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HomeMy WebLinkAbout1971-07-20 Min - Board JULY 20, 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle in the conference room at 7:30 P.M. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. EMPLOYEES PRESENT: Cattail Paulus, Bliss. GUESTS PRESENT: Jean Silva, Sierra Sun; Dan Cook, Cook & Associates; Dr. Tapia, Recreation District; Pat McQuary, McKnight Construction. i No errors, corrections or omissions, the minutes of July 6, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL A motion was made by Mr. Loehr and seconded by Mr. Anderson that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. (Tonini Tank #2 Bid Opening will be at 8:00.) DISTRIBUTION TRANSFORMER BID AUTHORIZATION Seven transformers have to be ordered, totaling approximately $10,000. All but two of these transformers will be used in the Tahoe Donner project. Bid opening is August 3. No further discussion, a motion was made by Mr. Loehr and seconded i by Mr. Moore that the distribution transformers be put to bid. All ayes. REPORT, COST TO DATE ON JOBS RELATED TO TONINI TANK #2 June's figures are not finalized, but job is 9S o complete. The line portion cost is $8,416.43 to date including 1 hydrant, 200' of 4" pipe and 1,460' of 6" pipe. r The estimated cost of the 4" to 6" conversion on the bridge is $2,000. LAKEWORLD POWER DEMAND f Lakeworld initially requested 300-400 HP for their project, and the District assured them we could supply this from the C & D Feeders. Since all buildings will be all electric, a July 8, 1971 letter from their architects requests 1,000 HP for the club house, maintenance building,ski lift and condominiums. Mr. Cattan informed Mr. Damavand.i that the District was not prepared for this additional power demand unless the substation is completed early in November. Lakeworld regrets that their initial request was underestimated and has offered to provide the labor to build the retaining wall at the Donner Lake Substation in order to expedite the completion. When the substation is complete, the B feeder will feed the Tahoe Donner project. Mr. Moore inquired if the District made an estimate on the power demand for this subdivision for our own information? Mr. Cattan replied w the architects would employ all electric heating and explained electric no one knew mp y g xp is selected over propane gas for economy. Mr. Moore felt problems would be created in the future if we do not have the facilities to supply such a large power demand. Mr. Cattan mentioned the district may need a substation in the Tahoe Donner Subdi- vision and there is a site set aside in the southwest corner of the project in accordance to the contract between the District and Lakeworld. Mr. Loehr asked how much power can Sierra Pacific supply? Mr. Cattan replied they have plenty of 4 power and that we can have as many points of delivery as we want. Lakeworld will , have to inform the District this winter if they are going to build 80 more condo- miniums next year so that we can bid another substation. TONINI TANK #2 BID OPENING One bid was submitted from McKnight Construction, accompanied by a 10 o bond, as follows: i Refitting South Side Booster: $9,0 8S.00 Bolted Steel Tank, reconditioned: $11,253.00 21,338.00 Additive Alternate: Welded Steel Tank: $10,0 2 8.00 Increase July 20, 1971 Page 74 JULY 20, 19 71 - CONTINUED TONINI TANK #2 BID OPENING - CONTINUED Dan Cook recommended not considering the welded steel tank at that price. The bid is qualified depending on the condition of the tank, and re condi t i one d tanks give excellent service. Engineer's estimate was $16,S00. Dan Cook's recommen- dation is to accept the base bid of McKnight and reject the Additive Alternate. Mr. Cook explained this tank will benefit the town system and involves 60 days construction time. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Loehr that the District accept Items 1 (refitting the South Side Booster) and 2 (100,000 gallon bolted steel tank) and the bid be awarded to McKnight Construction. