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HomeMy WebLinkAbout1971-09-07 Min - Board SEPTEMBER 7, 19 71 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 in the conference room. ROLL CALL: Moore, present; Anderson, absent; Stone, present; Loehr, present; Doyle, present. �,...., GUESTS PRESENT: Dr. H. P. Tapia, Recreation District, Mr. & Mrs. Pleich; Mr. W. Murphy. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Bliss. No errors, omissions or corrections, the minutes of August 17, 1971 were approved as written. BILLS FOR BOARD'S APPROVAL Mr. Loehr requested that the bills for the substation and other major projects be grouped together. No further discussion, a motion was made by Mr. Moore and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. SECURITY LIGHT, WILLIAM MURPHY/MR. & MRS. PLEICH Mr. Murphy stated he has had the problem of the Pleich's security light shining into his bedroom window for over a year. He requested a shield on their light, one was installed, later trimmed and finally removed at the request of the Pleich's. Mr. Murphy has consulted the PUC and PG & E in this matter. He finally called President Doyle and requested the shield to be reinstalled, stating that some thing should be done to stop the light from shining into his bedroom. Mr. Murphy •-- invited the Board to inspect the light. Mr. Moore felt the problem appeared to be between property owners. Mr. Pleich stated he requested the light to be installed at the recommendation of the Sheriff's Office after a series of attempted burglaries and prowlers on or near his property. He stated Mr. Murphy's house is 120' away and that his bedroom is on the opposite side of the house, that no other neighbors object to this light. Mr. Pleich said Mrs. Murphy informed him they could forget about the problem of the light as the Murphy's had obtained a window shade, that Mr. Pleich thought the problem was solved. Mr. Pleich said he received a copy of the letter Mr. Murphy wrote to the board and thought it childish. Mr. Pleich explained he had the shield removed because half of his property was dark, that this was his privilege as he is paying the rent on this light, that Mr. Murphy is the biggest crybaby in Donner Lake. Mr. Cattan suggested venetian blinds which let air through. Mr. Paulus stated a ready-made shield is not available for this type of light. Mr. Doyle felt the District has an obligation to the contract holder, that this problem is minor considering the District has much more important problems to consider, that management will turn this matter over to legal counsel. Mr. Murphy stated that, in defense of his character, he is a member of the Donner Lake Property Owners Association, past president and presently Treasurer. Discussion ensued regarding repositioning the light, and Mr. Pleich said he would have no objection to this. Mr. Stone thought the neighbors would welcome this light in this time of violence in our nation. Mr. Pleich reiterated that the light should protect his property as originally intended. Mr. Doyle mentioned there were 11 burglaries on the west end of Donner Lake in one day, that a security light is a valuable asset. The District will ..r reposition this light when the work schedule permits. COUNTY RESOLUTION 711399 ON-SITE AND OFF-SITE-SEWAGE & WATER FACILITIES INSPECTION, TAHOE DONNER SUBDIVISION The September 8th letter from Dan Cook recommending the Utility District accept this resolution was presented. Mr. Cattan explained that 3% is allotted for inspection. He stated the county is specifying special backfill around the water and sewer pipes so the road won't sink, that the county is interested in inspec- tion because these facilities are under the road. Mr. Moore felt that no matter what is in the road, it is still part of the county inspection because it is sub grade. Mr. Cattan felt we could not inspect our water facilities better than the County, that we would still retain the right to inspect their inspection. September 7, 1971 Page 97 SEPTEMBER 7, 1971 - CONTINUED COUNTY RESOLUTION 71139 (CONTINUED) Mr. Loehr felt the county did not give adequate inspection nor any accounting of monies. Mr. Cattan felt the county has all the equipment to make these checks, that he recommends the District have the county do the inspection. Mr. Moore felt the District should have its own inspection. Mr. Doyle read portions of the agreement, indicating that the Nevada County Department of Public Works would collect all fees. Mr. Moore felt we should consult with the Sanitary ...., District. Mr. Loehr asked what the total amount of money is for the Tahoe Donner project? Discussion ensued as to what constituted "off-site" facilities, that this is a broad term. Mr. Loehr then moved that this matter be turned over to legal counsel. Mr. Stone agreed, saying that he thought we were talking about $200,000. Mr. Loehr felt the county should perform the inspection only because they already have the money. Mr. Moore questioned the legality of this procedure. Mr. Loehr explained that an improvement district was formed. It was noted the Board had no knowledge of the "Subdivision Improvement Agreement" referred to in this county resolution. Mr. Stone suggested turning this matter over to Mr. McDonough. It was again noted that the Sanitary District turned down this agreement with the county. Mr. Moore seconded Mr. Loehr's previous motion that Nevada County Resolution 71139 be submitted to legal counsel for further study. All ayes. RESOLUTION 7120, BID OPENING, SURPLUS LAND, 1.49 ACRES, BROCKWAY SHORTCUT One bid was received from William F. Warmke s s e 1, Box 1057, Truckee, in the amount of $15,050 accompanied by a cashier's check for $1,650. The minimum price on this property is $14,000. