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HomeMy WebLinkAbout1972-04-18 Min - Board April 18, 1972 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Nelson Stone at 7:30 in the conference room ROLL CALL: R. Waters, present; R. Anderson, present; D. Anderson, present; N. Stone,, present. Director Loehr was excused due to illness. EMPLOYEES PRESENT: Cattan, Paulus, Krajewski, Harrison, Hutchinson. GUESTS PRESENT: Mr. Maki-Fire Marshall, Mr. Copeland-Fire Dept. , Mr. Elmore- Hardware Bidder, Mr. Moss-Hardware Bidder, Mr. Cook-Backhoe Bidder, Mr. Tim O'Leary It was moved by R. Anderson and seconded by R. Waters that the minutes of April 4, 1972 stand approved as written. The bills were presented for approval. Some discussion unsued regarding the new addition. Tom Paulus said that when Carl Painter, the carpenter, finishes with the new office addition, he will be working on the addition at the warehouse. It was moved be R. Waters and seconded by D. Anderson that the bills be paid. All aye, motion carried. Director Waters suggested that Mr. Maki and Mr. Copeland be give the oportunity to speak before the Board went on with its business. Mr. Maki said that about a,week ago he gave the Manager, Mr. Cattan, an ordinance pertaining to the fire flow requirements. The ordinance was regarding new sub- divisions and expansion in the area. Mr. Maki said that he had written a letter to the Board explaining the serious condition of the water system to the hospital. He said that at the present time the gallonage flow was only 240 gals. per minute, which is quite inadequate. He said that about 70 0 of the fires are fought with 100 gallons, but that the Fire Dept. must be prepared to use much more than this. With f the new improvements to the hospital and the new high-rise apartments that are proposed, he thinks that it is quite vital that the fire flow be increased. He said that he was g oin to to discourage Y e an expansion in the hospital area until an adequate g fire flow could be maintained. D. Anderson asked what kind of fire flow would be achieved if the 10" line was installed. Mr. Maki said that with a ten inch line, a fire flow of 1,840 gals. per minute could be maintained. He said that the ordinance said that 2,000 gals. -per mintue should be maintained, but that the Fire District knew that 2,000 gals. could not be maintained in that area. The Board discussed who would, pay for the new line and Mr. Cattan said that there were new apartments going in next to the hospital and that they could be asked to pay for part of the line. Mr. Stone said that the District should not count on the developers to pay for the line, as the apartments might not be built for a year or two and that the line to the hospital must be built -i miediately_ . He asked Mr. Maki what position the Fire District might take on paying for the hydrants or line. Mr. Maki said that the Fire District policy did not include paying for hydrants or line to new developements or subdivisions. President Stone excused the gentlemen and thanked them for appearing before the Board. HARDWARE BIDS i The notice having been duly published, the bids for the hardware were opened by the President as shown on the attached bid sheet. It was moved by R. Waters and seconded by R. Anderson that the Board authorize Mr. Cattan to study the bids and award them to the lowest bidders. Roll Call: R. Waters, aye; R. Anderson, aye; D. Anderson, aye; N. Stone, aye. BACKHOE BIDS The notice having been duly published, the bids for the backhoe were opened by the President as shown on the attached bid sheet. The Board discussed purchasing a Case backhoe as opposed to a John Dear model. April 18, 1972 p4ge 194 Backhoe Bids. . . . ., ,continued' Director D. Anderson said that it was the obligation of the Board tQ lfr Qview the specifications and award the bid to the lowest bidder, regardless it was a John Dear or Case. He said that he would make a motion to that effect, stating that the Manager had the authority to review the bids and specifications and award the bid to the lowest bidder. 