale thereof at public auction on sealed bids, be adopted. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. RESOLUTION 7120, SURPLUS LAND SALE, 1.49 ACRES, BROCKWAY SHORTCUT Doyle: Resolution 7120, declaring certain real property surplus and providing for the sale thereof at public auction. This deals with 1.49 acres of surplus land located ad j acent to state highway Route 267. The sale of said parcel shall be in this room at 9 P.M. on the 17th of August, 1971. (Comment by Mr. Cattan not audible on tape.) OK, I'm lost. Why? Cattan: Because I do not agree with the price. Anderson: He has not advertised it. Doyle: The other one hasn't been either. Let's discuss it then. Cattan: The other one has been. Welthought we should hold this until the Board has approved it. Doyle: Did we have an appraisal on this piece? i Paulus: OK. Originally what happened was that it was appraised by another appraiser. This came to $10,000. We had 315' of highway frontage. At the meeting several weeks ago, we thought that arbitrarily the $10,000 was a little high. One person was interested in this and it wasn't big enough for him, so we went back and had this surveyed, etc. and had it appraised. The appraiser called me Monday and said he appraised this at .,, $12,750 and it figures out 4671 of actual frontage on 267. In other words, the trailer park sits back here. Anderson: Where is the road into p Sy lvania's ad? Paulus: This is the road right here. This is the proposed road. I think it is the same site but the chose to enlarge it but we don't consider an y g � y smaller. The existing road is adequate. Loehr: What size parcel is that? Paulus: Well, it figures out to 1.49 acres with 445' of highway frontage, but it does come down to a point here. Loehr: What is the appraisal? Paulus: $12,750 right. Doyle: OK. We're talking about more than 1.49 acres. I thought you said you i added some more on to i t? Paulus: No. We did add some to the original triangle. Anderson: How much was the original triangle? Cattan: The original triangle was less than the. * . i k Paulus: The original was 315 X 260 and we added 210 here plus 155 here. i Doyle: The appraisal for that parcel as you just described it is $12,750? Paulus: Right. Doyle: George, did you have a comment? Cattan: Well, the. . .this triangle here was appraised for $10,000 and now they added more land plus the road -- they added more 1 and. Double. And the second appraisal by somebody else is $12,000. It doesn't look to me right. i August 3, 1971 81 Page AUGUST 3, 1971 - CONTINUED RESOLUTION 7120 - CONTINUED Loehr: That property in that area is worth about $S,000/acre. What is the present frontage? Cattan: 4701 . Loehr: Yeah, but there's an awful lot of that frontage you can't use. You can't use your frontage there only when you have an access. I think that if you will dispose of the property and put it on the tax rolls where it's supposed to be, that $12,750 is a good price. You're not giving it away by any sense. Doyle: We agreed upon this be fore, that this was the prime purpose, but now George apparently thinks the price is too low. Loehr: Well, you'll sit on it forever, the same as you have had to do with other ones you've put out for bid with a least acceptable bid way out of reason. I think the better thing to do is put it out at a reasonable bid. You don't know what kind of a bid you're going to get when people are bidding against one another to get it. If you get $12,750 for that piece of ground you're getting good money. Real good money. That's worth $S,000/acre. That land in that area. Doyle: How many appraisals have we had on this, two? Paulus: Well, actually just one, considering the portion we are advertising and trying to sell at this time. The previous one wasn't adequate in size so actually there is just one appraisal. Anderson: When the second appraisal came in, did it have the tip separated? Cattan: No, it was a total package. I think it would be a good idea. . . .who appraised this the first time? ..� Paulus: Ted Niehaus appraised it the first time, and the fellow from Carson City, Noble Murray, did it the second time. Cattan: Quite a bit of difference. Doyle: Then your feeling is that $12,750 is not enough? Cattan: No, not if the first appraisal was $10,000. Loehr: That appraisal was entirely out of line. Doyle: If you don't think it is enough, what do you think we should do? Cattan: Get a second appraisal. Doyle: All right then, would you consider having it appraised. again? Cattan: That would only delay us 2 weeks. Loehr: How much does each appraisal cost you? Cattan: Oh, about $300. Loehr: Whew! $900 on appraisals! Stone: I agree with George it's underpriced. I spent the last 5 days trying to find one acre where everything is there and it doesn't have to be developed. $40,000 is the best we could do. Cattan: With the Donner Lake Substation we had to pay, for 90 X 110, we had to pay $5,000 and it isn't even on the road. Paulus: I might add one thing. There is water and electricity right on the lot. Stone: What about sewer? Paulus: Sewer isn't out there yet. It will probably be next year. Page 82 Au AUGUST 3, 1971 - CONTINUED RESOLUTION 7120 - CONTINUED Cattan: There is only one disadvantage. There is a power line of Sierra Pacific's that goes through it. It's the best part of that whole land. Doyle: How much money have we spent on appraisals on this piece so far? Paulus: Well, the first one as a package he appraised this and the one across the street and the one we want to give to the Recreation District. If I remember correctly, I think that was $300. We haven't received the bill on this. On this, I didn't think we had to be too terribly formal since we already had one portion appraised. Doyle: What's your pleasure? Stone: Do we have the right to refuse bids? I Doyle: Certainly. We can re j e ct any and all. 'r Cattan: But it doesn't look good when you fix a price. . . .you say the minimum is so much and then refuse the minimum. I ' Loehr: You don't refuse it if anybody goes over it. You have a least acceptable bid. I Paulus: The other appraisal was for $12,750 and that is what we drew up the resolu- tion with. We have already changed it once. i Cattan: No, you can't refuse this one. The way it is written. You could refuse it if you didn't fix a minimum sale price. As long as you put a minimum sale price, you have to accept it. i Loehr: You will get all kinds of prices on property if you need it badly enough. They name their own price. You're trying to get this back on the tax rolls, get a little bit of money for the district, and it certainly will be some outlets there. It will also assist the tax burden. Get it on the tax rolls. Cattan: What does another appraisal cost, some $200? i f Paulus: In that general area. Cattan. Well, it is worth $200. It will be more satisfied with me. Doyle: Rex, do you have a comment? Anderson: I don't know that much about land value but I think this is a pretty F , p y fair price myself. I Doyle: Nelson? Anderson: (To Stone) Where were you looking for an acre for $40,000? Stone: Up on the Brockway shortcut. I Cattan: Yeah. Loehr: P rob ab ly over at Dollar Hill. Stone: We investigated the 80 acres over there back of our well. $110,000. �-- (Rest of comment not audible on tape.) Loehr: Who was supposed to be buying that, forest service? Stone: No, the fellow who was going to build our office. i � Cattan. He paid $10,000 for that acre. And he is stuck for water and sewer and power lines. Stone: Water, sewer and stuff like that will cost him another $30,000. Cattan: But he is not on the road. Stone: I think this land is worth more than $12,750. And I'm going to abstain from any further comment because I just might be rooking "uncle" out of a site for a ranger station. August 3, 1971 Page R AUGUST 3, 1971 - CONTINUED RESOLUTION 7120 - CONTINUED Loehr: Conflict of interest? Stone: Yeah. Doyle: Tom, what's your comment? Paulus: I think it should be sold personally. Doyle: We're all in agreement. We know we're going to sell it, but we're dickering over the price now. i Paulus: I think it should be sold for this appraisal price. If you bring the same guy back, I don't really know what it's going to prove besides delaying it. We have a professional man that's interested in it. I'm anxious to see this go because another professional man is semi-inter- ested too. I don't know anything about land values, but I don't think it's a bad price. Stone: I think if this piece is developed, our appraisal on the rest of the 30 acres is inadequate because commercial status will be established. It will affect the value of the surrounding 1 and. Loehr: It will probably increase the land behind it. And that is good land, up on that bench. Stone: I have no objection to advertise it. Doyle: Well, it is George's recommendation that we have it appraised again and consider it at the next meeting. What's your pleasure? Loehr: I move for the adoption of Resolution 7120. Anderson: I'll second it. Doyle: Director Loehr has moved and Director Anderson has seconded that Resolu- tion 7120 declaring certain real property surplus and providing for the sale thereof at public auction to be held on the 7th day of September, 1971 at 8:00 P.M. at this office. Said minimum price to be $12,750 for 1.49 acres on state route 267. Any further question? Loehr: Question. Doyle: Secretary will call the roll. ROLL CALL: Anderson, aye; Stone, abstain; Loehr, aye; Doyle, nay. Doyle: Motion is carried. So ordered. UNION NEGOTIATION FINALIZATION Mr. Paulus stated the union has not submitted the final contract to us., and we have requested this finalization on several occasions. The Board agreed that it is the union's responsibility to present the final contract. (No items for the Manager's Report.) Mr. Doyle inquired about the water break on Burkhalter by the Division of Highways. Don Archer, Water Foreman, said he thought it was on E. Main, that it was sewer, but would check into it, DONNER LAKE PROPERTY OWNERS ASSOCIATION Mr. Milton Nason, Attorney and resident of Donner Lake, represented this associa- tion which was present to protest the $5 minimum on domestic rates which will be effective November 1, 1971. Mr. Nason stated these owners only use their property a few months of the year and are a captured audience in that they can only purchase power from this district, and feels that this district should abide by the rates and formulas as the PUC. The group feels that all rate increases should be related to practicality and a principle of fairness with professional rate setting advice. Rates should be in line with other utility monopolies whether the organization is public or private, and should be designed so as not to impart advantage from one Page 84 August 3, 1971 AUGUST 3, 1971 - CONTINUED DONNER LAKE PROPERTY OWNERS ASSO C. - CONTINUED group to another. Mr. Doyle stated this Board is elected by the people to protect the assets and interests of this District, that the Board would not increase the rate to penalize anybody. Mr. Doyle then read the minutes of June 11 and 16, 1971 relative to this subject. Mr. Cattan mentioned that this District maintained lower rates than Sierra Pacific when we took over part of their Donner Lake system, that all new subdivisions pay a $5 minimum at present, that much of the single phase lines in Donner Lake have been replaced with three phase and new conductors, upgrading the system. It was noted that all utilities have increased their rates, that at present Sierra Pacific is asking for a 12 1/2% increase from the PUC. Mr. Cattan stated the District is spending alot of money on Donner Lake and revenue is not coming from Donner Lake for the most part, that the Truckee rates and cheaper than Sierra Pacific rates. Mr. Nason reiterated that this type of rate setting should conform to some type of rate formula. Mr. Cattan stated we have no formula, that there is a way of working the cost of revenue, that Donner Lake does not pay if you compute expenses vs. revenue. Mr. Stone said this District is non-profit but does have the power of taxation, but that is the last thing we want to do. We prefer to share the cost or attempt to gain revenue from some other source, that a major part of our development has gone into the Donner Lake area, and the Donner Lake people should be sharing the cost of the substation and not the people in the other end of the District, that we are qualified to accept loans from REA but do not wish to do these .improvements with this money. Mr. Stone said we are doing everything to improve our facilities as a team, which includes the Donner Lake people. Mr. Nason said he would like to check with the PUC regarding their guidelines for rate setting. He also mentioned that the people have a problem in analyzing their bills and referred to the property association bill. It was explained xp d this is a commercial rate which minimum is $5 since last February 1. Mr. Cattan explained the commercial rate is 10% lower than the Sierra Pacific Power Company's. Mr. Maragliano, who lives in Donner Lake 6-7 months of the year, stated that many of the people on the west end of the lake who own second homes still have to pay taxes but do not get to elect the directors for this board as they are not registered here but where they have their first homes, that this is taxation without representation. Mr. Anderson stated that is a matter of preference where a voter chooses to reside, that this Board cannot solve that problem, only our legislators can. Mr. Doyle stated the people who are not registered voters here still have the right to come before our meetings and state their opinions. Mr. Maragliano stated he felt the people at the west end of Donner Lake were treated like step children, that they didn't ask to be taken into this district. Mr. Maragliano felt the District should have known that there was going to be a need for a substation in Donner Lake, that this district is not paying any taxes but Sierra Pacific is. He asked if this District is making any money, that our customers have never received a financial statement. Mr. Doyle said all our records are public and may be inspected at any time. Mr. Maragliano again asked if this District is making any money. Mr. Doyle stated we are not trying to differentiate between Truckee and Donner Lake. Mr Cattan asked where did the people think the improvements have come from when we 7 took it over? He answered, from the people from Truckee, that we are not making any money. Mr. Stone referred to the present bank balance of some $13,00 and stated just tonight we will be expending some $11,000-$12,000 on transformers and that $1,000 is not much operating capital. Mr. Maragliano felt it would not take $5 to send out a bill and asked if the District was going to pay its employees another 7 1/2% in 1972. Mr. Paulus replied this District must pay its linemen the scale other linemen in other parts of the country are paid to have skilled people to perform the services required. Mr. Nason said he would like to compare this District's rate structures with Sierra Pacific's with the benefit of PUC formulas for analysis. Mr. Nason stated the residents feel they are subsidizing Lakeworld, and Mr. Cattan and Mr. Doyle assured the residents that Lakeworld is 'Pam- paying for their own improvements. A woman from the audience felt this District ` cannot consider Donner Lake a subdivision, that they should pay the same as Truckee. i She did not see why the District needed to raise the rate, that we do not read meters in the winter. Mr. Doyle mentioned that the majority of the people in Donner Lake are only summer residents, where the majority of the people in Truckee are permanent residents. Mr. Wetstein inquired how will the new substation improve their service? Mr. Cattan explained by drawing a diagram on the board, again mentioning that all improvements have been subsidized from Truckee, but that the District considers all as one, that several thousand dollars was recently spent improving the line with new conductors and replacing old wire. Mr. Doyle said the Donner Lake residents will be served by a separate point of delivery from Sierra Pacific. Mr. Bromley said many of the residents did not get any adjustments in the spring with the first meter reading after winter estimating unless they came j into the office. Mr. Paulus said he would check into this. Mrs. Adkerson said she had a big fat credit on her bill from a recent adjustment. Mr. Stone said that August 3, 1971 Page 85 AUGUST 31, 1971 - CONTINUED DONNER TAKE PROPERTY OWNERS ASSOCIATION - CONTINUED as a fire control officer, he would pull the switch in his home if he left for the winter. One resident felt that many of the people would ask to have their power disconnected during the winter with this new minimum. Mr. Doyle thanked the residents for their attendance and comments and said that if this District is out of line on this increase in the minimum domestic rate, -it could be changed. No further business, a motion was made by Mr. Loehr and seconded by Mr. Anderson that the meeting be adjourned. All ayes. Meeting adjourned at 10:25 P.M. V�11J 4L�A' P UL A. DOYIE., PRESI-DENT-OrTfffBO CAROLYN BLIS RECORDING SECRETARY r-- Page 86 August 3, 1971 AUGUST 971 BID SUMMARY ITEM: DISTRIBUTION TRANSFORMERS VENDOR 1 - 75 KVA 3-112 1/2 KVA 2 - 150 KVA 1 - 500 KVA TOTAL General Electric Mc-Graw Edison Grayb ar 7 j We dco 7��2 6J ,� � o v 70 Wagner Elec. May&e l l & Hartzell /� X 50 , Consolidated Elec. RTE BID AWARD: s f rrs lop !e �..\t •9.Y -�j i i r j3 i `'°' \l_ r"' r'+ Cad i+�t9 �a i �� #/Tw s r a 1 RESOLUTION NO. 7119 , OF 2 TRUCKEE - DONN ER PUBLIC UTILITY DISTRICT DECLARING CERTAIN REAL PROPERTY SURPLUS. AND PRO- 3 VIDING FOR SALE THEREOF AT PUBLIC AUCTION ON SEALED ... 4 BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TRUCK 5 DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 6 1. That said Board of Directors does hereby find, declare, and 7 determine that the following-described real property is surplus and no 8 longer needed, and that disposition thereof by sale at public auction will s 9 be for the benefit and best interests of the District; i 10 Said real property is situated in the County 4f Nevada, Mate o i 11 California, and more particularly described In Exhibit "A" attached her 12 r incorporated and by this reference incor�p�orat herein. 13 2. That sale of said parcel shall be at public auction on sealed 14 which bids will be opened. examined, and declared before this bids, � 15 Board of Directors, on the 17th day ofAugust 1971 at the 16 hour of 8:00 o'clock P . M. of said day, at the District .� 17 i3fffce, Truckee. Nevada County. California, 18 3. That the parcel shall be sold to the highest and best bidder 19 for cash in accordance with and pursuant to the instructions to bidders, 20 the bid farm, this P o4golution. and the notice to bidders, and copies of 21 said notice to bidders being attached hereto. marked Exhibit "B`} and by 22 this reference incorporated. herein, copy of instruction to bidders and 23 bid form being attached hereto, marked Exhibit "C". and by this referee .24 incorporated herein. 25 That as to said parcel to be sold hereunder there shall be a 26 minimum net cash price to the District of 3,450.00 • 27 14, That notice of sale shall be by publication in the Sierra Sun. 28 ! ...w hich publication shall be for 2 issues. and the Brat publication 29 prior to the sale date her* thereof shall be not less than 13 days p 30 tnabove specified, copy of said notice shall be in substantial ctinlormr } 31 with exhibit "B" attached hereto, as herefnabove referred to. 32 3rd day of August 1971, at a Passed and adapted thin y _ CMMSERLA1N AND ONAMDENLAIN ATTORNEYS AT LAW DANK OF CALIFORNIA BLDG. AUBURN.CALIFORNIA August 3 1971 Pn 8 7 Fl I '1 16, I 1 regular meeting of the Board of Directors of 'Truckee - Winer 2 D , Public Utility istrict, by the follows g vote 3 AYES: DIRECTORS Anderson Stone Loehr Doyle 5 E E NOES:s I7Ilt C'TQRS . 6 ABSENT: DIRECTORS Moore 7 TRUCKEE - DONNER P UT DIST 8 By g President of e ar a re re 10 ATTEST: 11 Clerk er I 12 f 13 t 14 15 16 17 l 18 { 19 �f E 20 F t E 21 `i f 22 23 E t 24 25 F 26 27 28 f �,... 29 i 30 31 32 OMAMMLAIN AND CHAMBERLAIN ATTORNEYS AT LAW SANK OF CALIFORNIA BLDG. AUBURN, CALIFORNIA I .. 2 ... I I� it i� August 3, 1971 Page 87 A STATEMENT OF GENERAL FUND Bank Balance 7/20/71 16 9168.19 Deposits 18,373.67 Approved billings 9 9198.22 Dept. of HRD (payroll withholding) 86.23 B. Thomason (refund) 1.50 Dept. of Int. Revenue (payroll withholding) 1,523.70 Teichert Aggregates (72.51) Tom Paulus (janitorial) 60.00 Wedco 3,446.93 KNLT 37.50 Petty Cash 40.6 5 Adjustments (.59) Pipehorn (reissued check) 5.50 Lee Bros. (July car rental) 37.26 Ralph Rainacatti (Sierra Pac. cable splicer) 141.15 County of Nevada (assessments on land) 1,582.86 Directors 500.00 Paul Chamberlain 100.00 Calif. Assoc. of Employers (meeting registration) 40.00 (16,728.40) PAYROLL 7/31/71: O.T. GROSS NET Cattan 775.00 642.35 Reynolds 91.25 647.09 496.30 Burdick 65.66 615.66 496.28 Paulus 600.00 443.63 Silva 555.84 450.53 Archer 61.20 520.00 410.19 Grow 510.00 404.41 Schultz 363.44 314.91 Straub 412.16 305.64 -• Pine 285.12 229.04 Bliss 247.25 196.40 Craig 234.08 143.60 (49533.28) 218.11 51765.64 Bank Balance 8/2/71 13,280.18 i BILLS FOR BOARD'S APPROVAL i Calif. Assoc. of Employers (med. ins.) 454.25 Cons. Elec. Distr. (manholes, insulators) 986.63 Donner Lake Excavating (substa. fill) 124.40 J. R. Deterding (repair clamps, couplings) 311.49 Fourt St. Tool Shop (drill) 18.20 IBM (typewriter maintenance) 91.00 KTRT (adv.) 45.00 Joslyn Pacific (underground inventory) 658.35 Lee Bros. (Aug car lease) 100.00 Kelly Co. Tire Service (backhoe tires inst.) 40.00 L. D. McFarland (poles for Lakeworld, crossarms) 2,939.22 Noble T. Murray (appraisal, Donner lot) 50.00 Osburns Super Service (backhoe diesel) 4.82 011ie's Texaco (starter, battery, misc.) 101.75 Maydwell & Hartzell (U.G. tape) 154.46 Specialty Oxygen (welding equip.) 19.46 F. D. Kees (meter maint.) S6.43 Sierra Sun adv. (legal ) 7.00 RTE (pad mount tfr equip.) 75.60 Truckee Hdwe & Rent (misc.) 38.12 U S Leasing Co (Mai 1 ing Machine) 2S.26 Truckee Tahoe Lbr (redwood, misc.) 97.81 (6,399.25) i Balance after payment of above $6,888.9 3 August 3, 1971 ala TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 30B TRUCKEE, CALIFBRNIA 95734 Telephone 587-38% AUGUST 4, 19 71 THERE WILL BE A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT HELD ON THURSDAY, AUGUST 51 1971 AT 7:30 P.M. IN THE CONFERENCE ROOM OF THE DISTRICT. AGENDA SALE OF LAND, BROCKWAY SHORTCUT GEORGE CATTAN, MANAGER AUGUST S, 1971 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, absent; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Daven Morey. EMPLOYEES PRESENT: Cattan, Bliss. RESOLUTION 7120, SURPLUS LAND SALE, 1.49 ACRES ON BROCKWAY SHORTCUT j This resolution was considered and acted upon last Tuesday night. However, the Manager feels the minimum bid price is too low. Mr. Noble Murray's formal appraisal of $12,980 arrived this morning whereas his telephone appraisal on August 3, 1971 was $12,7SO. Mr. Cattan reiterated that Mr. Niehaus's appraisal on .49 acres was $10,000, and now we have added another acre plus the road and the appraisal is only $12,980. Mr. Cattan feels this appraisal is too low. He compared this property per square foot with that in Sierra Meadows. Mr. Loehr said that the original estimate of $10 000 on .49 acres was way out of line that the developers of � P Sierra Meadows had to spend much money to manufacture a lot (improvements, tennis courts, etc.) whereas this District has spent nothing on improvements, and the comparison is not reasonable. Mr. Cattan mentioned that Mr. Carson White mentioned to him that some people are interested in land in that area for a trailer park, that if we sell a piece, it won't affect the balance of the land. Discussion ensued regarding the sale of a portion of our Brockway property and the effect this proposed commercial development would have on the balance. Mr. Cattan feels the value of the 1.49 acre parcel is between $15,000 and $20,000 because of the commercial frontage. Mr. Loehr said that most of the frontage was unusable, that this land should be sold at a reasonable minimum bid price to get it on the tax rolls. Mr. Cattan said the additional acre added to the original .49 could be split into two lots. Mr. Moore said in essence we doubled the land for $2,980. Mr. Stone said by simple mathematics the appraisal of $12,980 is reasonable. His conclusions are that land is only worth anything if you can have power, water and sewer (this parcel does not have sewer) , and that evaluation of a piece of property is worth only what it is to the man at that point or within 30 days, not S years from now. Mr. Stone said he visited the site, took pictures, and recommends that a portion of that land, namely the meadow or wet, swampy portion, be retained by the District, holding approximately 30 acres largely grassland. Mr. Doyle mentioned we still are discussing the 1.49 acres. Mr. Cattan said he recommended putting the balance of our Brockway property to bid as one parcel. Mr. Doyle again mentioned we must finalize Resolution 7120 or the 1.49 acre parcel first. Mr. Moore, who was absent at the August 3 meeting, said he didn't think $12,7SO was enough; however, the Board did act on that resolution last Tuesday. The Chair asked Mr. Daven Morey his opinion, and he said the $12,980 appraisal is fair because the Sierra Meadows property is sold on time. Mr. Moore agreed that when this land is put to bid, he thinks it will bring in more than the minimum bid f price however. Mr. Stone felt we should put this land to bid now rather than spend more money on appraisals. Mr. Cattan felt we should have another appraisal. Mr. Doyle said to Mr. Cattan that the only difference in appraisals is in his opinion. Mr. Loehr then moved that Resolution 7120, declaring certain real property, namely 1.49 acres on the Brockway Shortcut, and providing for sale thereof at public auction on sealed bids, be amended to have a least acceptable bid of $14,000 since the formal appraisal was increased from $12,7SO to $12,980. Mr. Stone seconded the motion. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, nay. So ordered. Discussion ensued regarding the adjacent Brockway property and the reservation of area for the springs. Mr. Cattan offered to take each director one by one to inspect the site, or provide them each with a copy of the map. Mr. Doyle questioned i whether we should consider selling the parcel for the springs at all, that the t District may want it in 20 years or before for a particular use. Mr. Moore mentioned there are springs coming down off the bench land. Mr. Loehr would like to only sell the land SO' back of the hump, but not until sewers are in so that the springs will not be endangered by pollution. Mr. Cattan said District land will be 1J.4621 from the Brockway Shortcut. Mr. Doyle felt we shouldn't discuss j this until we have an appraisal. Mr. Cattan said we could obtain two appraisers. I i i August S, 1971 Page 89 AUGUST 5, 19 71 - CONTINUED Mr. Stone suggested the Board meet on the property and set stakes., that we would be doing a disservice to the public if we sold the meadow for commercial. Mr. Doyle agreed, stating we should dispose of invaluable parcels now and consider more important ones such as this later. Mr. Moore agreed that we should delay action on this important parcel. Mr. Loehr inquired about the status of the 4.5 acre parcel on the shortcut we wished to convey by some means to the Recreation District, and Mr. Doyle said that Mr. Paulus was writing Attorney Chamberlain regarding a long term lease rather than a sale. Mr. Stone felt the lease for this 4.5 acres. should rum concurrently with the lease on the other park property and that the Recreation District should be granted the authority to construct singly or jointly an access road as determined by them into their property. No further business, a motion was made by Mr. Moore and seconded by Mr. Loehr to adjourn. All ayes. Meeting adjourned at S:2 2 P.M. PAUL A. DaYLE., PRESIDENT OFBOARD CAR LYN BL , RECATING SECRETARY Page 90 August 5, 1971 1 Y ` f i 1 R ESOLUTI N NO, 7120 OF 2 TRUCKEE - DONNER PUBLIC UTILITY DISTRICT DECLARING CERTAIN REAL PROPERTY SURPLUS, AND PRO- 3 VIDING FOR SALE THEREOF AT PUBLIC AUCTION ON SEALED 4 BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TRUCK 5 DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 6 1. That said Board of Directors does hereby find. declare, and 7 determine that the following-described real property is surplus and no 8 longer needed, and that disposition thereof by sale at public auction gill 9 be for the benefit and beat interests of the District; 10 Said real property is situated. in the county of Nevada. State of 11 California. and more particularly described in Exhibit "A" attached her i 12 and by this reference incorporated herein. t 13 2. That sale of said parcel shall be at public auction on sealed 14 bids, which bids will be opened, examined, and declared before this E R i 15 Board of Directors, on the 7th day of September , i 971, at the f 16 hour of S O'clock P . M. of said day, at the District � 17 Office, Truckee, Nevada County, Ca-11fornia. i 4 f 18 3. That the parcel shall be sold to the highest and best bidder R K � p 19 for cash in accordance with and pursuant to the instructions to bidders. 