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Home My WebLink About1971-12-21 Min - Board December 21, 1971 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was opendd by President of the Board, Nelson Stone at 7:30 P.M. in the conference room. ROLL CALL: Waters, present; R. Anderson, absent; D. Anderson, present; Loehr, present; Stone, present. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Reynolds, Grow, Bronson. No errors, ommisions, or corrections. It was moved by Loehr and seconded by D. Anderson that the minutes of the regular meeting of December 7th be approved as written. All ayes. BILLS FOR BOARD'S APPROVAL After brief discussion, a motion was made by Mr. Loehr and seconded by Duane Anderson, that the bills be approved, a copy of which is part of these minutes. All ayes. A question arose as to whether or not a voice vote should be given when large amounts of money are involved. Mr. Loehr moved that it should, seconded by Mr. Waters. All ayes. RESOLUTION 71329 ELECTION TERM OF OFFICERS Although this Resolution has been approved by Attorney, Paul Chamb erlain, the Board Members feel that it is too restrictive. Therefore, it has been decided that the Resolution be amended to read, 'Nothing in this Resolution shall preclude the re-election of incumbent officers." Director, R. Waters moved that Resolution 7132 be adopted. Mr. D. Anderson seconded the motion. All ayes. SOUTHERN PACIFIC i s-0*4 Manager Cattan explained that due to costs arising from the derailment two months ago, which was the cause of an approximate extra 20% load on the transformers, due to use of track heaters, a transformer burned. As this is a very expensive item, Mr. Cattan recommended that the contract with Southern Pacific be terminated, as the District is losing money on the track heaters. He further stated that after long discussion with S.P. officials, it was agreed that they would pay for the transformer which burned and for the cost of replacement and labor. Mr. Cattan explained that the cancellation clause may be enforced as S.P. did not let the i District know about the extra load at the time of the derailment, and that the track heaters, being single phase, were causing an unbalance. He then informed the Directors that work will begin next summer on a three-phase supply, after consulting the engineers in San Francisco. Discussion ensued about the cost of the Transformer. Mr. Paulus explained the District's position on this, regarding the expense, inconvenience, etc. DONNER LAKE SUBSTATION Mr. Cattan stated that the Donner Lake Substation is ready to be put into service, but is being delayed until after January lst because of the holidays. He explained that after the New Year additional men from S.P.P. Co. and Harker and Harker would be available, and that he did not wish to inconvenience the people of the West end of Donner Lake during the holidays. He also informed the board that the work will take approximately three hours, and that the people of the West end will be notified by radio. The extension of the line in Reed Avenue was discussed. It is to be started next su mr. TAHOE DONNER SUBSTATION Mr. Cattan informed the Directors that bids have been sent out for the Transformers and Regulators, and that he is now involved in the design of the steel structure and switching equipment, and hopes to finish in about a week's time. The site will be located next week. i D Page 144 ecember 21, 1971 I December 21, 19 71 - Continued PERSONNEL - 1972 This report has been presented to each Director, a copy of which is attached to these Minutes. A complaint has been made by our employees regarding their vacations. Mr. Paulus has already spoken with the Union Representative, then Mr. Cattan asked him to immediately engage a line man so the men can take vacations as soon as possible, one at a time. --- The Manager informed the Board that another two linemen will be needed in April. The Union Representative promised that he would help in obtaining these men. Mr. Paulus stated that the present meterm n wishes to apprentice as a lineman, so a new meterman will be needed February 1st. Mr. Cattan reported that a Draftsman, experienced in water and