HomeMy WebLinkAbout1971-04-20 Min - Board APRIL 20, 1971
The regular meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Pro Tem Robert Moore at 7:30
P.M. in the conference room.
ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present;
Doyle, absent.
�— EMPLOYEES PRESENT: Cattan, Paulus, Bliss.
GUESTS PRESENT: None.
No errors, omissions or corrections, the minutes of April 4, 1971 were approved
as written.
KNLT
This new stereo station in Truckee has solicited this District for advertising
on its station. They will advertise the District for 15 minutes, 6 days a week
for $37.50. Mr. Paulus mentioned our current budget allows $100 for advertising
and we are presently paying KTRT $45/month. Mr. Moore mentioned that perhaps we
should be advertising more in the newspaper and that our advertising budget may
be cut because of union negotiations. The directors agreed that the District
should patronize both local radio stations. After brief discussion, a motion was
made by Mr. Stone and seconded by Mr. Loehr that the District engage KNLT for 3
i months for advertising.
ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Moore, aye. (Doyle: absent)
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jMotion carried. So ordered.
SYLVANIA
Sylvania wishes to lease district land by the South Side Well for testing from
May through August, 1971, or perhaps negotiate for a 12-month lease. They leased
land from us in 1965-66 for $200/month with a $250 cleanup charge. A concrete
slab constructed during their first lease still remains on this land. Mr. Paulus
mentioned this land may soon be declared surplus, but it was generally agreed
j that this probably would not be final before the end of their lease in August.
The District is in the process of having the land appraised. Mr. Loehr suggested
a cancellation clause in the lease in case the District found a ready buyer.
Mr. Cattan mentioned we have a preliminary survey on the land surrounding the
South Side property and that Dan Cook has been asked for an accurate survey,
leaving 100' south of the well for the District. Mr. Stone suggested that no
septic tanks be allowed up to 50' of the property line. No further discussion,
a motion was made by Mr. Stone and seconded by Mr. Anderson that the District
lease the property by the South Side Well to Sylvania for 4 months for $100/month
with a $200 cleanup deposit.
ROLL CALL: Anderson, aye; Stone, aye; Loehr, aye; Moore, aye. (Doyle: absent)
Motion carried. So ordered.
PAINTING OFFICE AND WAREHOUSE
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The District office and warehouse are in need of paint, and three estimates have
been received as follows:
Jay Painting, Kings Beach: $1,448.00
R. L. Winters, Fresno: $1,s50.00
- Olympic Haus Painting, Tahoe City: $ 731.00
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None of these companies will guarantee their results for us, but Olympic Haus
Painting felt the District should get 3 years wear from. their job. Stain rather
than paint was decided to be the best material. Mr. Moore suggested sandblasting
off the old paint, and Mr. Paulus will call Olympic Haus Painting to see what he
would charge for sandblasting before a contract is let.
April 20, 1971 Page 41
APRIL 20, 1971 - CONTINUED
BONDS FROM DART (CONTINUED)
letter of April 19, 1971 (a copy of which is part of these minutes) to construct
4.2 miles of main line in the Tahoe Donner Subdivision.
ROLL CALL: Moore, aye; Anderson, aye; Stone'. aye; Loehr, aye; Doyle, aye.
Motion carried. So ordered.
WATER FROM DONNER LAKE
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The Fish and Game Department is still objecting to water being taken from Donner
Lake. Attorney Martin McDonough will attempt to reach an agreement in writing
with them for the District. Mr. Kienlen from Murray, Burns and Kienlen will
personally visit the Fish and Game Department to answer their Questions.