20 the bid form, this P asoluttor.>, and the *notice to bidders, and copies of F 21 said notice to bidders being attached hereto, marked Exhibit "B" and by F 22 this reference incorporated herein. copy of fnstructton to bidders and E 23 bid form being attached hereto, marked Exhibit "C",, and by this referee 24 incorporated herein. M i 25 That as to said parcel to be sold hereunder there shall be a 26 minimum net cash price to the District of 14,000.00 . 21 4. That notice of sale shall be by publication In the Sierra Sin. 28 .w hich publication shall be for t first'two issues. and the pubiicattee i 29 1, ;t thereof shall be not less than twelve days prior to the sale date hero- . 34 ' inabove specified; copy of said notice shall be in substantial conform* is - 31 1 with exhibit "B" attached hereto, as heretnabove referred to, 32 passed and adapted this 5th day of August 1971, at a GRAP41MRLAIN AND CHAMBERLAIN i ATTORNKY8 AT LAW BANK OF CALIFORNIA BLDG. AUBURN. CALIFORNIA I Page §1 August S, 1971 _ 1! s A r 1 �! I special _ meeting of the Board of Directors of Truckee - Donner 2 ) Public Utility District, by the following vote: 3 AYES: DIRECTORS Moore Stone 4 i Loehr s • Doyle NOES: DIRECTORS Do y , 6 ABSENT: DIRECTORS Anderson 7 TRUCKEE - DONNER C ITY DIS By: ya"-.-S CL 9 President of e BoUd of Directors E 1 p ATTEST: 11 i Clerk t er eo , 12 13 i ; 14 f . I 15 16 17 r 18 19 20 t 21 ; 22 23 f 24 ; 25 ! f i 26 i 27 28 , t� 29 h 30 31 32 {I CHAMBERLAIN AND CHAMBERLAIN;I I ATTORNEYS AT LAW BANK OF CALIFORNIA BLDG. �V AUBURN. CALIFORNIA I� r 2 r� ;I �i August S 1971 Page 91 A TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 AGENDA BOARD OF DIRECTORS o-- AUGUST 17, 19 71 - 7:30 P.M. 1. Roll Call 2. Minutes of August 3, 1971 (reg) and 8/5/71 (spec.) 3. Bills for Board's Approval 4. Pension Plan, Mr. Jim Bunnell, New England Life S. Distribution Transformer Bid Award 6. Bid Opening, Lot 9, Lakeview Sub. , Donner Lake 7. Recreation District, 4.5 Acres, Brockway/Meadow Park 8. Pension Plan, Mr. Wayne Richardson, Executive/Employee Benefit Plans 9. Resolution 7109, Surplus Land, 120 Acres adjacent to Lakeworld 10. Olympic Heights, Unit 3 11. Facilities, Tahoe Donner 12. Substation 13. Personnel 1972 14. Resolution 7117, Union Contract 1S. Resolution 7108, Draft, Water Supply to Condominiums, etc. 16. Manager s Report AUGUST 17, 19 71 - CONTINUED MR. WAYNE RI C HARDSON, PENSION PLAN - CONTINUED Board that Mr. Cattan be left out of the current plan due to the fact that he was within 1-2 years of actual retirement. This would require a large expendi- ture immediately or liability to be paid off many years in the future. Because of that situation, at the time a plan is adopted, the District could agree with him to pay him when they mutually agreed for his retirement the money or retirement payment which is contained in the basic plan. (Or the same amount the formula calls for had he been eligible.) In this way at the time he would retire, they could pay him direct month by month a retirement which would be tax free and handled like a payroll check for a retired employee, paid as long as he lives. This would constitute adequate retirement payment. Mr. Richardson recommends this expenditious method of handling this matter as it is fair and equitable. This would not require a large outlay from the district at one time. However, employees over 60 can be included if desired. A fixed guarantee on the principal would be 4 1/2% for 5 years, 4% for the next 5 years and 3 1/2% there- after. With a variable plan, there is no guarantee. A plan can be half fixed, half variable. The pension formula is integrated with social security, and there is guaranteed benefits to the employees. Optional survivor benefits are offered, and your investment and annuity are flexible. The plan is flexible to fit labor, economic and social conditions. Mr. Richardson recommends a modifi- cation of the pension plan every 5 years, and the Board can change this plan as it wishes. Personal local service is available through Mr. Richardson, whose home office is in Sacramento. He services 5 districts in this immediate area including Reno as well as 20 other districts. A new plan called an employee contributing deductible plan is available. Contributions by the employee are 3% (pay reduc- tion) , by the District 6%. The employee can indicate how much he wants invested. The monthly retirement pay is not a set figure and depends on the pay each year and length and time of plan. Sex also determines monthly pension amounts since females live longer than males. The annuity may be fixed or variable in this new plan. The cost of operation is 8 3/4% and covers administration, Quality and services. There is also a management and annuity fee. The investments are in blue chip and similar stocks. Mr. Richardson said he will be glad to design a •—� plan to fit our needs. Mr. Doyle thanked Mr. Richardson for his presentation , and the Board will take it under advisement. TAHOE DONNER FACILITIES Mr. Cattan met with Mr. Damavandi and his engineers yesterday regarding power lines. Lakeworld will pay for all underground except transformers and a trench will be dug to accommodate all utilities except sewer. There are 5 miles of overhead power line, and the District will begin installation Monday except for insulators as there is still blasting in the area. All water and sewer will be installed in the middle of the road for accessibility during the winter. There will be a 4" conduit for power, 4" for prone, 2" for cable TV and 10" for water. The trench will be 3' 6" wide and every 400' there will be a pull box. Lakeworld will pay for all cable and labor and provide the concrete pads. Mr. Ingram, contractor for Lakeworld, will provide us with 4 copies of a subdivision map, one copy which will go to our consulting underground engineer to mark and manholes which will be 4' long, 3' wide in the middle of a private road. The District will provide laterals for future condominiums. Security lights will also be installed near the 7 garages for occupants of the condominiums. The contractor for this project plans to install 500' a day of water and sewer pipe, and he may go to two shifts. The phone crew from Sacramento installs poles and cables the same time but needs level ground for this equipment. Mr. Grow, Union Steward, mentioned that the IBEW had advised him it would be unwise to cross any picket lines during the Teamsters,strike. i NEVADA COUNTY RESOLUTION REGARDING INSPECTION OF ON SITE FACILITIES Mr. Doyle mentioned that he understood Nevada County passed a resolution on August 3 authorizing them to be able to contract with us and the Sanitary District regarding inspection of the Tahoe Donner project. It was his understanding that if this contract is put into effect, and we should enter into negotiations with the county, 3% of the project could go to county coffers. He also understood the Sanitary District had a special board meeting and vetoed the whole resolution. Mr. Doyle feels this District should follow suit and mentioned that as yet we have not had the courtesy of being sent a copy of this resolution. Mr. Doyle feels the money should not go to Nevada City when we need it here in Truckee. He suggested the possibility of going in jointly with the Sanitary District and hiring an inspector if this becomes necessary. Mr. Doyle again expressed his amaze- ment that the county would enact this program without consulting the districts involved, and mentioned he had questioned his local supervisor about this resolution, and the supervisor knew nothing. Mr. Doyle urged all board members to investigate this matter for discussion- at the next meeting. August 17, 1971 Page 94 AUGUST 171 19 71 - CONTINUED DONNER LAKE SUBSTATION Mr. Cattan informed the Board that almost all the footings and formwork are completed, this work being the most difficult part of the project. The steel left Oregon a week ago by truck and should arrive soon. Sierra Pacific will tap the incoming structure and perform the steel work. Harker and Harker was subsequently contacted for the 1500' of primary line and will do the work next week with construction to be completed in 10 days, The District will pay Harker and Harker direct to save the 20% override to Sierra Pacific. The state plans to request underground service from this substation to their interchange next year. 1972 PERSONNEL This subject will be discussed after the strike is settled. RESOLUTION 7117, UNION CONTRACT The union sent us the copies of the final contract, but two pages have to be retyped. RESOLUTION 710 8, WATER SERVICE TO CONDOMINIUMS, LODGES AND CLUBS (DRAFT) The proposed resolution was read into the minutes and is almost identical to Resolution 7021 except for a few minor changes. The board generally felt it was more advisable to amend 7021 than to have another resolution. This matter will be tabled until the next regular meeting so that an amendment to 7021 may be writ ten. MANAGER'S REPORT Mr. Cattan presented a report indicating he has worked 41 hours on weekends on the construction of the Donner Lake Substation and Donner Memorial Park, The Board agreed he was entitled to a week of compensatory time off this winter. A motion was made by MR. Anderson and seconded by Mr. Moore that the Manager be allowed compensatory time off for these hours worked on weekends. All ayes. i; No further business, a motion was made by Mr. Loehr and seconded by Mr. Moore to adjourn. All ayes. Meeting adjourned at 10:13 P.M. PAUL A. DOYLE, RESIDO" THE BOARD o� f' CAROLYN BLISS/;-x,,'RF.,CORDING'SECRETARY Page 95 August 1 1971 AUGUST 17, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, ab sent; Loehr, present; Doyle, present. GUESTS PRESENT: Mr. & Mrs. Jim Bunnell; Ms. Jean Sollen, Sierra Sun; John Bliss. EMPLOYEES PRESENT: Cattan, Grow, Bliss. i i No errors, omissions or corrections, the minutes of the regular meeting of August 3, t 1971 and of the special meeting of August 5, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Moore questioned the price of concrete from Twin States stating that he was t able to secure a price of $21 (6 sack) rather than the $26 (6sack) the District paid. Mr. Cattan said he could only contact this company, that the other quotes were $28. The overtime was attributed to the formwork on Saturdays at the Donner Lake Substation. The bill for Valley Engineers is for underground work at Donner State Park. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the bills be paid as listed, a copy of which is part of these minutes. (Mr. Stone arrived at 7:40 P.M.) I ROLL CALL: Moore,, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle,, aye. So ordered. i MR. JIM BUNELL, NEW ENGLAND LIFE, PENSION PLAN Mr. Bunnell is a broker representing many companies and will present pension plans from both Bankers Life and Travelers. The first plan is a combination insurance �- and investment plan with a death benefit and cash values combined with investment provide a pension, which can be drawn out at retirement in an annuity in cash or monthly payments. Mr. Bunnell feels a better plan would be a "Deposit Administrative Plan" where one deposits money and the company administers it. He stated the expenses are heavy in a combination plan, that permanent life insurance has high commissions, but 4 1/2% - 5% can be realized on investment money. In the Deposit Administrative plan, 100% of the money goes to investment with a guaranteed 7 1/2% interest. Mr. Bunnell emphasized that this interest factor is very important. Health, insurance and disability can be tied in with any pension plan. Recommendations are that eligi- bility can be tied in with any pension plan. Recommendations are that eligibility be 1 year with age 2 S but not over 56. The pension plan is based on 40% of the average salary for the last 5 years plus social security. Employee contributions are flexible, but generally an employee contributes 3% but not more than 6%. If an employee termi- nates before retirement, this pension plan acts as a savings plan. The death benefit is 50 X proposed pension amount. Costs are figured in 4 1/2% with 7% guaranteed for 2 years and 6 1/2% for 3 years. This plan will pay whatever fund that this goes into is earning, that they have always been able to pay in excess of guarantees. The cost I is determined as if payments were being made the employee would have become eligible had the plan been in effect. For a 40% pension, the normal cost is based on a $10 3,000 payroll for 10 employees or $8,887/year. If the employee contrib utes, this defrays the district's cost accordingly. The maximum cost is $37,960 which can be amortized out or paid interest on. The idea of a pension plan is flexibility. The District can increase, decrease or skip payments. High interest holds cost to a minimum.. Association plans are available but are inflexible. Flexible plans give local control. Mr. Bunnell recommends an investment plan. Mr. Doyle thanked j ,...., Mr. Bunnell for his presentation and said the District will give it due consideration. DISTRIBUTION TRANSFORMER BID AWARD The bids were opened at the August 3 meeting and taken under advisement by the Manager at the direction of the Board. Mr. Cattan recommends the bid be awarded to the lowest bidder as the specifications are in order. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Loehr that the Distribution Transformer Bid be awarded i to RTE for $10,214.00. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle. So ordered. i Page 92 August 17, 19 71 AUGUST 17, 1971 - CONTINUED BID OPENING,, LOT 9. LAKEVI EW SUB. , DONNER LAKE No bids submitted. RECREATION DISTRICT, 4.S ACRES, BROCKWAY/MEADOW PARK The August 11 and 12 letters from Attorney Paul Chamberlain regarding this subject were read by President Doyle. Mr. Cattan feels the District should retain a por- tion of the Meadow Park land behind the office for future expansion. Mr. Moore mentioned that the property owned by Mrs. Popovich makes it impossible for any property to tie in directly with the present property, that a portion we would conceivably hold would be isolated. Mr. Loehr thought the Meadow Park area was to be entirely for recreation, and Mr. Anderson and Mr. Moore agreed that there should not be any commercial behind the present office building. Mr. Stone felt the Meadow Park site should be held in abeyance as the Recreation District has begun to provide fill for the area and that the 4.S acre parcel on Brockway should be given top priority at this time. Mr. Stone moved that his motion of July 20, 1971 to give a grant deed for $1 to the Recreation District for the 4.S acre swamp on Brockway be withdrawn. Mr. Moore withdrew his original second and seconded Mr. Stone's present motion. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. As of this motion, the Meadow Park site remains within the lease to the Recreation District, and the 4.5 acres on Brockway remain as property of the utility district. Mr. Stone further moved that the 4.S acre swamp on Highway 267 be granted to the Recreation District Linder a long term lease to be identical and running contiguous with the lease on the Meadow Park property. Mr. Moore seconded the motion. ROLL CALL: Moore,, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Mr. Doyle stated that the Recreation District will have their attorney draw up -=+- the lease. RESOLUTION 7109, SURPLUS LAND, 120 ACRES ADJACENT TO LAKEWORLD Mr. Cattan mentioned that the quit claim deed signed by Mrs. Eve Popovich and which clears the title regarding an old option on this land, has not yet been recorded. This matter will be tabled until the next regular meeting. OLYMPIC HEIGHTS, UNIT 3 The developer, Mr. Jim Myer, has 89 lots to be recorded very soon. Both Dan Cook and Mr. Cattan informed Mr. Myer that he will have to provide SOO gallons storage per lot or $8,000 for storage based on 20�/gallon and water source of $SO/lot based on Resolution 7006 or $12,000. These 89 lots can be supplied by existing tanks in the area of Sierra Meadows, Forest Service, etc. and the developer will not be required to build a tank as he does not have the elevation for a tank in his area. The developer, however, will be required to pay cash for water source and storage to defray the cost of the 2nd Tonini Tank which will serve his area also. The developer has plans approved by the District in 1966 and may be required to enlarge his water lines in the future to conform with the master plan. Discussion ensued regarding servicing this subdivision from the well dug for Trimont. (A S minute recess was called at this time.) MR. WAYNE RICHARDSON, PENSION PLAN, EXECUTIVE/EMPLOYEE BENEFIT PLANS Mr. Richardson recommends a flexible plan with minimum age 2S with retirement at 6S. In a fixed plan, the plan consists of 20% of the first $400 of pay plus 40% of excess over $400/month. The pay is reduced for service less than 20 years. The pay average is over the highest S years. One can elect monthly payments for life or optional cash payment. Employee contributions are 2% of the first $400 and 4% over $400. Voluntary contribution is optional. The death benefit is also optional and is 7S x monthly retirement pay. An interest assumption of 6% for debit calculations is used. Rights on termination are (1) rate of any required contributions plus S% interest; (2) percentage of value of benefits. For employees over 60 years of age, Mr. Richardson recommends paying retirement bene- fits as cash out of pocket or what he would have had if he was in the plan. However, employees over 60 can be included if desired. He suggested to the Page 93 August 19, 1971 STATEMENT OF GENERAL FUND Bank Balance 8/2/71 $13.9280.18 Deposits 34,620.67 Approved Billings 69399.25 G. L. Sims (substation) 207.70 McKnight Constr. Co. (ret. plan deposit) 10.00 Spartan/Ebert it It if 10.00 Karl Kuttel it It if 10.00 Sierra Pacific Power 19,634.52 Olympic Haus Painting (advance) 800.00 Delta Lines 10.21 I_ IBEW (withholding) 56.00 (279137.68) PAYROLL 8/15/71 O.T. GROSS NET Cattan 775.00 654.20 Paulus 600.00 490.00 Archer 133.87 584.67 475.92 Reynolds 4.35 560.19 454.49 Silva 4.35 513.87 446.79 Burdick (vacation) 500.00 429.90 Grow 34.42 462.82 382.63 Straub 13.44 389.76 290.99 Schultz 330.40 290.32 Bliss 262.2S 232.79 Pine 259.20 203.03 Craig 212.80 152.41 (4,503.47) 190.43 75,450.96 Bank Balance 8/16/71 $16,259.70 BILLS FOR BOARD'S APPROVAL Allied Automotive 20.38 Cranmer Engrg (substa.) 182.25 �- Builders Service Ctr substa paint)C � P ) 286.22 Jack's Mob i 1 7.76 Gordon H. Huber Co. (copy Machine) 29.86 Monroe (maint. agreement) 60.00 Sun Printing (billing cards, envelopes) 218.15 Pitney Bowes (mailing Machine) 28.35 Southern Pacific (line rental) 5.00 Twin States Concrete (substation) 989.90 Valley Engineers (Donner Park underground) 31V000.00 Consolidated Elec. (Lakeworld line) 119.07 Alpha Hdwe (substation, tools) 186.36 Noble T. Murray (appraisal) 100.00 Superior Switchboard Devices (test switches) 132.08 Tahoe Truckee Agency (addtl inventory coverage) 602.00 Minne s co (guar. 1 e as e, copy machine) 80.07 Sierra Sun (adv.) 29.25 RTE (underground connectors) 75.60 Hans. E. Sanderson Aggregates (Tonini line) 59 2.6 8 Teichert Aggregates (substa.) 14.17 Oakland Tribune (property adv.) 5.74 Reno Newspapers, Inc. (property adv.) 10.50 George Cattan (exp.) 5.50 Vind Bros. (Tonini line) 75.30 Robert E. Sutton (b lacktopping) 185.00 NRECA (subscription) 5.00 ` Western Auto 2.27 Tom's Equip. Rental (Truck: Substa. , Armstrong) 12 8.00 (71176.46) Balance after payment of above $9,0 83.24 August 17, 1971 Page 96 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 309 TRUCKEE. CALIFORNIA 9S734 Telephone 587-3896 AGENDA BOARD OF DIRECTORS SEPTEMBER 7, 19 71 - 7:30 P.M. 1. Roll Call 2. Minutes of August 17, 1971 3. Bills for Board's Approval 4. County Resolution, On-site Inspection, Tahoe Donner, Utility and Sanitary Districts 5. Resolution 7120, Bid Opening, Surplus Land, 1.49 Acres, Brockway Shortcut (8:00) 6. Resolution 7121, Amendment to Resolution 7021, Water Service for Multiple Family Dwellings such as Condominiums, Apartments, Ski Lodges (Corrmlercial or Private) , etc. ._ 7. Olympic Heights, Unit 3 8. Backhoe Purchase 9. Retirement 10. Progress Report on Water Tanks 11. Progress Report on Substation 12. Progress report on Overhead Line to Tahoe Donner 13. Teichert Mixing Plant 14. Resolution 7122, Acceptance of Lease for 4.5 Acres, Brockway Shortcut 15. Manager's Report SEPTEMBER 7, 19 71 - CONTINUED RETIREMENT Mr. Paulus objected to paying the $600 membership fee to NRECA to join their plan, stating that NRECA always had to go to Washington for answers. He reconmiended the Cal West plan but felt we should investigate their "management consultant fee". Regarding the New England plan, Mr. Paulus deducted that nearly $9,000 would be in reserve for the first year of the plan. Mr. Moore felt the last two plans were more beneficial to the employees than the NRECA plan. The Board agreed that we should contact Cal West to obtain their plan in writing for submittal to the employees. PROGRESS REPORT, WATER TANKS Ponderosa Palisades: Tank is completed, only the pipeline remains to be constructed. Sierra Meadows: Tank is 3/4 completed. Approximately three days more construction. 2nd Tonini: Pad is ready. Prosser Lakeview Estates: Poured foundation. Tank will be started soon. Discussion ensued regarding the 3" pipeline to the Ponderosa Palisades Tank. PROGRESS REPORT, SUBSTATION j All steel work has been completed. The water crew worked last Saturday and Monday on the form work for the transformer and regulator pads, which will be poured tomorrow. The pots will arrive on the 15th. Sierra Pacific will set the switch so that the feed will come from back uphill or from Truckee. The poles and wires are up. We have yet to erect the fence and do the grounding as well as level up. The substation construction is progressing well and completion is expected the i end of October. PROGRESS REPORT, OVEM-EEAD LINE., TAHOE DONNER Sixty-four (6 4) _pole holes have been excavated and three (3) remain. The other half of the pole work will be accomplished by Pacific Telephone when the access road is completed. Teichert is working two shifts. No poles have been set but have been distributed. It was noted the District will provide water to Tahoe Donner when the Donner Trails Tank is completed by the developer. E TEICHERT MIXING PLANT Electrical service has been requested by Teichert for a hot mix plant which will be in operation approximately 3 years to serve the Tahoe Donner facility. Teichert will pay for the line which will require 7 poles. j RESOLUTION 7122, ACCEPTANCE OF LEASE FOR 4.5 ACRES, BROCKWAY SHORTCUT This lease has been approved by the Board, and the Modification of Lease Agreement prepared by the Recreation District is in order. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District adopt Resolution 7122 authorizing the President and Secretary to sign the Lease to the Truckee Donner Park and Recreation District for the 4.5 acres on the Brockway Shortcut, J this lease to run concurrently with the Meadow Park Lease. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. f Mr. Moore asked Dr. Tapia how the condominiums on the Shane property would affect the regional park. He replied a buffer zone between the rodeo grounds and condo- miniums has been provided. Mr. Doyle mentioned that McKeon, builders of these 200 condominiums, is the second largest home builder in the United States. No further discussion, Dr. Tapia thanked the Board and left. li MANAGER S REPORT j 1. The construction crew for Thornton's broke our water line 1 as t week and service was interrupted for 45 minutes. Mr. Cattan mentioned that the District will I have to install another gate valve when time permits so that we don't have to shut off the whole town when a break occurs. Mr. Loehr said he would like to see the money from land sales earmarked to improve the town's water system. Mr. Cattan said that is scheduled for next year as this year we are completing our water storage tanks which will suffice from 5 - 10 years. Discussion ensued j regarding news items in the newspaper and on the radio regarding PUD construc- tion projects. September 7, 1971 Page 99 SEPTEMBER 7, 1971 - CONTINUED MANAGER'S REPORT (CONTINUED) 2. Mr. Cattan mentioned that he is working with Lakeworld regarding payment by them for source and storage in cash rather than in bonds so that the District will have funds to build the substation in Tahoe Donner. 3. Mr. Paulus mentioned that the map depicting the 120 acres of surplus land adjacent to Lakeworld has to show the Lakeworld road purchase before this land can be put to bid. This deed has been recorded by Lakeworld. 4. The painting of the office and warehouse has been completed, and a new door in the warehouse was necessary. The District spent $6 8 more than was anti- cipated. S. The Union Contract cannot be finalized as the section on "Standbys' must be corrected. 6. A letter has been directed to the Office of Emergency Preparedness regarding the pending electrical monthly minimum increase from $3 to $S. 7. We have again requested the Fire District to return the signed Hydrant Agree- ment. 8. The District has been requested to sign a petition from the property owners in Donner Lake in the Lakeview Subdivision to give 7 1/2' so that a 40' road may be granted, 20' of which will be paved. The Board authorized Mr. Paulus to sign this petition. 