1t was seconded by R. Waters. Roll Call: R. Waters, aye; R. Anderson, aye; D. Anderson, aye; N. Stone, aye. POLE BIDS �.., The notice having been duly published, the bids for the poles were opened by the President as shorn on the attached bid sheet. After much discussion, it was moved by D. Anderson and seconded by R. Anderson that the pole bid be awarded to L. D. McFarland Company, with the low bid of I $5.194.80. Roll Call: R. Waters, aye; R. Anderson, aye; D. Anderson, aye; N. Stone, aye. MR. INTORF President Stone introduced Mr. Introf to the Board and explained that Mr. Maki had already spoken to the Board. Mr. Intorf said that his main interest is that something be done about the inadequate fire flow to the hospital. He said that the hospital is moving ahead with a $250,000 to $400,000 addition. He said that this expansion is necessary due to the increase in population in this area. He sighted Tahoe- Donner and Trimont as examples of this. growth. He said that Mr. Lee Van Wetter is plaining a 16unit apartment complex across from the hospital, which increases i the fire hazard n that area. He said that he is urging immediate moving ahead of the new water 1 ine. Mr. Cattan showed on a map the route of the new line. The 10" line would run from oppos i t the County Building, up Levone Ave, to the corner of Levone Ave. and Tahoe Ave. ,, with a hydrant at that point. A 6" line would run from that hydrant ew-ft along Tahoe Ave. to the con r of the hospital property. The Board discussed the agreement that was made with the hospital two years ago. It was moved by R. Waters that the line be built at todays costs and that the hospital be charged the original $1,500 as their share of the construction costs. There was no second to the motion. D. Anderson said that the original estimate was based on a ratio of about 2 to 1 with 2/3 to the P.U.D. and 1/3 to the hospital. He said that each district should share in the cost of inflation. He said that he recommend a proportional cost rather then a fixed figure. Director Anderson recommended that the P.U.D. pay 2/3 and that the hospital pay 1/3 the actual cost of construction. Director Anderson put this in the form of a motion and it was seconded by R. Anderson. Roll Call: R. Waters, No; R. Anderson, aye; D. Anderson, aye; N. Stone, aye. Mr. Intorf said that in spite of what might have happened in the past, he hoped that ,P g pP p pe t t the line could be built in the near future to protect the hospital in case of fire. He said that he would have confirmation on the matter on Thrusday, April 20, 1972. Mr. Cattan said that the sooner the District is contacted the cheaper the job will be. He said that at this time his men will be able to do the work, but if the job is held off, it would have to go to a sub-contractor. i RESOLUTION 7210 - A MENDING RESOLUTION 7206 Mr. Cattan said that this was the resolution that was passed at the previous meeting. He said that when the resolution was drawn up, he forgot to add the words, !Mobile Home to the list. He said that other than the addition of these 'words, the resolution was the same in every way. He said that this would save any explainations to future developers. Director R. Anderson said that the resolution j was not necessary. He said that the word etecetra was already used and that the resolution did not need to be changed. He said that the Board was constantly voting on resolutions. The Board discussed whether mobile homes were one family or multi-family dwellings. Some Directors did not feel that mobile homes are multi-family dwellings. Mr. Cattan said that this resolution would be given to developers of mobile home parks rather than single mobile homes. Mr. Cattan said that the mobile home was included in the list for underground line, but had been accidentally omitted from the water resolution. i i April 18, 1972 page 195 Resolution 7210. . . . . . Continued It was moved by R. Anderson and seconded by R. Waters that resolution 7206 be ammended by resolution 7210. Roll Call: R. Waters, aye; R. Anderson, aye; Da Anderson, abstain; N. Stone, aye. Director D. Anderson asked the President if he could be excused from the next item on the agenda (Truckee Mobile Home Park) due to a conflict of interest. ROAD EASEMENT - TRUCKEE MOBILE HOME PARK Mr. Cattan said that_ the developers of the Truckee Mobile Home Park had approched him regarding a road easement to enter their property. N. Stone asked Director D. Anderson if the road would be dedicated to the County. D. Anderson said that if it is the desire of the District or if the County requires it, the road will be dedicated to the County. The roads within the mobile home park will be pri- vate, although the'y will be constructed to county standards, as will the road on the District property. Mr. Cattan said that he checked with Paul Chamberlain, the District attorney, and that Mr. Chamberlain said that the District had to charge a fair amount for the road way. Mr. Cattan said that he worked it out and that it comes to a quarter acre. At $4,000 per acre, this land would be $1,000. 