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HomeMy WebLinkAbout1972-10-17 Min - Board TRUCKEE-DONNER PUBLIC UTILITY DISTRICT P. a. Box 309 Truckee,California 95734 Telephonic 587-3896 A G E N D A OF THE BOARD OF DIRECTORS OCTOBER 17TH,1972 7: 30 P.M. 1. Roll Call 2. Minutes of October 3rd. 1972 3 . Bills for Approval by the Board 4, Load Growth & Personnel Requirement 51 Notice - Land Sales Managers Report October 17, 1972 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by Nelson Stone at 7: 30 in the conference room. ROLL CALL: R. Waters, absent; R. Anderson, present; D. Anderson, present; H. Loehr, present; N. Stone, present; GUESTS PRESENT: Miss Jeanne Sollen, Mrs. N. Stone EMPLOYEES PRESENT: Cattan, Paulus , Craig, Silva MINUTES OF OCTOBER 3, 1972 .The President asked if there were any corrections, additions, or ommissions to minutes of October 3, 1972. R. Anderson ask that page numbers be put on the minutes. Also that the Andersons can be noted, showing which Anderson is speaking. It was moved by Henry Loehr. Seconded by D. Anderson that the minutes be approved provided �„rrof,t-4 n n a warp mnap Al qn_ D_ Anderson asked that it be recorded Meeting of October 3, 1972. . . . . . . . . . . . . . . . . .Continued Stone: Please make a note of that. D. Anderson: It was right after your opening statement I'm sure. I asked before Adele Jones spoke. ' R. Anderson: I think he said something before Nelson spoke to. r-k Stone: Now you have before you the minutes. Does it meet with your approval, or do you want to study them more? Loehr: I move the approval of the minutes. R. Anderson: We need to be concerned about which Anderson at the end there. I think I would like to have these pages numbered to. We may need to refer to them in the future. Cattan: We will have the pages numbered. You didn' t speak to much at all, Duane. D. Anderson: Except on Bohls. I think I said a few things. So I second Henry' s motion, with the corrections. Stone: It' s been moved by Director Loehr. And seconded by Director D. Anderson, that the minutes of October 3rd meeting be accepted, with the provisions that the corrections are made. All in favor? Everyone said Aye. Loehr: This is not too important, but when you have a voice vote, be sure that nobody opposes. Because there is a chance. Stone: Yes , that is right. Okay if there are no opposals, we will go on. BILLS FOR APPROVAL OF THE BOARD Stone: Alright. The bills for the Board' s approval now. Paulus: Where do you start in them? I have a couple errors. The last page is in parenthesis, that amount which is a loss or credit, however you want to term it. Scratch those parenthesis. And directly above, where it reads Director for $500, Paul Chamber- lain' s name was in there for $100, otherwise the total would be off. Loehr: What is all this Cook all the time, what is he doing for us? Paulus: The biggest share of it is Lakeworld. He' s looked at the Sub-Division a couple of times. But most of it has been labor. .-�. Duane Anderson: Do we get reimbursed for his costs? Paulus : Yeah, close to 20%. D. Anderson: Where is the 20%? Paulus: Well the billing doesn' t show here. His bill is broken down. Lakeworld $100, something else, and so forth. Cattan: It goes to our General Funds. Page 303 Bills for Approval of the Board. . . . . . . . . . . . .Continued Paulus: Well the whole thing shows but the billing doesn' t show. This is just what we pay Cook. Cattan: Yes, this is only what is paid. Because 20% goes to General Funds. r-- Rex kn.derson: Who is Bob Slayton? Paulus: He use to work up at the Sub-Station. Stone: Is this Utility Vault for Lakeworld a reimbursible item? Or do we buy this? Cattan: No we bought this. Is that the $740? Stone: No, its $1570. Paulus: No that was for the Sub-Station. Loehr: I move that the bills be approved. R. Anderson: I second it. Stone: It has been moved by Director Loehr, and seconded by Director R. Anderson, that the bills be approved. All in favor? Loehr: Roll call, when you spend that much money. ROLL CALL R. Waters, absent. R. Anderson, aye. D. Anderson, aye. H. Loehr, aye. N. Stone, aye. It is unanimous. Stone: We have some valuable land. Besides the Developer has taken an interest in it. There is a local feeling generated to. As to what will happen to this land. D. Anderson: As far as its sale is concerned. As to whether or not the District should put it to use, or sell it, That is the extent of the public' s interest, as far as we are concerned. Loehr: Any political Sub-Division has first call, before we can sell anything. R. Anderson: May I ask two questions? Stone: We haven' t heard too much from you Rex, lets hear it. R. Anderson: I have two questions. Even though we did not receive an acceptable bid or anything as a matter of fact, on the Brockway Shortcut Property. Is that still declared surplus? Do we have to declare it surplus again? Loehr: That is something that I'm not too clear on myself. Once it' s declared surplus, does it remain surplus? Stone: It was the feeling of the Board a couple of months ago that, that matter was closed. And if someone was interested in that land again, we would have to at that time declare it again as surplus. Page 304 ?d d a a P3 m A) m Cl) m 03 m P m � m m P) m m o rt n rt H rt � rt H rt n m rt rt rt cn rt cn rt Cl) rt cn rt cn x rt ED rt Cl) rt CD rt O O o O 90 o o O 0 0 n• .. ., .. .. .. ., ., ., .