9. Discussion ensued regarding the termination of Floyd Burdick. Management regretted this action but felt it was in the best interests of the District. HILLTOP Mr. Moore asked the Board to reconsider the problem of the Hilltop property, that the District should trade a portion of the Meadow Park property for Hilltop, if this is feasible, so that the Hilltop property may be reclaimed for recreation. He feels this property should have priority over the Donner Lake proposed beach because there is other swimming available at Donner Memorial Park. It was noted that Mr. Herzog may not sell the Hilltop property until the lapse of the lease or in approximately 1S years. Mr. Moore said we should find out if we can trade properties with Mr. Herzog, that we have an obligation to the people of this district to correct the misdirected actions of prior board members concerning the sale of the Hilltop property. Mr. Doyle agreed Mr. Moore's suggestion is timely now that we are considering the sale of the 120 acres adjacent to Lakeworld. Mr. Stone felt we should file a suit against Herzog for violating the contract, refund his $40,000 and take title to it. It was noted that this matter had already been referred to Paul Chamberlain and in his opinion the District had no recourse as far as the contract was concerned. Chairman Doyle directed the Board to give this matter serious consideration. President Doyle recessed the regular meeting at 9:57 P.M. and an Executive Session was called and reconvened at 10:18. ---, i PAUL A. DOYLE, PRESIPNT OF THE BOARD CAROLYN BLI , RECO ING SECRET Y Page 100 September 7, 1971 SEPTEMBER 7, 19 71 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 in the conference room. ROLL CALL: Moore, present; Anderson, absent; Stone, present; Loehr, present; Doyle, present. i GUESTS PRESENT: Dr. H. P. Tapia, Recreation District, Mr. Mrs. Pleich; Mr. W. Murphy. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Bliss. No errors, omissions or corrections, the minutes of August 17, 1971 were approved f as written. r BILLS FOR BOARD'S APPROVAL Mr. Loehr requested that the bills for the substation and other major projects be grouped together. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. SECURITY LIGHT, WILLIAM MCJRPHY/MR. & MRS. PLEICH Mr. Murphy stated he has had the problem of the Pleich's security light shining ` into his bedroom window for over a year. He requested a shield on their light, one was installed, later trimmed and finally removed at the request of the Pleich's. Mr. Murphy has consulted the PUC and PG & E in this matter. He finally called President Doyle and requested the shield to be reinstalled, stating that some- thing should-be done to stop the light from shining into his bedroom. Mr. Murphy -- invited the Board to inspect the light. Mr. Moore felt the problem appeared to be between property owners. Mr. Pleich stated he requested the light to be installed at the recommendation of the Sheriff's Office after a series of attempted burglaries and prowlers on or near his property. He stated Mr. Murphy's house is 120' away and that his bedroom is on the opposite side of the house, that no other neighbors object to this light. Mr. Pleich said Mrs. Murphy informed him they could forget about the problem of the light as the Murphy's had obtained a window shade, that Mr. Pleich thought the problem was solved. Mr. Pleich said he received a copy of the letter Mr. Murphy wrote to the board and thought it childish. Mr. Pleich explained he had the shield removed because half of his property was dark, that this was his privilege as he is paying the rent on this light, that Mr. Murphy is the biggest crybaby in Donner Lake. Mr. Cattan suggested venetian b 1 inds which let air through. Mr. Paulus stated a ready-made shield is not available for this type of light. Mr. Doyle felt the District has an obligation to the contract holder, that this problem is minor considering the District has much more important problems to consider, that management will turn this matter over to legal counsel. Mr. Murphy stated that, in defense of his character, he is a member of the Donner Lake Property Owners Association, past president and presently Treasurer. Discussion ensued regarding repositioning the light, and Mr. Pleich said he would have no objection to this. Mr. Stone thought the neighbors would welcome this light in this time of violence in our nation. Mr. Pleich reiterated that the light should protect his property as originally intended. Mr. Doyle mentioned there were 11 burglaries on the west end of Donner Lake in one day, that a security light is a valuable asset. The District will reposition this light when the work schedule permits. COUNTY RESOLUTION 71139, ON-SITE AND OFF-SITE SEWAGE & WATER FACILITIES INSPECTION, TAHOE DONNER SUBDIVISION The September 8th letter from Dan Cook recommending the Utility District accept this resolution was presented. Mr. Cattan explained that 3 o is allotted for inspection. He stated the county is specifying special backfill around the water and sewer pipes so the road won't sink, that the county is interested in inspec- tion because these facilities are under the road. Mr. Moore felt that no matter what is in the road, it is still part of the county inspection because it is sub grade. Mr. Cattan felt we could not inspect our water facilities better than the County, that we would still retain the right to inspect their inspection. September 7, 1971 Page 97 i SEPTEMBER 7, 1971 - CONTINUED COUNTY RESOLUTION 71139 (CONTINUED) Mr. Loehr felt the county did not give adequate inspection nor any accounting of monies. Mr. Cattan felt the county has all the equipment to make these checks, that he recommends the District have the county do the inspection. Mr. Moore felt the District should have its own inspection. Mr. Doyle read portions of the agreement, indicating that the Nevada County Department of Public Works would collect all fees. Mr. Moore felt we should consult with the Sanitary District. Mr. Loehr asked what the total amount of money is for the Tahoe Donner project? Discussion ensued as to what constituted "off-site" facilities, that this is a broad term. Mr. Loehr then moved that this matter be turned over to legal counsel. Mr. Stone agreed, saying that he thought we were talking about $200,000. Mr. Loehr felt the county should perform the inspection only because they already have the money. Mr. Moore questioned the legality of this procedure. Mr. Loehr explained that an improvement district was formed. It was noted the Board had no knowledge of the "Subdivision Improvement Agreement" referred to in this county resolution. Mr. Stone suggested turning this matter over to Mr. McDonough. It was again noted that the Sanitary District turned down this agreement with the county. Mr. Moore seconded Mr. Loehr's previous motion that Nevada County Resolution 71139 be submitted to legal counsel for further study. All ayes. RESOLUTION 7120, BID OPENING, SURPLUS LAND, 1.49 ACRES, BROCKWAY SHORTCUT One bid was received from William F. Warmke s s e l, Box 1057, Truckee, in the amount of $151050 accompanied by a cashier's check for $1,650. The minimum price on this property is $14,000. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Loehr that the District accept Dr. Warmkessel's bid in the amount of $15,0 50 for the 1.49 acres on Highway 267. Mr. Loehr seconded the motion. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. RESOLUTION 7121, AMENDMENT TO RESOLUTION 70 21, WATER SERVICE FOR MULTIPLE FAMILY DWELLINGS SUCH AS CONDOMINIUMS, APARTMENTS, SKI LODGES (C04ERCIAL OR PRIVATE) ETC. This resolution was discussed previously, and as requested, was revised to include condominiums and ski lodges. The resolution was reviewed and Mr. Doyle felt it is in order. He mentioned that the Fire District had recently been informed of a 200-unit condominium complex on the Shane property. No further discussion, a motion was made by Mr. Moore that the District adopt Resolution 7121, Establishing Terms and Conditions for Water Supply to Multiple Family Dwellings; i.e. , Apart- ments, Motels, Condominiums, Ski Clubs, Lodges, etc. Mr. Loehr seconded the motion. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. OLYMPIC HEIGHTS, UNIT 3 Mr. Jim Mayer is the developer of these 80 lots and has his own financing. Mr. Mayer representing Cal Prop Corporation in Los Angeles accepted the terms of the District for water and electrical services as evidenced in his letter of August 27, a copy of which is part of these minutes. Mr. Loehr mentioned the developer should be charged the standard 7 o interest on his note, and the Board agreed. The District will accept Mr. Mayer's method of payment for water facilities for Olympic Heights, Unit 3 and will direct a letter to him to this effect. Discus- sion ensued regarding the enlarging of the water line feeding Olympic Heights, that this will be the responsibility of the District. BACKHOE PURCHASE At present the District is paying $735/month rent on a new backhoe from .U.S. Leasing in Sacramento. The District may purchase this Case backhoe, which is larger than ours, for $12,000 allowing $2100 (3 months rental) or $9,900. However, if the District wishes to purchase this backhoe now, the price is $11,000 minus $700 (1 month rental) or $10,300. Mr. Cattan mentioned that our water foreman feels a new backhoe is necessary at this time. Mr. Loehr suggested turning in the old one, but Mr. Cattan said we should keep it for standby because it would not be worth much as trade in, that both the water and electric crews need a backhoe. Mr. Loehr mentioned the county purchasing policy on these rental/purchase agreements, and the Board directed Management to investigate this and report at the next meeting. Mr. Moore suggested checking Sierra Machinery in Reno for their plan. Page 98 September 7, 1971 RESOLUTION N0. 7121 AMENDING RESOLUTION 7021 of 1/S/71 ESTABLISHING TERMS AND CONDITIONS TO MULTIPLE FAMILY DWELL DWELLINGS: FOR WATER SUPPLY MOTELS, CONDOMINIUMS, I.E. It APARTMNTS SKI CLUBS, It ETC. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TflE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AS FOLLOWS: 1• Upon approval of construct ion plans by the County, the developer shall pay the District the sum of seventy-five dollars each dwelli �$7S) for ng unit• Ski lodges or clubs shall pay $75 i e on each separate sleeping unit. This charge s for supplemental source and improvements to the system.tem. Y This fee is applicable to co and privately owned buildings. 2• Where a transmission water line and/or booster pimps are necessitated to reach the site from the District water line, the developer shall construct such facilities at his own expense subject to District strict 3• The developer shall install 1 all of the fire service such hydrants, gates v as fire aloes, piping, etc. , which may be required by the Fire District at developer's expense. 4• Metering shall be by means of either single service or individual ividual meters according to new rate schedule -GS 2, General Water Service'. and management decisions. 5• Connection charges in accordance to current rate schedule C-1 will be applicable. Passed and adopted this 7 th day of September 19 71 at a regular meeting of the Board of Directo rs of the Truckee Donner Public Utility District by the following -vote: AYES: Moore Stone Loehr Doyle NOES: ABSTAIN: ATTEST: TRUCKEE DONNER PUBLIC UTILITY TRI CT � BY �� ` PA A.UL A DO LE, PRESID i OF BOARD CLERK EX- FICI CRETARY September 7, 1971 Page 101 RESOLUTION 7122 TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING PRESIDENT AND SECRETARY TO SIGN LEASE TO TRUCKEE DONNER PARK AND RECREATION DISTRICT FOR 4.5 ACRES, BROCKWAY SHORTCUT i WHEREAS, the Truckee Donner Park and Recreation District desires to lease the 4.5 acres east of the Regional Park, said lease to run concurrently with the Meadow Park Lease, and WHEREAS, a Modification of Lease including said 4.5 acres has been presented and is in order, NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT that the President and Ex-Officio Secretary of this Board are hereby authorized to sign said Lease in behalf of this District. Passed and adopted this 7th day of September , 1971 at a regular meeting of the Board of Directors of the Truckee Donner Public Utility District by the following vote: AYES: Moore Stone Loehr Doyle , NOES: - - - - ABSTAIN: I I C TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PT PAUL A. DOYLE, PRESIDENTXF THE BOARD i I ATTEST: I � CLERK Ex OFFI 0 SECRETAR i i I I I i I i i k i i September e r 7 19 71 � p Page 102 CALPROP CORPORATION 3 August 27, 1971 Board of Diredtors Truckee Donner Public Utility District Box 308 Truckee, California Thecwater supply charges of $50 per lot, and $.20 per gallon on a 500 gallon per lot basis for storage (utilizing existing District tank facilities) are hereby acknowledged. For Olympic Heights,, Unit # 3, an eighty lot subdivision, these charges total $12,000. Calprop Corporation, the subdivision developer, proposes that the sum of $5,000 be Paid prior to construction of pipeline, and the balance, $7,000, be paid within twelve months of signing the agreement. A bond will be provided for the $7,000 balance. :i :i '_;itiCJII, 31?rC�?�- i._''-)r-,oration will abide by District Resolution 7115, Power Lines in Subdivisions, and proposes that power lines be run, as soon as practicable during the improvements construction, to provide -power a minimi=, of 750 feet into the subdivision. Advance payment for these facilities would be made following agreement on the distance to be rim, and prior to construction of the lines. Lines to service tJie remainder of the, subdivision would be comleted next spring, with furtler advance navrm--nts to be made at that time. Five foot utility easements 1,ri l l be provi fled on each side of lot lines in the subdyvision. Stanley J. ales Project Manager Calprop Corporation 1900 AVENUE OF THE STARS / SUITE 1400 CENTURY CITY / LOS ANGELES, CALIF. 90067 / (213) 277-2633 STATEMENT OF GENERAL FUND Bank Balance 8/16/71 16,259.70 Deposits 309627.59 Approved billings 79176.46 Hans Sanderson (duplicate billings) (214.96) Western Nevada Supply (T fitting, misc.) 85.34 Directors 600.00 RTE (connectors & tfr.) 615.30 Paul Chamberlain (monthly retainer) 100.00 J. L. Sims (substation) 132.35 U.S. Post Office 200.00 Tom Paulus (janitorial) 60.00 U.S. Leasing (ma i 1 ing machine) 25.26 Dept. of HRD (payroll reports) 53.04 Dept. of Internal Revenue (payroll reports) 19486. 70 Sierra Pacific (Donner system payment) 9,213.00 Graybar (substation bid: regulators) 7,182.00 (26,714.49) PAYROLL 8/31/70: O.T. GROSS NET Cattan 77S.00 642.35 Burdick 37.52 687.52 557.95 Archer 130.05 668.45 523.00 Silva 602.16 519.69 Paulus 600.00 464.43 Reynolds 555.84 464.17 Grow 448.80 350.18 Schultz 396.48 342.70 Straub 430.08 318.25 Pine 311.04 249.36 Craig 255.36 160.36 Bliss 247.25 196.55 (49788.99) 167.57 59977.98 �-► Present Bank Balance 15,383.81 BILLS FOR BOARD'S APPROVAL Calif. Assoc. of Emp. (ins.) 454.25 Case Power & Equip. (lease, backhoe) 735.00 Douglas Lbr. Co. (substa. lbr.) 158.08 Great Basin Steel (substa.) 624.63 Graybar Elec. Co. (clamps) 204.75 Maydwe l l & Hartzell (underground splicing equip.) 116.97 Tom Paulus (CAE convention, Santa Cruz) 39.95 Rader Equip. Co. (tfr Track pulley) 231.00 Sierra Machinery (used compactor) 288.75 Sierra Sun (legal adv.) 27.63 Pacific Telephone 261.93 Truckee Donner Disposal 19.80 Tahoe Truckee Agency (Director bonds) 21.00 Zellerback (paper cups) 29.61 Ingo Ni col i (underground engineering) 10 8.0 0 Allied. Automotive 17.35 Ado Office Supply 24.88 Builders Service Ctr (paint, substa.) 335.83 A. Carlisle (office exp.) 72.46 IBM (typewriter ribbons) 31.19 Joslyn Pacific (underground inv.) 199.50 Joe's Auto Service (air compressor) 42.04 Jack's Mob i 1 (line truck) 37.49 j George Cattan 6.10 KNLT (adv.) 37.50 KTRT it45.00 Lee Bros. (car lease) 100.00 Rex E. Reid (truck rental, substa.) 69.80 Specialty Oxygen (welding supplies) 19.34 (Continued on next page) i f September 7, 1971 Pa e 1Q 3 BILLS FOR BOARD'S APPROVAL (CONTINUED) Truckee Tahoe Lbr. (substa. , misc.) 88.78 Truckee Hdwe & Rent 26.79 Vind Bros. (substa.) 349.S4 Walt's Gulf Service (diesel for backhoes) 21.69 Truckee Donner Disposal 15.50 Te i the rt Aggregates 28.58 Alpha Hdwe (substa., misc.) 103.23 Case Power & Equip. (backhoe repair) 242.20 Del Chemical do s for meter reader) 34.82 (dog spray Y J. R. Deterding (water inv.) 96.39 Fred Festersen & Assoc. (lease car ins.) 125.00 Murray Burns & Kienlen (Donner Lake water) 338.77 Pacific Pipe 52.50 Pruzan Co. (freight) 11.08 Sierra Electronics (repair radio) 13.50 Sun Printing (enve lopes, forms) S 8.81 Zee Cap Mktg. 17.80 Yaffee Restaurant Supply (coffee machine) 14.10 U.S. Rentals (compressor) 69.80 Hans E. Sanderson 100.49 Electrical World (subscription) 20.00 Cook Associates (engineering) 3,316.13 — _ _ 9,505.33) Balance after payment of above $5,878.48 Page 10 4 September 7, 19 71 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 A G E N D A BOARD OF DIRECTORS SEPTEMBER 21, 1971 - 7:30 P.M. 1. Roll Call 2. Minutes of September 7, 1971 3. Bills for Board's Approval 4. Pension Plan Mr. Wayne Richardson Cal West Resolution 7123 (Manager) yn 7124 (Employees) 5. County Resolution 71-139, Inspection, Tahoe Donner 6. Bid for Fence, Donner Lake Substation 7. Union Agreement Finalization 8. Manager's Report SEPTEMBER 213, 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Mr. Wayne Richardson, Cal-West Life. EMPLOYEES PRESENT: Cattan, Paulus, Grow, Reynolds, Bliss. i No errors, omissions or corrections, the minutes of September 7, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Cattan explained the overtime, stating that weekends had to be worked at the substation because Sierra Pacific personnel were working during the week, and the backhoe was available only on weekends. The Teichert substation also necessitated overtime as they requested service within two days. Teichert has made their crane available to the District at any time. The District is still one lineman short and is hoping to obtain one soon who will be a permanent resident of Truckee. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the bills be paid as listed, a copy of which is part of these minutes, ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. RESOLUTION 7124, PENSION PLAN FOR EMPLOYEES As stipulated in the current working agreement, the District is considering a pension plan for employees. Mr. Wayne Richardson, Cal-Western States Life Insur- ance Company, was present to explain the final plan requested by the Board for consideration at this time. Mr. Richardson explained that the plan is basically ,•-r, the same he presented approximately one month ago. There is an insured death benefit and minimum benefit. The cost is $270/mo. rather than the $249/mo. as originally estimated. This plan has been approved by the Internal Revenue Service. All benefits are provided at age 65 and are based on basic earnings averaged on the highest 5 years salary. The District will be contributing $2 70.18/month and the employees $211.50/month for a total of $481.68/month. The minimum service is 20 years, and the ceiling is $240/month plus social security. The pension plan will be reviewed every January. The waiting period is one year and an employee must be 25 but not over 60. Upon termination before 20 years, the employee's contribution is returned to him with 5% interest. Benefits are computed on basic earnings only, not on overtime or standby. If an employee wishes a larger retirement, he may contribute more each month. The Board may place the District's money into equities:and that is the recommendation of Mr. Richardson. The plan is calculated on 6% and will be adjusted every 3 years. There is a guarantee of 4 1/2% for 5 years, 4% for the next 5 years, and 3 1/2% for lifetime of the contract. An employee does not have to join, but Mr. Richard- son recommends that the Board adopt a policy that employees be required to join the pension plan within a specified time. Mr. Paulus mentioned he will supply all the details of this plan to the union and that 80% of the employees will have to join to be able to have this plan. Mr. Stone suggested that an employee ! be required to join this plan by their second anniversary date, and it was agreed by the Board that this will be a District policy. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that Resolution 7124, Pension Plan for Employees, be adopted. E ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. So ordered. RESOLUTION 71-139 OF NEVADA COUNTY, INSPECTION, TAHOE DONNER i As requested by the Board, Mr. Cattan directed a letter to legal counsel asking for clarification on the definition of "off-site" facilities. The answer from Paul Chamberlain dated September 17, 1971 was read. Mr. Cattan mentioned the Donner Lake pumping station will be inspected by the State Health Department as well as by Dan Cook and himself. It was noted that the county stopped Teichert from using fill with stones over 4" in the trenches, indicating that the county is performing this inspection well. Since the District is awaiting comments from County Counsel Leo Todd, no action will be taken on this matter this evening. September 21, 1971 Page 105 SEPTEMBER 21, 1971 - CONTINUED BID FOR FENCE, DONNER LAKE SUBSTATION A quote from Paul Tholl Fence Company in the amount of $2,59 3 has been obtained, and material in this amount must be put to bid. Specifications were submitted for this 7' high chain link fence similar to the fence around the Truckee Substation. Discussion ensued regarding the snow load in the Donner Lake area and how chain link fencing would withstand the drifts, etc. Mr. Cattan was directed to check with the Division of Highways regarding their specifications for chain link fence. It was noted REA won't accept wooden fences, Mr. Anderson moved and Mr. Loehr seconded that the Manager call for bids for the fence around the Donner Lake Substation. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye, RESOLUTION 7117, UNION CONTRACT FINALIZATION All corrections and additions have been made and the contract is in order. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Moore that the President of the Board be authorized to sign Resolution 7117 effective May 1, 1971 relative to the working agreement between this District and the employees, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. So ordered. MANAGER'S REPORT 1. $5,000 has been received from Calprop Corporation for the water facilities in Olympic Heights Unit 3. The balance of $7,000 will be paid within 1 year at 7 o interest and a bond will be provided, 2. The damaged pole at Safeway will be banded for additional strength. 3. Mr. Doyle mentioned he had received a call from Los Angeles. A group of attorneys is interested in purchasing the land at the "Y" to build an I office building and they are willing to pay $85,000. It was noted no letter to this effect has been received by the District as of this date. At 8:42, President Doyle called an executive session. The pension plan for the Manager was presented and after brief discussion was unanimously adopted. Meeting adjourned at 9:10 P.M. PAUL A. DOYL , PRESIDENTOF BOARD "00004........ -� CAROLYN BLIS RECORDING SECRETARY Page 106 September 21. 1971 ILLliSTRA'1'TOYN OF PROPOSIO BE1' i FITS FOR THE EXPLOr[;E$ OF- TRUCKEE D01-i'!�R PU-13LIC UTILITY DISTRICT YPI� OF PLAN s DEFI TT Z 3Z.NEFTT ii'` ErR'" T ASSUMPTION s 6% FORNUTA s 2� of the first $400, PLUS 40,Xu of the excess reduced for less than 20 years service. EFFECTIVE DATZ s 1/01/72 Total Monthly Monthly M.onthly ormal Amount of Optional Monthly :employee District Pa.rticier, 1'.L Sex Awe Earni Retirement Benefit Insurance L'.imn Sara Premium Deposit Deposit ,.�, , A?C.�:'�R 1. �� Nr 7�,. 1700, $39 031. 83,62, $ 27.40 L"rSS F 34 495. l.i. i$900• 199094, 26,o4, 11,80 k. GRCx�.1 i� 40 �F. 71�, 13,700• 39,031 78.22. 27,40 -'AL;L;_�S M '{1 1,?�� 1�00, 20�000• 56,980. 121,65, 40,00 A F ;62, 7925O• 23p463. 22*74. 14,50 R is.,TCILT)s 1i z�, 1,003, 321. l6,o c, 1 T1 5 4 ,7z7. 44.88, 32,10 SILVA IPA 36 19003. 3536 179650, 509285. 77.79, 35.30 sTRAUF, M 26 776. 2309 11P500, 329764, 2 , 23,00 9 $481,68 $211,50 $270,18 RESOLUF I ON 7123 TRUCKEE DONNER PUBLIC UTILITY DISTRICT RETIREMENT PLAN FOR MANAGER RESOLVED, that the District is authorized to provide for George Cattan, Manager, a monthly Retirement Benefit equal to the formal Plan adopted for all other employees of the District. The average earnings will be the average from the effective date of the Plan to the last full month worked prior to retirement. Since no employee contributions will be required, no death benefits prior to i actual date of retirement will be provided. f i The Retirement Benefits available will be in proportion to total years of service rounded off to the nearest half year to the required t years of service which is 20. This monthly Retirement Benefit will be paid monthly similar to regular payroll for the lifetime of Mr. Cattan. i Passed and adopted this 21st day of September 1971 at a regular meeting of the Board of Directors of the Truckee Donner Public Utility District by the following vote: AYES: _ Moore , Anderson , Stone , Loehr Doyle NOES: , f f' ABSTAIN: I i i TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PAUL A. DOYLE, PRESIDWr OF THE BOARD ATTEST: CLERK EX-OFF I C 0 SECRETARY September 21, 19 71 Pie 107 V RESOLUTION OF THE BOARD OF DIRECTORS �^ TRUCKEE DONNER PUBLIC UTILITY DISTRICT RESOLUTION NO . 7117 EFFECTIVE May 1, 1971 SUPERSEDING RESOLUTION NO . 7009 PREAMBLE WHEREAS : The District is engaged in rendering Public Utility services to the Public and the Employees , Management and Directors , recognize that there is an obligation on each for the continuous rendition and availability for such services ; and, WHEREAS : The welfare of the Public depends upon the loyal and efficient work and service of all employed or associated with the District in any capacity; and , individually and collectively all are expected to use their influence and best efforts to protect the properties of the District and its service to the Public and to cooperate in promoting and advancing the welfare of the District and in preserving the continuity of its services to the Public at all times ; NOW, THEREFORE BE IT RESOLVED , that for the purposes of promoting harmony and efficiency among the employees of the District, The Board of Directors propose, agree and herein set forth the following: TITLE 1 RECOGNITION (a) District shall deduct from their wages the regular membership dues of employees who are members of Union and who individually and voluntarily authorize such deductions in writing in accordance with the provisions of Section 1157.3 of the Government Code of the State of California. Such deductions shall be made from the First payroll period of each month and shall be submitted forthwith to the Financial Secretary of Local Union 1245, I .B.E .W. , 1218 Boulevard Way, Walnut Creek, California 94595 The form of checkoff authorization shall be approved by District and Union Page 109 TITLE 2 CONDITIONS OF EMPLOYMENT (a) Employees shall be classified as either regular or casual (temporary) . (b) A regular employee is one who has completed six months of continuous service with the District. (c) A casual (temporary) employee is one hired for occasional or seasonal work or for a limited time, (d) New employees hired for a regular classification shall be placed upon a six months probationary period, at the end of which time, if (s)he has demonstrated his ability and qualifications therefore, (s)he shall be given a definite classification as hereinafter set forth TITLE 3 WORKING HOURS (a) The established workweek for all employees is from Saturday midnight to Saturday midnight (b) The normal workweek shall be five (5) days of eight (8) hours each, and shall begin on Monday and end Friday, (c) The hours of work for those employees scheduled on a Monday - Friday workweek shall be 8:00 a.m. to 12:00 noon-,_ and from 1:00 p.m. to 5:00 p.m. Or 8 :00 am. to 12 : 00 noon, and from 12: 30 puma to 4:30 pomp (d) The normal workweek for Service employees shall be five (5) days of eight (8) hours each, and shall begin on Tuesday and end Saturday, (e) The hours of work for those employees scheduled on a Tuesday - Saturday workweek shall be 8:00 a.m. to 12 :00 noon and from 1:00 p.m. to 5:00 p.m. Or 8:00 a.m. to 12 :00 noon and from 12 :30 p.m. to 4:30 p.m. (f) Nothing contained herein shall be construed as limiting the right of the District to schedule Service employees to a Monday - Friday workweek (g) Service employees are designated as : Serviceman/Warehouse- man, Service Utilityman, and Meter Reader/Collector/Service- man -2- TITLE 4 STANDBY (a) For one man (alternated) in Electric and Water Department each over weekend, 4 hours pay per day for employee who stands by from 5:00 porno Friday to 8:00 a,m, Monday, plus 4 hours regular pay for recognized holidays under Title 60 �,,..,. (b) Overtime compensation for all emergency call-outs worked in addition to standby pay, TITLE 5 OVERTIME (a) An employee having to work through a lunch period shall be paid overtime. (b) An employee required to perform work before 8:00 a.m,, or after 5 :00 p.m. on any regular work day shall be paid overtime, (c) An employee required to perform work on a recognized holiday or after 5 :00 p.m. Friday and before 8:00 a,,m. Monday shall be paid overtime, (d) Overtime shall be computed to the nearest quarter hour (e) Any Employee called outside of regular work hours shall be allowed not less than two hours pay at the overtime rate. (f) Overtime compensation shall mean a rate of pay equivalent �...,, to one and one-half (1-1/2) time the Standard rate of pay s j TITLE 6 HOLIDAYS The following are the recognized paid Holidays allowed by the District.