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HomeMy WebLinkAbout1972-05-02 Min - Board May 2, 1972 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Nelson Stone at 7:30 in the conference room. ROLL CALL: R. Waters, present; R. Anderson, present; D. Anderson, present; H. Loehr, present; Nelson Stone, present. EMPLOYEES PRESENT: Cattan, Paulus, Hutchinson. r-• GUESTS PRESENT: Mr. Tim O'Leary,, Mr. Tom Langford, Mr. Edwin Coltrin. MINUTES OF -APRIL 18, 19-72 Director D. Anderson said that he thought that the following should be added to the minutes of April 18, 19 7 2: "After the discussion of the Truckee Mobile Home Park, Director D. Anderson was readmitted to the meeting" It was moved by R. Waters and seconded by D. Anderson that the minutes by aprove d as read. All ayes, motion carried. BILLS FOR THE BOARD'S APPROVAL The bills were presented for the approval of the board. The Directors discussed the bills from Festerson, Cook & Assoc. , Fred's Richfield, and Lee Brothers. It was moved by R. Waters and seconded by H. Loehr that the bills be paid. All ayes, motion carried. BIDS FOR LINE TRUCK The notice having been duly published, the bids were opened by the President as t-shown on the attached bid schedule. Mr. Tom Langford was present, representing Heil Equipment Company and answered many questions from the Board. He explained that his company was submitting two bids. One bid was for immediate delivery, but not quite fitting the specifications of the bid. The other bid was fitting the exact specification (if not more) but for a much later delivery date. Tom explained that there are only two, companies in the area that make derricks, so he allowed the different bidders to bid on trucks alone and the derrick companies to bid on the truck and derrick seperately. He said that this way, the Board could award the derrick bid to one company and the truck bid to another comp any. The president opened the remaining two bids from Utility Body Company and International Harvester Company. It was moved by H. Loehr and seconded by R. Waters that the manager by authorized to review the bids and award the bid to the lowest bidder while considering the element of time of delivery. Roll Call: R. Waters, aye; R. Anderson, aye; D. Anderson, aye; H. Loehr, aye; N. Stone, aye. i HARDWARE BID - AWARDED Mr. Cattan told the Board that the bid for the hardware items had been broken down and awarded to several companies. He said that Wedco was the only company that submitted a totaled bid and requested that it not be broken down. He said that the other companies r"""we re glad to get any part of the bid that they could. BACKHOE BID AWARDED Mr. Cattan said that the Backhoe bid has been awarded to the Oroville Truck & Tractor Company for their bid of $14,920. He said that the backhoe had arrived and was being used on the hospital project. POLE BIDS - AWARDED Mr. Cattan gave the directors copies of the bid summary on the pole bids. He said that althought when the bids were opened, it looked asthought J. H. Baxter was- the lowest bidder, upron examining the bids he found that the bid of L. D. McFarland included the inspection cost whiclh was not necessary. This made L.D. McFarland the low bidder with their bid of $5,194.80. May 21 1972 page 2 0 2 i 138 &".120 ACRES DECLARED SURPLUS LAND Mr. Cattan recommended to the Board that the 138 acres around the McGlashan Springs be declared surplus and sold at public auction or through sealed bids. A discussion ensued between Director and Mr. Cattan. Director Waters said that he felt that too much of the P.U.D. 's land was going to developers and that in a short time this area will be far too crowded. Mr. Cattan explained that the revenue from the land sale would be used to finance the improvement of the water system in down- town Truckee. He said that this is vital for good water service and adequate fire protection. Director R. Andersen said that his sympathies were with Director Waters as far as keeping developers out of the area, but that the primary duty of the District is to provide the residents with good utility service. h felt that the land should be retained for ark or i e Waters said that Director a p some other recreational facility. He said that the District should look to other places for the revenue to improve the old water system in Truckee. E It was moved by H. Loehr and seconded. by D. Anderson that the 138 acres and also the 120 acre parcel be declared surplus and sold at public auction or sealed bid. Roll Call: R. Waters, no; R. Anderson, aye; D. Anderson, aye; H. Loehr, aye; r N. Stone, aye. E The Board discussed the Resolution 7209 to amend Resolution 7109. The resolution is regarding the declaring certain real property surplus and providing for the sale thereof at public auction or sealed bicls.; 1 It was moved by R. Anderson and seconded by H. Loehr that the Board adopt resolution k 7209 amending resolution 7109. Roll Call: R. Waters, no; R. Anderson, aye; D. Anderson, aye; H. Loehr, aye; N. Stone, aye. Tom Paulus suggested that the District get an updated title search on the land before it is