• ., .. .. .. .. •• •• •• m F-] O cn �:r rt r H C� rt r-n H �-C Oj �C x cn H H Oro CJ H rt � He'"0 � � 'd s�, O0O o rt h-j� > H, H �' mo �r He o o oG m a m m �' m rt CA mm �' �' mrtG �V � G r m m cn m x` CAG H rt G � He'-4 P3 En - m rt < m m - rt m rt o a� He m m rt G o y rt H O ""Y rt : - m PV CA H 110 a n H. O r-j O rt m He m PV ra 110 m W He m rt rt F-t m rt m 0 cn �9 G (M rt G a G O co o m m �• r• 1! 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Continued Stone: For the record, lets clarify one point. The Manager is talking about final determination, but at this time, we are paying the 36. 2% extra. And the decision as of whether this is the final amount to pay, yet has to come. But as of now we have to the lst of October. Since the 1st of September, we have been paying it. Since the 1st of October we have passed part of that rate increase on to the Public Utility. Cattan: We did make that raise. We said it would be a few months before we knew what that rate is. But if the rate is going to be 36. 2%, then the District would be in a very difficult situation, financially. That is if we keep the present rate, R. Anderson: Is there a way of converting the Load Growth that you say we presently have and which will be added in ' 73 that is positively confirmed? Converting that into dollars and cents as to income for the District? Cattan: We will do that at the end of the year. R. Anderson: Yes, I know you said that. I mean now, by saying you have the equivalent of 600 homes. Can you give us an average of how much that is used? Or would you be guessing too far off that it isn' t worth talking about? Cattan: We are not talking this Load. This Load of Tahoe-Donner is equivalent to 600 homes. It doesn' t mean we have 600 homes. Rex Xnderson: No, no. I mean if we changed that into dollars and cents can you give me what it is going to mean in revenue to the District? Cattan: It is very difficult because Lakeworld, this would be their first winter in operation. We would know the end of November. R. Anderson: But if you were to make a guess right now, D. Anderson: You projected a load though didn' t you? Cattan: A load, but not dollars. Stone: You can add on so many cents per kilowatt. D. Anderson: Even using the equivalent of 600 homes. 600 homes aveaage $15 a month electricity, or something. I think you could put a figure on it. Cattan: It is very difficult to figure what somebody is going to do. At the end of December we will have a pretty good idea, how much dollar wise we can, But don' t forget the dollars we get are not all profit. D. Anderson: In other words. you are tending to paint a bleak picture in so far as they service the District is going to have to provide, to the consumer, without considering what increase revenue we are going to have. I think that is what Rex is getting at. Revenue is increasing too, so we should be able to pay for the overhead and increase revenue. Page 308 Load Growth & Personnel Requirement. . . . . . . . . . . . . . . .Continued R. Anderson: Yes. I think that is probably true. Because you are projecting here that we would be spending additonal money of - $120,000 in rounded figures . With the additional confirmed low growth, I think he made that statement, we would be able to tAke that additional cost plus up to a 20% rate increase. The district would still be solvent. This is if we only pay -- 20%. We hire all the additional personnel. P*lus�c thie',billing machines.. Cattan: You can double expenses. But if it goes to 36%. . . D. Anderson: I think his yearly salary is a little bit heavy. If we can meet those as he has projected here. I don' t think we are in any trouble. Paulus : At the end of July, the revenue we took in from the residentual customers was $145,000. Now we averaged 164300 customers which figures out about $90 for that period of time, so the residential load just doesn' t contribute that much. Its the big ones. D. Anderson: Also these people are being used for the water system as well. And if we have an increase power load, then we must have an increase in waterload. Primarily Lakeworld, and we were talking about Tahoe-Donner. So we are getting revenue from that as well. R. Anderson: I don' t -have nay budget -figures with me, but what do we net in water as compared to electrical? Cattan: 17 I think. Electrical is sometimes off I know. It sometimes more than the water. Paulus: Currently we are netting on electric 26%. That is year to date to the end of - July. . The only