- New Year 's Day oo . 0000000aanuary 1st Washington's Birthday . 0 .3rd Monday in February Memorial Day. 000000000000Last Monday in May Independence Day o o . o 6 , . . .July 4th Labor Day. , , , . , o o o , . . . . 0 01s t Monday in September Veteran 's Day0000a0000eoo4th Monday in October Thanksgiving Da . . o . . . o . o4th Thursday in November The Day (Friday after Thanksgiving Day Christmas Dayoocc00000000December 25th When any of the allowed holidays fall on a Saturday, the paid holiday will be over.served on Friday preceding; if a holiday falls on a Sunday, the following Monday will be observed. -3 r T ITLE 7 TRANSPORTATION (a) At the discretion of the District, transportation shall be furnished all employees in the performance of their duties as prescribed. (b) Any employee asked to use his own personal means of transportation for District business shall be reimbursed at the rate of 12�_ per mile, but shall not receive less than $1.00 per day. TITLE 8 LEAVE OF ABSENCE (a) Leave of absence shall be granted to regular employees for urgent substantial personal reasons , provided that adequate arrangements can be made to take care of the employee 's duties without undue interference with the normal routine of work. Leave will not be granted if the purpose for which it is requested may lead to the employee 's resig- nation (b) An employee 's status as a regular employee shall not be impaired by a leave of absence �-- (c) An employee shall be paid his regular salary if leave of absence is occasioned by a call to Jury duty. However, any pay received as a Juror shall be deducted from the employee 's wages . An employee may be paid his regular salary while in Civil Defense duty, or in connection with National Guard duty. TITLE 9 VACATION (a) An employee who has worked as a regular employee for the District for a period of twelve consecutive months shall be entitled to ten work days with full pay. (b) An employee who has completed five years of continuous service with the District shall be entitled to fifteen (15) work days with full pay. (c) All vacations will be taken on consecutive days unless otherwise mutually agreed upon between the District and the employee (d) Any employee who shall leave the district before taking his regular scheduled vacation, shall be entitled to receive full pay for the days covered by his vacation period, (e) Vacations may be scheduled at any time from the first of the year to the end of the year by mutual agreement. of District and employee. (f) Before April is t of each year, there will be a sign-up in each department so that employees may designate their choice of vacation periods . The District shall prepare and post the annual vacation schedule on the basis of such sign-up, effecting, wherever possible, the select- ions of the employees in the order of their seniority classification. Vacation lists shall be posted on or before April 15th of each year. TITLE 10 SAFETY (a) The District shall furnish all tools and specialized safety devices necessary to perform an employee 's assigned duties . Every effort should be made by the employee to maintain them in good condition because his safety may depend on his equipment. (b) Safety meetings shall be prepared and conducted during the course of regular working hours by an employee desig- nated by management. Approximately four regular working hours each month shall be allowed for this purpose. (c) The District shall make reasonable provisions for the safety of employees in the performance of their work. Employees shall jointly cooperate in promoting the responsibility of the individual employee with regards �- to the prevention of accidents (d) The Foreman shall establish a safety inspection committee to function in the prevention of accidents bt ascertaining unsafe working conditions and at least every six months recommend any measures to be taken for correction thereof, in writing to the Manager. (e) The District reserves the right to draft reasonable safety rules for employees and to insist on the observance of such rules . TITLE 11 UNION ACTIVITY The District will not discriminate against an employee because of his membership in a Union, and employees are expected not to discriminate against any employee because of his non affiliation with a Union, �5 TITLE 12 SICK LEAVE (a) Employees who have completed six months of continuous service with the District shall commence accruing sick leave at the rate of one day per month to a maximum of full accumulation. (b) The District may require medical certification for verifica- tion of prolonged illness which is considered to be 3 or more days . (c) Nothing in the foregoing articles shall be interpreted to entitle the employee to sick leave while on vacation, temporarily laid off by District, upon severance of employment. (d) Sick leave credit may be applied to make up the differ- ence between payments from State Compensation and full salary when employees are off_.=work due to industrial , , in J ur ie s TITLE 13 FUNERALS Three days paid time off for attending funerals of immediate family members only. TITLE 14 EXPENSES (a) If the District requires an employee to perform work start- ing two (2) hours or more prior to his regular starting time it shall provide him with a meal (b) If the District requires an employee to perform work for one and one-half (1-1/2) hours or more beyond his regular quitting time it shall provide him with a meal, and with meals thereafter at intervals of four (4) hours , but not more than five (5) hours for as long as such work continues (c) The cost of any such meals and the time necessary to consume the same shall be at District 's expense. 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M �"0 0 ti M l-h 0 0 03 �cn — I-h rt 0 0 V 110 111 He 0 t-h M e4 cn co rt N)(D �r cn cn 0 rt ::r He rt 1-1 M 0 F-4 09 m P,rt co rt m ::r�r %� A3 He I H el 7' 1 t-h 0 0 D) He :JA F-I rt rt 03 rt rt m I rt (c) Journeymen who can demote Apprentices shall retain Journeyman status , (linemen, line working foremen ) TITLE 17 VACANCIES Incumbent employees who are qualified shall be given the opportunity to apply for vacancies before a new employee is hired to fill such vacancy. TITLE 18 DISCHARGE AND TERMINATION (a) The District retains the right to discharge any employee for incompetence or other serious cause. The reason for such discharge shall be given in writing within forty- eight (48) hours of the time of such discharge (b) Reasons for discharge shall include, but not be limited to, the following: 1. Failure to perform work in an efficient, workmanlike manner, 20 Insubordination 3 . Absent without authorization or just cause. 4. Failure to cooperate willingly and cheerfully with supervisors and/or fellow employees in matters per- � taining to the District 's operations 5. Insobriety. 6. Dishonesty. TITLE 19 INCLEMENT WEATHER Employees who are unable to work in the field because of inclement weather or other similar causes , shall receive pay for the full day, provided they have reported for duty However, they may be held pending emergency calls , and may be given safety or other instructions , or they may be re- quired to perform miscellaneous work in the warehouse or other sheltered locations , -8- 0% 1�4 p w � I p NO (1)x-r4 CU r-4 0 4-r4 rd rd r-4 1.0 4 41 0 p S:l a) 0 0 :3 4-J WH rlCj ul rO CO bD 4J :3 0 a) (1) (1) Gr4 Q) 0 co cr w p rl 4 V% a) 9i u r--I Q cd En 0 4J 4-4 rd r,E-4 4J 3 0 �•H•r4 CO pCli0 (1) ca0GQ) P•° 4 -r4-H 4 z P P 4-J CO 4 0 CO r4 r-4 r 0 (1) u ca U 60 -W 4J u U) ca 0 r-4 0 -r4 � ::I U 4J cn 4-4 or4 cn m f5 > 4-)-r4 P u w m p w 0 rd 4-j w > ca p cn-r4 :J 4J 4J Q)-r4-r4 En Q) 0 u p ru 0 Wr--4 or4 W a)-r4 4-) cn 4 4J W U 0 CL 0 av-4 0 0 OH X-r4 P CO 0 4J U) W r4 ;J o*r4 W LO p ::I p u boo rd o r4 4-) -r4 OH -04 in >..41 f� (L) 44 m 4-1 Q) w 0 4A En >.Ir-q a4 C:� Q) (1) u u p p u)-r4 -d cl) >-� or-4 CO 0) p r-4 r-4 L14 (1) r, a) 0 4-) 4-J cn 4-) 0 4-) 60 4J ::J o ,r4 0 a) >-�0 ca bD 0 a (1) P LH 0 6D p a)rd Ul r-4 4 Q 4-4 *r4 -r4-r4 P 4J co 0 4-) r-4 ca c a) 0 ::j OH J:14 44 4-J Q) Cr U) C/3 P 4-) U rd (1)-r-4 014 or4 C14 4-) rt bO 4-) U r--4 � 0 � a � U) 0 M-r4 0, co -W rd rd ca p CC �4 P cd U) P >-H'n (1) 0 *r4 �4-4 W (V En � 3 co ::j IkI4 a)4 r-4 �-H u 4-J r-4 a) C)or4 or-4 U) r-4 L44 > (1) p Q) p 0 O3 W 0 0ca r--4 LO p p 0 p () p cu a) r-4 0 4) �i En a)rij U (1) 41)4 (1) u-0 :J 4J r-4 En En (n LW 0 CO �4 U) co 04 a4 �4 *r4 0 (1)rid >-t 0 0 �44;1 a) co w 0 Olr-4 ;j 0 0 � 0 u w w 44 rl (1) 04 �r-4 bjO 04 0 En 41 rd 41 0 PQ '-4a) cl,U) 0 04-r-4 4J 0 r-4 CO T-4-r4 W bJD 0 r-4 > W Q 4-) 4) cz - N-A cd bo�-r4 cd p 4-J 41 fz *r4 sr4 u �r-4 r-4 z r4-r-4 � Q) u r-4 Q) 0 (1) En � IQ) -r4 U-r4 rd U U) � Q) Q) p 9 r4 Q) to 0, x W-r4 ;j v(n > a) ca r-I cd a) 04 co a) 4J 14-1 1 ca co Cr W JV4 4-J V Q) (a)-r4 4-4 -r-4 �rd 4 rd p CN4 (1) C14 U VO-e4 P p ;j 4.J r-4 or4 U 4) or4 P 44 JZ r-4 a) 0 4J �l 4-J (1) C) 4-) U) (1) 0 (n r i -r4 4.J 0 J::4 Q) �4 r'O 4-J rd w p Co :1 co rl 0 (j) r4 :J 04 cd r-4 U • p w ;j 0 � 0 0 15-r4 En r� w r-, 4-J W a) 0-t-4 U)Ic rd 0 0 44 04 rd rz a) Q) �: 0 (n (1) 10 u ��j bJD 4-J IW w cn 44-d F-4 U *r4 (i)-r4 •r4 ui 0 -W > • 4-) 4J Co Wro-r4 (n U Po,-� 4-) 0040�4 r, 4-J NDrZ Q) W 0 Q) -r4 :3 (1) 41 CO U-r4-r4 0 14 > Q)rd 4-1 a)) p 0 p bo 0 rd CO r-q-H cd rdp w bo p rd 4-J _r4 4 Fi ol 4.4 -W Q) a4 F-i 41 rc 0 0 � Q-r4 (1) 4J 174'rd 0 (1) 0 r-4 r, r-4 4-J a)-r4 Q) •r4 to V,cd w In CU (1) CO 4-J 4-4 0-r4 x U :J 4,J Q) (a)-H 0 44 04a bb w bo(n 6D 0 3 P p 0 (1) r:3 0 4J r: r-4 o•H P P-r4 rd-r4 Ci riO 4-J W 0 a) r-I rl bo bo 04 aeH Lr) u Q) Z •H 4-4 U-0 r--4 • 4J 0 4-) bJD W -H -0 to(1)-r4 bD-r4 tO-r4 S:4 -r4 4-J 04 -r4 4) U 0-H 0 rd w co U) C44 0 •r4 r--1 u ul p :J 0 cn r-4 4 r, p r, U-r4 w r4 ca U r4 �4 r--I Q) C CO r4 U Lr) or4 (1) M �4 U)r-4-,-4 (n 4)r-4 fr4 W 0-r4-r4-r4 Co U) 0 r4-r4* 4-)4 M 4) a) a) ca C�4 U)-0 cd p (1) p U) W 4-1w u CO �4 4J CO r-4 1,4 co :J p -r4 4-J•>rd 0 U) ca CO to 6.0>-0 -0 0 *r4 044 0 cd�•r4 � W (1) 4-J U) 04r-4 aeH ca � ro p - co P w U)-r-4 T'd 44 04 4J co U) a) (1)-r4 p p w (1) (1) :J Q) P Q) 0 w ca rl (1)r-4 a) W co q) x ro r-4 0 0 0 ca 0 U) a rX4 P4 P64 F4 P4 P-1 ID4 CO PON F-4 U) U rM d) 0 >-r4 p co C4 CU 0 ri) (a) u LH w u r4 LH 0 > �!44 �4 4J 0 r-� 0 ca 'r. u a) z �4 u 0 0 0 r,-r4 U ca f� 0 9 0 co rd0 3 cd 0 0)r-q rd Q) (D co w U) 0-,4 4-4 rd Q) U) F! w r�C C4-It Lr) 00 C-4 0 -,:s r-4 C-4 � � > oca4) p � cao r-4 C14 W p-r-4 ca 0 r Z r-I a) w w z C P0 r4tMrz0La r4Wro 141 r4 4 -r4 P 0 U) r-4 a) -T-4 cl W w p r-4 �I �j U)rd W 4J U) CO :� 0 0 a) �'? 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P 0 P, 0 (1) P er4 er4 p 1:4 N 0) - 3 0 U)r-4 P-H � Q) CO L44 Q) -r4 �4 U-r4 (1) P 0 :j-0 r-4 ::I PA rd �j Q) (1) CO ;:J r-4 W CO 4-) En 0 a) 0 V4 0 co m 04 r_: co 0 P64 w 0 w p :j 0 w rl p 0 Cn rd 3 r:3 r:3 F-4 Q) Cd U x 4-J D 04 V > (1) U ,,..� related to the job . Is required to operate equipment before assignment to job. Is responsible for the operation and routine maintenance of water treatment equipment and machinery and such other duties as prescribed by District Manager. Hourly Rate: $5. 60. . . . . . . . . . Effecti ve May 1 , 1971 SERVICEMAN �.... An employee who must be able to install water services , perform construct- ion and maintenance duties in the Water Department. He must have a valid California Driver' s license and operate all Public Utility District s con- struction equipment. He must be capable of reading and repairing meters and assist in the Warehouse or any other duties as required by the Dis- trict Manager. HourlyRate: '5. 10 . . . . . . . . . . Effect� ve May 1 , 1971 WAREHOUSEMAN/SERVICE UTILITY MAN An employee who is qualified to perform, without direct supervision , routine duties including the receipt, storage and disbursement of mater- ials , the taking of physical inventories , etc . May also be required to keep stores ' records . May operate equipment and be required to set electric and water meters and make electric and water cut-ins and cut- outs , make electric connections at the weather head, make minor repairs to District and customers ' equipment . May be required to collect and perform other duties as prescribed by the District Manager. Employee must have a valid California driver' s license before assignment to the job . Hourly Rate: $4 . 77. . . . . . . . . . Effective May 1 , 1971 METER READER/COLLECTOR/SERVICEMAN An employee in this classification is required to read meters for any purpose as assigned and as part of- his duties will be expected to check meter numbers records , record meter readings on forms as required, ob- serve and report any unusual or abnormal conditions of District' s or cus tome r' s eq ui pmen t. In addition to the above , he may be req :r*i to do routine collecting of accounts , cut in or cut out electric and water meters for any reason , assist in the Warehouse and Water department and perform other duties as prescribed by the Manager. Must have a valid California driver' s license before assignment to job. Must be able to write legibly and maintain a neat, cl can appearance at al l times . Start. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3. 86 6 months . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$4. 04 1 year. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4. 17 18 months . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$4 . 33 2 years . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$4. 48 -11 - HELPER Must have suffi cient knowledge and adaptabi I ty to understand and carry out duti es as assi gned; must be semi -ski 11 ed 1 aborer or equi val ent wi th past experience as such , capable of handling ordinary tools safely in accordance with District' s safety rules . Assist skilled workmen or apprentice or work under their direction at various classes of work which may be assigned in any location and other duties prescribed by District Manager. Must have a valid California Driver' s license before assign- ment to job . Hourly Rate: $4. 13. . . . . . . . . . Effective May 1 , 1971 r HELPER - TEMPORARY (A "Helper-Temporary" is a student hired during vacations and others hired for a limited period of time for seasonal or emergency work . Employees under this classification shall only be hired as needed to supplement the regular work force and shall normally be assigned only such work as falls within the Helper definition . Must have a valid California Driver' s lic- ense before assignment to job . ) , HourlyRate: °3 � 48oe . e . ee . . . Effective May 1 , 1971 CUSTOMER SERVICES CLERK TRAINEE An employee not required to have prior experience and is a trainee to a Customer Services Clerk , a more advanced clerical position . In the course of training may be assigned to perform any and all office functions , learn procedures , including the operation of various office machines . Assignment ' may include customer contacts in person and/or by telephone and running office errands to outside locations . Must be able to type with proficiency prior to advancement to the next higher classification . Start. . . . . . . o . weeo . . . . e . . . e . . . . . . ee . . . . . . . . . . e $2 . 31 6 months . . . e . . e . o . . . . . e e e • • • e • • e . • . e . o • e • e e e$2 . 4 8 1 year. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2 . 66* 18 months . . . . . . . . ee . . . . . . . . . . . . . . . . . e . . . . . , . 0$2 . 80-having shown satisfactory evidence that employee is qualified in the 6 months " rounding out" period, the Trainee will be automatically progressed to the starting rate of Customer Services Clerk . *Starting rate of Trainee based on prior experience . CUSTOMER SERVICES CLERK An employee who has either progressed through the steps of the trainee classification or has had prior clerical experience and has demonstrated to the District the knowledge , skill and adaptability to perform any and all clerical functions such as : 1 . Billing procedures 2 . Customer contacts in person and by phone r 3. Payroll 4 . Operating all office machines 5. Using base radio for both receiving and dispatching calls 6 . Mai 1 , cashiering , bank deposits and general typing Start . . . . . $2 . 80 3 months . . . . . $3 . 01 1 year. . . . .$3. 24 -12- a ' EXHIBIT "B" ADDITIONAL WORK. CONDITIONS The District reserves the right to temporarily work any classified electric employee on work in connection with its water system, or any classified water employee on temporary work on the electric system, without change in the rate of pay or classification of such employee. The District is to be the judge as to the competency and fitness of prospective employees and of the satisfactory performances of work by any employee. All persons making application shall have equal employment opportunity without regard to race, color, creed or national origin. TERM OF THE RESOLUTION Any employee, or the "reco n iz ed em to ee" as defined in Section 3501 b of the'IW act, may present in wr t ng any. tons or amendments to this Resolution for the consideration of the Board of Directors on or before April 1, 1972. PASSED AND APPROVED AS AMENDED BY THE BOARD OF DIRECTORS AT A REGULAR MEETING ON SEPThMER 21, 1971 AYES : MOORE, ANDERSON, STONE, LOEHR, DOYLE. �... NOES : (NONE) ABSENT: (NONE) TRUCKEE DONNER PUBLIC UTILITY DISTRICT ".Q a ,.., Paul A Doyle, Chairman o Zeoard of Directo s AT T: E . T, Va' ulus , Assistant Manager -13- STATEMENT OF GENERAL FUND Bank Balance 9/7/71 15,383.81 Deposits 43,26 4.54 Time Deposits 30,630.0 5 Approved billings 9,505.33 IBEW 56.50 Sierra Pacific 19,192.17 Dearman Backhoe 18.00 J. L. Simms, substation 83.20 Petty Cash 27.16 U.S. Leasing (mailing machine) 22.11 Sierra Dist. (refund) 20.00 Truckee Donner Disposal (19.80) Zee Cap Marketing (17.80) Zellerbach (.30) (28,886.57) 4 9/15/71 PAYROLL: O.T. GROSS NET Cattan 775.00 6S4.20 Silva 89.11 689.11 605.51 k Archer 17S.9S 645.15 540.78 Grow 156.82 646.42 543.51 Reynolds 30.42 609.42 S14.13 i Paulus 600.00 490.00 Straub 107.52 483.84 357.24 Schultz 30.95 328.31 288.36 Pine 285.12 222.54 Craig 2 34.0 8 169.17 Bliss 206.62 193.81 (4,579.25) 590.77 5,503.07 Present Bank Balance: $55,812.58 BILLS FOR BOARD'S APPROVAL A1uma-Form (cutout, pothead bracket) 149.32 Robert C. Gebhardt (dynamite, crane) 367.44 Twin States Concrete (substation) 11272.00 Gordon Huber (copy machine) 56.43 Hellar's Union Station 2.50 Keith Henry (substation) 20.00 McKnight Const. Corp. (Ponderosa Palisades) 24,048.36 Joslyn Pacific (connectors) 50.31 i 011ie's Texaco (2 line trucks, army truck) 644.61 i Sangamo Elec. Co. (meters) 787.90 RTE (tfr) 415.80 Directors 500.00 Paul Chamberlain 100.00 Atlantic Richfield 232.75 ` Carl Painter (whse door) 44.04 Systemedia Div. (office exp.) 12.35 Public Employee's Retirement 27.64 Zellerbach 1.37 Olympic Haus Painting (bal of whse Office) 1,000.00 } Sierra Sun (subscription) 5.00 Pacific Telephone 24.00 (29,761.82) Balance after payment of above billings $26,050.76 m- * Substation: Balance 1S,19 4.17 1,616.00 16,810.17 i I i h i f September 21, 1971 Page TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 309 TRUCKEE. CALIFORNIA 95734 Telephone 587-38% AGENDA BOARD OF DIRECTORS OCTOBER 5, 19 71 - 7:30 P.M. 1. Roll Call 2. Approval of minutes of September 21, 19 71 3. Bills for Board's Approval 4. Fence Bid Opening, Donner Lake Substation 5. Request to bid Tahoe Donner Substation 6. Dr. William Warmkessel, 1.49 Acres, Brockway 7. Subdivisions, 2 1/2 acre lots 8. Mr. Leary, REA Field Engineer 9. County Resolution 71-139, Inspection, Tahoe Donner 10. Ordinance 71-25, Manager's Retirement 11. Manager's Report OCTOBER 5, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. i GUESTS PRESENT: Dr. William Warmkessel. EMPLOYEES PRESENT: Cattan,- Paulus, Grow, Silva, Reynolds, Bliss. No errors, omissions or corrections, the minutes of September 21, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Discussion ensued regarding the cost of the Donner Lake Substation, and it was noted the original estimate to REA was $120,000. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Moore that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. FENCE BID OPENING, DONNER LAKE SUBSTATION Due notice having been published, only one bid was submitted: THOLL FENCE CO., SPARKS, NEVADA: $2,593.00 w/top rail or $2,547.92 w/galy. cable i This bid was computed to be $8.40/foot including concrete. It was noted the Division of Highways uses cable for heavy snow loads. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the District accept I the bid of $2,547.92 from Tholl Fence Company for the Donner Lake Substation. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. REQUEST TO BID TAHOE DONNER SUBSTATION { Considering only the commercial facilities requiring 1S00 HP at present, as well as water and sewer booster pumps, a substation will be required in the Tahoe Donner area. The District cannot supply the proposed 188 condominiums without this new substation, and it was noted 22 condominiums are now under construction. Since material for substations require 9 months for delivery, Mr. Cattan is requesting authorization to proceed with the bid for this substation and to negotiate with Lakeworld for payment of the cost of this substation from the $216,000 for 6,000 l lots. In preliminary discussion last week, Mr. Damavandi indicated that Lakeworld would be agreeable to advancing $75,000=$80,000 to order materials for the substa- tion in early winter 1971 for delivery in May 1972, providing the District will guarantee that if any money is needed for extensions, the District will guarantee j it. The Tahoe Donner Substation will be nearly the same as the Donner Lake Substa- tion. Mr. Moore inquired if the District will be penalized by Sierra Pacific for another point of delivery if Lakeworld doesn't develop? Mr. Cattan said no. E Mr. Moore also inquired if the District can supply the mill, other present industries f— as well as future industries. Mr. Cattan replied yes, mentioning that the District will order a spare transformer in case of failure at either the Donner Lake or Tahoe Donner Substations. Quotes should be obtained this November for ordering in December. The $2163,000 from any money left over can be used by the District for any purpose. Mr. Cattan explained there is no limit to the amount of power supplied from Sierra Pacific, but a letter to this effect will be obtained from Sierra Pacific for the files. Mr. Moore suggested there may be a possibility that the District may be able to negotiate for a better price on power with this new substation. Mr. Cattan i said he would check with Attorney McDonough. The Board authorized the Manager to proceed with the Tahoe Donner Substation. f i f October S. 1971 Page 111 OCTOBER 5, 1971 - CONTINUED DR. WILLIAM WARMKEESSEL, 1.49 ACRES, BROCKWAY Dr. Warmkessel explained that he purchased the property to build an office, donating the other half to the church. He feels the survey by the District is in error, that he did not buy the property he thought he was buying and that the property sold to him is unsuitable for his purposes. He feels the District sold him a portion of property within the 1.49 acres that the District did not have title to. He therefore requests approximately 3/4 acre west of the 1.49 acres (with an additional 200' frontage) so that he will have enough land for --- the office and church. It was noted Dan Cook's surveyor feels the survey is correct. Mr. Cattan explained that surveyors calculate the area by triangulation. Mr. Doyle said the District must assume at this point that everything is legal and in order unless the surveyor says he made a mistake. Mr. Stone felt the land was not suitable for the doctor's purposes, that the sale should be cancelled and the land rebid. Many of the board members felt the District should obtain a legal opinion first. Mr. Doyle agreed that something might be worked out on the extra 2001 , but that all documents relating to the sale would be binding. Directors Stone and Loehr said they would like to see the survey stakes in question. President Doyle declared the matter tabled, pending an opinion from legal counsel, the statement in writing from the surveyor and personal inspection of the stakes by Director Stone. SUBDIVISIONS WITH 2 1/2 ACRE LOTS A 340-acre parcel immediately adjacent to Prosser Heights bordering on Lakeworld will be subdivided into 2 1/2 acre lots. Mr. Cattan explained that these large lots require long power and water lines, along with high maintenance costs. He does not recommend policy 7006 on water for these large lots. Rather he recommends formulating a new water policy for source and storage for 2 l/2 and 10 acre parcels. The Board agreed and requested the Manager to formulate a draft policy regarding source and storage for large lots. REA FIELD ENGINEER, MR. LEARY _...., Mr. Leary visited Truckee last week and inspected the Donner Lake Substation with i Mr. Cattan. He was very satisfied with our progress and suggested grounding the steel pads by the switches for safety. The Tahoe Donner Substation was also discussed with Mr. Leary. COUNTY RESOLUTION 71-139, INSPECTION, TAHOE DONNER Mr. Vern Strobel from the Department of Public Works explained to Mr. Cattan that this resolution was formulated by the supervisors who added the term "off-site's facilities which they intended to mean the two access roads. However, the District is still awaiting an explanation from county counsel. Mr. Doyle suggested the county be specific and say "the two access roads' rather than "off-site facilities". ORDINANCE 71-25, RETIRIlMENT FOR MANAGER This Ordinance was prepared by legal counsel and was discussed at the last meeting. After revision relating to the deletion of death benefits, a motion was made by Mr. Loehr and seconded by Mr. Anderson that Ordinance 71-25, Retirement Plan for Manager, be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. It was noted this plan refers specifically to Manager Cattan and not to managers in general. --• MANAGER'S REPORT 1. The Donner Lake Substation is nearly completed except for grounding, the fence and minor details. Sierra Pacific will set our metering the first of the week. An underground line to the first pole using 4" rigid steel pipe will be completed to join the existing line. The trench has already been dug. RTE will test its transformers before energizing. The insulation of the neutral will be amended. Page 112 October 5, 1971 OCTOBER 5, 1971 - CONTINUED MANAGER'S REPORT (CONTINUED) 2. The Manager stated he was happy to report that the present electrical crew was doing an excellent job; however, the District is advertising for an additional lineman to complement this crew. 3. An underground cable to supply power to an additional building and approach lights at the airport will be constructed soon. The Airport District has advanced $5,000 toward.this project. 