Loading...
HomeMy WebLinkAbout1971-11-16 Min - Board NOVEMBER 16, 19 71 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Doyle at 7:30 P.M. in the conference room. ROLL CALL: Moore, present; Anderson, present; Stone, present; Loehr, present; Doyle, present. GUESTS PRESENT. Stanley Sales, Calprop Corp. ; Duane Anderson, newly elected " Director; Raymond Vail and his associate. f EMPLOYEES PRESENT: Cattan, Paulus, Reynolds, Silva, Archer, Grow, Bliss. No errors, omissions or corrections, the minutes of the November 2, 1971 meeting j were approved as written. i BILLS FOR BOARD'S APPROVAL Mr. Cattan mentioned that 3 quotations were obtained on the poles, that McFarland was awarded the quote because of delivery time. The overtime is due to the Tahoe Donner power line and the District will be reimbursed for this b Lakeworld. p � Y Mr. Paulus mentioned that the District is adding quite a bit of underground material Ito the inventory. The District has a new 1 ineman, John Craig. No further discus- sion a motion was made by Mr. Moore and seconded by Mr. Anderson that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. OLYMP I C HEIGHTS UNIT 3, REQUEST FOR POWER DOYLE: I am going to proceed to #12 on the Agenda.. Mr. Stan Sales is present j and he has requested time on the Agenda. I'll read to you his letter of November 14, directed to the Manager. "Calprop Corporation, represented either by myself or Mr. James Meyer, requests time on the agenda for the '''em` Board of Directors meeting to be held Tuesday, November 16, 1971. The purpose of our request is to present to the Board the urgency of providing power lines to Olympic Heights Unit 3,-" Mr. Sales, proceed. SALES: Basically our situation is that we have been developing Unit 3 of Olympic Heights, and we made early in August. . .we discussed this verbally as to our water and power situation. Shortly after that, I drew up the formal proposal as to how we would take care of our payments for the water and power. The water has been taken care of. We are now to the point where i t we need power. We have builders who are ready to go. We are not proceeding on just a lot sales basis, but rather have a building program that is pretty well formulated now. We're ready to do something. My letter on the 2 7th of August which was presented to the Board formally proposed our payments for both the water system and for the power. I would like to point out that,this proposal was answered only in part for the water, which has been taken care of. It formally was not answered as to the power situation. Our original request was a proposal stating that we would like to have power a minimum of 750' into the subdivision to at least give them a start, which as we initially discussed in August seemed to be an amenable situation to all parties. However, we're down to the point now where we have to do something, and we would like to stress our point at this time that if at all possible, we would like to get this 750'-800' into the subdivision before it's too late into the season. We have, as I say, builders who are ready to do something and feel that they Iowa-; can go through the winter provided we have power. So we would just like to see if we can expedite this situation. DOYLE: You state that your people are ready to begin building now? SALES: We have some builders who are interested in. . . .There are no signed con- tracts at this point, but they are willing to proceed with the building ! provided we have power. We don't feel that they will get foundations for some time yet, but they don't want to go ahead with foundations unless they have a guarantee they can put a house on that foundation. i DOYLE: You're talking about what kind of a time period -- next week? Next month? SALES: We could have someone out there by three weeks. 1 Page 124 November 16, 1971 g NOVEMBER 16, 19 71 - CONTINUED OLYMP I C HEIGHTS UNIT 3, REQUEST FOR POWER (CONTINUED) DOYLE: OK. George, do you have a comment? CATTAN: Well, as I don't see any buildings there and we are committed to finish some important jobs as you are all aware -- the airport, Tahoe Donner and the Donner Lake Substation where we have quite a lot of people involved and this subdivision, there is no building, and no signs of buildings. I did tell Stan that in December to come and see me if weather permits and we are free, we'l l extend the 1 ine. From here to mid December we are actually swaged with work. DOYLE: How long would it take to do the j ob? CATTAN: I can't take my men off -- not when our. . . DOYLE: I didn't ask you that. How long would it take? CATTAN: It will take 2 days. 2-3 days. We have been working on Smdays and holidays to be able to complete before the winter, and I don't see any