electric, is also needed. The hiring of an Underground Engineer will be postponed. Director D. Anderson expressed the wish to see an Organizational Chart of the existing situation. President Stone agreed that we should have one, and further suggested that it be presented before the Board. PURCHASE OF HEAVY EQUIPMENT Mr. Cattan presented copies of this report to each Director, a copy of which is part of these Minutes. The Manager stated that indirectly, the developers and the public are paying the costs of constructing overhead and underground facilities, and expect the District to provide the required service in a reasonable time. This can only be done by having the required personnel and equipment. He further stated that when we received money from the developer, whether U.G. or O.H. , there is always 20% over- head, and most of that is in equipment. Mr. Cattan has spoken with Mr. Fred Damavandi,requesting that Lakeworld pay the total of $34,5 80 for Units 2 and 3, and Fred has assured us that he will pay for them as soon as we submit our bill. _... Manager Cattan then explained the work involved on the blackboard. Mr. Cattan pointed out that a line truck and a cable dolley are badly needed and should be top priorities, and that we will keep the present line truck as a standby. Mr. Waters questioned the advisability of purchasing this equipment, wondering if there would be sufficient use for it after Lakeworld. The Manager assured him that there would be, as under present conditions, work is much more difficult and sometimes even unsafe for the men. He then assured the Directors that he is quite certain the equipment will pay for itself within two years. Attached is a copy of a letter which was to be mailed to Lakeworld and presented to the Board. President Stone entertained a motion to authorize Manager Cattan to make arrang- ments for the purchase of a line truck and a cable dolley (the bids to be called for in April) . The motion was made by Mr. Loehr and seconded by D. Anderson that Mr. Cattan be authorized. All ayes. President Stone suggested that D. Anderson be appointed to look into the types of equipment and that Mr. Loehr be appointed to take care of the financial details, and that when the bids are let, they should inform the Directors. It was further suggested that when the time comes to cons i der the purchase, that the men be con- sulted, particularly the line forman, since they will be working with this equipment. All Members were in agreement. It was decided that the matter of purchasing a back- hoe and a four-wheel drive vehicle be tabled till the next meeting. THE BUILDING Manager Cattan explained that this building is already quite crowded and that more room will be needed for the new personnel. Then he outlined his plans to remodel part of the garage. Mr. Stone suggested that the Board convene in the garage to survey Mr. Cattan's proposed plans for the new offices. When they returned to the conference room, Mr. Cattan asked the Directors for Board approval on these proposed plans. They agreed unanimously that he should go ahead and draw up a definite plan. The cost of remodelling will be $6000 to $7000, extending the sprinkler system -- $1000 December 21, 1971 Page 145 December 21, 1971 - Continued A discussion followed regarding the charge of $35 per lot to Lakeworld. Mr. Cattan explained that an agreement had been drawn up, calling for the develo- per to pay this $35 per lot upon recordation of the map. (In this case, cash will be paid in lieu of bond) . It was also stated that all requirements must be met before service may be given. The Manager informed the Board that in the case of Lakeworld, they are installing all the underground ducts, and gave the Members his assurance that the money would be paid within seven days. Mr. D. Anderson cited the Placer County regulation that bonds be posted or money paid before recordation of the map, to ensure power to all the lots. MANAGER'S REPORT Mr. Cattan informed the Board that the Post Office finally asked to be connected last Thursday and that the pad was installed Saturday, and they were given power. He also reported that Donner Lake Substation is ready to be put into