Loading...
HomeMy WebLinkAbout1971-12-06 Min - Board DECEMBER 7, 1971 The meeting of the Board of Directors of the Truckee Donner Public Utility District was opened by Manager George Cattan we 1 coming the three newly elected Directors Roy Waters, Rex Anderson and Duane Anderson. NOMINATIONS FOR OFFICE OF PRESIDENT AND VICE PRESIDENT Director Rex Anderson nominated Director Nelson Stone for the office of President. Mr. Loehr seconded the nomination. All ayes. Mr. Stone thanked the Board for their unanimous approval, stating he will try to z do his best. He mentioned he will shortly be retiring from his lifelong career with the U.S. Forest Service and should be able to devote more time to the District. He urged all the Directors to remember that we are a public service organization and must work with the people, that every decision we make at this table should be based on the fact that it is in the best interests of the greatest number of people over the longest period of time. Mr. Stone proceeded to call for nominations i for Vice President. i Director Duane Anderson nominated Director Roy Waters, and Director Rex Anderson seconded the nomination. All ayes. Mr. Waters accepted the nomination and stated he felt the Board should initiate a policy whereby the offices of President and Vice President are rotated on a yearly I basis. He stated he realized a policy for rotation of 'offices had not been initiated thus far because the former President of the Board, Paul Doyle, was so interested in this District, he was just continued in his office by popular vote because he did such a good job. He mentioned rotation should be with approval of i the Board. Director Rex Anderson moved that the election of President of the Board be on a yearly basis beginning with the first meeting in December. Mr. Loehr seconded the motion. All ayes. The Manager will prepare the necessary resolution for the next meeting. ! At this time the Manager asked each of the three newly elected Directors if they pwm. had any financial interest in any subdivisions within the District, as is customary and mandatory after an election. Each Director replied no and a letter will be submitted to the Board to this effect and will be kept on file in the District Office. The, regular meeting was officially called to order by President Stone at 7:40 P.M. in the conference room of the District. ROLL CALL: Waters, present; R. Anderson, present; D. Anderson, present; Loehr, present; Stone, present. i GUESTS PRESENT: Paul Doyle; Jean Sollen, Sierra Sun Reporter; Mr. Hale from Raymond Vail & Associates. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Reynolds, Grow, Archer, Bliss. No errors, omissions or corrections, the minutes of the regular meeting of November 16, 1971 and of the special meeting of November 22, 1971 were approved as written. Manager Cattan informed the Board that he had received a letter from Attorney Chamberlain in which he offered to spend some time with the new directors to acquaint '( them with statutory provisions relating to Directorships and with Utility District Codes. The Board members agreed that this would indeed be desirable, and Mr. Cattan will arrange a meeting convenient to all parties. BILLS FOR BOARD'S APPROVAL Various bills were explained for the benefit of the new Directors. After brief discussion, a motion was made by Mr. Rex Anderson and seconded by Mr. Loehr that the bills be paid as listed, a copy of which is part of these minutes. j ROLL CALL: Waters, aye; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, aye. i December 7, 1971 P4ge 135 DECEMBER 7, 1971 - CONTINUED BRIEF REPORT, WORK IN 19 71 Mr. Cattan distributed copies of this report to each Director, a copy of which is part of these minutes. It was noted that all the major work except the substation was paid for by the parties requesting the work. Mr. Stone felt the District should be complimented on the progress in updating the systems in the District and on work accomplished thus far in 1971. He urged the new Directors to review the minute book for 1971 to bring themselves up to date on this and other work. He felt more improvement to the water system had been made this past 2 years than had been done in the past 30 years. This could be credited, he said, to an ^" energetic Board of Directors, and the Manager and his Assistant's formulating a budget for the water department. Mr. Cattan mentioned we now have enough storage tanks for the next 10 years, and the District will concentrate on the improvement of the downtown water system next year. RESOLUTION 7130, REA KWH CERTIFICATION, Mr. Cattan explained that REA tries to forecast KWH consumption every 10 years. Mr. Coulombe from REA recently visited this District and formulated our KWH fore- cast from our records, a copy of which is attached. No further discussion, a motion was made by Mr. Loehr and seconded by