The
Sierra Pacific agreement in this respect will allow the District to take 1,000
acre feet for b months (July. through December) and will sell water to the District
e during January to June. It was noted there are no expiration dates in the con-
tract and that it is predicated on Stampede. Mr. McDonough will meet with the
Sierra Pacific legal advisor.
k SURPLUS LAND, 120 ACRES
As required, the state, county and local parks and recreation districts have been
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notified of the p g
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has unofficially informed the District that these agencies are not interested n
purchasing this parcel. Mr. Doyle felt we should ask the Truckee Donner Recrea-
tion District to develop the 2.4 acres behind the District Office since it has
been some 4 years since the District leased the land to the recreation district
for $1. It was agreed that the land is an eyesore and unsanitary conditions exist,
that the Sanitary District relocated the sewer line at some $1,200 expense because
the Recreation District said they were going to build a swimming pool there. It
was enerally agreed that just the planting of grass and trees with swings, slides,
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etc. would be advisable. After brief discussion, a motion was made by Mr. Moore
and seconded by Mr. Loehr that the District draft an appropriate letter to the
Recreation District asking for the maintenance of the land they acquired from us
j behind the District Office. All ayes.
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j TAXING UTILITIES - P G & E ANNUAL REPORT
i Norman Woodbury, Executive Director of CMUA, referred Page 9 of the P G E
Mr.. rY�
Annual Report to this District stating that legislation is being presented to tax
districts. It was unanimously agreed that this proposed legislation should be
i watched closely.
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BRIEN WALTERS INTEREST
A current
statement from Mr. Walters has been received by the District. Since
Mr. Walters has not cashed the $1,579.59 check previously issued to him and it
is now void, and since it was agreed that the District should settle the matter
of the $49 3 interest out of court as advised by legal counsel, a check for $2,0 73.47
as final payment for his services to this
will be sent to Mr. Walters .endorsed
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District. No further discussion, a motion was made by Mr. Loehr and seconded by
Mr. Stone that the District forward this final check to Mr. Walters to settle this
controversy.
ROLL CALL: Moore aY e; Anderson, aye; Stone, aye; Loehr, aye; Doyle, nay.
Motion carried. So ordered.
It was noted for th e record that the District wished to conclude this matter of
unfinished .business from the past, that the bill may not be justified but in the
interest of the public, we are paying this bill.
CROSSING WATER LINE BY BRIDGE STREET (SCHLMACHER)
Mr.. Catt an mentioned the State will be resurfacing Highway 267 by the bridge this
e District dig now and lay their new pipe now.
summer, and it is necessary that th
Mr. Schumacher has signed the necessary easement for the District but wants the
District to move a 4" pipe on his property. Mr. Cattan assured Mr.
Schumacher
that
when we locate this pipe, we will remove it. Mr. Jim Smith has been engaged
to do the digging, and the trench was completed in 3 1/2 hours. When this pipe is
_ a 43
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,A,PRTL 20, 1971
APRIL 20, 1971 - CONTINUED
BOB SUTTON, HORSE CORRAL
Mr. Bob Sutton has requested official approval of the District land on which he
has been keeping horses during the summer for the past several years. Discus-
sion ensued regarding the fact that this land may be used for a road or alley
easement and that the District has a $776.68 sewer assessment plus penalty on
this land.
(Mr. Paul Doyle arrived at 8:0 3 P.M.)
Mr. Stone suggested the adjacent property owners or Mr. Sutton purchase the land.
After brief discussion, it was agreed that the District should not make this
land available for private use to Mr. Sutton since it will soon be declared
surplus.
RETIREMENT PROGRAM
Mr. Paulus mentioned that due to pending union negotiations, Mr. Kramer from the
National Rural Electrification Association in Spokane should postpone his trip
to Truckee to discuss a retirement program. Mr. Loehr said he is in favor of a
state program rather than one with an insurance company. Mr. Stone and Mr. Moore
also felt we should affiliate with a state or county. Mr. Paulus will call
Mr. Kramer informing him that the District is unable to discuss his program at
this time.
(President Doyle will chair the meeting at this time.)
BILLS FOR BOARD'S APPROVAL
Mr. Paulus mentioned that a second appraisal has been received from Noble Murray,
Carson City, on the 120 acres adjacent to Lakeworld at $205,000 or $1800/acre.
After brief discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore
that the bills be paid as listed, a copy of which is part of these minutes.
ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye.
Motion carried. So ordered.
BONDS FROM DART INDUSTRIES
As required, bonds from Dart Industries (for Lakeworld) have been received for:
$280,000 Off-Site Water Initial Water Supply (includes facility at
lake, 14" and 18" pipelines) . Bond in .
District's name only.