sold. He said that the buyer could pay for part of it. Pon- SOUTH SIDE SPRINGS Mr. Cattan said that he would like to have the 30 acres surrounding the South Side Springs reappraised and a survey done. He said that the appraisal was too low. He said that the land was worth atleast $4,000 per acre. He said that he would also ' i suggest a survey. I t,was moved b D. Anderson and seconded b H. Loehr that the 30 acres more or less) y Y C ) around the South Side Springs be declared surplus, reappraised and surveyed. This does not include the land in the Spring area that is being retained to protect the District water source: It was also moved that a resolution regarding this land be prepaFed and presented at the next meeting. Roll Call: R. Waters, no; R. Anderson, aye; D. Anderson, aye; H. Loehrii- aye; N. Stone, aye. I J. N. ANDREGG-DEERFIELD PROPERTY f ' Mr. Cattan said that Mr. Andregg had approached him about the relocation of our Donner Creek pumps. He said -that the developers would pay any and all costs to relocate the pumps and wells. The two present Donner wells would become a gas station site, if this was agreed upon. The Board discussed the situation and decided that it would be too much trouble to om-move the pumps and that there is the chance that the same water pressure and amount of water could not be achieved. Director D. Anderson said that if the same water _ conditions could be achieved and if Mr. Andregg would be willing to pay for the test wells and the relocation of the pumps, he would see noting wrong with moving the pumps. RESOLUTION 7211 Mr. Cattan presented to the Board, Resolution 7211, a resolution to raise the water connection charges. Mr. Cattan said that at the present time the cost of connecting the water service was exceeding the connection fee. He said that at the present it costs the District around $150.00 to install the service. He said that this does not include the meter, which costs about $35.00. At the present time the connection fee is $100.00 } for a 3/4 " line. The Board discussed the inQTease. Tom said that in the past the customer page 203 Resolution 7211. . . . . . . .continued was charged the actual cost of installing the service. He said that with the increase in customers that it is almost impossible to sit down with each person and explain the -ome of the newer sub-divisions,divis ions, it only takes a few minutes charges. He said that on s to hook up the service, but that on some of the older sub-divisions it was necessary to dig up roads and utilize alot of men and equipment. President Stone said that he would have abstain from voting on this resolution, because he would have to be installing a new water system and since he has a 1" line he will have to $175.00. He said that everything that is needed for connection is there. He . said that it would probably only take a few minutes to hook it up. He said that he felt f that the high charge was unfair. Director. Waters said that he too would have to put in a new water system, but that he would agree with raiging the rates. He said that this would be a way to get money for the water system instead of selling the District's land. Tom sa.,::d that no money was being made off of the connection fees. In fact, the increase would barely cover the costs of installation. It was moved by R. Waters and seconded by R. Anderson that the Resolution 7211 be approved by the Board. Roll Call: R. Waters, aye; R. Anderson, aye; D. Anderson, 1 no; H. Loehr, -no N. Stone, no. The motion did not pass. The president suggested that the resolution be brought up again at the next meeting. BUDGET Tom Paulus, the District Treasurer, presented the Board with the budget for 1972. j Tom gave the directors copies of the work papers he had made.: He explained the 1972 Operating Budget. He said that this was calculated by the rate of increase over the past years. He said that if the same rate of increase continues, the budget urill be fairly accurate. He also explained the Capital, Revenue Budget and the Operating Expences. He said that this was just a start on a budget and -- that he will be doing more work on it. MANAGER'S REPORT Mr. Cattan said that the work had started on the new line to the hospital. He said that since the new backhoe arrived the work had been going well. He said that the men had to stop the work at the sewer ponds line when the old backhoe broke down. Mr. Coltrin asked the Board about the underground line to his house. He said that because of the way his house is situated he was told that he would have to pay several thousand dollars for underground line. He asked if the line could be above ground after it reached his property line. Tom said that there was no reason why it could not he done that way. He said that he would discuss the problem with Mr. Coltrin the next day and get everything worked out. There being no further business to come before the Board, it was moved by H. Loehr, and seconded by R. Anderson that the meeting be aj ourned. All aye; motion carried. i NELSON S. STONE, PRESIDENT OF THE BOARD 1 CMU A J. r_ N90N RECORDINGAR May 2, 1972 page 204