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Home My WebLink About1972-01-18 Min - Board JANUARY 18, 19 72 The regular meeting of the B6and of Directors of the Truckee Donner Public Utility District was called to order by President Nelson Stone at 7:30 P.M. in the confer- ence room. ROLL CALL: Waters, present; R. Anderson, present; D. Anderson, present; H. Loehr, present; N. Stone, present. GUESTS PRESENT: Ed Moss from Graybar Electric; William Fitch, Donner Pines Condiminiums; V. Clinton, W. Asquith, and Wm. Dearman. EMPLOYEES PRESENT: Cattan, Paulus, Silva, Grow, Bronson. i No errors, omissions or corrections, the minutes of January 4, 1972 were i adopted as written. BILLS FOR BOARD'S APPROVAL: Discussion ensued regarding the rather large bill from Cook Associates, Engineering. No further discussion, a motion was made by H. Loehr and Seconded by R. Waters that the bills be paid as listed, a copy of which is part of these minutes. ROLL CALL: R. Waters, aye; R. Anderson, aye; D. Anderson, aye; H. Loehr, aye; N. Stone, aye. i OPENING OF BIDS FOR TRANSFORMERS & REGULATORS: The notice having been duly published, the bids were opened as listed on the attached bid s u mary. After brief discussion a motion was made by D. Anderson and seconded by H. Loehr that the bid for Regulators be awarded to Graybar Electric Co. , Inc. in the amount of $8,601. A motion was made by R. Waters and seconddd. by H. Loehr that the bid for Transformers be awarded to RTE Corp. , ,�.-. the lowest bidder, in the amount of $26,800. RESOLUTION 72K - (MANGE IN SEASONAL RATES i After brief discussion it was decided by the Board that an increase at this time is a bid premature; and that it would be wise to wait until the District hears from Sierra Pacific Power Company regarding increases in rates. At this point, Director Waters suggested that the board confer with Mr. Fitch 'f and his party. i DONNER PINES CONDOMINIUM -- UNIT 5 Mr. Fitch and his party attended this meeting to discuss with the Directors Mr. Cattan's refusal to give power to these units. Mr. Cattan stated that his reluctance was based on the fact that he felt that Mr. Fitch did not comply with regulations set by TDPUD, that the power lines were too close to other utilities j in the underground trench, particularly the water lines, causing a dangerous situation. Mr. Cattan further stated that if power were to be granted at this time and a serious accident ensued, the District would be liable. The Manager then asked that 10 feet of line be exposed for inspection. It was pointed out at this would be difficult and costly this time of year and that other utilities be damaged in digging frozen round. After i as well as the District's could easily g gg g g long discussion it was decided `'ghat the solution would be to give secondary under ground power to the condiminium. Mr. Fitch was in agreement with this proposal and agreed to meet with Messrs. Stone, Cattan and Paulus the next day to discuss details. LAKEWORLD CASH PAYMENTS: Manager Cattan presented copies of a letter from Lakeworld, dated January 12, 19 72, and copies of a letter to Paul Chamberlain and from Cramer Engineering, to be read in conjunction with Mr. Cattan's report. The letter from Lakeworld stated that cash would be ppi.d for service to Units 2 and 3, in leiu of bond, and a check was enclosed in the amount of $34,580. This letter further stated that the District would receive cash payments also for Units 1, 4, and 6 as stated in the following report: i Page 156 January 18, 1972 JANUARY 18, 1972 (Con't.) LAKEWORLD CASH PAYMENTS (Continued) MAIN LINE For approximately five miles, the District has received $50,000. MONIES THE DISTRICT WILL BE RECEIVING FROM IAKEWORLD 6000 16ts @ $35.00 = $210,000. January 15, 1972 34.9S80. March 31, 1972 30,000. June 30, 1972 20,000. j July 319 1972 18,370. PAYMENTS TO BE MADE * Line Truck $18,000. April 1, 1972 Life - 10 years * Back Hoe 14,000. April 1, 1972 Life - 8 years * Cable Trolley 4.9500. April 1, 1972 Life - 15 years Substation Tfrs. & Rgrs. 30,000. Aug. 1, 1972 Life - 25 years Steel F Switches 252000. July 1, 1972 Life - 25 years 91,500. Units 5 and 7, which total 890 lots, are near completion some time in June or July. The District may be in a position to apply cash payments for these lots also, in the amount of 890 lots @ $35.00 = $311%150. The items marked :.:with an asterisk are not only for Lakeworld use, but for our general construction, such as future developments. ******************** During discussion that ensued, Director Waters pointed out that as the District would be spending $91,500. before August for materials and equipment, he would like to know what would happen if a developer were to default on its contract. Director D. Anderson was also concerned as to whether or not the District would be obligated to bear the costs of service if the funds were suddenly not available Mr. Cattan answeredc1this Question by' s tating that the District is not responsible for providing service until the money has been received. Manager Cattan then reminded the Directors that Lakeworld had been very co-operative in complying with all regulations and providing cash to work with, and that he was certain there is no need for worry where Lakeworld is concerned. He then informed the Board that Feeder B is being used for Tahoe Donner for the present and will be needed before next winter as Truckee is growing so rapidly. He plans to use the District's own crew to construct the substation, thereby saving time and money. ORGANIZATIONAL CHART After presenting copies of this chart to the Board, Mr. Cattan stated that after he made up the chart he decided to make a few changes. His first suggestion was to co bine the jobs of Overhead Electrical Engineer and Underground Electrical Engineer in one man of good calibre. He also recommended that a Water Engineer be hired rather than a Water Superintendent, in the near future. In .regard to this matter, President Stone asked why the District has not hired its own Engineer rather.-than sending the work out to Cook Associates, for a possible saving of $3,000. Mr. Paulus replied that the Draftsman we are proposing to engage will be capable of handling a heavy portion of the present consultant's work load. President Stone suggested that, as Mr. Cattan plans to retire in a year or so, it would be advisable to have a booklet of Comparable Salary Rates. Mr. Paulus informed the Directors that such a booklet has been ordered from American Power Association, but has not arrived yet and that another has been ordered from Northwest Public Power Association. TAHOE DONNER SUBSTATION Manager Cattan reported that Tahoe Donner Substation is completed and that by Friday TD will have power to the top for their ski lifts and day and night lodges. Director R. Anderson asked if they would keep their auxiliary power for emergencies. Mr. Cattan replied that this had been very expensive and would no longer be necessary as the new lines are very good. January 18, 1972 page 157 JANUARY 18, 1972 (Con't) RESOLUTION 7202 - RULES AND REGULATIONS FOR ELECTRIC SERVICE Resolution 7202, amending Resolution 6930, has been re-written, and are part of the Minutes of January 4, 1972. A motion was made by D. Anderson and seconded by R. Anderson that this Resolution be adopted. All ayes. ,_„ MANAGER'S REPORT f Mr. Cattan informed the Board that Southern Pacific Land Company is planning to build 350 condominiums both sides of Highway 40 at the extreme West end of Donner Lake, and have inquired about power. He stated that he had given them copies of our Resolutions. Further discussion on this matter ensued. i I BUDGET I I Mr. Paulus presented copies of the proposed budget to the Directors for further study, explaining that he had overestimated, and that they could make changes whenever necessary. At this time a motion was made by Director Loehr and seconded by Director R. Anderson that the meeting be adjourned. Unanimous. Mr. Stone excused the employees, and asked that the Officers and Directors remain for an executive j meeting. EXECUTIVE MEETING I i Manager's Salary Increase: r A motion was made by Director Loehr and seconded by Director R. Anderson, that ,.... the Manager's salary be increased to $1,700. per month. Motion defeated. A motion was then made by D. Anderson and seconded by H. Loehr, that the salary of the Manager be increased to $1,650. and was approved by the following roll call: R. Anderson, yes; D. Anderson, yes; H. Loehr, yes; N. Stone, yes; and R. Waters, no. I i I NELSON S. STONE, PRESIDENT OF THE BOARD i A i I I O i ELAI J. 0 RD N ECRETARY i I i i January 18, 1972 Page 158 I