$4641000 On-Site Water Unit 1. Roads to be dedicated to county.
Bond in county's and district's names.
$ 509000 Power lines. Main distribution line, Unit 1.
Mr. Cattan mentioned that Lakeworld is fully bonded for Unit 1, but still has to
pay $40/lot for water and $35/lot for electricity. Regarding the name change
from Tahoe Northwoods to Tahoe Donner, Mr. Paul Chamberlain felt this name change
would not affect our present agreements with Lakeworld since the agreements refer
to geographical locations. A diagram was drawn on the blackboard depicting 4.2
miles of distribution power line from Donner Trail Subdivision to the proposed
ski tow in Tahoe Donner Subdivision. Lakeworld has been unable to engage a
contractor to construct this line for a reasonable sum and has requested the
District to build this line as we would like for the flat sun of $50,000. The
entire length of this main line is 5.5 miles rather than 7, and the 1.3 miles
of additional line would be constructed in 2-3 years. As soon as the road is
built this summer, the District could begin work. Mr. Cattan estimated $40,000
to build this line 4.2 miles long, requiring the help of a retired Sierra Pacific
superintendent for 3 months on this line (mapping, staking, undergrounding, etc.)
Mr. Moore and Mr. Stone felt Lakeworld would want some sort of assurance that
the District could construct this line in so many construction days. Mr. Stone
mentioned that the area is heavily timbered, but it was noted that right of way
for the pole line would be cleared at the same time as that for the road.
Mr. Cattan mentioned that shorter cross arms will be used in this construction.
No further discussion, a motion was made by Mr. Anderson and seconded by Mr.
Loehr that the District accept the proposal from Dart as outlined in their
April 20, 1971 Page 42
APRIL 20, 19 71 - CONTINUED
CROSSING WATER LINE BY BRIDGE STREET - SCHUMACHER (CONTINUED)
laid, the District will proceed with the Tonini Tank. Mr. Cattan is requesting
approval of laying a 6" pipe in a 10" culvert either under the bridge or road.
The Board agreed on the 6" rather than 4" and Mr. Cattan will confer with the
State Highway Dept.
GATEWAY MOTEL SIGN
This matter was discussed at the last meeting, .and Mrs. Roxie Archie will not
move her sign or let us move it for her. Discussion ensued, and it was agreed
that the District should not have to move its pole line, that the Gateway Motel
is encroaching on the right-of-way of a public utilities line. She may apply
for an encroachment permit, but it will probably be denied, and she will have
to move her sign to comply with the state industrial safety code. This matter
was tabled at this time.
(Mr. Anderson was excused at 9:35 P.M.)
POLE BIDS
The bids were opened and read as listed in the attached Bid Sum-nary. Mr. Stone
mentioned that the black poles blend in well with the environment. After brief
discussion, Mr. Moore moved and Mr. Loehr seconded that the bid be awarded to the
lowest bidder based upon review and truckload price. (It was noted that 25-30
poles was all a truck could carry in one load.) Further discussion ensued as to
whether a better price could be obtained by ordering two truckloads, but this
would necessitate changing the specifications. Mr. Moore withdrew his previous
motion and Mr. Loehr his second. Based upon a decision of the Chair and Manager,
bids will be resubmitted with new specifications for further consideration. No
action by the Board at this time on bids submitted for opening tonight.
DISTRICT VS. PONDEROSA PALISADES (BEAVERS)
Mr. Moore inquired as to the status of the water storage tank litigation. Mr.
Cattan said Mr. Moul is taking former Manager-Longo's deposition now. It was
also noted that the District has heard nothing further regarding the Sha-Neva
easement.
Mr. Doyle again mentioned that the Recreation District has not lived up to their
promise to develop the area behind the Office Building into a recreational area,
that this area should be considered before the west end of Donner Lake. He
reiterated that a local contractor stated previously that he would put in a
tennis court at his expense if the Recreation District developed this land. Now
it is estimated that it would take some $14,000 to build this tennis court, but
this figure seems unrealistic in Mr. Doyle's opinion.