Mr. Duane Anderson that Resolution 7130, REA KWH Certification, be adopted. ROLL CALL: Waters, aye; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, aye. ROBERT BUTLER EASEMENT This easement for a road access to a tank was signed and recorded some time ago. With the completion of the tank project by McKnight Construction, Mr. Butler sent an unsigned letter to the District requesting $50,000 in damages stating that the terrain of his land had been altered. This letter has been turned over to Attorney Chamberlain who advised the District we had 45 days to take action. In the interim, McKnight Construction is repositioning several large rocks and is placing gravel on the road. As soon as this work is completed, the District will contact Mr. Butler to see if this work is satisfactory. Discussion ensued regarding the location of the gate. SIERRA PACIFIC POWER CO. RATE INCREASE Mr. Cattan distributed copies of his conversation with Mr. Cromer, a copy of which is attached. The Board agreed that Mr. McDonough should be present at the meeting with Mr. Cromer and the Directors, at which time he will advise the District of the percentage increase. Mr. Cattan felt our rate increase should be consistent with the Sierra Pacific area surrounding this District. ADVERTIZING FOR U.G. ENGINEER AND DRAFTSMAN Mr. Cattan distributed copies of his recommendations for additional personnel for 1972, a copy of which is attached. Mr. Stone noted that the Manager feels the first priority should be an Underground Engineer, which may soon be mandatory with the present ecology trend. Mr. Cattan explained it is important to see that the pads and construction are proper because the District will have to maintain them. Duane Anderson suggested developing a set of underground standards, and the developer's consultant or electrical engineer could work with our standards. Mr. Cattan felt that usually the developer does not have people to do this type of work. Mr. Paulus mentioned that fees paid to our consultants are quite expen- s ive, not to mention the inconvenience of letters and phone calls. Mr. Cattan mentioned that with the updating of the town system next year, the District needs both a resident Underground and Water Engineer, that the fees for the checking of ---� maps will pay for this new personnel -- fees we now pay to consulting engineers. Director Duane Anderson felt we should have more facts on this personnel situation. Mr. Loehr felt we should give this situation more thought. President Stone urged the Board to keep in mind that we are thinking of a long range program, that we must adequately supervise underground installation or we may pay dearly in mainte- nance costs if the installation is not made correctly at the onset, that we must ask ourselves are we going to get the job done now to last the next 20 years? Mr. Stone tabled this matter until the next meeting. TAHOE DONNER SUBSTATION An advance payment has been received from Lakeworld for this substation, all pay- ments to be deducted from the $35 per lot for electrical line extensions. Mr. Cattan is preparing the specs for the transformers. This substation will be at Page 136 Decembe-r 7, 1971 DECEMBER 79 1971 - CONTINUED TAHOE DONNER SUBSTATION (CONTINUED) the south end of this subdivision, will be 3750 KVA and will allow Truckee to be fed also. We will order four transformers -- 3 for the substation proper and 1 as a spare which can be used at the Tahoe Donner or Donner Lake substations. Estimated cost of this new Tahoe Donner Substation is $70,000-$7S,000. Mr. Stone inquired if the 3750 KVA is sufficient to support the residential area in Tahoe Donner, and Mr. Cattan replied yes. Bids for the transformers will be advertized the end of this year. GAS AND OIL BID - 1972 The Notice to Bidders form has been prepared and is in order. After brief discus- sion a motion was made by Mr. Loehr and seconded by Mr. Rex Anderson that Gas and Oil for 1972 be put to bid. i ROLL CALL: Waters, aye; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, aye. RESOLUTION 7131, ACCEPTANCE OF QUIT CLAIM DEED, C.S. BEAVERS ET AL, TANK SITE ADDENDUM � a mistake was made in the survey Mr.. Cattan explained that 8 years agoY for this tank site. Since the tank site area is unacceptable to the county because of this dis- crepancy, it is necessary to accept the additional one foot around the boundary of the site to meet county requirements. After brief discussion, a motion was made by Duane Anderson and seconded by Rex Anderson that the District accept Resolution 7131 regarding this Quit Claim Deed. ROLL CALL: Waters, abstain; R. Anderson, aye; D. Anderson, aye; Loehr, aye; Stone, aye. PONDEROSA PALISADES SOUTH i This subdivision is situated in Placer County south of Ponderosa Palisades West. j ,•... The Placer County Planning Department has forwarded to the District the tentative map, asking us to review