4. The Division of Highways has requested an estimate of the cost of water and power to serve the proposed Truckee Roadside Rests on I-80 1/2 mile from 89. A letter has been directed to them indicating that this estimate would be provided in December, mentioning that since construction was not scheduled until 1974, that the cost of power and water would be considerably less when development occurred in that area than when there is no development and long lines had to be constructed. 5. Director Anderson inquired about the fluctuation of power in the Donner Trails Subdivision, and the office will check into this matter. i i No further business, a motion was made by Mr. Loehr and seconded by Mr. Moore to adjourn. All ayes. Meeting adjourned at 9:42 P.M. PAUL A. DOYL , PRESIDENT F THE BOARD if CAROLYN BLISS, RECORDING SECRETARY �r i t I i I I I i i I I i October 5, 1971 Page 113 ®� p Z:' Y �CORDIPM Rff Qt,�f_STED BY 45 5497 , VOL Page_._ , Tr uc .e - <.;�.x le r Pub 1 i c U t ?1� �t. aFf tCiAt RECORDS~ __f D i.s t r lc t : RECORDED AT REQUEST CUf E.., Box 34$ Truckee , Iif ; ? , > , - � � At�tO WFIEfY IrECORDED MAIL. TO ` . abn� a hFR 1 197 AT�..�btlN. PAST; 'C tt rNO TAXABLE t7 n NEV ` Nome �� DVS IDERATl•.� � ADA COUNTY, CALIFORNIA FEES Street Address REC city a Aftorneys or ruc ee - , State L Donner Public utility Dist. 4598 SPACE ABOVE THIS LINE FOR RECORDER'S USE Arrix I.R.S.8--------------------IN Tms'SPACE EASB9EHN rS Order No. FOR A VALUABLE (:O,1511}LRATIO'11, receipt of which is hereby,GMXXY- I acknowledged, Bertha Joerger Woolverton, individually and as Trustee under the Wi Elizabeth Joerger McKinley ll of Mabel label C. Joerger Gladys s Joe deceased. hereby Joerger Gray , as Grantors , eby GRANT(S) to the TRUCKEE DMER PUBLIC UTILITY DISTRICT, a body politic , as Grantee the following described real property in the Fi County of Nevada State of California -A right of way with the right, privilege and authority to operate and maintain an electric power line and the right to install, inspect, repair and replace thereon Gross-arms, wires, cables, communication equipment s anchors P poles, appurtenances, upon and across that certain stripguys, fixtures and other follows: of land of 15 feet wide described as (1 Beginning at a ` ) g g point on the North line of Section 13, T. 17 N. , R. 16 E. s M.D.M. I .... distance thereon Westerly from the North quarter section corner 295.4 feet• ! Easterly along the above described North line 295.4 feet to the North quarter z corner of abo-kTe described Section 13; thence; North 87° 20' 241T Last, 2704.57 feet to the Northeast corner of above described Section 13 and the Northeast corner of Section 18 T. 17 N. R. 17 E, M.D.M. ; thence North 870 461 46't East, 2486.25 feet to the North quarter corner of above described Section 18; thence North 880 221 12" East, 1332.97 feet along the North line of above described Sec tion 18 to the terminus of this description. a' (2) Beginning at a point on the North line of Section 13 Township17 North East, M.D.M. , distance thereon Westerly Range 16 y from the North quarter section corner } 277.9 feet; thence North 89° .591 10" East 7.5 feet' then West, 30.00 feet; thence South 890 59, 10" W thence South 0 2° 15 t 5 8'T West, 15.00 feet; thence North 020 15'T 5 8" East, 15.00 feet; .thence South 890 S9 t lot' West, 15.00 feet; thence North OZ° 15 t 58" East, 15,00 feet to a point on said North line; thence North 890 t 59 10" East, 22.5 feet to the point of beginning. Grantee covenants and agrees with the Grantors to indernnif the e Grantor against loss or e4ar,a�e cacise(4 by any wron lul or negligent act or tzission of Grantee, or of its agents or employees acting .��:. '� - r� , in �.he course =teir employment, as may be prov i rlerl for in the CALIFORNIA PUBLIC V 7`I"Y TORT CLA R4 S ACT . _- ,. IFORNIA Dated t.'Ot '�t r i► ' 'e t SS. fn --�1�'•� "--��l--Z/ before me. the under- r a Notary Public in and for said State, personally appeared ,r known to me , 1 �'� t. 4 C L L{� !>e the person whose name___[-l_ subscribed to the within >0rurnent and acknowledged that executed the same. 119MM:0.01 L tTNESS my hand and official seal. 11 x -mature My Cof. issiur, Expi+'es �c,7ri!.17, 1974 �;'''' �Lt;ttlltU#fi3itDitll:#Cii/1i110�[3!!#iJl[f####�i#i{!#i,�hti Name (Typed or Printed) �TC 1 -&I A ax C+ • n i y, „� ., - _hut-�1.T_ t 4 5 RECORDING REQUESTED V l BY TrudR.ee - Donner MITI VOL.---543 --- Page 134, 3. Iox 3{ ,. OFFICIAf REf'r)pDS _. RECQRDt . NO TAXAB it, CL.i IDE�,A T�� '� �' AT._.� IN. PA�T J Nome r ' r NEVADA COUNTY, CALIFORNIA ' ?A Al Street 09 / Address �_torney or :'Ltc:cee CC cis Donner PUbli c Utility Dist ate 40 ,y SPACE ABOVE THIS LINE FOR RECORDER'S USE 7 r rf A>:F!X I.R.S.8....................IN TNIs SPACE a EASEMENT Order No. FOR A VALUABLE CONSIDERATION, receipt of which is hereb , acknow(ed-ed Bertha Joerger Woolverton, individuallyand as Trustee ee Elizabeth Joerger McKinley under the Will of Mabel C. Joerger, deceased. Gladys Joerger Gray, a s Grantors hereby GRANT(S) to the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, a body politic , as Grantee , the following described real property in the County of Nevada State of California: A right of way with the right, privilege and authority to operate and maintain inspect,an electric power line and the right to install ins rep air pair and replace thereon, poles, cross-arms, wires, cables, communication equipment, guys, anchors, fixtures and other appurtenances, upon and across that certain strip of land of 1S feet wide lying 7.5 feet on each side of the following described line: Commencing at the South quarter Section corner of Section 12, Township 17 North, Range 16 East, M.D.M. ; thence Westerly along the South line of above described Section 11, Utl; 90° S9' 1 f?" JVest, '17 7. feet to tl-ie point of beginning; thence North 29 15, �8" East, 290.3o feet to a point on the South line of the lands of the "TRUCKEE SANITARY DISTRICT" and the terminus of this description. Grantee covenants anf' a==gees with the Grantors to indenrinify Grantors against loss or eama�e cat,sere by any wronry r�i l or net*linent act or omission of Grantee , or of its a' ,-rents or employees actin, in the course of their employment , as n.ay be Provitlef4 for in ::he CALIFORN1A PUBLIC ENTITY TORT C LA I tS ACT. t.. 1 fi- 7✓ {I .i i_ STA7+ OF CORNIA Da On before me, the under- r U siQ d. 4 Notary ublic in and for said State, personally appeared c -;' d,� C�, Lei/ /� ", l ��r•.. known to me "> 1 to be the person whose name l subscribed to the within in4trument and acknowledged that T�+v zx . 8 executed the same. WITNESS y hand and official seal. Signatur VP My Commission Exp4c.•s April 17, 1974 • .siYfiiiiiiilililli/iiliiiiiflllliltlli!!!!ltiitaltlii!!/!/!!j� ' r ' Name (T yped or Printed) ORDINANCE NO. 71-25 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ESTABLISHING RETIREMENT PLAN FOR MANAGER WHEREAS, the Board of Directors of the Truckee Donner Public Utility District, pursuant to its Resolution 7124, has approved and adopted a retirement plan with California Western States Life Insurance Company for the benefit of District employees, other than the manager, and WI-AREAS, said Board of Directors have, pursuant to its Resolution 7123, determined and intend hereby to establish a Retirement Plan for its manager, similar to that approved and adopted for its employees, NOW THEREFORE, BE IT ENACTED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT, as follows: 1. That there is hereby established for the manager of said District, a Retirement Plan in accordance with the following terms, conditions and provisions: I'! (A) That payment of retirement benefits hereunder shall be computed in accordance with the compensation and years of service formula specified in the employees plan hereinabove referred to, or f any amendments and modifications therein, to which employees' plan reference is hereby made for greater particularity; provided, however, that in computing the manager's average earnings, such will be the average thereof from the date of this Ordinance, to the last full month of employment, prior to the manager's retirement. (B) That in the event the employees' plan hereinabove referred to be terminated or another plan be substituted therefor, then this retirement plan established herein for the manager, or the employees' i plan substituted therefor, whichever shall provide the greater retirement benefits to the manager, shall be used in computing benefits hereunder for the manager. October 5, 1971 Page 114 ORDINANCE NO. 71-25 PAGE 2 (C) That the manager shall not be required to make payments or contribution to the retirement plan established hereby for the manager. (D) That no death benefits shall be provided. (E) That retirement benefits hereunder shall be paid to the manager on a monthly basis, concurrently with the dates on which regular payroll payments are made to employees, and shall continue from the date of retirement of the manager and so long as he shall live. 2. That due to the prior years of service to the District by the manager, for whom this Retirement Plan is established, such plan shall be deemed vested at this time, but payment of retirement shall be in accordance with the provisions hereinabove contained and incorporated. Passed and adopted by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting duly called and held in said District on the 5th day of October 1971, by the following vote: AYES: Moore , Anderson , Stone , Loehr , Doyle , NOES: ABSTAIN: , i TRUCKEE DONNER PUBLIC UTILITY DISTRICT I i BY PAUL A. WYLE, PRESIDENTeOF THE BOARD ATTEST: 16467 Won- ' CLERK AND EX-OFFICIO SECRETARY i f i i i i October 5, 1971 Page 114 A STATEMENT OF GENERAL FUND Bank Balance 55,812.58 Deposits 18,33 7.89 Time Deposits 29,254.68 Approved billings 299761.82 Wedco (Lakeworld, meters, misc.) 5,768.89 Tom Paulus (janitorial) 60.00 KNLT 37.50 Internal Revenue (guar. report) 1,330.80 FICA '► ►► 19996.89 } *Allis Chalmers (substation-regulators) 22,020.07 U.S. Leasing (mailing machine) 25.26 U.S. Post Office 200.00 Grayb ar 140.24 McKnight Constr. Co. (.54) (61,340.93) 9/30/71 PAYROLL. O.T. GROSS NET i Cattan 775.00 642.35 Paulus 600.00 464.43 i Reynolds 34.76 590.60 491.33 Silva 14.07 589.07 510.40 Archer 91.80 540.60 463.03 Grow 30.60 499.80 429.03 Straub 430.08 318.25 Pine 285.12 229.04 Craig 234.08 163.60 Schultz (final) 3.10 217.86 203.15 Bliss 212.32 168.59 (49083.20) 174.33 4,974.S3 Bank balance 10/5/71 372981.02 00mon- BILLS FOR BOARD'S APPROVAL *Builders Service Center (substa.) 4.70 Allied Automotive 5.03 George Cattan (exp.) 19.92 Calif. Assoc. of Emp. (ins.) 60.00 A. Carlisle & Co. (office exp.) 31.41 Case Power & Equip. (backhoe lease) 735.00 Consolidated Elec. (Lakeworld line) 437.47 Crane Supply (tools) 10.53 *Mark Gus (substa.) 62.00 Home Lbr.. 1.70 Joslyn Pacific (substa.) 61.66 Lee Bros. (car lease) 100.00 KTRT (adv.) 45.00 IBM (ribbons) 28.07 011ie's Texaco 38.13 Osburn's Super Service 2.26 Jim Smith (Tonini, water service) 263.56 Hans. E. Sanderson (services) 60.00 Specialty Oxygen 9.11 Nevada Rubber Stamp 18.04 Western Hardware & Tool 79.75 *Truckee Tahoe Lbr (substa.) 51.75 Truckee Hardware & Rentals 12.14 *Twin States Concrete (substa.) 799.20 *Donner Lake Excavating (substa.) 77.75 *Teichert Aggregates (substa.) 40.26 E Dyna Systems (whse supplies) 193.82 Rader Equip. (barricades, safety) 240.19 Wedco (elec. inv.) 52 7.75 Pacific Telephone 235.30 *RTE (substa.) (tfmrs.) 21,801.15 (26,052.65) i Balance after payment of above 119928.37 *Substation: 44,918.54 October 5, 1971 Pale 115 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 306 TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 AGENDA BOARD OF DIRECTORS OCTOBER 19, 19 71 - 7:30 P.M. 1. Roll Call 2. Minutes of October 5, 1971 3. Bills for Board's Approval 4. Donner Lake Substation S. Resolution 7127, Easement, Brockway, Dr. Herb Keith 6. Dr. William Warmkessel 7. Donner Creek, Second Pump S. Underground at Airport 9. Resolution 7126, Operation & Maintenance Permit, Donner St. Park 10. Manager's Report OCTOBER 19, 19 71 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. i GUESTS PRESENT: Dr. William Warmkessel. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Reynolds, Archer, Bliss. No errors, omissions or corrections, the minutes of October S, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL The bill for Cook & Associates was explained; namely that engineering inspection is made, but these costs in turn are passed on to the developer along with a 20% general overhead charge, in accordance with our resolution regarding engineering review of maps. The overtime was necessitated by work on a Saturday on the Tahoe Donner power line. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. k DONNER LAKE SUBSTATION Sierra Pacific installed the primary structures, and the lower side is our share. Switching at this substation was provided, eliminating 6 miles of line from the Truckee Substation. Sierra Pacific Power Company was to construct the line and switch structure, but being busy, they asked Harker & Harker, their contractor, '—` to do the work and bill us directly. If they paid Harker & Harker, then they will have to charge us an overhead. - Harker & Harker also constructed our steel work, hence the bill presented for payment tonight. Their work also includes high and low tension structure. The fencing will be started in a few days when ground leveling is completed. RESOLUTION 7127, EASEMENT, BROCKWAY, DR. HERB KEITH Dr. Herb Keith is the owner of the Village Green Trailer Park, is interested in purchasing a 177' X 330' triangular piece of land in addition to a SO' Sierra Pacific power line easement adjacent to his land, and has offered the District $59000. Sierra Pacific will retain the right to the easement. This land is approximately S/8 of an acre including right-of-way. This property is desirable to Dr. Keith as it adjoins his mobile hoarse park. It was felt by all concerned that this property would be undesirable to anyone else. The proposed resolution declaring the land surplus was read by President Doyle. Discussion ensued regarding the effect of the sale of this property on surrounding proposed uses. It was generally felt a proposed extension of the road easement provided Dr. Warm- kessel should be investigated. A motion was made by Mr. Loehr and seconded by Mr. Moore that Resolution 7127 be tabled pending a physical inspection of the property- ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. DR. WILLIAM WARMCESSEL The District has been advised by legal counsel that the sale of the 1.49 acres to Dr. Warmkessel is legal and binding. Director Stone made an inspection of the survey stakes and believes Dr. Warmkessel mistook a RCE stake for a LS stake. Dr. Warmkessel also looked at a map at the county whereon the land sold to Ray Brown was still in the name of this District. Mr. Stone said the surveyor does not always stake and flag. Mr. Stone feels our survey is a legal survey, that Dr. Warmkessel's architect could design a church and office building for this property, perhaps using a mutual parking lot. Mr. Stone said that if the doctor feels that the land is not sufficient for his intended uses, perhaps the road could be moved to the west next to a strip of trees. This would increase the doctor's land by .S1 acre and would protect the meadow. Mr. Cattan mentioned October 19, 1971 P4ge 116 OCTOBER 19, 19 71 - CONTINUED DR. WI LL IAM WA RNIKESSEL - CONTINUED that Dr. Warmkessel might lose his access road if someone else was awarded the bid on the .S1 acres Mr. Stone also pointed out that there is some 330 cu. yds. of crushed rock fill that has value on that land. Mr. Doyle stated it is unfortunate this situation has arisen, but that the District has to be governed by legal counsel, that if Dr. Warmkessel feels the surveyor has erred, he should take legal action against the surveyor. Mr. Moore asked Dr. Warmkessel if he felt the 1 1/2 acres wasn't enough land? Dr. Warmkessel replied it is not the amount of land but the shape of the triangle that makes the difference. Mr. Moore said he felt Dr. Warmkessel should have had a qualified person with him when he was inspecting the land. Dr. Warmkessel felt the stakes should have been visible. Mr. Doyle said the stakes were marked on the map. Discussion ensued regarding not placing a minimum price if the .51 acres were put to bid, and the Board agreed that legal counsel should be consulted on this matter. Mr. Cattan suggested asking legal counsel if land can be added to an original bid. Mr. Moore felt this could not be accomplished, as it would alter the size of the land. President Doyle tabled this matter stating that the District will notify Dr. Warmkessel of the opinions of legal counsel. DONNER CREEK, SECOND PUMP The pump which was purchased in early summer was installed last week and will be in operation in a few days. UNDERGROUND AT AIRPORT The airport has requested power within 2 weeks for their new approach lights, runway extension, etc. Since our crews are extremely busy, Harker & Harker may install the lighting for $5,200. The District will furnish the cable and two pots. Since time is of the essence, the Airport District will pay Harker & Harker direct. RESOLUTION 7126, PERMIT, OPERATION & MAINTENANCE OF ELECTRICAL FACILITIES, DONNER MEMORIAL PARK The signed and executed contract for the installation of these electrical faci- lities in the park was received this morning. The state, however, has submitted a Permit for the operation and maintenance of these facilities and requests approval by the Board. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that Resolution 7126, Authorizing President and Secre- tary to sign permit, be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. f MANAGER'S REPORT E 1. Work at the Donner Lake Substation is progressing well. Completion is scheduled for the middle of November. 2. A letter was directed to Lakeworld on October 15 requesting that the road be cleared and pole holes redug so that the District may proceed with the construction of the power line. This work has been accomplished, and the District will again begin construction next week. The telephone company will begin their construction on Monday. 3. Tank Report: Two tanks have been completed except for connections. The Ponderosa Palisades Tank has been painted, and the pipe is in the ground to the Pump House. The Sierra Meadows Tank has been painted, and the pipe is in but not connected. Construction on the Ponderosa Palisades and Sierra Meadows Tanks as well as 'the pump house should be completed in 15 days. Piping, painting, installing of the ladder and gauge remain to be completed on the Tonini Tank. 4. A contractor working on a phone line to the bug station behind the school broke our 2" water line. No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone to adjourn. All ayes. Meeting adjourned at 9:31 P.M. =" PAUL A. DOYLE, PRESID OF BOARD CAROLYN BL RECORDING SECRETARY Page 1�7 October 19, 1971 RESOLUTION 7126 TRUCKEE DONNER PUBLIC UTILITY DISTRICT AUTHORIZING PRESIDENT AND SECRETARY TO SIGN PERMIT FOR OPERATION AND MAINTENANCE OF ELECTRICAL FACILITIES, DONNER MEMORIAL STATE PARK WHEREAS, a permit relating to the operation and maintenance by the Truckee Donner Public Utility District of the electrical facilities within Donner Memorial Park constructed under the terms of an agreement dated May 18, 1971, has been presented and is in order, ill NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE i TRUCKEE DONNER PUBLIC UTILITY DISTRICT that the President and Ex-Officio Secretary of this Board are hereby authorized to sign said Permit in behalf of this District. i Passed and adopted this 19th day of October , 19 71, at a regular meeting of the Board of Directors of the Truckee Donner PMN- Public Utility District by the following vote: AYES: Moore , Anderson Stone , Loehr , Doyle . NOES: ABSENT: , • TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PAUL A. DOYLE, PRESIPENT OP THE BOARD ATTEST: G CLERK THEREOF i October 19, 1971 11 AFFIDAVIT OF POSTING STATE OF CALIFORNIA) COUNTY OF NEVADA ) I, GEORGE CATTAN , being first duly sworn, depose and say: That I am a citizen of the United States, over the age of twenty- one years, and the duly appointed, qualified, and acting Clerk of the Board of Directors of the Truckee Donner Public Utility District: I That on the 19th of October, 1971, I posted three copies of ORDINANCE 71-25, ESTABLISHING RETIREMENT PLAN FOR MANAGER, as shown I by copy thereof attached hereto, in each of the three following public places within said District: 1. U.S. Post Office Bulletin Board 2. Nevada County Government Center Bulletin Board 3. Truckee-Donner Public Utility Office, Donner Pass Road. i GEORGE ICATTAN, MANAGER CLERK i i f Subscribed and sworn to before me i this day of G �� 1971 i Ln I Notary Public in and for the County of Nevada, State of California. I I I I i i I I i I i j' 1 STATEMENT OF GENERAL FUND Bank Balance 10/5/71 37,981.02 Deposits 38,979.62 Approved billings 26,052.65 RTE (billing) (181.63) IBEW (union witholding) 56.50 Ralph Rasmussen (Donner Park, labor) 26.10 Cook Assoc. 1,700.33 Dept. of HRD (guar. payroll) 189.60 Sacramento Bee (land adv.) 5.10 I Truckee Auto Repair (line truck, Nova) 185.79 Calif. Assoc. of Emp. (emp. ins.) 351.95 Sierra Pacific Power 21,148.74 State Comp. Ins. Fund 530.0 7 (50 9065.20) PAYROLL, OCT. 15 O.T. GROSS NET Cattan 775.00 654.20 Silva 140.70 740.70 645.70 Reynolds 95.59 651.43 555.33 Paulus 600.00 490.00 Grow 114.75 563.55 494.45 Archer 84.15 553.35 488.05 Straub 60.48 472.64 359.31 Pine 285.12 222.54 Craig 234.08 169.17 Bliss 193.80 179.68 (41258.43) j 495.67 59069.67 Bank Balance 10/19/71 22,637.01 BILLS FOR BOARD'S APPROVAL Armanko Office Supply 8.75 Coffey's Auto Service (ladder truck) 143.11 Case Power & Equip. (backhoe lease) 735.00 Graybar (wire, Lakeworld line) 265.99 i i Robt. C. Gebhardt (welder, substa.) 93.00 Atlantic Richfield 228.89 Western Nevada Supply (water inv.) 271.78 Western Power Prod. (tfr. locks) 140.70 Truckee Donner Disposal 9.00 Rockwell Mfg. Co. (water meters) 495.84 RTE (tape) 7.35 Kiplinger (subscriptions) 52.00 Walt's Gulf Service 16.23 Sacramento Bee 13.00 General Cable (wire) 11726.89 Fred's Richfield (tires) 106.42 Valley Pump (Donner Creek Well) 100.00 Nevada State Journal (lineman ad) 10.00 *Harker & Harker (substation, poles, conductor) 99720.21 Sun Printing (forms) 68.98 International Harvester (ladder truck) 7.93 Maydwell & Hartzell 1,097.67 Pacific Telephone 214.47 George Cattan 10.05 Teichert Aggregates 37.94 (15,581.20) i Balance after payment of above billings $7,055.81 i i f f i October 19, 1971 Page 119 r TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-38% A G E N D A BOARD OF DIRECTORS NOVEMBER 2, 19 71 - 7:30 P.M. 1. Roll Call 2. Minutes of October 19, 19 71 3. Bills for Board's Approval 4. Tahoe Donner Substation S. Resolution 7127, Easement, Brockway, Dr. Herb Keith 6. Martis Valley Estates Assessment 7. Ponderosa Palisades West, Ponderosa Palisades Unit 4 8. Dr. Warmkessel's Attorney's Letter 9. Manager's Report NOVEMBER 2, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, absent; Anderson, present; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Raymond Vail, his associate. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Reynolds, Archer, Bliss. I - No errors, omissions or corrections, the minutes of October 19, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Most of the overtime was due to Fedrick & Sundt's knocking down our pole, necessi tating lengthy repairs. The bill to Johnston Pump is consistent with the bid last July. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. TAHOE DONNER SUBSTATION Preliminary quotes have been obtained on the steel structure. Manager requested authorization to bid the transformers first because they take 7 months to manufac- ture. The balance of the equipment for this substation can be bid in a second bid. The Board agreed on this method of bidding. Mr. Cattan mentioned that he attended a meeting yesterday with Planning Commission and Sanitary District officials regarding zoning, particularly the vast number of condominiums being proposed for this area. The District has 15-20 poles yet to install on the Tahoe Donner power line. The telephone company will begin their installation tomorrow. Lakeworld ,�... has requested the District to string wire on the 12th. We will work with Harker & Harker on this phase, and construction should take 7-10 days. Lakeworld's plans j are to pave the road to their sales trailer. Residents will be transported to the ski area by snow cats. Sewer construction should be completed within a week. Mr. Cattan expects our power line to be completed by the end of the month. MARTIS VALLEY ESTATES ASSESSMENT DISTRICT Agreement for this assessment district has been referred to Paul Chamberlain and i revised according to his recommendation that the District be provided with as-built reproducible tracings at no cost to the District. This subdivision is located between the golf course and airport on the north side of Highway 267 and is comprised of 34 lots. The District will be paid $250 for inspection. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that the President and Manager be authorized to sign the Agreement between the County of Nevada and this District for the Martis Valley Assessment District, whereby the District will be provided with one set of as-built reproducible tracings at no cost to the District. ROLL CALL: Anderson, aye; Stone, aye; Loehr, abstain; Doyle, aye. Motion carried. Mr Loehr abstained from all discussion and voting as he is part owner of this subdivision. I PONDEROSA PALISADES WEST, PONDEROSA PALISADES UNIT 4 C -- (Mr. Loehr will also abstain from this discussion as he is part owner of this subdivision.) Raymond Vail is the engineer for this development and was present. He requested the Board to approve the method of payment for water source and storage for these two subdivisions according to Resolution 7006; namely, 1/3 down, 1/3 first year and 1/3 the second year at 7 a interest. Mr. Vail explained that the checks for these two subdivisions will come from different owners as there are some twelve principals involved. The Board agreed in principle with this method of payment, and Mr. Vail will provide a letter for the next meeting to this effect, so that the Board may fformally act on this proposal. t November 2, 1971 Page 120 NOVEMBER 2, 19 71 - CONTINUED RESOLUTION 7127, EASEMENT, BROCKWAY, DR. HERB KEITH This resolution was tabled at the last regular meeting so that a site inspection by the Board could be made. Mr. Stone said he inspected the site and observed that Dr. Ke ith's land would double with the purchase of this additional land from the District. He staked out the parcel for sale and could see no future value of this land to the District. Mr. Anderson noted that if the Sierra Pacific easement were retained by the District, it could act as a buffer between developments. Mr. Cattan mentioned there is no highway frontage on this parcel. Mr. Loehr could see no use of the land for the District. No further discussion, Mr. Loehr moved and Mr. Stone seconded that Resolution 7127, declaring certain real property surplus and providing for the sale thereof, be adopted. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. (At this time a 5 minute recess was called to evaluate election results.) 