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Loehr that the District accept Dr. Warmkessel's bid in the amount of $15,050 for the 1.49 acres on Highway 267. Mr. Loehr seconded the motion. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. Motion carried. RESOLUTION 7121, AMENDMENT TO RESOLUTION 70 21, WATER SERVICE FOR MULTIPLE FAMILY DWELLINGS SUCH AS CONDOMINIUMS, APARTMENTS, SKI LODGES (COMMERCIAL OR PRIVATE) ETC. This resolution was discussed previously, and as requested, was revised to include condominiums and ski lodges. The resolution was reviewed and Mr. Doyle felt it is in order. He mentioned that the Fire District had recently been informed of a 200-unit condominium) complex on the Shane property. No further discussion, a motion was made by Mr. Moore that the District adopt Resolution 7121, Establishing Terms and Conditions for Water Supply to Multiple Family Dwellings; i.e. , Apart- ments, Motels, Condominiums, Ski Clubs, Lodges, etc. Mr. Loehr seconded the motion. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye; Doyle, aye. So ordered. OLYA,VIC HEIGHTS, UNIT 3 Mr. Jim Mayer is the developer of these 80 lots and has his own financing. Mr. Mayer representing Cal Prop Corporation in Los Angeles accepted the terms of the District for water and electrical services as evidenced in his letter of August 27, a copy of which is part of these minutes. Mr. Loehr mentioned the developer should be charged the standard 7% interest on his note, and the Board agreed. The District will accept Mr. Mayer's method of payment for water facilities for Olympic Heights, Unit 3 and will direct a letter to him to this effect. Discus- sion ensued regarding the enlarging of the water line feeding Olympic Heights, that this will be the responsibility of the District. BACKHOE PURCHASE At present the District is paying $735/month rent on a new backhoe from .U.S. Leasing in Sacramento, The District may purchase this Case backhoe, which is larger than ours, for $12,000 allowing $2100 (3 months rental) or $9,900. However, if the District wishes to purchase this backhoe now, the price is $11,000 minus $700 (1 month rental) or $10,300. Mr. Cattan mentioned that our water foreman feels a new backhoe is necessary at this time. Mr. Loehr suggested turning in the old one, but Mr. Cattan said we should keep it for standby because it would not be worth much as trade in, that both the water and electric crews need a backhoe. Mr. Loehr mentioned the county purchasing policy on these rental/purchase agreements, and the Board directed Management to investigate this and report at the next meeting. Mr. Moore suggested checking Sierra Machinery in Reno for their plan. Page 9 8 September 7 1971 SEPTEMBER 7, 19 71 - CONTINUED RET IPllvF T Mr. Paulus objected to paying the $600 membership fee to NRECA to join their plan, stating that NRECA always had to go to Washington for answers. He recommended the Cal West plan but felt we should investigate their "management consultant fee". Regarding the New England plan, Mr. Paulus deducted that nearly $9,000 would be in reserve for the first year of the plan. Mr. Moore felt the last two plans were more beneficial to the employees than the NRECA plan. The Board agreed that we I should contact Cal West to obtain their plan in writing for submittal to the employees. PROGRESS REPORT WATER TANKS Ponderosa Palisades: Tank is completed, only the pipeline remains to be constructed. Sierra Meadows: Tank is 3/4 completed. Approximately three days more construction. 2nd Tonini: Pad is ready. Prosser Lakeview Estates: Poured foundation. Tank will be started soon. Discussion ensued regarding the 3" pipeline to the Ponderosa Palisades Tank. PROGRESS REPORT, SUBSTATION All steel work has been completed. The water crew worked last Saturday and Monday j on the form work for the transformer and regulator pads, which will be poured I tomorrow. The pots will arrive on the 15th. Sierra Pacific will set the switch so that the feed will come from back uphill or from Truckee. The poles and wires are up. We have yet to erect the fence and do the grounding as well as level up. i The substation construction is progressing well and completion is expected the end of October. PROGRESS REPORT, OVERHEAD LINE, TAHOE DONNER Sixty-four (64) pole holes have been excavated and three (3) remain. The other ,,... half of the pole work will be accomplished by Pacific Telephone when the access road is completed. Teichert is working two shifts. No poles have been set but have been distributed. It was noted the District will provide water to Tahoe i Donner when the Donner Trails Tank is completed by the developer. f TEICHERT MIXING PLANT t i Electrical service has been requested by Teichert for a hot mix plant which will be in operation approximately 3 years to serve the Tahoe Donner facility. Teichert r will pay for the line which will require 7 poles. RESOLUTION 7122, ACCEPTANCE OF LEASE FOR 4.5 ACRES, BROCKWAY SHORTCUT This lease has been approved by the Board, and the Modification of Lease Agreement prepared by the Recreation District is in order. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that the District adopt Resolution 7122 authorizing the President and Secretary to sign the Lease to the Truckee Donner Park and Recreation District for the 4.S acres on the Brockway Shortcut, this lease to run concurrently with the Meadow Park Lease. ROLL CALL: Moore, aye; Stone, aye; Loehr, aye, Doyle, aye. So ordered. Mr. Moore asked Dr. Tapia how the condominiums on the Shane property would affect the regional park. He replied a buffer zone between the rodeo grounds and condo- miniums has been provided. Mr. Doyle mentioned that McKeon, builders of these 200 condominiums, is the second largest home builder in the United States. No further f discussion, Dr. Tapia thanked the Board and left. MANAGER S REPORT f 1. The construction crew for Thornton's broke our water line last week and service was interrupted for 4S minutes. Mr. Cattan mentioned that the District will have to install another gate valve when time permits so that we don't have to shut off the whole town when a break occurs. Mr. Loehr said he would like to see the money from land sales earmarked to improve the town's water system. j Mr. Cattan said that is scheduled for next year as this year we are completing our water storage tanks which will suffice from 5 - 10 years. Discussion ensued regarding news items in the newspaper and on the radio regarding PUD construc- tion projects. September 7, 1971 Page 99 SEPTEMBER 7, 19 71 - CONTINUED MANAGER'S REPORT (CONTINUED) 2. Mr. Cattan mentioned that he is working with Lakeworld regarding payment by them for source and storage in cash rather than in bonds so that the District will have funds to build the substation in Tahoe Donner. 3. Mr. Paulus mentioned that the map depicting the 120 acres of surplus land adjacent to Lakeworld has to show the Lakeworld road purchase before this land can be put to bid. This deed has been recorded by Lakeworld. 4. The painting of the office and warehouse has been completed, and a new door in the warehouse was necessary. The District spent $6 8 more than was anti- cipated. 5. The Union Contract cannot be finalized as the section on "Standby" must be corrected. 6. A letter has been directed to the Office of Emergency Preparedness regarding the pending electrical monthly minimum increase from $3 to $5. 7. We have again requested the Fire District to return the signed Hydrant Agree- ment. 8. The District has been requested to sign a petition from the property owners in Donner Lake in the Lakeview Subdivision to give 7 1/2' so that a 40' road may be granted, 20' of which will be paved. The Board authorized Mr. Paulus to sign this petition. 9. Discussion ensued regarding the termination of Floyd Burdick. Management regretted this action but felt it was in the best interests of the District. HILLTOP Mr. Moore asked the Board to reconsider the problem of the Hilltop property, that the District should trade a portion of the Meadow Park property for Hilltop, if this is feasible, so that the Hilltop property may be reclaimed for recreation. He feels this property should have priority over the Donner Lake proposed beach because there is other swimming available at Donner Memorial Park. It was noted that Mr. Herzog may not sell the Hilltop property until the lapse of the lease or in approximately 15 years. Mr. Moore said we should find out if we can trade properties with Mr. Herzog, that we have an obligation to the people of this district to correct the misdirected actions of prior board members concerning the sale of the Hilltop property. Mr. Doyle agreed Mr. Moore's suggestion is timely now that we are considering the sale of the 120 acres adjacent to Lakeworld. Mr. Stone felt we should file a suit against Herzog for violating the contract, refund his $40,000 and take title to it. It was noted that this matter had already been referred to Paul Chamberlain and in his opinion the District had no recourse as far as the contract was concerned. Chairman Doyle directed the Board to give this matter serious consideration. President Doyle recessed the regular meeting at 9:57 P.M. and an Executive Session was called and reconvened at 10:18. PAUL A. DCTYLE,, PRESIPMT OF THE BOARD a CAROLYN BLI , RECORDING SECIET-ARY Page 100 September 7, 1971