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. Mr. Cattan explained that $9,08S will be paid mostly from the Sierra Meadows and Ponderosa Palisades Assessment Districts toward this project. DR. TAP IA, RECREATION DISTRICT As requested by this District, Dr. Tapia presented the Memorandum of Modifica- tion of Lease on the Meadow Park property and exchange for the 4.S acres bordering the southeast end of the Regional Park. The Recreation District passed a resolu- tion accepting this exchange. Mr. Doyle asked Dr. Tapia if the Recreation District was going to develop the Meadow Park property. Dr. Tapia replied not in the immediate future, but their district has a committee working on a master plan for Truckee and this area is included. Mr. Doyle inquired as to the present status of the roadway situation through the Brockway 4.S acres. Dr. Tapia replied their board is in favor of a roadway going through this piece of property to accommodate the owners who are landlocked. This road would give the Recreation District access to the east end of the park. Mr. Moore asked if there was a sewer assessment on the Meadow Park property; Mr. Cook replied yes, $6,S 84.00. Mr. Moore felt that perhaps then the Recreation District should have both parcels, that we should not take the Meadow Park site back. Upon checking the records, it was found that the Sanitary District paid this assessment in lieu of an easement. Mr. Cook explained there is a bond against the property the county sold, but the Sanitary District is trying to get the bond back. Mr. Moore stated that if we took the Meadow Park site back, we would immedi ate ly have to pay off the assessment of $7,200 including interest and penalty. Mr. Stone felt we should recover the Meadow Park site since we will be putting other land up for sale and getting revenue. A motion was then made by Mr. Stone and seconded by Mr. Loehr that an arrangement be entered into between districts to exchange properties as discussed. ROLL CALL: Moore, nay; Anderson, nay; Stone, aye; Loehr, aye; Doyle, nay. Motion defeated. Mr. Moore reiterated that he felt we should not make this exchange but give the 4.S acres to the Recreation District, reserving the Meadow Park site also for recreation so that apartments or commercial buildings could not be constructed later. Mr. Doyle stated the Board is on record that if we were to make improve- ments, it would be in the form of recreation, that as an adjacent property owner, this is a difficult decision. Mr. Stone said that 4 weeks ago he suggested perhaps we should make this exchange and dedicate it for recreation. Mr. Loehr said that when we get the Meadow Park site back, the Board can discuss its use and initiate plans for development. Mr. Doyle stated he would like to see the motion qualified that the Meadow Park site would be held for recreational property, that he cannot see where we would build an office building on this site, that if this situation is not resolved by this board, and this board is ....,, subsequently voted out, the land could be disposed of by a future board for uses other than recreation. Mr. Moore felt the main reason for this exchange I was to give a road into the park property and to the adjacent landlocked owner, but does not see why we need a motion to clarify anything, that we could turn the 4.S acres on Brockway over to the Recreation District on another lease. Mr. Paulus mentioned that whenever District land is put to bid, the Recreation District has first option. Dr. Tapia said that his district understood that the only way it could obtain the property adjacent to their Regional Park was to exchange, that he would get together with our Manager and work out some other mutual agreement to develop a program that both districts could handle on an equitable basis. Mr. Doyle said he was sure this could be worked out. Mr. Moore felt that a lease on the 4.S acres on Brockway should stipulate the work to be done for improvement of the Meadow Park site. Mr. Cattan would like a piece of the Meadow Park site to straighten the office/warehouse property. Page 75 July 20, 1971 JULY 20, 1971 - CONTINUED MANAGER'S REPORT - CONTINUED 7. The paint has arrived for the office building but not for the warehouse. 8. Mr. Paulus requested authority to have a lot in Donner°Lake on Reed Avenue appraised, described, declared surplus and put to bid. He mentioned this lot will probably be assessed by the Sanitary District next year. The Board agreed to put this lot to bid. 9. Mr. Doyle inquired if the office authorized any real estate people to attach signs to our poles. Mr. Paulus replied no. Mr. Doyle said there is a sign on the corner of East River St. and 28, and asked that it be removed. 