necessity. . . . DOYLE: He stated 3 weeks - that's pretty close to mid-December. CATTAN: I did tell him that in December if weather permits to come and see me and I'11 see what I can do. DOYLE: Would this be reasonable? SALES: Yes, if we could get some confirmation. This has been the problem all along, that we've sort of been hanging in limbo as to whether or not we can proceed. As I say, my original letter of August was not answered so we didn't have anything to go on at that time specifically, so I'd like to get anything in specific terms. This would be well and good. DOYLE Can you confirm that to Mr. Sales? CATTAN: I can't confirm from the weather. I mean, I told him to come and see me in December and then I can confirm it. SALES: This puts us in a position of not being able to make any confirmations as far as our commi.tments. CATTAN: That won't stop you from building. I donit see why it will stop you building. SALES: It won't stop the foundation, but if you have a builder who has a house he's interested in selling it. He knows he can't sell that house without power to it. I understand your position where you don't want to provide power to someplace where there's no houses, but look at our position -- We don't want to build houses where there's no power. DOYLE: Well, if you think that you can give service about mid-December, can't we confirm it on that basis? MOORE: Weather permitting. DOYLE: We're all reasonable. The weather is a most important criterion, and I'm sure Mr. Sales realizes that as well as George. ..—� MOORE: I don't think any building will be going on during a blizzard anyway. DOYLE: I think that we could probably confirm that we could do this job by mid- December, weather permitting. CATTAN: As you know, the subdivider has to pay the cost of the 1 ine. If we work in December, it is going to cost him alot of money. That is some- thing to consider. SALES: I can have a check here within 48 hours. DOYLE: Money is no problem according to Mr. Sales. Page 125 November 16, 1971 NOVEMBER 16, 19 71 -- CONTINUED OLYMPIC HEIGHTS UNIT 31 REQUEST FOR POWER (CONTINUED) SALES: Well, certainly. We all have to live by that. There's nothing we can do about that. DOYLE: Henry? Loehr: I think that's an adequate confirmation. Everyone seems to understand that the weather is a going factor, and that the priority will be after these two other projects are cared for. There won't be other things slipped in between. ` DOYLE: OK, then, George will prepare that to you in writing. CATTAN: It is not a question of slippiing anything in. We have some commitments -- Fitch and the post office. We had commitments with them 6 months ago. We have already prepared the ducts and everything. But this shouldn't interfere with your job. That won't interfere. DOYLE: Well, that sounds re as onab 1 e then. CATTAN: We have only two commitments -- that's Fitch_apartments and the post office. We have already poured the slab for the transformer pad and laid the conduit. We are waiting for them to call us. DOYLE: I'm sure he's going to go along with anything that's reasonable. CATTAN: In any case we don't have any construction. Construction is coming to an end. We don't have any more power lines. DOYLE: All right, we'll leave it at that then and George will confirm it to you. SALES: Fine, thank you. BID OPENING, SURPLUS LAND BROCKWAY (REF: DR. H. KEITH) -- Due notice having been published, only one bid was submitted for $5,001.00 from Dr. Herb Keith, accompanied by a Cashier's Check in the amount of 10 0 or $500.10. Mr. Cattan mentioned this is the property on which there is a 50' Sierra Pacific easement which will be retained in the sale. No further discussion, a motion was made by Mr. Stone and seconded by Mr. Anderson that the District accept Dr. Herb Keith's bid of $5,001 for the surplus land on Brockway directly behind the Village Green Trailer Park. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. RESOLUTION 7128, DECLARING CANDIDATES ELECTED President Doyle read the resolution, a copy of which is part of these minutes. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Moore that Resolution 7128, Declaring Candidates Elected, be adopted. ROLL CALL: Moore, aye; Anderson, aye; Stone, aye; Loehr, aye; Doyle, aye. MANAGER'S RETIREMENT PLAN Let the record show that Ordinance 71-25, Manager's Retirement Plan, was duly posted by Mr. George Cattan and was published in the local newspaper as required by law and is herewith sworn to by -the attached Affidavit of Posting and Publication. AIRPORT The 4500' of underground splicing will be installed this Saturday so that the transformers may be connected. TAHOE DONNER POWER LINE After discussion with the project engineer who was not aware of the contract and agreement with the District, agreement was reached that the roads should be clear at all times so that the District may proceed with the installation of the power line. Harker & Harker will help complete this line, and Lakeworld will pay us for the extra work. The agreement also stipulates that if any money is left over from the payment for this line, the District may use this money for other projects. Page 127 November 16, 1971 NOVEMBER 16, 19 71 - CONTINUED OLYMPIC HEIGHTS UNIT 3, REQUEST FOR POWER (CONTINUED} CATTAN: I just. . .we haven't changed anything. I told you to come and see me in mid-December. If we are free, in a few days we can run the line. But on condition that there are roads there. We are not going to run a line and leave it lying idle all winter. You must guarantee that you are going to build in December. I mean for us to run a line and just leave it lying all winter -- I don't see the reason. -- DOYLE: I don't think that we can put that kind of restriction on anybody. I CATTAN: Well, there are people. . . .I am not trying to be difficult, but. . . . DOYLE: We're not arguing the point of priority. I f you think that you can do the job in mid December. . CATTAN: I said if weather permits. . . . DOYLE: What's the problem then? Can't we confirm it then in a letter and let i him proceed about his business? i CATTAN: I told him that, that I could confirm it in a letter. ! DOYLE: All right then. Any other comment? f MOORE: No, other than the fact that he's here tonight to get a priority -- the same as any other consumer would. STONE: Priority 1 would be the substation, Priority 2 Tahoe Donner. And after ! that we could do something. F DOYLE: That has been explained to him. I CATTAN: That's exactly what I told him. Isn't that so? SALES: Well, you have mentioned these two cases. CATTAN: Yeah, and I told you mid-December. y • obi g �'obs I reco gn ize that you do have these installations SALES. OK, those tw and I'm perfectly willing to go with that, but "as soon as we get these done, we will move on to your project." We haven't had that part of the receive that, well then I'll be satisfied. confirmation yet, If I could But you complete the substation, then Tahoe Donner, and then who knows what else may come up in the meantime that might interfere with our plans -- someone might be slipped in before me, then I'm right back in the same position I am in now. I'm not asking for priority, just confirma- tion that we can go ahead after your other priorities have been taken care of. I'm perfectly willing to accept that. i i DOYLE: You've got the substation, the tie line for Tahoe Donner, the airport underground, and then could you move to him? CATTAN: When I have finished Tahoe Donner. DOYLE: This is all predicated on the weather too. CATTAN: Yeah. As far as Tahoe Donner. I mean, we are expecting to do that in about 20 days. But if we get a storm we end up 2-3 weeks. DOYLE: You understand that any storm condition is going to delay the whole thing. CATTAN: I mean, not an inch or two of snow. I am talking about if we get several feet of snow. DOYLE: Well, can you confirm that to Mr. Sales? In writing? . ( CATTAN: Yeah. DOYLE: We'll pray to God that the weather doesn't show us UP. Rex, do you have a comment? ANDERSON: The weather is just a never ending fight. You can't predict i t. November 16, 1971 Page 126 NOVEMBER 16, 19 71 - CONT INUED TAHOE DONNER POWER LINE (CONTINUED) , However, it was pointed out by Mr. Cattan that the original contract called for 4.2 miles of line. Since the line was rerouted to the maintenance station and since an 8-pole line is being constructed from the highway office to the telephone pole line, the total amount of line is now 5.7 miles. The District has installed 68 poles to date, and the phone company will be working 2 crews beginning tomorrow. Harker & Harker will begin their work Thursday morning. Two cats cleared the road considerably today. Mr. Cattan feels the District can run one mile of line a day under good conditions. He mentioned that Lakeworld will reimburse the j District for Harker & Harker costs. Mr. Doyle inquired about the status of the i water situation. Mr. Cattan replied that the work on the water has been halted. He noted this cold weather has hardened the mud, making travel easier than before. Mr. Cattan estimated it would take 15 working days to conductor. i TAHOE DONNER OVERTIME i In a letter dated November 11, 19 71, Lakeworld will pay premium time on overtime work to expedite power line construction. Mr. Cattan will take compensatory time off for his overtime on this project which is 4 days. An estimated $1,000 is involved up to now. Mr. Cattan mentioned the crew may work the Saturday after Thanksgiving. PONDEROSA