those features of the map which come under the authority of this District. Mr. Cattan reiterated that earlier this year the Board formulated j a policy on water supply to Placer County, but that this resolution was not finalized. { He feels that we can write the Planning Commission that we will supply this subdivi- sion -resolution which is currently under stud and will sion with water according to this resolut o y Y soon be finalized. He requested comments from the Board. Mr. Stone recalled that a decision was made to establish the precedent of serving water outside our district boundaries, that we would be getting our revenue from one main meter rather than from individual homeowners. Mr. Cattan mentioned that Resolution 7103 (Draft) was limited to Sections 22, 23 and 24, that a water district, assessment district, home- owners association or some such organization would have to be formed before we can provide service. Rex Anderson felt that any contract with a developer should be transferred to the water district formed or property owners association. Duane Anderson suggested a flat rate for lot owners, another rate for homeowners as an alternative. Mr. Loehr mentioned that if we provide water outside our district, we will be extending our marketing area without extending our District. Duane Anderson suggested seeking guidance from Paul Chamberlain on which party the District should look to for payment for this water, stating that even though the residents are i in another county, they are still part of our community and should be served. The Board agreed that the Planning Commission will be advised that we will serve this subdivision in accordance with our Resolution 7102 when finalized. i MANAGER'S REPORT I 1. The airport project and the underground installation at the Donner Pines Condo i miniums (Fitch) have been completed. 2. The Donner Lake Substation was tested today, and the equipment is in order. Both RTE and Allis Chalmers sent representatives who were present during the tests. The substation must now be connected to our line, and 50 transformers around part of the lake must be changed from Tap 5 to Tap 4. This work will be accomplished with the aid of Harker & Harker and Sierra Pacific personnel, taking about 5 hours. i �I i December 7, 1971 Page 137 DECEMBER 7, 1971 - CONTINUED Mr. Loehr inquired about vacations for the men. Mr. Cattan replied all vacations will probably be taken when we get snow prohibiting us from working outdoors. Discussion ensued regarding Olympic Heights Unit 3, and it was noted that the Post Office and Fitch Condominiums as well as the Airport have now been completed, that the Tahoe Donner line has yet to be completed before the District can proceed with other major work. Mr. Waters inquired if the District maintains and constructs fire hydrants, Mr. Cattan replied yes, mentioning that we submitted a contract on this hydrant maintenance to the Fire District at their request, but they have never signed it. It was agreed the Fire District should be billed on their existing contract since they have not signed the new one. Discussion ensued regarding the serving of power to Quintana on E. River St. and to Olympic Heights Unit 3 in relation to the present work schedule. Duane Anderson inquired if the District was doing a disservice by not supplying individual home- owners and others power when requested. It was agreed this year has presented more work for the District, especially with the development of Tahoe Donner, in addition to the growth of normal individual electrical consumers. Director Stone stated that in behalf of better service to the people and in helping the District staff, and because business has tripled with even fewer employees than before, he was assigning an area of responsibility to each director so that he may be called upon when a problem arises in his area, as follows: Rex Anderson: All phases of power. Learn how many miles of line we have, what it takes to give service, so that some of the customer service problems could be channeled to him. Roy Waters: All phases of water service. Henry Loehr: Advise Board and management on legislative and financial matters. Duane Anderson: District's surplus lands and equipment, namely the tools the crew has to work with. Nelson Stone: Personnel and Operations. President Stone emphasized that each director should specialize in his field to be able to give assistance when necessary. The Quit Claim Deed for land purchased from the District by Dr. Herbert Keith was presented. Mr. Loehr moved and Rex Anderson seconded that the President and Secre- tary be authorized to sign the deed. All ayes. No further business, a motion was made by Mr. Loehr and seconded by Mr. Duane Anderson to adjourn. All ayes. Meeting adjourned at 10:0 5 P.M. NELSON S. STONE, PRESIDENT OF MEBOARD 4 OLYN BL I , RECORDING SECRETARY Page 138 December 7, 1971