PROPOSED UNION CHANGE, 50% OFF OF EMPLOYEE'S UTILITY BILLS
A survey by the office revealed that Portola gives their employees a 50% discount
on their utility bills, but this agency is considered a co-op and can legally do
this as well as Sierra Pacific which is a private company. SMUD and Roseville
do not give their employees a discount on their utility bills. After discussion,
it was agreed this District cannot legally give consideration to allowing a 50%
discount on the employee utility bills, just as the county and federal govern-
ments cannot legally give public funds to anyone.
GOLF COURSE """`
Mr. Moore inquired why we allow the golf course surplus water at no charge. Mr.
Cattan stated this was a condition of the sale of the contract. Mr. Stone
asked what would happen when development occurs and there is no surplus water?
Mr. Moore mentioned that during a dry season years ago, the District pumped
water from the river to the golf course. Mr. Cattan explained that if the
District has no surplus water, the golf course will have to purchase water. It
was noted there is no pipe line or metering for this golf course irrigation.
Page 44 April 20, 1971
APRIL 20, 1971 - CONTINUED
LAKEWORLD ROAD EASEMENT
Mr. Stone asked if the Lakeworld road easement has been recorded now that the
land through which it goes is being declared surplus. Mr. Cattan explained the
easement was originally given to the county but they will not record it until
the road is finished so the easement will be left in Lakeworld's name so that
it may be recorded and the land can be sold.
No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone
that the meeting be adjourned. All ayes. Meeting adjourned at 10:27 P.M.
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PAUL A. DOYLE, PRESIDENT PF THE 130ARD
f CAROLYN BUSS, RECORDING SECRETARY
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April. 20, 1971 P.w 45
APIs1 �, 1971
BID SUMMARY
ITEM: POLES
BIDDER 2 - 55' 30 - 45' 6 - 40' 2 - 35' TOTAL
B. J. CARNEY & CO. �/, G`� .� ., .�► / C) .� �. �c�
KOPPERS CO. INC. -y .n ,�—zt.,� �--- / - -
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WEDCO, INC. - �
BID AWARD:
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STATEMENT OF GENERAL FUND
Bank Balance 23,626.37
Deposits 32,161.83
Approved billings 41092.58
IBEW (withholding dues) 51.SO
K. Odom (refund) 3.00
U.S. Post Office 100.00
U.S. Leasing (mailing machine) 2S.26
Sierra Pacific 22,190.13
►'� Rockwell Mfg 29.79
Alpha Hdwe (pipe threader) 821.S9
Tom's TV (10.00)
General Cable 2.12
Home Lbr. (1.20)
Cons. Elec. Distr.
(452.43) (26,852.34)
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4/15/71 PAYROLL O.T. GROSS NET
Cattan 700.00 552.60
Silva 517.44 435.66
Paulus 550.00 425.40
Burdick 17.44 528.72 423.34
Reynolds 16.18 533.62 423.13
Grow 436.08 360.14
Archer 417.12 349.86
Straub 18.96 373.60 2 81.0 3
Bliss 230.00 207.64
Pine 252.84 197.S6
Craig 217.36 176.69 (3,833.OS)
2.58 , 56.7
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Bank Balance 25J02.81
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--- BILLS FOR BOARD'S APPROVAL
Atlantic Richfield 311.77
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Directors 500.00
Chamberlain 100.00
George Cattan 16.60
Robert Gebhardt Co. (unloading matls) 36.00
Grinnell Co. (meter boxes) 1,044.83
KTRT 45.00
Carl Painter 8.00
Tahoe Truckee Agency (ins.) 70.00
Ze llerbach Paper Co. 9.10
Murray, Burns & Kienlen (water protests) 95.62
Noble T. Murray (2nd appraisal) 300.00
Pacific Telephone 173.11
12.00
Case Power & Equip. (backhoe) 10 00
Calif. Assoc. of Emp. 60.00
j Consolidated Elec. (inv. & misc items) 575.98
J. R. Deterding (couplings, clamps) 413.33
RTE (tfrs.) 664.6S
Jim Smith (digging) 70.00
-- REA (int. and prin) 4,140.5S
Teichert Aggregates 69.44 (8,725.98)
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Balance after payment of above billings $16,376.83
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April 20, 1971 Page 46