25 o would be added for spliting the lots. The total price would be$1,250. The Developer would be responsible for preparing all legal documents and survey at his expenee. It was moved by Director R. Anderson that the Developers of Truckee Mobile Home Park be granted an easement across T.D.P.U.D. land commonly known as the old ice rink property. Consideration to said grant to be give to the possible re-alignment of the road as was shown on the map at this meeting and this will be mutually agreed upon between the Manager, Board of Directors and the Developers. The motion was seconded by R. Waters. Roll Call: R. Waters, aye; R. Anderson, f aye; D. Anderson, abstained from voting; N. Stone, aye. President Stone said that the following should be added to the motion. . .in the amount of $1,250 based on land valuation of $4,000 per acre. if it is possible or feasable to move the road the prose of this easement may be less than $1,250. ' RESOLUTION 7209 Mr. Cattan drew a map of the two 120 acre parcels that were appraised and examined i by the geologist. r Mr. Cattan said that the 120 acres described by the President as exibit A was appraised_last year at $205,000. At that time the Board did not agree with the appraisal of $ 205,000 and thought that $250,000 was more in line. In his report, Dr. Sharp recommended that 14.5 and 7.7 acres be reserved on exibit j B to protect the McGlashan Springs. This would leave 138 acres that were appraised at $241,000. Mr. Cattan exaained that the reason exibit A was appraised higher than exibit B is that exibit A has a road and complete electric system in already. Director D. Anderson said that he felt the District should obtain an easement prior to the sale of the 138 acres where the McGlashen Springs are located, regardless weither it be an exception or a blanket easement. Mr. Cattan mentioned that there -i s an access tO McGl ashan property from the new Tahoe-Donner substation. It was suggested that since this land sale would mean more than a half a million dollars to the District, the advertisment should be placed in news papers with Tom said that the ad could be placed wider circulation than the local Pa ers. p in the Wall Street Journal. President Stone said that because of the large amount of money involved, he thought that the matter should be discussed at a later date when a full board was present. No motion was needed from the Board on this matter. i Director D. Anderson said that he had spoken with the geologist, Dr. Sharp. President Stone said that since Mr. Tim O'Leary., the representative of the group interested in pruchas ing the land around the South Side Pump, was at the meting, he thought it would be a good idea to let Director D. Anderson report on his conversation with De. Sharp. Director Anderson said that in his conver- sation with Dr. Sharp, he in that there is additional water available in the South Side)-springs for future development. He said that he felt the best way April 18, 1972 page 196 South Side Property. . . . . . . . . . .continued to develop this additional water is through wells rather than surface water springs, He said that if the District should decide to only develop surface water springs, a much larger protion of land would have to be retained to protect the springs from contamination. A smaller portion would have to be retained for wells. Dr. Sharp said that regardless of what the District does about the springs, that area should be sewered, rather then septic systems. This would be one stipulation on the sale of the land. N. Stone said that he thought that the District should prepare a bid on the land, reserving that portion needed to protect the springs and at a later date, if the District should change to wells, the excess land could be sold. -- The President asked Mr. Cattan to prepare a resolution regarding the sale of this land. Mr. Cattan said that he would contact Dr. Sharp in regards to attending the next Board meeting and providing us with the area to be reserved for the South Side springs. i MANAGER 6 S REPORT Mr. Cattan said that work had started on the line to the Sanitary District pond. He said that the line was not iedia.tely needed, but that he needed more work for the electric crew. Director Waters asked how long it would be difficult to find work for these men. Mr. Cattan said that the District can not afford to lose any of the men, because it takes a long time to find good replacements for them. Mr. Cattan gave the Board a run down on the work he had lined up for the men in the coming months. There being no further business to come before the Board, it was moved by Director R. Waters and seconded by D. Anderson that the meeting be aj ourned. All ayes, motion carried. President Stone excused the secretary and asked the Directors to remain for a short executive meeting. NELSON S. STONE, PRESIDENT OF THE BOARD I CfWIA r J. , RECORDING SECRETARY I I April 18, 1972 pa�� 19 7