1.49 ACRES, BROCKWAY, DR. WI LL IAM WA RNEKESSEL A communication dated October 28, 1971 from Dr. Warmkessel's attorney requesting additional land and filing claim for $7,000 against the District was read by President Doyle, a copy of which is part of these minutes. Mr. Cattan recommends that the Board not -consider selling Dr. Warmkessel any more land. Mr. Anderson said he inspected the land and feels a good architect could plan a church and dental office for this 1.49 acres. After brief discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District reject Dr. Warmkessel's claim and proposals and refer this matter to legal counsel. ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. Mr. Paulus asked if he should have Paul Chamberlain prepare a deed since the land has been paid for? It was decided to check with legal counsel on this matter. MANAGER'S REPORT Sierra Pacific is completing their work at the Donner Lake Substation. The comple- tion of this substation will be coordinated with the Tahoe Donner power line since the District cannot supply Tahoe Donner until the substation is finished. A portion of the Donner Lake lines will be reconductored after the substation is completed. No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone to adjourn. All ayes. Meeting adjourned at 9:14 P.M. PAUL A. DOYLE, PRE S NT OF THE BOARD -' 'C AROLYN BLIS , RECORDING ECRE ARY ....� 1 Page 121 November 2, 1971 1 I►I� RESOLUTION NO. -712 7 I� OF 2 1 TRUCKEE DONNER PUBLIC UTILITY DISTRICT DECLARING CERTAIN REAL PROPERTY SURPLUS, AND PRO-- 3 VIDING FOR SALE THEREOF AT PUBLIC AUCTION ON SEALED 4 BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TRUCKS 5 11 DON NER PUBLIC ' UTILITY DISTRICT AS FOLLOWS:- C 6 ' 1. That said Board of Directors does hereby find, declare, and 7 j determine that the following-described real property is surplus and no longer needed and that disposition thereof b sale at public auction will s � g � y 9 be for the benefit and best interests of the District; 10 Said real property is situated in the County of Nevada, State of 11 I California, and more particularly described in Exhibit "A" attached heret 12 (� and by this reference incorporated herein. 13 2. That sale of said parcel shall be at public auction on sealed 1 i 14 bids, which bids will be opened, examined, and declared before this i 15 Board of Directors, on the 16th day of November 1971, at the lfi hour of 8 o'clock. p . AEI, of said day, at the District ':Truckee, Nevada County, California 17 11 Office, . 18 3. what the parcel shall be sold to the highest and best bidder 19 for cash in accordance with and pursuant to the instructions to bidders, 'i �I 20 the bid form, this Revolution, and the notice to bidders, and copies of � 21 said notice to bidders being attached hereto, marked Exhibit "B" and by 22 f this reference incorporated herein, copy of instruction to bidders and 23 bid form being attached hereto, marked. Exhibit "C"y and by this reference i 24 ' incorporated herein. i 25 'That as to Said parcel to be sold hereunder there shall be a 26 ' minimum net cash price to the District of $5,000.00 • 27 4. That notice of sale shall be by publication in the Sierra Sun, 28 w hich publication shall be for 1 issue, , and the first publication t 29 ! thereof shall be not less than 6 days prior to the sale date here 30 E� inabove specified;- cope of said notice shall be in substantial conformity 31 ' with exhibit "B1' att�i ched hereto, as hereinabove referred to. 32 Passed and ,(iopted this 2na day of November 1971, at a CNAN@ERLAIN AND CHAMBERLAIN;I ATTORNEYS AT LAW SANK OF CALIFORNIA BLDG. AUBURN.CALIFORNIA }i ..f Page 122 1 meeting of the Board of Directors of Truckee -- Donner REGULAR g t 2 - Public Utility District, b the following vote: ! Y Y . 3 Anderson Stone I AYES. DIRECTORS 4 11 Loehr Doyle . ' 5 NOES: DIRECTORS 6 ABSENT: DIRECTORS Moore 7 TRUCKEE y DOIME-R— UBLI TILITY DISTRI, 8 By• - " *res en of the Rbard of Directors 910 � ATTEST: 11 �' 1 Clerk theMeof. F 12 - 13 14 i 15 16 17 � 18 +� 19 !� fi II 20 i! 21 I f 22 23 k# 24 1' 25 j 26 ;I 27 it 28 � 291 i 30 31 it 32 it GNA14BULAIN AND CHAMBERLAIN, ATTORNEYS AT LAW SANK OF CALIFORNIA SLOG. IE «-. 2 �+ AUBURN. CALIFORNIA (1 i+ 1 P� ,A 122 A r � i DESCRIPTION A portion of the Northwest quarter of Section 14, T. 17 N. , R . 16 E . , M.D .M. , County of Nevada, State of California, more particularly described as follows : Beginning at the Southeast corner of the Northwest quarter of Section 14 , aforementioned; thence from the true point of beginning N . 02°00 ' 05 E . , a distance of 482. 06 N feet ; thence N . 89025115 W . , a distance of 28 . 30 feet ; thence S. 001 34145 W. a distance of 139 . 34 feet ; thence S . 27043145 W. , a distance of 396 . 35 feet to a point on the South line of said Northwest quarter of Section 14 ; thence N. 87/59155 E . a distance of 231. 10 feet to the true point of beginning of this description. EXHIBIT "A" 71120 10/16/71 WR i .+ s � Y a 111r) 1 O Aa2M Ov A V N f� N 2S' 0~ 0 _ v - 0 N a0 V Q .a. o a � 0 v� .i '5 3 coo ASSOCIATES ENGINEERING CONSULTANTS OROVILLE CALIFORNIA rt a G 0 > F-j tD C:I-< SD 0) P_I'v o P-0 0 rt cn cn rt 0 ro �3 w ::74 a In t-h F-J W 0 rt 0 LQ ::3 H :3' Ghh 0 0 Lo rt 110 � 0 KO F-J::$ H H-G m 0 0 rt- K (D,ru M m � G G sz lb 0 a F-J H m :3 w 0 " m po :j tj :j pqj 0 G rt 00 0 " ►OrtG on w P-:j rt" m 0 :3 F-J m K 0 m ft m F-J Bpi 0 H H Z 0 Pu N ri- 0 > rt M sl H :3' IaA W a ti 0 1%< En Fl-> o q m m m no rt, KKU1mn < rto ru rt mOK 0 cn 0 :31 m w 0 0 G rt ul " P.0 F-I FZ P. 0 � < P- m % 0 1 pj 0 M tl .00 0 H rt 0 :j 0 :j m 0 (n 0 x 0 F-J F-J In R% cn M in.p-M Fj tr ct ::r 1-0 Fl rt.kQ :E: 0 0 0 00 0 0 0 a rob m Pi 0 0 '"o 0 0 0 rt 0 w w 0 P-P-0 rt* M m tt 0 F-J tl"0 tr 0 h (t 0 H ril w �l �31 N pi 0 M :3 m CD 0 Nto � gu ":r 0 m rt. 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P_(t 0 0 P-w (D. p (t rt* rt F-i Fj- F-h(D (D (D U) FJ-0) P';' U) (A ::V � rt ::$ In En P_ K P_ Z 0 Z 0 0 (t ti 0 0 CD ;5 FJ-(1) 1*1 (D (D �34 (D Cr P'N'(D Z I'd (D m M z N :3,.< - 1-h rt P) 0 tj En 0 2) w 0 1 Qj 0 (D �l (D 0 ft (D -v _( 0 rt- (D 0 t-h P_0 rt P_En En �31 t-*%�v v tv V, 0 0 in 49� tl:.P) so r H 0 (D 10 0 (D 0 rt- 0 FJ- ). > rt FJ-0 rt P-U) rt- (D 0 w w m 0 N 4 H 0 " M Fj C; 0 In Oj(D Fj 1�< :z ),� r- 0 > F-J 0 (D W LQ H_rt 0 rt rt (D Fl H 0 (D (D �o 10 acn (D 0) 0) rt � F-A 0 :Dr a x � � (D Fj JZJ U) Da 0 Z Fj rt* 0 CA ri) :3 LQ F-J- rt, (D W rt .1"Y(D F-4 rt* F-J K (D 0) " * K rt, cp rt Rl (D rt rt 9 ::J,rt U) �3' w pi U) 0 �r pi 0 FJ- 0 :� :x �Y (D �3' �-3 (D F_j:� �:s rt, pi " Gr::4 0 tr 0 0 0 0 m 0 (D tl P- w ft En 0 �0 pi Sir- ::E: K roaN• rt, (D rh rt Le. rt 0 Pi r, ::I F-J 0) U) (D rt, �1 K PIN, 1.13, 0 (A F-i :j P_(n 0 U) 1--i P) •0 0 rt (D (D 0 0 (D F-A _A (t rt P_rt 1-h V rt- &, hh cn 0 Fi- ."r�r CD w th 9 (D fl 131 PV(D (D rt (n 0 0 PV (D 0 00 (D C) rh" 0 1 0 U) " ::$ �r 0) (D rt I-h rt U) C a rt 110 U) F-j CD "0 rt U) (D M (D En rt " (D P-(D (n 0) 0 :c 0 0) :j 0 (D (D U) I (D rt, :7d (D 0 Pi(D Ka " 0 Fi-G Fi-0) 0 En :j � F-A(D rt " F-J (D 0 ti 0 rrr :3 ::r (D =j F-J El :J (D (D 0 A) :r rt :3 to CD 0 F-A (D t:r Qj el (D rt ft Fj_ 0 0) P. :r $1 F-J 0 (n Q W A, H I En tr(D H M 0 m " P_ Pi F-A:J (D z :3,AQ :4 (D (D LQ tn ::r 0 (D-:5 01 � I-h rt Pi 0 ::1 0 (D pf 0) o AP rt 0 0 rt v rt F-J rt 0 M rt (D I-h to 0 cn rt'Fj- Z :5 :C 1-3 Z 0 0 04 0 Kto K I m 0 rt 0 F_j H-4 (D �tr 0 (D 0 rt, G "L44 l< ON. En F-A F-J Fa 10i CD (D 0 N A) to po �= (D (D 0 rh ::r 0 tr m EG o e4 m 0 H M :j m Oj rt 0) (D JZ F-j rt < 0 'IT �< rt 0 CD (D CkA CD 9: rt 4 4.1 v r! k 4J or4 ul O 410 � O C. � cQ 44 o �' rq 4 O a114 4 •.-� U +� � 4J � 0 4J ori N �4 ra v 41 v 44 x.. N H .+1 H >y � .. U O • Pro . a �' w 4-) 04v v � S4 o v .r4 0 o %4 N o� `� � � + ( qC4J ro Lo E0 our � v R4 rcl r*4 H•r{ 4 A4 >1 T,--a 4J 4J v o co �. p 0 o akiQaal �o•44 � Ho v Q U 4J 4J U 41 M U Y �� STATEMENT OF GENERAL FUND Bank Balance 22,637.01 Deposits 33,700.92 Approved billings 159581.20 Internal Revenue (payroll) 11332.10 Dept. of HRD 14.88 REA (interest) 1912 8.38 Tom Paulus, (janitorial) 60.00 U.S. Post Office 200.00 Z Cap Mktg. (first aid supplies) 17.80 McKnight (Ponderosa Tank) 69916.26 Petty cash 44.08 Paul Chamberlain 100.00 Directors 500.00 (25,894.70) PAYROLL 10/31/71 O.T. GROSS NET i Cattan 775.00 642.35 Silva 140.70 715.70 614.23 Reynolds 112.97 668.81 554.34 Paulus 600.00 464.43 j Grow 103.28 592.88 503.91 Archer 19.13 46 7.9 3 400.36 Straub 87.36 445.76 341.49 Pine 259.20 209.53 -Craig 212.80 146.83 Bliss 198.08 157.63 Craig 92.64 26.89 (4,061.99) 463.44 51025.80 i Fedrick Sundt S35.00 R.D. Raines Constr. Co. 66.44 Bank Balance ll/l/71 26,381.24 E. F. McMahan 398.92 BILLS FOR BOARD'S APPROVAL Armanko Office Supply 55.03 The Journal of Accounting (3 yr subscription) 25.00 George Cattan 36.25 Cook Assoc. 11486.60 Calif. Assoc. of Employers (ins.) 403.10 Delta Lines (freight) 23.8S Graybar (wire) 426.49 Johnston Pump Co. (Donner Creek) 29265.85 Lee Bros. (car lease) 100.00 Consolidated Elec. (conduit) 894.40 County of Nevada. (assessment int.) 188.60 Gordon H. Huber (copy machine) S6.43 Siri Office Equip. 9.73 NCR Systemedia (billing machine) 13.10 Rosebud News (forms) 3.55 i RTE (tfrs.) 12857.45 jHans E. Sanderson (substation) 41.45 Sangamo Elec. ( billed to Teichert) 166.62 Sierra Sum 23.00 U.S. Leasing (mailing machine) 25.26 Teichert Aggregates 197.01 Zel lerbach Paper Co. 34.86 Western Auto 13.92 KPF Electric Co. (switches) 843.78 KNLT 37.50 Donner Lake Excavating (substation) 62.20 Truckee Hdwe & Rentals 28.70 Truckee Tahoe Lbr.. Co. 7.88 (9,32 7.61) i I Balance after payment of above 17,0 S 3.6 3 i f i November 2, 1971 Page 123 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 AGENDA BOARD OF DIRECTORS NOVEMBER 16, 19 71 - 7: 30 P.M. 1. Roll Call 2. Minutes of November 2, 1971 3. Bills for Board's Approval 4. Bid Opening, Surplus Land-Brockway (ref Dr. Keith) S. Resolution 7128, Declaring Candidates Elected 6. Affidavit of Posting & Publication, Minute Order, Manager's Retirement Plan 7. Airport - 4500' U.G. Splicing Saturday 8. Tahoe Donner Power Line 9. Tahoe Donner Overtime 10. Ponderosa Palisades Unit 4 Pneumatic Booster 11. Resolution 7129, Deed to Dr. Warmkessel 12. Request for power, Olympic Heights Unit 3 13. Manager's Report NOVEMBER 16, 19 71 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Stanley Sales, Calprop Corp. ; Duane Anderson, newly elected Director; Raymond Vail and his associate. EMPLOYEES PRESENT: Cattan, Paulus, Reynolds, Silva, Archer, Grow, Bliss. No errors, omissions or corrections, the minutes of the November 2, 1971 meeting were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Cattan mentioned that 3 quotations were obtained on the poles, that McFarland was awarded the quote because of delivery time. The overtime is due to the Tahoe Donner power line, and the District will be reimbursed for this by Lakeworld, Mr. Paulus mentioned that the District is adding quite a bit of underground material to the inventory. The District has a new lineman, John Craig. No further discus- sion, a motion was made by Mr. Moore and seconded by Mr. Anderson that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. OLYMP I C HEIGHTS UNIT 3, REQUEST FOR POWER DOYLE: I am going to proceed to #12 on the Agenda. Mr. Stan Sales is present and he has requested time on the Agenda. I'll read to you his letter of November 14, directed to the Manager. "Calprop Corporation, represented either by myself or Mr. James Meyer, requests time on the agenda for the '�`' Board of Directors meeting to be held Tuesday, November 16, 1971. The purpose of our request is to present to the Board the urgency of providing �I power ,lines to Olympic Heights Unit 3,-" Mr. Sales, proceed. SALES: Basically our situation is that we have been developing Unit 3 of Olympic Heights, and we made early in August. . .we discussed this verbally as to our water and power situation. Shortly after that, I drew up the formal proposal as to how we would take care of our payments for the water and power. The water has been taken care of. We are now to the point where we need power. We have builders who are ready to go. We are not proceeding on just a lot sales basis, but rather have a building program that is pretty well formulated now. We're ready to do something. My letter on the 2 7th of August which was presented to the Board formally proposed our payments for both the water system and for the power. I would like to point out that,this proposal was answered only in part for the water, which has been taken care of. It formally was not answered as to the power situation. Our original request was a proposal stating that we would like to have power a minimum of 750' into the subdivision to at least give them a start, which as we initially discussed in August seemed j to be an amenable situation to all parties. However, we're down to the point now where we have to do something, and we would like to stress our point at this time that if at all possible, we would like to get this 750'-800' into the subdivision before it's too late into the season. We have, as I say, builders who are ready to do something and feel that they can go through the winter provided we have power. So we would just like E to see if we can expedite this situation. DOYLE: You state that your people are ready to begin building now? f SALES: We have some builders who are interested in. . . .There are no signed con- tracts at this point, but they are willing to proceed with the building i provided we have power. We don't feel that they will get foundations for some time yet, but they don't want to go ahead with foundations unless they have a guarantee they can put a house on that foundation. DOYLE: You're talking about what kind of a time period -- next week? Next month? SALES: We could have someone out there by three weeks. i i Page 124 November 16 1971 NOVEMBER 16, 19 71 - CONTINUED OLYMP I C HEIGHTS UNIT 3, REQUEST FOR POWER (CONTINUED) DOYLE: OK. George, do you have a comment? CATTAN: Well, as I don't see any buildings there and we are committed to finish some important jobs as you are all aware -- the airport, Tahoe Donner and the Donner Lake Substation where we have quite a lot of people involved and this subdivision, there is no building, and no signs of buildings. I did tell Stan that in December to come and see me if weather permits and we are free, we'l l extend the 1 ine. From here to mid December we are actually swairpe d with work. DOYLE: How long would it take to do the job? CATTAN: I can't take my men off -- not when our. . . DOYLE: I didn't ask you that. How long would it take? CATTAN: It will take 2 days. 2-3 days. We have been working on Stm,days and holidays to be able to complete before the winter, and I don't see any necessity. . . . DOYLE: He stated 3 weeks -- that's pretty close to mid-December. CATTAN: I did tell him that in December if weather permits to come and see me and I'11 see what I can do. DOYLE: Would this be reasonable? SALES: Yes, if we could get some confirmation. This has been the problem all along, that we've sort of been hanging in limbo as to whether or not we can proceed. As I say, my original letter of August was not answered so we didn't have anything to go on at that time specifically, so I'd like to get anything in specific terms. This would be well and good. DOYLE: Can you confirm that to Mr. Sales? CATTAN: I can't confirm from the weather. I mean, I told him to come and see me in December and then I can confirm it. SALES: This puts us in a position of not being able to make any confirmations as far as our commitments. CATTAN: That won't stop you from building. I don4t see why it will stop you building. SALES: It won't stop the foundation, but if you have a builder who has a house he's interested in selling it. He knows he can't sell that house without power to it. I understand your position where you don't want to provide power to someplace where there's no houses, but look at our position -- We don't want to build houses where there's no power. DOYLE: Well, if you think that you can give service about mid-December, can't we confirm it on that basis? MOORE: Weather permitting. DOYLE: We're all reasonable. The weather is a most important criterion, and I'm sure Mr. Sales realizes that as well as George. .._„ MOORE: I don't think any building will be going on during a blizzard anyway. DOYLE: I think that we could probably confirm that we could do this job by mid- December, weather permitting. CATTAN: As you know, the subdivider has to pay the cost of the 1 ine. If we work in December, it is going to cost him alot of money. That is some- thing to consider. SALES: I can have a check here within 48 hours. DOYLE: Money is no problem according to Mr. Sales. Page 125 November 16, 1971 NOVEMBER 16, 1971 - CONTINUED OLYMPIC HEIQI'TS UNIT 3, REQUEST FOR POWER (CONTINUED) CATTAN: I just. . .we haven't changed anything. I told you to come and see me in mid-December. If we are free, in a few days we can run the 1 ine. But on condition that there are roads there. We are not going to run a line and leave it lying idle all winter. You must guarantee that you are going to build in December. I mean for us to run a line and just leave it lying all winter -- I don't see the reason. DOYLE: I don't think that we can put that kind of restriction on anybody. I CATTAN: Well, there are people. . . .I am not trying to be difficult, but. . . . DOYLE: We're not arguing the point of priority. If you think that you can do the job in mid December. . . CATTAN: I said if weather permits. . . . DOYLE: What's the problem then? Can't we confirm it then in a letter and let him proceed about his business? CATTAN: I told him that, that I could confirm it in a letter. DOYLE: All right then. Any other comment? MOORE: No, other than the fact that he's here tonight to get a priority -- the same as any other consumer would. STONE: Priority 1 would be the substation, Priority 2 Tahoe Donner. And after that we could do some thing. DOYLE: That has been explained to him. CATTAN: That's exactly what I told him. Isn't that so? SALES: Well, you have mentioned these two cases. 'f CATTAN: Yeah, and I told you mid-December. i SALES: OK, those two big jobs, I recognize that you do have these installations and I'm perfectly willing to go with that, but "as soon as we get these done, we will move on to your project." We haven't had that part of the confirmation yet. If I could receive that, well then I'll be satisfied. But you complete the substation, then Tahoe Donner, and then who knows what else may come up in the meantime that might interfere with our plans -- someone might be slipped in before me, then I'm right back in the same position I am in now. I'm not asking for priority, just confirma- tion that we can go ahead after your other priorities have been taken care of. I'm perfectly willing to accept that. I DOYLE: You've got the substation, the tie line for Tahoe Donner, the airport underground, and then could you move to him? CATTAN: When I have finished Tahoe Donner. DOYLE: This is all predicated on the weather too. E j CATTAN: Yeah, As far as Tahoe Donner, I mean, we are expecting to do that in about 20 days. But if we get a storm we end up 2-3 weeks. I DOYLE: You understand that any storm condition is going to delay the whole thing. CATTAN: I mean, not an inch or two of snow. I am talking about if we get several i feet of snow. i DOYLE: Well can you confirm that to Mr. Sales? In writing?y g. j CATTAN: Yeah. DOYLE: We'll pray to God that the weather doesn't show us up. Rex, do you have a comment? ANDERSON: The weather is just a never ending fight. You can't predict it. i November 16, 1971 Page 126 NOVEMBER 16, 1971 -- CONTINUED OLYMP I C HEIGHTS UNIT 3. REQUEST FOR POWER (CONTINUED) SALES: Well, certainly. We all have to live by that. There's nothing we can do about that. DOYLE: Henry? Loehr: I think that's an adequate confirmation. Everyone seems to understand that the weather is a going factor, and that the priority will be after these two other projects are cared for. There won't be other things s 1 ippe d in between. DOYLE: OK, then, George will prepare that to you in writing. CATTAN: It is not a question of slipping anything in. We have some commitments -- Fitch and the post office. We had commitments with them 6 months ago. We have already prepared the ducts and everything. But this shouldn't interfere with your job. That won't interfere. DOYLE: Well, that sounds re as onab 1 e then. CATTAN: We have only two commitments -- that's Fitch..apprtments and the post office. We have already poured the slab for the transformer pad and laid the conduit. We are waiting for them to call us. DOYLE: I'm sure he's going to go along with anything that's reasonable. CATTAN: In any case we don't have any construction. Construction is coming to an end. We don't have any more power lines. DOYLE: All right, we'll leave it at that then and George will confirm it to you. SALES: Fine, thank you. BID OPENING, SURPLUS LAND BROCKWAY (REF: DR. H. KEITH) Due notice having been published, only one bid was submitted for $5,001.00 from Dr. Herb Keith, accompanied by a Cashier's Check in the amount of 10 0 or $500.10. Mr. Cattan mentioned this is the property on which there is a 50' Sierra Pacific easement which will be retained in the sale. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that the District accept Dr. Herb Keith's bid of $5,001 for the surplus land on Brockway directly behind the Village Green Trailer Park. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. RESOLUTION 7128, DECLARING CANDIDATES ELECTED President Doyle read the resolution, a copy of which is part of these minutes. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that Resolution 7128, Declaring Candidates Elected, be adopted. ROLL CALL: Moore., aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. MANAGER'S RETIREMENT PLAN Let the record show that Ordinance 71-25, Manager's Retirement Plan, was duly posted by Mr. George Cattan and was published in the local newspaper as required by law and is herewith sworn to by -the attached Affidavit of Posting and Publication. AIRPORT The 4500' of underground splicing will be installed this Saturday so that the transformers may be connected. TAHOE DONNER POWER LINE After discussion with the project engineer who was not aware of the contract and agreement with the District, agreement was reached that the roads should be clear at all times so that the District may proceed with the installation of the power line. Harker & Harker will help complete this line, and Lakeworld will pay us for the extra work. The agreement also stipulates that if any money is left over from the payment for this line, the District may use this money for other projects. Page 127 November 16, 1971 NOVEMBER 16, 19 71 - CONTINUED TAHOE DONNER POWER LINE (CONTINUED) . However, it was pointed out by Mr. Cattan that the original contract called for 4.2 miles of line. Since the line was rerouted to the maintenance station and since an 8-pole line is being constructed from the highway office to the telephone pole line, the total amount of line is now 5.7 miles. The District has installed 68 poles to date, and the phone company will be working 2 crews beginning tomorrow. Harker & Harker will begin their work Thursday morning. Two cats cleared the road considerably today. Mr. Cattan feels the District can run one mile of line a day under good conditions. He mentioned that Lakeworld will reimburse the District for Harker & Harker costs. Mr. Doyle inquired about the status of the water situation. Mr. Cattan replied that the work on the water has been halted. He noted this cold weather has hardened the mud, making travel easier than before. Mr. Cattan estimated it would take 15 working days to conductor. i TAHOE DONNER OVERTIME i In a letter dated November 11, 1971 Lakeworld will pay premium time on overtime work to expedite power line construction. Mr. Cattan will take compensatory time off for his overtime on this project which is 4 days. An estimated $1,000 is involved up to now. Mr. Cattan mentioned the crew may work the Saturday after Thanksgiving. i PONDEROSA PALISADES UNIT 4 PNEUMATIC BOOSTER i The letter from Raymond Vail explaining that a pneumatic booster will be used to pump water to a few homes in this unit that cannot be served by the tank was read. This situation has been referred to Dan Cook and he has no objection. The developer will install this booster system with construction beginning May 1972. Mr. Vail explained that this could not be included in the original assessment district now f because they had anticipated individual pumps installed by lot owners. This would j not have met the standards of 20 PSI pressure, thus the pneumatic booster plan was initiated. PONDEROSA PALISADES UNIT 4 Mr. Vail formally presented a signed letter from the owners of this subdivision regarding method of payment for water source and storage dated November 12. He mentioned that the amount of payments was computed on cost information supplied j by the District. He requested that the first check of $2,16 7 submitted tonight be held on deposit until the map is recorded, approximately December 14, 1971. Mr. Cattan recommended deferring action on this matter until after Attorney McDonough is consulted since the District and Mr. Beavers are involved in a lawsuit. Mr. Vail stated there is no connection between accepting the water system for this unit and the lawsuit. Mr. Doyle agreed. Mr. Vail explained that it is necessary for the owners to have approval on this matter before the Wednesday before the meeting with the county. Mr. Cattan said the letter was sent to Attorney McDonough last Friday, and the District should have a reply by Monday, that the District will try to get in touch with Mr. McDonough by phone tomorrow. Mr. Vail submitted the s i gne d original letter for consideration, along with the check to be held on deposit and a check to cover the $5/lot inspection fee. President Doyle tabled this matter pending word from Attorney McDonough, after which a special meeting will be called i to act on this matter. I PONDEROSA PALISADES WEST I Mr. Vail submitted the first payment for water source and storage for this subdi- vision, but was requested to hold this check until after the District checks with Attorney McDonough. Mr. Vail will be notified of the special meeting regarding these two units. RESOLUTION 7129, DEED TO DR. WARNJ<ESSEL The resolution was read by President Doyle, and it was noted Dr. Warmkessel paid 'i the District in full for the land as stipulated in the bid. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that Resolution 7129, Authorizing Execution of Quitclaim Deed on Sale of Surplus Real Property, be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye, November 16, 1971 Page 128 NOVEMBER 16, 19 71 - CONT INUED-. MANAGER'S REPORT 1. The Donner Lake Substation is nearly complete except for the fence. The connection will be completed within the next two days. 2. The school district was given the price for the underground installation at the Intermediate School as requested. The load will be 300 KVA. The engineer's drawings have been approved by the District. Scheduled comple- tion for this school is the Fall of 1974, accommodating the 6th, 7th and 8th grades. 3. The air vents, rail around the edge and roof have yet to be installed in the Tahoe Donner water tank. Connection should be made the last of the week so that water may be stored this winter. 4-5 pumping stations have yet to be installed. 