service, but due to the holidays it is being delayed until after the New Year, as Sierra Pacific Power Company is not in a position to provide us with the necessary help until after January 1. With proper co-ordination we should complete the convey : sion in less than three hours. Harker & Harker -- 3 men, Sierra Pacific -- 3 men, our 3 men = Total of 9 men. �I 75 transformers ----------------- 9 men @ 3 tfr. per hr. = 27 x 3 = 81 transformers. Another reason for delaying the conversion is that we do not wish to inconvenience residents during the holidays. i A request was made by Mr. Cattan for three extra days off to make up for over- time work: Underground to condiminiums, Saturday the 4th; 3 Regulators, Satur- day the 12th; and Underground to Post Office, Saturday the 18th. At President ` Stone s suggestion, it was made a matter of record tha t this matter be left to the Manager's discretion. A question was raised regarding the claim brought by Mr. Butler of Tahoe City. The Board agreed that a letter should be written to the effect that this matter would be taken care of in the Spring as soon as weather permits. Mr. Paulus stated that all Directors would receive a copy of this letter. Mr. D. Anderson j asked if it would be possible for the Directors to receive copies of all corres- pondence coming into this office. Mr. Cattan replied that all important letters are being passed on the all the Board Members before each meeting. Since there was no further business, a motion was made by Mr. Loehr that the meeting be adjourned, seconded by Mr. Waters. All ayes. The meeting adjourned at 10:10 P.M. 19 NELSON S. STONE, PRESIDENT OF THE BOARD` ELAINE BRONSON, RECORDING SECRETARY S i RESOLUTION 7132 RESOLUTION 7132 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ELECTION OF OFFICERS BOARD OF DIRECTORS w WHEREAS, it is desirable that the Offices of President and Vice President of the Board of Directors of the Truckee Donner Pub 1 i c Utility District i be for a term of one year each to give each Board Member an opportunity to serve, I NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS that these offices may be for a term of one year. Nothing in this Resolution shall preclude the re-election of incumbent officers. f i Passed and adopted this 21st day of December 1971 j by the follo'wing roll call vote: AYES: D. Anderson _ , R. Waters , H.Loehr I N. Stone i NOES: > i ABSTAIN: > i TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY c NELSON S. STONE, PRESIDENT OF THE BOARD i ATTEST: GEORGE CATTAN CLERK & EX-OFF I C IO SECRETARY ! Page 147 December 21, 1971 STATEMF.NT. QF GENERAL FUND Bank Balance 12/7/71 36,557.68 Deposits 22,043.99 Approved billings 17,762.33 Del Chemical (.06) Charlotte Harris (fefu d) 40.50 Delta :omes 16.76 Sierra Pacific 2 4,117.87 Ralph Ramacciotti (USPO underground) 169.38 Calif. Assoc. of Emp. (ins.) 403.10 IBEW (union withholdings) 67.50 H. D. Gotcher (install-regulators) 99.60 Eugene Gini 't ' 75.00 General Electric (Lakeworld line) 409.50 j McKnight Cons t. (tank) 62845.91 U.S. Post Office 200.00 Petty cash 41.69 (50.249.08) PAYROLL 12/15/71 O.T. GROSS -NET Cattan 775.00 ' 654.20 Silva 187.60 737.60 646.40 Craig 191.18 747.02 573.10 Reynolds 117.32 673.16 573.26 Paulus 600.00 490.00 Grow 22.95 471.75 420.25 Archer .469.20 417.70 Straub 30.24 442.40 355.20 Pine 285.12 222.54 Craig 246.40 199.13 i Bliss 192.38 178.36 Bronson 147.84 122.77 Banks final 55.68 52.22 Velasauez "13.92 13.06 (4 918.19) 5 .25 5824.47 Bank Balance 12/21/71 31434.40 BILLS FOR BOARD APPROVAL Builders Service Center 3 07 Consolidated Electric Underground conduit 266.29 Phillips Petroleum Hydraulic Oil 52.55 Joes Auto Repair Meter reader pickup 55.59 Nevada County Election Expense 49 3.50 Pacific Telephone 225.06 A.P.P.A. Dues 190.67 McDonaugh, et al Legal 614.45 Maydwell & Hartzell Electric inventory 544.32 National Notary Assoc. Dues 6.00 NCR Annual Maintenance 133.40 Osborn's Garage Mgrs. Auto 56.18 Rex-Tex Equipment Crane 195.00 Record Supply Sierra Meadows Contr. 241.SO Sierra Sun Advertising 10.00 I RTE Transformers 2475.90 Sangamo Meters - 429,40 6020.88 Balance after payment of above 2586.48 i r i r December i:21, 1971 Page g 148 i