10. Mr. Doyle stated he had a telephone call regarding the roof on the South Side Well or Tank being ripped and warped. Mr. Paulus said the office had noticed this too on a previous occasion. The roof was built by Karl Kuttel in 1964, and the District will perform the necessary repairs. No further business, a motion was made by Mr. Loehr and seconded by Mr. Moore that the meeting be adjourned. All ayes. Meeting adjourned at 9:34 P.M. PAUL A. DOY , PRESIDENT OF BOARD 0 YN BL I , RECORDING SECRETARY i Page 77 July 20, 1971 JULY 20, 19 71 - CONTINUED DR. TAPIA, RECREATION DISTRICT - CONTINUED Mr. Stone mentioned that 10 months ago he made a motion that the District deed the 4 acre parcel on the shortcut known as the "swamp" to the Recreation District for $1. Mr. Cattan recommended keeping the rear piece of property as a future site for a warehouse. Messrs. Doyle and Anderson said the Donner Trail residents would have to look at this warehouse. Mr. Moore asked Dr. Tapia if he could set aside any funds for improvement of the Meadow Park site, or could he commit himself to some type of plans (grass or trees)? Dr. Tapia stated he would like to see this parcel developed, that prior to this time in their program they were committed by grant money received to concentrate money into the Regional Park or lose this money. Now they can expand their development into other areas as designated by their board; they are free from grant money to use their money where they wish. Mr. Loehr explained to Dr. Tapia that our district is willing to grant the 4.S acre Brockway parcel for $1 and let the Recreation District continue to hold Meadow Park. Mr. Doyle mentioned that this District was offered $3,000 for a road easement through this same property last fall. Mr. Cattan mentioned that the District can obtain fill from time to time from different job sites, can plant trees and grass, and then give the parcel back to the Recreation District. Mr. Stone moved that we hold the Meadow Park situation in abeyance and grant deed for $1 to the Recreation District the 4 + acre "swamp" on Brockway. Mr. Moore i seconded the motion. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. Paul Chamberlain will draw up the legal papers for the sale. Mr. Doyle said to Dr. Tapia that he is sure he is aware of the feelings of this board regarding the Meadow Park site. Dr. Tapia said their final budget will be considered August 5 and he will see if his board will consider working on the Meadow Park site. RECREATION DISTRICT POLL REGARDING PROPOSED BOND ISSUE Dr. Tapia explained that his District would like to conduct a poll by enclosing t-. a questionnaire in the electric and water bills. The questionnaire is concerned with purchasing the west end beach at Donner Lake ($500,000) and the 70 + acres at Hillto p ( 185,000) . The Board said they would have no objection to this stuffer, MANAGER'S REPORT 1. A large tree fell on the main line on Reed Avenue in Donner Lake causing an outage for several hours. 2. The Division of Highways is vitally interested in our relocating the water line from under the freeway to along Hwy 89. The District can put the line on the other side of the structures supporting the bridge, and this will save the District a great deal of money. 3. Mr. Cattan requested that Tom be authorized to attend a one-day conference August 27 in Santa Cruz sponsored by the California Association of Employers, using the company's car. The cost is $40 registration and accommodations for one night. Mr. Loehr moved and Mr. Stone seconded that Tom be authorized to attend this conference. All ayes. 4. Mr. Cattan feels the one company car is not enough for the summer and requests that the Board consider leasing a car. One company quoted $99/wk without gas or $S6/wk + 150mile and they pay for gas. If the District purchased a car through General Services, we could save 10`o from market prices. Mr. Moore suggested paying a man mileage for 3 months, but if this proves expensive, '-' the District could lease a pickup for approximately $80/month. Tom said the growth of the District has been phenomenal. Mr. Stone felt leasing was cheaper than owning. Mr. Moore suggested considering leasing for 1-2 years. Mr. Doyle tabled this matter pending further study. i S. Mr. Paulus thanked the Board for the increase in his salary and does appreciate it. I 6. Two parties are interested in purchasing the District property near the South Side Well. Mr. Cattan stated the Division of Highways will allow as many access roads as we wish. Mr. Paulus requested authorization to have this land described, appraised, declared surplus and put to bid. The Board agreed. i July 20, 1971 Page 76 r