4. The transformer arrived today for the post office. S. Mr. Anderson suggested investigating the drainage behind the office and warehouse as he noticed a culvert has been blocked. President Doyle took this opportunity to welcome newly elected Director Duane Anderson. Mr. Doyle thanked the board members for their cooperation on behalf of his service for the past 6 years. He said the District has come a long way but has a tremendous job ahead of them with the development to come in the next 5-7 years. It will take diligence and personal time to see that these accomplish- ments are carried out in the proper manner, remembering that the sole purpose of the utility district is to serve the people who live here, and he hopes the district will proceed in that endeavor. He feels the District will need more employees and more equipment as well as smart management, that the newly elected directors will overcome these burdens. He felt the District has had a good Board the last 5 years, noting that 17 policies have been passed in the last 18 months. No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone to adjourn. All ayes. Meeting adjourned at 9:21 P.M. C•_ _ PAUL A. DO LE, PRESID OF THE BOARD i 'Y v CAROLYN BL , RECORDING SECRETARY Page 129 Npvejnber 16, 1971 RESOLUTION NO. 7128 TRUCKEE DONNER PUBLIC UTILITY DISTRICT DECLARING CANDIDATES ELECTED WHEREAS, in accordance with Section 23554, Elections Code, State of California, proceedings have heretofore been taken as required for the general district election to select candidates for the vacancies that will occur on the Board of Directors of the TRUCKEE DONNER PUBLIC UTILITY DISTRICT the last Friday in November, 1971, and, WHEREAS, there has been certified to this Board by the County Clerk, County of i Nevada., the results of the canvass of the returns of said election, NOW THEREFORE, BE IT RESOLVED, ORDERED AND DECLARED that from the certification f thus provided, this Board declares the results of said election and the canvass o the returns thereof as follows: (1) The number of offices to be filled are three (2) The name of each candidate and occupational designation, if any, an i number of votes cast for each candidate are: i NAME OF CANDIDATE AND NUMBER OF OCCUPATIONAL DES I GNAT I ON VOTES CAST I Paul A. Doyle 149 Robert I. Moore 138 Rex Anderson 153 Roy Waters 195 i Duane Anderson 222 Gordon Cady 38 Carmen Curtis 30 ` William Bill Ulicki 101 (3) The total number of voters eligible to vote in the District are 907 (4) The names of the three successful candidates receiving the highest number of votes (or selected by lot if at the time and place duly called by this Board, a tie existed for any of the available positions) are: Duane Anderson Box 884, Truckee, Ca. 95734 Roy Waters Box 434, Truckee, Ca. 9S734 Rex Anderson Box 203, Truckee, Ca. 95734 i i November 16, 1971 Page 130 RESOLUTION NO. 7128 (CONTINUED) BE IT FURTHER RESOLVED AND DECLARED THAT THE Secretary be and hereby is instructed to forthwith issue certificates of election to the above successful j candidates hereinabove named in paragraph (4) ; BE IT FURTHER RESOLVED AND DECLARED that a copy of this Resolution be immediately filed with the Secretary of State pursuant to Section 23554, Elections Code, State of California. Passed and adopted this 16th day of November 1971 by the following roll call vote: AYES: Moore Anderson Stone , Loehr Doyle . i NOES: ABSENT: TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY PRESIDENT OF THE B OF DIRECTORS ATTEST: 4 CLERK AND E -OFFICIO SECRETARY (SEAL) i k i r i i November 16, 1971 P.4ge 130 A TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 30B TRUCKEE, CALIFORNIA 95734 Telephone 587-3896 p. CERTIFICATION I, George Cattan, Secretary of the Truckee Donner Public Utility District do hereby certify that the attached is a true and correct copy of Resolution 7128 which was passed and adopted at the regular meeting of the Truckee Donner Public Utility District Board of Directors held on the 16th day of November 1971, at which meeting a quorum was present. SECRETARY, TRUGAE DONNER PUBLIC UTILI DIST. 1i II 1 1 RESOLUTION NO. 7129 2 OF 3 TRUCKEE -- DONNER. PUBLIC UTILITY DISTRICT 4 AUTHORIZING EXECUTION OF QUITCLAIM DEED ON SALE OF 5 SURPLUS REAL"PROPERTY 6 WHEREAS, the Board of Directors of Truckee - Donner Public 7 Utility District heretofore, pursuant to its Resolution No. 7120 duly 8 caused to be given and made a Notice of Sale at public auction of real 9 property, more particularly described in said Resolution, and 10 WHEREAS, pursuant to said Resolution and notice of sale thereon 11 in accordance with the Notice to Bidders, Instructions to Bidders, and 12 Bid Form, the District duly received on September 7, 1971 bids 13 for the sale of said real property, and 14 WHEREAS, the bid of Dr. Warmkessel in the amount of 15 $15, 050. 00 was the highest and best bid received for said real property, 16 pursuant to said notice, and 17 WHEREAS, the purchaser, Dr. William F. Warmkessel, has 18 II paid in full the bid price in the following manner: Payment of an initial 19 , bid of 1 6 50 00 and subsequent uent payment of the bid rice deposit with bi $ q p y p 20 in cash in the amount of $13 -400. 00, making total aggregate payment of 21 $15, 050. 00: 22 NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF 23 DIRECTORS OF TRUCKEE - DONNER PUBLIC UTILITY DISTRICT AS 24 FOLLOWS: 25 1. That the sale of approximately 1.49 acres of real property 26 heretofore declared surplus, pursuant to Resolution No. 7120 of the 27 Board of Directors, and in accordance with the Notice of Sale, Instructio 28 to Bidders, and Bid Forms, and related documents applicable to said 29 sales transaction, is confirmed to Dr. William F. Warmkessel, being the 30 highest and best bidder for said property, and said purchaser having paid 31 the full purchase price in cash; 32 2. That the President is hereby authorized and directed to duly CHAMBERLAIN AND CHAMBERLAIN ATTORNEYS AT LAW BANK OF CALIFORNIA BLDG. 3 1 "► AUBURN.CALIFORNIA 'NTovemher � 1 Page 131 i �i I: 1�II i1 1 execute and deliver to said purchaser a Quitclaim Deed transferring title 2 in accordance with the provisions of the Resolution hereinabove referred 3 to, and the terms, conditions, and provisions of sale, said Quitclaim to 4 be in substantial conformity with a copy thereof attached hereto, marked 5 Exhibit "A" and by this reference incorporated herein, 3 6 3, That upon execution and delivery of said Quitclaim Deed to 7 the purchaser, said sale shall be deemed concluded, and the bids of all 8 other purchasers other than the bid and purchase by Dr. William F. 1 9 Warmkessel are deemed rejected. 10 Passed and adopted by the Board of Directors of Truckee - Donner 11 Public Utility District at a regular meeting thereof duly called and 12 ! held in the District on the loth day of November 1971, by 13 the following vote: 14 AYES: Directors Moore P Anderson 15 Stone Loehr , Doyle 16 NOES: Directors . 17 ABSENT: Directors . 18 19 I TRUCKEE - DONNER PUBLIC UTILITY RICT 20 By: _.. 21 Presi en of the Boar i ectors 22 ATTEST: 23 Clerk thereo 24 25 26 27 28 29 30 31 32 i CHAMBERLAIN AND CHAMBERLAIN ATTORNEYS AT LAW BANK OF CALIFORNIA BLDG. AUBURN.CALIFORNIA i I i i • f 1 i . � t i f 1 40 � f i Awl ' made the N...11.N......11..1..N16 1.th N..1..NIII...NII..IN....NMI..I..I......N..1...._day of 1 i . i 1 1 + ' one thousand nine hundred and. seven November ty-o .. j .NM.....1 •111....1........._...........N........1.-.• ....N.................... --_ ne-......1.....-................... , i TRUCKEE - DONNER PUBLIC UTILITY DISTRICT, a body F politic, pursuant to authorization of its Board of Directors, f � i t j E the partY...........o f the first part, { grants, transfers, and conveys to DR WILLIAM F. WARMKESSEL i the part....Y........o of the second part, ; :r ffitro ,rf That the said part.,Y....._of the first part, in consideration of the sum of 1 -----Fifteen Thousand Fifty Dollars----------------�----------------- .............................•------....................................................................---•-............................1....._...........................................................................d ollars, . lawful money of the United States of America., to........:At...............................................zn Band paid by the j part.X..........o of the second part, the receipt whereof is Hereby acknowledged, do...e s.....hereby re- l ► lease and forever QUITCLAIM unto the part...y.........o f the second part, and to.....i.s...................... r heirs and assigns, all th-.-at.........certain lot...............,piece............. or parcel...............o f land situate in the County o f.. Nevada .......................N............................................................................................._..... ......-•--•-•--•--..----•-_........................................................_., State o f California follows.,........ and bounded and described as to-wit: r All that portion of the North one-half of Section 14. Township T ' i ) North , Range 16 Eas.t , r1.-D-Me ; County of Nevada State of Ca l i f orn i a. Commencing at the East quarter corner of Section t on 14 Township, 17 Forth , Range 16 East , r . D. M• , thence North 78° 31 40" Wes t2 Q7S. 14 feet thence .�o rth 5do 29 , West 440. 24 feet to the POINT OF BEGINNING ; said point of beginning being a point on } the Southerly line of Brockway Road and the Northeast corner = of that parcel - of land described in Deed recorded in Volume 26Vat page . 222 of Nevada County Records ; theincc North 8'0 9 ' West along the Southerly line of Brock' Road 1 � S3 C a 3/4" iron pipe marked RC � y 3 035 feet to E 1 -062 , thence North 58 59 West continuing along said southerly line 121 . 65 feet ; then.c'e 47. 12 feet along a 30- foot rad i us curve concave to the S central angle of which being ouch (the 9p°) • thence South 31 O 01 ' West , 70, 00 feet ; thence 97. 74 feet along a 170-foot radius curve °a concave to the East (the cent ra 1 'an 1 e of which being 34") ; thence South 1 ° r- 56 , 0 5S 34�� East 77. 59 feet thence North '880.=s 04 ' 26" East , 210. 49 feet t'o an iron bar marked L. S . 2712 , said i ron bar marks the northwest corner of that parcel of land f described in deed recorded in Volume 424 a.t page 467 of Nevada { County Records ; thence IJorth 88° 041. 26" East , 26- 3, 1 4 feet to the point of beginning . Containing 1 . 49 acres , more or less . Subject to all taxes or assessments if any applicable to the real ' } property hereinabove referred to and fi }_ y ,. subject to all die easements, ;.z r r, restrictions, reservations, and rights of way of record. s CowdeWs Form No.4 9V--W V 3z I 1 • C f 1 i a i I 9 1 I ii j ! +4 1 f i 7 !� j I i } , f f 7 i �j •s i i r i i 1 1 i! 1 1'� j t with the tenements, hereditaments, and appurtenances thereunto belonging or { nand reversions, reanamd er and remainders, rents, issues, and , appertaining, and the reversion ! profits thereof. with the appurtenances) unto T�Jajb anb t1i the said premises,togetherpp and to.. his heirs and assigns forever. y.. the second part, a N•N••N•/////M///••••NMN•••N/••NNN••.M.N•••.NNN••.M•/. � y F j the part. ........o f ... ' t kS 3jUW4ard the part....N�NNM....o f. the first part ha....Ns N....N.executed this conveyance the day and year first above written. NER PUBLIC I TRUCKEE - DON in the Presence of UTILITY DISTRICT j Signed and Delivered 4 • k .By........ .. =i E' •►.... / • • •• •N••/•• ••• Director s •dent of the B and o .••••••••N•.M•.••/•.•N.•/M/••./••.•././M•.•NN•••NN•••••/•.N.N/•/•.M••N\•••••••NN.N••••.N••.•N/M•NN press +t. i ..• •.......... j5 MNNN•N•.NMN.M•rN. ,� �� ! f' •t•N•N•NN•.N••M••N.NN•.•NN•NN•NN•NNMM•N.M• ...... N...... EXHIBIT A e4 FORM tP rnr ��ert eat f _._...Cowdc 's Form No.494--QUITCLAIM DEED--S5s°n' h,� AFFIDAVIT OF POSTING STATE OF CALIFORNIA) COUNTY OF NEVADA ) r— i I, GEORGE CATTAN, being first duly sworn depose and say: That I am a citizen of the United States, over the age of twenty- one years, and the duly appointed, qualified, and acting Clerk of the Board of Directors of the Truckee Donner Public Utility District; That on the 19th of October, 1971, I posted three copies of ORDINANCE 71-25, ESTABLISHING RETIREMENT PLAN FOR MANAGER, as shown by copy thereof attached hereto, in each of the three following public places within said District: 1. U.S. Post Office Bulletin Board 2. Nevada. County Government Center Bulletin Board 3. Truckee-Donner Public Utility Office, Donner Pass Road. i i I GEORGE CATTAN, MANAGER CLERK i Subscribed and sworn to before me this 4th day of November 19 71. i NotAlry Public in and for the County o I Nevada, State of California i i i f i November 1.6, 1.9 71 Page 132 STATEMENT OF GENERAL FUND Bank Balance 11/1/71 269381.24 Deposits 35,189.09 Time Deposit 10,000.00 Approved Billings 91327.61 IBEW (union withholding) 6 7.SO McKnight Constr. (Tonini Tank & booster) 10,425.37 Sierra Pacific 23,308.86 National Elec. Mfg. Assoc. 1.50 Ralph Ramacciotti (Donner Park, underground) 131. 74 Discounts (5.31) Record Supply 880.74 (44,138.01) PAYROLL ll/1S/71 O.T. GROSS NET Silva 196.98 796.98 694.38 Cattan 775.00 654.20 Reynolds 117.32 673.16 S 73.26 ' Craig 9S.S9 605.11 468.79 Paulus 600.00 490.00 Archer 61.20 510.00 452.10 Grow 130.05 558.45 493.15 Straub 40.32 434.S6 351.S6 Pine 285.12 222.54 Bliss 223.73 207.46 Craig 234.08 189.17 Banks (temp.) 161.83 137.69 (49930.30) 641.46 S,85 .01 Bank Balance 22,502.02 BILLS FOR BOARD'S APPROVAL Allied Automotive 26.75 Alpha Hdwe 106.92 Atlantic Richfield 112.21 ' A. Carlisle & Co. 1.58 KTRT 45.00 Joe's Auto Service (ladder truck, meter pickup) 88.31 Consolidated Elec. Dist. (underground inv.) 263.46 Maydwell & Hartzell It 't 1,032.47 Builders Service Center (substa. fill) 131.83 Minns co Corp. (copy machine) 28.13 Muni Chem Corp. (defrost spray) 73.43 011ie Is Texaco 4.00 Pitney Bowes (mailing Machine) 31.50 Walt's Gulf Service 16.91 Tahoe Truckee Agency (ins.) 74.00 Truckee Tahoe Medical (physical) 19.00 Truckee Donner Disposal 4.80 Specialty Oxygen 11.78 L. D. McFarland Co. (poles) 1,854.70 Paul Chamberlain (mo. retainer) 100.00 Directors 500.00 Sierra Sun 23.00 Sangamo Elec. Co. (meters) 11114.46 Metal Products (pole band) 5S.26 RTE (xfmrs) S,336.10 Wedco (Lakeworld line, misc.) 745.20 Sum. Printing (forms) 23.63 (11,824.43) Balance after payment of above billings 10,677.59 Page 133 November 16, 1971 i _ TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. 0. BOX 308 TRUCKEE. CALIFORNIA 95734 Telephone 587-3896 NOVEMBER 19, 19 71 THERE WILL BE A SPECIAL MEETING OF THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT HELD ON MONDAY, NOVEMBER 22, 1971 AT 2:0 0 P.M. IN THE CONFERENCE ROOM OF THE DISTRICT. AGENDA PONDEROSA PALISADES UNIT 4 PONDEROSA PALISADES WEST TAHOE DONNER SUBSTATION GEORGE CATTAN, MANAGER r NOVEMBER 22, 1971 Due notice having been posted, the special meeting was called to order by President Doyle at 2:00 P.M. in the conference room. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. GUESTS PRESENT: None. i EMPLOYEES PRESENT: Cattan, Bliss. PONDEROSA PALISADES UNIT 4/PONDEROSA PALISADES WEST ASSESSMENT DIST. AGREEMENTS This agreement between the District and the County was referred to Attorney Martin McDonough to ascertain that there would be no conflict between action on this agreement and the lawsuit with Beavers. Mr. McDonough feels there is i no conflict since the developers are abiding with our rules and regulations, especially 7006, and can see no reason why this agreement should not be signed. i (Director Anderson arrived at this time.) The letter from Paul Chamberlain approving the signing of this agreement was read. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the Utility District enter into an Agreement with the county of I Nevada regarding the Ponderosa Palisades Unit 4 and Ponderosa Palisades West Assessment Districts when the proper documents have been prepared. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. I TAHOE DONNER SUBSTATION Mr. Cattan informed the Board that REA has to approve this substation and requested authorization to meet with Hal Leary in Las Vegas on a weekend. He explained Mr. Leary is not in his office during the week and it is necessary to have REA approval prior to ordering the transformers which take 6 months. Mr. Cattan will use the District car. The Board authorized the expenditures for this trip. No further business, a motion was made by Mr. Stone and seconded by Mr. Anderson to adjourn. All ayes. Meeting adjourned at 2:2 7 P.M. i PAUL A. DOYLE, PRESIDENT OF BO I OLYN BL I RECORDING SECRETARY i I i i i i I i i i i 1 i i i I i i I� November 22, 1971 Page 134 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. BOX 30B TRUCKEE, CALIFORNIA 95734 Telephone 587-38% A G E N D A BOARD OF DIRECTORS DECEMBER 7, 1971 - 7:30 P.M. 1. Election of President 2. Roll Call 3. Minutes of Nov. lb (regular) and of Nov. 22, 1971 (special) 4. Bills for Board's Approval S. Brief Report - Work in 1971 6. Resolution 7130, REA KWH Certification 7. Robert Butler 8. Sierra Pacific Power Co. - Rate Increase 9. Advertizing for U.G. Engineer and Draftsman 10. Tahoe Donner Substation 11. Gas and Oil Bid - 1972 12. Resolution 7131, Acceptance of Deed, C.S. Beavers et al 13. Ponderosa Palisades South - Placer County 14. Manager's Report DECEMBER 7, 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was opened by Manager George Cattan welcoming the three newly elected Directors Roy Waters, Rex Anderson and Duane Anderson. NOMINATIONS FOR OFFICE OF PRESIDENT AND VICE PRESIDENT Director Rex Anderson nominated Director Nelson Stone for the office of President. Mr. Loehr seconded the nomination. All ayes. Mr. Stone thanked the Board for their unanimous approval, stating he will try to do his best. He mentioned he will shortly be retiring from his lifelong career with the U.S. Forest Service and should be able to devote more time to the District. He urged all the Directors to remember that we are a public service organization and must work with the people, that every decision we make at this table should be based on the fact that it is in the best interests of the greatest number of people over the longest period of time. Mr. Stone proceeded to call for nominations for Vice President. Director Duane Anderson nominated Director Roy Waters, and Director Rex Anderson seconded the nomination. All ayes. Mr. Waters accepted the nomination and stated he felt the Board should initiate a policy whereby the offices of President and Vice President are rotated on a yearly basis. He stated he realized a policy for rotation of offices had not been initiated thus far because the former President of the Board, Paul Doyle, was so interested in this District, he was just continued in his office by popular vote because he did such a good job. He mentioned rotation should be with approval of the Board. Director Rex Anderson moved that the election of President of the Board be on a yearly basis beginning with the first meeting in December. Mr. Loehr seconded the motion. All ayes. The Manager will prepare the necessary resolution for the next meeting. At this time the Manager asked each of the three newly elected Directors if they •--, had any financial interest in any subdivisions within the District, as is customary and mandatory after an election. Each Director replied no and a letter will be submitted to the Board to this effect and will be kept on file in the District Office. The, regular meeting was officially called to order by President Stone at 7:44 P.M. in the conference room of the District. ROLL CALL: Waters, present; R. Anderson, present; D. Anderson, present; Loehr, present; Stone, present. GUESTS PRESENT: Paul Doyle; Jean Sollen, Sierra Sun Reporter; Mr. Hale from Raymond Vail & Associates. I EMPLOYEES PRESENT: Cattan, Paulus, Silva, Reynolds, Grow, Archer, Bliss. i No errors, omissions or corrections, the minutes of the regular meeting of November lb, 1971 and of the special meeting of November 22, 1971 were approved as written. Manager Cattan informed the Board that he had received a letter from Attorney Chamberlain in which he offered to spend some time with the new directors to acquaint them with statutory provisions relating to Directorships and with Utility District Codes. The Board members agreed that this would indeed be desirable, and Mr. Cattan will arrange a meeting convenient to all parties. j BILLS FOR BOARD'S APPROVAL Various bills were explained for the benefit of the new Directors. After brief discussion, a motion was made by Mr. Rex Anderson and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Waters, aye; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, aye. G December 7, 1971 P4ge 135 DECEMBER 7, 1971 - CONTINUED BRIEF REPORT, WORK IN 19 71 Mr. Cattan distributed copies of this report to each Director, a copy of which is part of these minutes. It was noted that all the major work except the substation was paid for by the parties requesting the work. Mr. Stone felt the District should be complimented on the progress in updating the systems in the District and on work accomplished thus far in 1971. He urged the new Directors to review the minute book for 1971 to bring themselves up to date on this and other work. He felt more improvement to the water system had been made this past 2 years than had been done in the past 30 years. This could be credited, he said, to an energetic Board of Directors, and the Manager and his Assistant's formulating a budget for the water department. Mr. Cattan mentioned we now have enough storage tanks for the next 10 years, and the District will concentrate on the improvement of the downtown water system next year. RESOLUTION 7130, REA KWH CERTIFICATION, Mr. Cattan explained that REA tries to forecast KWH consumption every 10 years. Mr. Coulombe from REA recently visited this District and formulated our KWH fore- cast from our records, a copy of which is attached. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Duane Anderson that Resolution 7130, REA KWH Certification, be adopted. ROLL CALL: Waters, aye; R. Anderson, aye; D. Anderson, aye; Loehr, aye; S tone, aye. ROBERT BUTLER EASEMENT This easement for a road access to a tank was signed and recorded some time ago. With the completion of the tank project by McKnight Construction, Mr. Butler sent an unsigned letter to the District requesting $50,000 in damages stating that the terrain of his land had been altered. This letter has been turned over to Attorney Chamberlain who advised the District we had 45 days to take action. In the interim, McKnight Construction is repositioning several large rocks and is placing gravel on the road. As soon as this work is completed, the District will contact Mr. Butler to see if this work is satisfactory. Discussion ensued regarding the location of the gate. SIERRA PACIFIC POWER CO. RATE INCREASE Mr. Cattan distributed copies of his conversation with Mr. Cromer, a copy of which is attached. The Board agreed that Mr. McDonough should be present at the meeting with Mr. Cromer and the Directors, at which time he will advise the District of the percentage increase. Mr. Cattan felt our rate increase should be consistent with the Sierra Pacific area surrounding this District. ADVERTIZING FOR U.G. ENGINEER AND DRAFTSMAN Mr. Cattan distributed copies of his recommendations for additional personnel for 1972, a copy of which is attached. Mr. Stone noted that the Manager feels the first priority should be an Underground Engineer, which may soon be mandatory with the present ecology trend. Mr. Cattan explained it is important to see that the pads and construction are proper because the District will have to maintain them. Duane Anderson suggested developing a set of underground standards, and the developer's consultant or electrical engineer could work with our standards. Mr. Cattan felt that usually the developer does not have people to do this type of work. Mr. Paulus mentioned that fees paid to our consultants are quite expen- s ive, not to mention the inconvenience of letters and phone calls. Mr. Cattan mentioned that with the updating of the town system next year, the District needs both a resident Underground and Water Engineer, that the fees for the checking of maps will pay for this new personnel -- fees we now pay to consulting engineers. Director Duane Anderson felt we should have more facts on this personnel situation. Mr. Loehr felt we should give this situation more thought. President Stone urged the Board to keep in mind that we are thinking of a long range program, that we must adequately supervise underground installation or we may pay dearly, in mainte- nance costs if the installation is not made correctly at the onset, that we must ask ourselves are we going to get the job done now to last the next 20 years? Mr. Stone tabled this matter until the next meeting. TAHOE DONNER SUBSTATION An advance payment has been received from Lakeworld for this substation, all pay- ments to be deducted from the $35 per lot for electrical line extensions. Mr. Cattan is preparing the specs for the transformers. This substation will be at Page 136 Decembex 7, 1971 DECEMBER 7, 1971 - CONTINUED TAHOE DONNER SUBSTATION (CONTINUED) the south end of this subdivision, will be 3750 KVA and will allow Truckee to be fed also. We will order four transformers -- 3 for the substation proper and 1 as a spare which can be used at the Tahoe Donner or Donner Lake substations. Estimated cost of this new Tahoe Donner Substation is $70,000-$75,000. Mr. Stone inquired if the 3750 KVA is sufficient to support the residential area in Tahoe Donner, and Mr. Cattan replied yes. Bids for the transformers will be advertized the end of this year. GAS AND OIL BID - 1972 The Notice to Bidders form has been prepared and is in order. After brief discus- sion a motion was made by Mr. Loehr and seconded by Mr. Rex Anderson that Gas and Oil for 1972 be put to bid. I ROLL CALL: Waters, aye; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, aye. RESOLUTION 7131, ACCEPTANCE OF QUIT CLAIM DEED, C.S. BEAVERS ET AL, TANK SITE ADDENDUM Mr.. Cattan explained that S years ago a mistake was made in the survey for this tank site. Since the tank site area is unacceptable to the county because of this dis- crepancy, it is necessary to accept the additional one foot around the boundary of the site to meet county requirements. After brief discussion, a motion was made by Duane Anderson and seconded by Rex Anderson that the District accept Resolution 7131 regarding this Quit Claim Deed. ROLL CALL: Waters, abstain; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, I aye. PONDEROSA PALISADES SOUTH . This subdivision is situated in Placer County south of Ponderosa Palisades West. The Placer County Planning Department has forwarded to the District the tentative map, asking us to review those features of the map which come under the authority of this District. Mr. Cattan reiterated that earlier this year the Board formulated a policy on water supply to Placer County, but that this resolution was not finalized. He feels that we can write the Planning Commission that we will supply this subdivi- sion with water according to this resolution which is currently under study and will soon be finalized. He requested comments from the Board. Mr. Stone recalled that G a decision was made to establish the precedent of serving water outside our district boundaries, that we would be getting our revenue from one main meter rather than from individual homeowners. Mr. Cattan mentioned that Resolution 7103 (Draft) was limited to Sections 22, 23 and 24, that a water district, assessment district, home- owners association or some such organization would have to be formed before we can provide service. Rex Anderson felt that any contract with a developer should be transferred to the water district formed or property owners association. Duane .I Anderson suggested a flat rate for lot owners, another rate for homeowners as an alternative. Mr. Loehr mentioned that if we provide water outside our district, we will be extending our marketing area without extending our District. Duane Anderson suggested seeking guidance from Paul Chamberlain on which party the District should look to for payment for this water, stating that even though the residents are in another county, they are still part of our community and should be served. The Board agreed that the Planning Commission will be advised that we will serve this subdivision in accordance with our Resolution 7102 when finalized. MANAGER'S REPORT t —'� 1. The airport project and the underground installation at the Donner Pines Condo- miniuns (Fitch) have been completed. 