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HomeMy WebLinkAbout1971-05-18 Min - Board May 18, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, absent; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT: Dr. Tapia pow- EMPLOYEES PRESENT: Cattan, Paulus, Bliss. No errors, omissions or corrections, the minutes of May 4, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL l The expense for Mr. Cattan was for a P G & E meeting in San Francisco to discuss the new style pole line, which will mean- quite a savings for utility companies. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the bills be paid as listed, a copy of which is part of these minutes. i ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. PONDEROSA PALISADES TANK, APPROVAL FOR BIDDING The contract documents from Dan Cook arrived last Friday, the specifications this afternoon, but not the cost estimate. Mr. Cattan mentioned the Sierra Meadows tank has been put to bid by Murray McCormick, and the fact that tank companies can bid on two tanks in the same location has prompted many calls to the District Office. The original estimated cost for the Ponderosa tank is $25,000, the booster $7,5 0 0. Mr. Dan Cook will be present at the bid opening on June 15, 1971. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that the Ponderosa Palisades tank and booster pwnp be put to bid and the required notice published. ROLL CALL: Moore., aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. (The p 1 ans were signed by each director.) RESOLUFION 7113, DONNER MEMORIAL PARK, UNDERGROUND SERVICE AGREEMENT The necessary contract for this installation costing $26,000 has been presented, is in order and was read by President Doyle. As agreed, the first bill of $10,510 f will be mailed with the the signed contracts to the State of California, Depart- ment of Parks and Recreation. The balance will be paid upon completion. The underground cable was ordered two weeks ago, and construction will be this summer. i No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr 1 that the District adopt Resolution 7113, Authorizing the President and Manager to sign the Service Agreement between the Parks and Recreation Department, State of California, and the District for the Underground Service, Donner Memorial Park. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. I DEPOSITION OF FRANCIS LONGO, MR. MARTIN MC DONOUGH'S LETTER The letter of May 12, 1971, a copy of which is part of these minutes, was read by President Doyle. Mr. Doyle felt many of the statements in the letter were suppo- sitions by someone and not promised by the District, that previous communications from Mr. Longo indicate falsifications on the part of the Board, but testimony �-- will bear this out. Mr. Loehr felt we would have to deal with a period prior to now, that one cannot legislate retroactively. Mr. Moore felt that changes after the date of the Beaver's contract are subject to the subdivider. Mr. Doyle reiterated that private or public agreements would be a matter of record, and there is no record, that the District must establish the intent at the time the contract was signed. Mr. Stone Questioned why were all the power installations in Ponderosa Palisades made for free? Mr. Doyle stated all the truth will be brought out in court. �i i i f May 18, 1971 Page 51 May 18, 1971 - Continued DISTRICT PROPERTY ADJACENT TO RECREATION DISTRICT To help resolve the controversy regarding the Shane easement, Mr. Cattan suggested exchanging the 2.3 acres north of the District Office for the 4.5 acres adjoining the Recreation District park with the stipulation that they allow Shane to build his access road where dictated by the Recreation District. It was mentioned that the Horsemen's Association has- an interest in this road and that the road will be built to county specifications. No suit by Shane has been filed against the District at this time. MT. Moore inquired what the District would do with the + land behind the office if this exchange were made? Mr. Cattan replied we would begin by filling it with dirt as it is made available. Mr. Doyle stated he sees no reason why the wishes of the people in the area should not be considered first, that the Meadow Park area should be used for recreation as originally intended. The land on the shortcut is valued at $850/acre and is marshy and difficult to build on. Mr. Doyle felt the land on the shortcut would be worth more in the future than the land behind the office. Mr. Loehr felt the land behind the office, the rental house and the commercial corner next to the office should all be put to bid at the same time. Mr. Stone felt the Shane Brothers were offered this land on the shortcut at a fair price, that it is more valuable to the Recrea- tion District than anyone else and this exchange would give the Recreation District the chance to put the road where it would do the least damage. Mr. Cattan mentioned that Shane requested the District 4 or 5 years ago to put the land on the shortcut to bid. Mr. Moore thought this land would enhance the view to the little lake by creating more open space. Mr. Stone suggested that in the future we ask another district to post a bond for performance within a given number of years when a lease is entered into. ( Discussion ensued regarding two other parcels belonging to the District in this area.) Mr. Moore felt we should con- sider a trade because it looks like the Recreation District isn't going to develop the land behind the office. Mr. Paulus stated there was a verbal communication with the Recreation District regarding the improvement of the land behind the office. Mr. Moore felt the parcel in Meadow Park should be retained for the Recreation District, that land is difficult to obtain for recreation. It was agreed the Utility District could legally develop the land behind the office for .