PALISADES UNIT 4 PNIELJMATIC BOOSTER The letter from Raymond Vail explaining that a pneumatic booster will be used to pump water to a few homes in this unit that cannot be served by the tank was read. This situation has been referred to Dan Cook and he has no objection. The developer will install this booster system with construction beginning May 19 72. Mr. Vail explained that this could not be included in the original assessment district now because they had anticipated individual pumps installed by lot owners. This would not have met the standards of 20 PSI pressure, thus the pneumatic booster plan was i initiated. �... PONDEROSA PALISADES UNIT 4 Mr. Vail formally presented a signed letter from the owners of this subdivision regarding method of payment for water source and storage dated November 12. He mentioned that the amount of payments was computed on cost information supplied by the District. He requested that the first check of $2,16 7 submitted tonight be held on deposit until the map is recorded, approximately December 14, 1971. Mr. Cattan recommended deferring action on this matter until after Attorney McDonough is consulted since the District and Mr. Beavers are involved in a lawsuit. Mr. Vail stated there is no connection between accepting the water system for this unit and the lawsuit. Mr. Doyle agreed. Mr. Vail explained that it is necessary for the owners to have approval on this matter before the Wednesday before the meeting with the county. Mr. Cattan said the letter was sent to Attorney McDonough last Friday, j and the District should have a reply by Monday, that the District will try to get .t in touch with Mr. McDonough by phone tomorrow. Mr. Vail submitted the signed original letter for consideration, along with the check to be held on deposit and a check to cover the $5/lot inspection fee. President Doyle tabled this matter pending word from Attorney McDonough, after which a special meeting will be called to act on this matter. PONDEROSA PALISADES WEST Mr. Vail submitted the first payment for water source and storage for this subdi- vision, but was requested to hold this check until after the District checks with Attorney McDonough. Mr. Vail will be notified of the special meeting regarding Pawn- these two units. RESOLUTION 71299 DEED TO DR. WARMKESSEL The resolution was read by President Doyle, and it was noted Dr. Warmkessel paid the District in full for the land as stipulated in the bid. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Stone that Resolution 7129, Authorizing Execution of Quitclaim Deed on Sale of Surplus Real Property, be adopted. ROLL CALL: Moore aye;; Anderson aye; � Y e•; Stone aye;• Loehr a Doyle, aye. , a Y y y � Y Y i November 16, 1971 Page 128 NOVEMBER 16, 19 71 - CONT INUED MANAGER'S REPORT 1. The Donner Lake Substation is nearly complete except for the fence. The connection will be completed within the next two days. 2. The school district was given the price for the underground installation at the Intermediate School as requested. The load will be 300 KVA. The engineer's drawings have been approved by the District. Scheduled comple- tion for this school is the Fall of 1974, accommodating the 6th, 7th and 8th grades. 3. The air vents, rail around the edge and roof have yet to be installed in the Tahoe Donner water tank. Connection should be made the last of the week so that water may be stored this winter. 4-5 pumping stations have yet to be installed. 4. The transformer arrived today for the post office. S. Mr. Anderson suggested investigating the drainage behind the office and warehouse as he noticed a culvert has been blocked. President Doyle took this opportunity to welcome newly elected Director Duane Anderson. Mr. Doyle thanked the board members for their cooperation on behalf of his service for the past 6 years. He said the District has come a long way but has a tremendous job ahead of them with the development to come in the next 5-7 years. It will take diligence and personal time to see that these accomplish- ments are carried out in the proper manner, remembering that the sole purpose of the utility district is to serve the people who live here, and he hopes the district will proceed in that endeavor. He feels the District will need more employees and more equipment as well as smart management, that the newly elected directors will overcome these burdens. He felt the District has had a good Board the last 5 years, noting that 17 policies have been passed in the last 18 months. No further business, a motion was made by Mr. Loehr and seconded by Mr. Stone to adjourn. All ayes. Meeting adjourned at 9:21 P.M. CLI PAUL A. DO LE, PRESIDE-K OF THE BOARD A CAROLYN BL , RECORDING SECRETARY Page 129 November 16, 1971