2. The Donner Lake Substation was tested today, and the equipment is in order. Both RTE and Allis Chalmers sent representatives who were present during the tests. The substation must now be connected to our line, and SO transformers around part of the lake must be changed from Tap S to Tap 4. This work will be accomplished with the aid of Harker F Harker and Sierra Pacific personnel, taking about 5 hours. Page 137 December 7, 1971 DECEMBER 7, 19 71 - CONTINUED Mr. Loehr inquired about vacations for the men. Mr. Cattan replied all vacations will probably be taken when we get snow prohibiting us from working outdoors. Discussion ensued regarding Olympic Heights Unit 3, and it was noted that the Post Office and Fitch Condominiums as well as the Airport have now been completed, that the Tahoe Donner line has yet to be completed before the District can proceed with other major work. Mr. Waters inquired if the District maintains and constructs fire hydrants. Mr. Cattan replied yes, mentioning that we submitted a contract on this hydrant maintenance to the Fire District at their request, but they have never signed it. It was agreed the Fire District should be billed on their existing contract since they have not signed the new one. Discussion ensued regarding the serving of power to Quintana on E. River St. and to Olympic Heights Unit 3 in relation to the present work schedule. Duane Anderson inquired if the District was doing a disservice by not supplying individual home- owners and others power when requested. It was agreed this year has presented more work for the District, especially with the development of Tahoe Donner, in addition to the growth of normal individual electrical consumers. Director Stone stated that in behalf of better service to the people and in helping the District staff, and because business has tripled with even fewer employees than before, he was assigning an area of responsibility to each director so that he may be called upon when a problem arises in his area, as follows: Rex Anderson: All phases of power. Learn how many miles of line we have, what it takes to give service, so that some of the customer service problems could be channeled to him. Roy Waters: All phases of water service. Henry Loehr: Advise Board and management on legislative and financial matters. Duane Anderson: District's surplus lands and equipment, namely the tools the crew has to work with. Nelson Stone: Personnel and Operations. President Stone emphasized that each director should specialize in his field to be able to give assistance when necessary. The Quit Claim Deed for land purchased from the District by Dr. Herbert Keith was presented. Mr. Loehr moved and Rex Anderson seconded that the President and Secre- tart' be authorized to sign the deed. All ayes. No further business, a motion was made by Mr. Loehr and seconded by Mr. Duane Anderson to adjourn. All ayes. Meeting adjourned at 10:OS P.M. NELS N S. STONE, PRESIDENT OF BOARD OLYN BLI , RECORDING SECRETARY Page 138 December 7, 1971 RESOLUTION 7130 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ACCEPTANCE OF REA KWH FORECAST O.-., WHEREAS, the KWH estimates for the District dated October 29, 1971 to determine the future power requirements of the District in accordance with REA Bulletin 120-1 has been submitted and is in order; NOW THEREFORE, BE IT RESOLVED that the District approves and hereby adopts this f ore cas t of conditions that are likely to prevail. I Passed and adopted this 7th day of December 1971 i by the following roll call vote: AYES: Waters , R. Anderson , D. Anderson , Loehr , Stone i NOES: (None) , i ..-. ABSENT: (None) TRUCKEE DONNER PUBLIC UTILITY DISTRICT PRESIDENTDIRECTORS ATTEST: r GEORGE CATTAW CLERK AND EX-OFFICIO SECRETARY f i December 7, 1971 Page, 139 RESOLUTION 7131 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ACCEPTANCE OF QUIT CLAIM DEED NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT, as follows: That said District does hereby accept the Quit Claim Deed dated November 18, 19 71, from: C. S. BEAVERS, ERVINA M. BEAVERS, GORDON STAFFORD, GERTRUDE L. STAFFORD, FRED G. BUHLER, JOYCE E. BUHLER, LESTER H. MULLEN, CARLENE D. MULLEN, JESSE E. OWENS AND DOROTHY OWENS for a strip of land in Ponderosa Palisades Unit 1 as described in the attached Quit Claim deed to said District, to which this resolution is attached, That the Clerk of this District shall and is hereby authorized and directed to place said easement deed of record in the official records of Nevada County, California. The foregoing resolution was passed and adopted by the Board of Directors of the Truckee Donner Public Utility District on the 7th day of December , 1971, by the following roll call vote: AYES: R. Anderson D. Anderson Loehr , Stone NOES: ABSTAIN: Waters TRUCKEE DONNER PUBLIC UTILITY DISTRICT ,i --` ATTEST: PRE D F THE BOARD OF DIRECTORS Gnu CLERKX- SECRETARY December 7, 1971 Page 140 CERTIFICATE OF ACCEPTANCE Pursuant to authorization of the Board of Directors of the Truckee Donner Public Utility District, as evidenced by its Resolution No. 7131 dated December 7, 1971 , this is to CERTIFY that said Board of Directors, for and on behalf of the Truckee Donner Public Utility District, has and does hereby certify to the acceptance of the Quit Claim Deed to the District from C. S, BEAVERS " ERVINA M. BEAVERS, GORDON STAFFORD, GERTRUDE L. STAFFORD, FRED G. BUHLER, JOYCE E. BUHLER, LESTER H. MULLEN, CARLENE D. MULLEN, JESSE E. OWENS AND DOROTHY OWENS to which this Certificate is attached; i f j And the President is authorized to execute this certificate for and on behalf of the District and to cause said deed to be duly recorded in the E Official Records of Nevada County California. f i Dated: December 7, 1971 I TRUCKEE DONNER PUBLIC UTILITY DISTRICT t PRESIDENT OF THE BOARD OF DIRECTORS i . ATTEST: i CLERK EX OFFICIO SECRETARY (SEAL) i i { i UNITED STATES DEPARTMENT OF AGRICULTURE RURAL ELECTRIFICATION AD" INISTRATION KWH CERTIFICATION �-- n a T T V hA TRIM ' I STATES DEPARTMENT OF AGRICULTURE RURAL ELECTRIFICATION AUXINISTRATION : KWH CERTIFICATION CALIF* 44 TRUCKEE October 29, 1971 Number-.:of 12 Months Consumers ended Sept KWH =INMATES* Class of Consumer _ 1281 1281 Town Residential 29565 3 015 - 554 655 - ?55 Small Commercial. 328 343 1,106 19205 1005 Large Comm. (Ann.) 10 11 1639843 2009000 2009000 Street Lights(Ann.) 4 4 67,156 729000 77000 Public Buildings 13 16 29248 29500 29750 Borrower's Use (Ann.)** 749000 86,000 Estimated Average KW Billing Demand ANNUAL KWH USAGE Loads in Excess of -3 KVA_, a 1�7b 1�81 1�81 , Douglas Lumber Corp. 19900 2,200 7,68o,0ao 8,8809000 Tahoe Forest Hospital 300 400 19680,000 2,228,000 Teichert Aggregates - - . 2,000,000 2 9200 9000 Potential: - Lake World Developers 19150 19250 79080000 79780000 * Revision of kWh estimates dated July 29 1969. z" **Nm-revenue producing Certified s.--,,r j � ,l �. - � OFR James R. Coulombe - Approved: -� a- ,Branch Chief GIharles W. Fitch s.. �tWAjo BRIEF STA' BENT OF WORK ACCOMPLISHED IN 1971 In 1971 our work tripled campared with 1970. ,a Nor work - Electric: 1. Line extension to Mart is Dam. 2.. 6,60o ft, U.G. to Danner Park. 3. 51.000 ft. U,G. Airport lighting. 4. 5 miles of O.H. line, Tahoe Danner.. All poles set, conductors on 2 M:1es. S. Donner Ike Substation completed and ready for testing. All above work is additional to services to 65 new consumrs. Feesii_vs,_- ustvrs •Ili�1 iil�4q In May 1966 we had 10 employees, Customers 750. In 1971 we had .6 employees, Customers 2050. Water T Sierra Meadows - 250,000 gals. by General American Prosser Lakeview - 2 50,0 0 0 " �Lakeworl d Donner Trai 1 - 150,000 " doom- Tonini - 1009000 District - Ponderosa Palisades - 250,000 Policies: . During 1970,1971 16 policies have been adopted by the District, the most important being: 1. Cost of checking of plans paid by developer, 2. Policy 7006 whereby subdivider has to pay .$50 for source per lot plus cost of boosters and storage which exceeds $100 per lot. 3. All costs of O.H. or U.G. in a subdivision has to be borne by developer. Cries of these policies are available. f f f r 1 ti IT ry Decenber 3, 1971 Y } LIMA pl I F IC PROMD RATE INCREASE = rr regarding the filing s3rr�► increase for its California s�stex F fi for 15�7% �cxe � doesnot 1 to the 1.Uc'ge rs of H6 In ' y poor* -SAVOWIN Dmwr P.U.D. 4 City of Fallm a P.G. A E. _Edw Simmit & Wyers California Pacific Utility Co. , Winne ca. or February 19 7 2 and that their f i 1 ing for our wi a Jam and that feel has gone the 4 large ��rers w�11 be much� and therefore lip 30%0 and *at = rate i s dependant on fuel cost the filing will be for a higher percentage increase* ' that he will meet r��ith our Board to discuss Mr. Cromer o ed e the poed rate of increase before filing. t icxi to our Attorney, Mr. Martin M�n� I have related this forma ti d tam' existing contract with Sierra Pacific Purer CmVany, who ego and be asked me if the Board desires that he should be present when W. CVNWT presets his argwnent for rate increase. t � theold ambers know of Mr. Martin McDonough' s capab i 1 i ty As with the existing contract, I therefore recommend his in d�laing - Presence n the meeting is to be held. GEORGE CArTAN, MWAGER J yam. f t Deter b, ign ADDITIONAL PER.SC NNEL FOR 1972 U.G. IA& t As you are aim of the rapid growth of our area, that we are short staffed p specifically for U.G. work. pe Y On August 3rd I stated that the district will be in need of an U.G. Engineer with the condominiums and that we could manage for this year, t 1n Ort Y' to cope .� but we should be �rehared for early 1972. iums and its can only be served with U.G. Cvnc�oa�tn 'The following candQ niums that I know of for 19 72: '. 1. Lakewvhrld, . . . . . . . . . . . . . .. . . . . . . . . . . . . .1$0 2. Close to Golf Course, . . . . ,. . . . . • • • • • • •200 Wachob } Maintenance Yard. . . . . . . . . . .1S0 Mason, Vancuren & 3• $Y � Y 16 4. Apartments east of Hospital. . . . . . . . . . . . • 711g requires the developer to pay for all the U.G. facilities Our Policy the transformer. Therefore, the tees recvr°ered will pay for an exceptp� U.G. Engineer's salary. The U.G. Engineer will be required r i l 1, 19 72. Salary: $14,000/year. � � DRAFTSMAN With all the new extensions, O.H. & U.G. , a draftsman will be needed Feb. 1, 1972. Yearly salary: $g,600• WATER ENGINEER •-- the developer pays for checking of maps and therefore it As you all know, Pe would be more pra ctical to engage a water engineer. In a report that I presented to the Board I stated that with the present tanks under construction, we shall a have enough storage for at least 10 years and that in 1972 .we will concentrate on tang the existing water system, specially in the downtown area, For `this work a resident water engineer would be the ideal thing. The water engineer will be in a position to check the maps, and these fees will Pay for a large portion of his salary. • Previously �ialters, Ball, Hibdon & Shaw were our water consultants, and at a present we have Dan Cook & Associates. The amount. of past work was not much, recently c� to the expansion of Tahoe Donner, the fees for consultation but e Y l, :9 71 to the end of October 1971. It work have been $16,11b from January � , . may be advisable not to keep water con. u Itants LINE SUPERINTENDENT - With experience in U.G. LINEMAN BALIME OPERATOR - Who also helps water man. ,• ECLUI PIEVT FOR 1972 Backhoe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$142000 LineTruck. . . . . . . . . . . . . . . . . . . . . . . . . . . .$18,000 Trailer for reels . . . . . . . . . . . . . . . . . . . .$ 3,000 i i ire cemb er 3, 1971 SIERRA PACIFIC PROPOSED RATE INCREASE Had a conversation with Mr. Cromer regarding the filing by Sierra � Pacific Power Company for 15.7 o increase for its California system. He informed me that this does not apply to the large purchasers of power, namely: Truckee Donner P.U.D. City of Fallon P.G. & E. Echo Summit & Meyers California Pacific Utility Co. , winnemuca. Our turn will be January or February 1972 and that their filing for the 4 large consumers will be much, much more and that fuel has gone up 30 0, and that our rate is dependant on fuel cost and therefore the filing will be for a higher percentage increase. Mr. Cromer informed me that he will meet with our Board to discuss the proposed rate of increase before filing. I have related this itaformation to our Attorney, Mr. Martin McDonough, who negotiated our existing contract with Sierra Pacific Power Company, and he asked me if the Board desires that he should be present when Mr. Cromer presents his argument for rate increase. As most of the old members know of Mr. Martin McDonough's capability in delaing with the existing contract, I therefore recommend his presence when the meeting is to be held. GEORGE CATTAN, MANAGER STATEIENT OF GENERAL FUND Bank Balance 11/15/71 22,SO2.02 11,824.43 Deposits 44,916.41 p Approved billings (46.34) Builders Service Ctr 61.66 J. Oreb augh (refund) 338.77 R. Ramacciotti (U.G. Conn.) U.S. Forest Service (water line permit) 0.00 Toninni 4,090.23 McKnight Construction (Ponderosa Tank) 7,009.60 Dept. of HRD (payroll witholding) 2 . 2 Dept. of IRS 1,553.50 p Tom Paulus (janitorial) 60.0040.00 Eugene Gini (U.G. Consulting) Directors (special mtg) 125.00 0.B. 's Board (meals) 20.95 Leavitt's Fght. 4S.00 Case Backhoe (rental) 73S.00 Pacific Telephone 207.39 (26,095.21) p PAYROLL 11/30/71 O.T. GROSS NET Silva 201.67 901.67 760.00 Cattan 775 .00 642.35 Reynolds 143.39 652.91 542.2 Paulus 600.00 464.43 Grow 80.33 590.33 501.36 Craig 56.49 566.01 36S.15 Archer 68.85 538.05 460.38 Straub 40.32 434.56 334.49 Pine 285.12 229.04 Craig 244.16 171.45 228.75 182.59 Bliss 4 765.54) Banks 127.89 112.06 591.05 5,944.45 36,557.68 Bank Balance 12/7/71 BILLS FOR BOARD'S APPROVAL i 156.63 Burroughs Corp. (meter reading forms) 33.SS George Cattan (REA consulting) 10.89 E.D. Bullard Co. (cap liners) 103.94 Alpha Hdwe (tools) 49.61 Armanko Of fice Supply Allied Auto. (tools) 12.06 Western Sub Stations (Donner Substa. 798.00 } 76.76 Del Chemical Corp. Gordon Huber Co. (copy machine) 29.$6 Coffe 's Auto Service (ladder truck) 38.47 y 9 7.72 Joe's Auto Service (water dept. pickup) 1 25.72 Specialty Oxygen Service (welding equip.) 94 6.00 Truckee Donner Disposal 24.14 Osburn's Super Service (diesel) 213.26 Joslyn Pacific Co. (U.G. inv.) 45.00 KTRT 37.50 KNLT 3.71 Natl Elec. Code 100.53 011ie's Texaco (battery, speedometer, misc.) 0 532.47 McKnight Constru. (Tonini) 1 ' g 22.86 Addressograph Corp. Lee Bros. car lease) 100.00 ( 1,921.40 Cook Assoc. (engineering fees) 43.31 J. R. Bradley (locks) 2,612.40 RTE Corp. (tfrs.) 36.00 Pacific Telephone 60.29 Sangamo Elec. 25.26 U.S. Leasing (mailing machine) t 21.00 Tahoe Truckee Agency (Directors bonds) (continued) Page 142 December 7, 1971 BILLS FOR BOARD'S APPROVAL -- CONTINUED Twin States Concrete (substation) 65.90 Truckee Hdwe & Rentals 80.15 Teichert Aggregates 89.88 U.S. Rentals Corp. 9.00 Walt's Gulf 2.76 Western Auto (gloves, coffee jug) 21.16 Western Nevada. Supply (concrete boxes) 91.37 The Western Hdwe & Tool Co. 63.55 (17,762.33) Balance after payment of above 18,795.35 December i Rage ],43 r 7, 1971 December 21, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was opendd by President of the Board, Nelson Stone at 7:30 P.M. in the conference room. ROLL CALL: Waters, present; R. Anderson, absent; D. Anderson, present; Loehr, present; Stone, present. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Reynolds, Grow, Bronson. No errors, ommisions, or corrections. It was moved by Loehr and seconded by D. Anderson that the minutes of the regular meeting of December 7th be approved as written. All ayes. BILLS FOR BOARD'S APPROVAL After brief discussion, a motion was made by Mr. Loehr and seconded by Duane Anderson, that the bills be approved, a copy of which is part of these minutes. All ayes. A question arose as to whether or not a voice vote should be given when large amounts of money are involved. Mr. Loehr moved that it should, seconded by Mr. Waters. All ayes. RESOLUTION 7132, ELECTION TERM OF OFFICERS Although this Resolution has been approved by Attorney, Paul Chamberlain, the Board Members feel that it is too restrictive. Therefore, it has been decided that the Resolution be amended to read, 'Nothing in this Resolution shall preclude the re-election of incumbent officers." Director, R. Waters moved that Resolution 7132 be adopted. Mr. D. Anderson seconded the motion. All ayes. SOUTHERN PAC I F I C Manager Cattan explained that due to costs arising from the derailment two months ago, which was the cause of an approximate extra 200 load on the transformers, due to use of track heaters, a transformer burned. As this is a very expensive item, Mr. Cattan recommended that the contract with Southern Pacific be terminated, as the District is losing money on the track heaters. He further stated that after long discussion with S.P. officials, it was agreed that they would pay for the transformer which burned and for the cost of replacement and labor. Mr. Cattan explained that the cancellation clause may be enforced as S.P. did not let the District know about the extra load at the time of the derailment, and that the track heaters., being single phase, were causing an unbalance. He then informed the Directors that work will begin next summer on a three-phase supply, after consulting the engineers in San Francisco. Discussion ensued about the cost of the Transformer. Mr. Paulus explained the District's position on this, regarding the expense, inconvenience, etc. DONNER LAKE SUBSTATION Mr. Cattan stated that the Donner Lake Substation is ready to be put into service, but is being delayed until after January lst because of the holidays. He explained that after the New Year additional men from S.P.P. Co. and Harker and Harker would � be available, and that he did not wish to inconvenience the people of the West end of Donner Lake during the holidays. He also informed the board that the work will take approximately three hours, and that the people of the West end will be notified by radio. The extension of the line in Reed Avenue was discussed. It is to be �--- started next summer. t i TAHOE DONNER SUBSTATION Mr. Cattan informed the Directors that bids have been sent out for the Transformers and Regulators, and that he is now involved in the design of the steel structure and switching equipment, and hopes to finish in about a week's time. The site will be located next week. f i i Page 144 Decembex 21, 1971 f . December 21, 1971 - Continued PERSONNEL - 1972 This report has been presented to each Director, a copy of which is attached to these Minutes. A complaint has been made by our employees regarding their vacations. Mr. Paulus has already spoken with the Union Representative, then Mr. Cattan asked him to imme di ate ly engage a line man so the men can take vacations as soon as possible, one at a time. The Manager informed the Board that another two linemen will be needed in April. The Union Representative promised that he would help in obtaining these men. Mr. Paulus stated that the present me to rman wishes to apprentice as a 1 ineman, so a new meterman will be needed February lst. Mr. Cattan reported that a Draftsman, experienced in water and electric, is also needed. The hiring of an Underground Engineer will be postponed. Director D. Anderson expressed the wish to see an Organizational Chart of the existing situation. President Stone agreed that we should have one, and further suggested that it be presented before the Board. PURCHASE OF HEAVY EQUIPMENT Mr. Cattan presented copies of this report to each Director, a copy of which is part of these Minutes. The Manager stated that indirectly, the developers and the public are paying the costs of constructing overhead and underground facilities, and expect the District to provide the required service in a reasonable time. This can only be done by having the required personnel and equipment. He further stated that when we received money from the developer, whether U.G. or O.H. , there is always 20% over- head, and most of that is in equipment. Mr. Cattan has spoken with Mr. Fred Damavandi,requesting that Lakeworld pay the total of $34,5 80 for Units 2 and 3, and Fred has assured us that he will pay for them as soon as we submit our bill. Manager Cattan then explained the work involved on the blackboard. Mr. Cattan pointed out that a line truck and a cable dolley are badly needed and should be top priorities, and that we will keep the present line truck as a standby. Mr. Waters questioned the advisability of purchasing this equipment, wondering if there would be sufficient use for it after Lakeworld. The Manager assured him that there would be, as under present conditions, work is much more difficult and sometimes even unsafe for the men. He then assured the Directors that he is quite certain the equipment will pay for itself within two years. Attached is a copy of a letter which was to be mailed to Lakeworld and presented to the Board. President Stone entertained a motion to authorize Manager Cattan to make arrang- ments for the purchase of a line truck and a cable dolley (the bids to be called for in Apri 1) . The motion was made by Mr. Loehr and seconded by D. Anderson that Mr. Cattan be authorized. All ayes, President Stone suggested that D. Anderson be appointed to look into the types of equipment and that Mr. Loehr be appointed to take care of the financial details, and that when the bids are let, they should inform the Directors. It was further suggested that when the time comes to consider the purchase, that the men be con- sulted, particularly the line forman, since they will be working with this equipment. All Members were in agreement. It was decided that the matter of purchasing a back- hoe and a four-wheel drive vehicle be tabled till the next meeting. --- THE BUILDING Manager Cattan explained that this building is already quite crowded and that more room will be needed for the new personnel. Then he outlined his plans to remodel part of the garage. Mr. Stone suggested that the Board convene in the garage to survey Mr. Cattan's proposed plans for the new offices. When they returned to the conference room, Mr. Cattan asked the Directors for Board approval on these proposed plans. They agreed unanimously that he should go ahead and draw up a definite plan. The cost of remodelling will be $6000 to $7000, extending the sprinkler system -- $1000 December 21, 1971 Page 145 December 21, 1971 - Continued A discussion followed regarding the charge of $35 per lot to Lakeworld. Mr. Cattan explained that an agreement had been drawn up, calling for the develo- per to pay this $35 per lot upon recordation of the map. (In this case, cash will be paid in lieu of bond) . It was also stated that all requirements must be met before service may be given. The Manager informed the Board that in the case of Lakeworld, they are installing all the underground ducts, and gave the Members his assurance that the money would be paid within seven days. Mr. D. Anderson cited the Placer County regulation that bonds be posted or money paid before recordation of the map, to ensure power to all the lots. MANAGER'S REPORT Mr. Cattan informed the Board that the Post Office finally asked to be connected last Thursday and that the pad was installed Saturday, and they were given power. He also reported that Donner Lake Substation is ready to be put into service, but due to the holidays it is being delayed until after the New Year, as Sierra Pacific Power Company is not in a position to provide us with the necessary help until after January 1. With proper co-ordination we should complete the conver- sion in less than three hours. Harker & Harker -- 3 men, Sierra Pacific -- 3 men, our 3 men = Total of 9 men. 75 transformers ----------------- 9 men @ 3 tfr. per hr. = 27 x 3 = 81 transformers. Another reason for delaying the conversion is that we do not wish to inconvenience residents during the holidays. j A request was made by Mr. Cattan for three extra days off to make up for over- time work: Underground to condiminiums, Saturday the 4th; 3 Regulators, Satur- day the 12th; and Underground to Post Office, Saturday the 18th. At President ` Stone's suggestion, it was made a matter of record that this matter be left to the Manager's discretion. A question was raised regarding the claim brought by Mr. Butler of Tahoe City. The Board agreed that a letter should be written to the effect that this matter would be taken care of in the Spring as soon as weather permits. Mr. Paulus stated that all Directors would receive a copy of this letter. Mr. D. Anderson asked if it would be possible for the Directors to receive copies of all corres- pondence coming into this office. Mr. Cattan replied that all important letters are being passed on the all the Board Members before each meeting. Since there was no further business, a motion was made by Mr. Loehr that the meeting be adjourned, seconded by Mr. Waters. All ayes. The meeting adjourned at 10:10 P.M. t NELSON S. STONE, PRESIDENT OF THE BOARD ELAINE BRONSON, RECORDING SECRETARY r-- December 21, 1971 Page 146 a RESOLUTION 7132 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ELECTION OF OFFICERS BOARD OF DIRECTORS WHEREAS, it is desirable that the Offices of President and Vice President of the Board of Directors of the Truckee Donner Public Utility District be for a term of one year each to give each Board Member an opportunity f to serve, NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS that these offices may be for a term of one year. Nothing in this Resolution shall j preclude the re-election of incumbent officers. i f Passed and adopted this 21st day of December 1971 5 by the follo''wing roll call vote: AYES: D. Anderson , R. Waters , H.Loehr i N. Stone NOES: . ABSTAIN: i i i TRUCKEE DONNER PUBLIC UTILITY DISTRICT j BY NELSON S. STONE, PRESIDENT OF THE BOARD ATTEST: e,4,tr I! GEORGE CATTAN r-- CLERK & EX-OFFICIO SECRETARY i December 21, 1971 Page 147 STATENM OF GENERAL FUND Bank Balance 12/7/71 36,557.68 Deposits 22,043.99 Approved billings 171,762.33 Del Chemical (.06) Charlotte Harris (fefund) 40.50 Delta :omes 16.76 Sierra Pacific 249117.87 Ralph Ramacci6tti (USPO underground) 169.38 Calif. Assoc. of Emp. (ins.) 40 3.1D IBEW (union withholdings) _ 67.50 H. D. Gotcher (install,regulators) 99.60 Eugene Gini .75.0,0 General Electric (Lakeworld line) 409.50 McKnight Cons t. (tank) 6,845.91 U.S. Post Office 200.00 Petty cash 41.69 (50.249.08) PAYROLL 12/ /15 71 O.T. GROSS NET Cattan 775.00 654.20 Silva 187.60 737.60 646.40 Craig 191.18 747.02 573.10 Reynolds 117.32 673.16 573.26 Paulus 600.00 490.00 Grow 22.95 471.75 420.25 Archer .469.20 417.70 Straub 30.24 442.40 355.20 Pine 285.12 222.54 Craig 246.40 199.13 Bliss 192.38 178.36 Bronson 147.84 122.77 Banks final 55.68 52.22 i Velasauez 13.92 13.06 (4 918.19) 5 .25 5824.47 Bank Balance 12/21/71 3,434.40 i BILLS FOR BOARD APPROVAL i Builders Service Center 31 0 7 Consolidated Electric Underground conduit 266.29 Phillips Petroleum Hydraulic Oil 52.55 Joes Auto Repair Meter reader pickup 55.59 Nevada County Election Expense 493.50 Pacific Telephone 225.06 A.P.P.A. Dues 190.67 McDonaugh, et al Legal 614.45 Maydwell & Hartzell Electric inventory 544,32 National Notary Assoc. Dues 6.00 NCR Annual Maintenance 133.40 E Osborn's Garage Mgrs. Auto 56.18 i Rex-Tex Equipment Crane 195.00 Record Supply Sierra Meadows Contr.. 241.50 Sierra Sun Advertising 10.00 ! RTE Transformers 2475.90 I Sangamo Meters - 429.40 6020.88 "'- Balance after payment of above 2586.48 i' i i December :_21, 1971 Page 1 48 h