--. recreation, but Mr. Doyle questioned that we should compete with another local district. Mr. Moore stated the District developed the golf course and subsequently sold it and now that recreation is not public. Mr. Moore felt the District should exchange the Hilltop land for the 120 acres adjacent to Lakeworld to carry through g with the initial recreation plans. Mr. Loehr felt we should get the land behind the office back into the District's hands. Mr. Paulus stated that according to the Recreation District lease, they must develop the land, but there are no plans at present, but they would like to see tennis courts there. Mr. Moore reiterated that if we trade, we should retain the land behind the office for recreation. Mr. Doyle felt the Recreation District should retain this land and should develop it. Mr. Cattan felt we should trade, improve the area with fill as it becomes f available and plant trees. Mr. Moore would like to know the Recreation Districts plans for the Meadow Park site before he would vote on the matter. Mr. Paulus mentioned that whenever we sell land, the Recreation District has the first option to buy. If we trade now and they want it back in perhaps S years, they p p well still have the first option. Mr. Doyle directed Mr. Paulus to convey our feelings property to the Recreation District; namely, that the District will probably take theback and improve it ourselves in trade for the property on the short- cut. Mr. Stone suggested holding the property and dedicating it to the Recreation District. This matter was tabled for discussion at the next meeting. r. Doyle left the meeting at 9:15 P.M. and will return later. Vice President Moore Y will preside.) LAKEWORLD PROPOSED PAYMENT FOR TAHOE DONNER LINE Mr. Cattan mentioned that we have a bond for the second unit. The $50,000 for the power line in Unit 1 will be paid for as follows: $2 S,000 - when the District is ready to order material $10,000 - August 1, 1971 $1S,000 - September 30, 1971 50,000 The District will retain the $S0,000 bond until completion of construction. Page 52 May 18, 1971 May 18, 1971 - Continued ACCESS ROAD TO SUBSTATION This road is on county property, and they now object to our cutting 3 small trees. Mr. Moore felt the District should have submitted plans to the county as does a subdivider. The District now has the promise of approval for the easement, and we will provide the county with a map. Cranme r Engineering will provide the District with the manpower to do the mapping, and they will deliver the map to the county. Omn- RESOLUTION 71143, REA CERTIFICATION OF AUTHORITY The REA Auditor Mr. Brown recommends that the District rescind the outdated Certificate of Authority signed in 1963 and institute an updated Certification of Authority in the event the District wishes to borrow from REA. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District adopt Resolution 7114, rescinding the 1963 Certification of Authority and authorizing signature of the President and Manager on the new Certification of Authority effective this date. i ROLL CALL: Stone, aye; Loehr, aye; Moore, aye, (Doyle, excused; Anderson, absent.) MANAGER'S REPORT 1. BRIDGE CROSSING, HWY 267: The crew made half the road crossing this morning i with t e new 6" water line. Work progressed satisfactorily, and the pipe is in 12" conduit. The other half of the highway will be cut Thurs day. 2. 10" PIPELINE, HWY 89/FREEWAY: Mr. Silver, State Highway Department, visited the District today to discuss the 10" pipeline on 89 near the freeway. He will probably allow us to cut the road rather than drill, and no difficulty is anticipated. He instructed the District to submit our plans to Mr. Carroll of the State Highway Department here in Truckee. We will cross the bridge on the west side, and the pipe on the bridge will be protected by a 4" X 12" U channel. The original estimate for this construction was $12,000 but did not include the 7101 of concrete costing $1,000 or more. (Mr. Doyle returned to the meeting at 9:45 P.M. Mr. Moore will continue to preside.) 3. UNION: The union representative visited the District yesterday, and we will prob�bly bargain at the next meeting. Sierra Pacific hasn't settled yet. 4. GS-2 WATER RATE: The office has requested information from Sierra Pacific as to their water rates for trailer parks. 5. StP4AER HELP: Mr. Paulus mentioned that the District will require additional I personnel this summer, probably from the high school. Dr. Tapia has applica- tions he will refer to us. 6. MARTIS VALLEY DAM: The District has nearly completed the Martis Valley power service for the operation of the gates. i 7. PAINTING OFFICE AND WAREHOUSE: Another estimate from Reno has been obtained. More bid will be obtained on the Warehouse. A combination stain and paint will be used, and most of the painters felt sandblasting would damage the wood. 8. DR. WILLIAM WARMKESSEL: Dr. Warmkessel is not interested in any of our surplus land at this time. 9. SOUTHSIDE WELL SURVEY: Dan Cook still has not made this survey as requested 4 weeks ago. At this time, a motion was made by Mr. Loehr to adjourn. Mr. Doyle inquired if the meter reading schedule had been advanced. Mr. Paulus replied, yes, that the District got behind in the winter. Mr. Stone seconded the motion to adjourn. No further business, the meeti adjourned at 10:05 P.M. PAUL A. LE, PRESID F BOARD CAROLYN B 6 SS, RECQIRDZNG SECRETARY May 18, 1971 Pale 53