figure I have is the net of water. It was $5400 at the end of July. The net revenue for electric is 26% r - Cattan: Water has never been a paying proposition. Well, if we could promote Tom -to be Manager, we could save a lot of money. R. Anderson: I see. I'm not sure that our only idea was -a -Public Relations man. Cattan: It has been stressed to me that we need a Public Relations man-. - I'm -not interested- in °the Public- Relatin.ns Manager. I am interested in the money they can save us Public Relations Manager is good. when you have 30,000 consumers. D. Anderson: It is just as good with 2000 consumers. Rex Anderson: I think it might be more important. But I don' t think we only want him- as-a -PR man. ' This is j us tL-None• o f--the{qualities..we would be looking for. I think this is important in a small community because neighbors are your friends and they can also be your enemy. - - _ Page 309 Load Growth & Personnel Requirement. . . . . .. . . . . . . . .Continued Stone: There is another alternative that was mentioned. It appeared to be such a remote thing. As an alternative to accepting the expanded organization, that we are going to talk about tonight. Sometime ago a proposal waa made by Sierra Pacific Power Company that they manage this District for the Board of Directors ane there have been two instances sited. One was the city of Hawthorne, and one was the city of Fallon. I have been finding out what is going on. Our information has not been correct in all instances. Hawthorne, has a 30 year contract To furnish power to the city. It is unincorporated. In view of 1970 they entered into a 30 year contract. This was done after a public vote. It was a bitter issue, when it came time to vote. Although there was an increase in salaries. Loehr: I think they should come here and present their case. We don' t commit ourselves to any direction. I would like to talk to the #2 man and not the rest of them. Stone: I don' t think I want to talk to that guy. I want to talk to the guy that is paying the bill. Loehr: Thats alright, and permissable, but I think to do justice to everyone, we should follow through and get all of the information. If its a management thing it would be good. I think the people would agree too. We are going to be faced with a personnel problem, and we will always be faced with the problem of equipment. All of the costs are going to go up. Lets call them here to talk to us. R. Anderson: Will they include the water? Loehr: No, they won' t take anything but the power. R. Anderson: So we are still going to have to be a Board. Cattan: The Board will study the proposal. It is not a question they are running this place. The Board would be running the District. D. Anderson: How would that affect the thought of reorganizing the Truckee Sanitary District, Truckee Donner Public Utility District into one District. Loehr: I don' t think that will go. I just don' t believe it will go, , Stone: I see one big loophole. Stone & Webster surely aren' t going to manage something they aren' t going to make a good profit out of. The profit that these people would be making is what we must have to even maintain water service. If we lose the profits that we are making from the power revenue. A thousand - consumers a day, at $6 a month is gonna go flat busted. I don' t possibly see how. . . . . Loehr: They will be paying you a given amount annually. All of these things must be looked into. R. Anderson: Well anyway, you did: rnention Fallon. What happened? Stone: Lets go on to Fallon. We have heard that there was a contract with Fallon. This is not so. It is an incorporated city. A bit larger than Truckee. Probably smaller than Truckee, five years from now. Page 310 1 Load Growth &Personnel .Requirement. , . . . . . . . . ... . . . . . . . . . Continued Stone: They have a city department of electricity, sewer, water, and garbage. All managed by one Manager. The city clerk does all the billing. And Tom and I are going down there to look at their billing procedure. To see what they are doing. Talking to a girl down there in the city clerk office she bills everybody personally herself. So it must not be too bad of a job. They previously bought power off Sierra Pacific Power Company, through the Truckee-Carson irrigation ditch. So they were paying r twice. Now the city of Fallon buys their power directly from Sierra. Pacific then resells it like we do. Loehr: What has happened to that power generation plant that they had at Fallon, out of Lahontan Dam? Stone: I don' t know. Loehr: That was part of the TCID. And that is one of the leverages they had to get more -water in there. Cattan: I think they have two Districts. I understand from what they told us two or three years ago, I;hey: do all,- the billing. Loehr: I think we should call them and have them come.,. When-they can make it available. Before we make all these decisions here. We're talking about a lot of money. Cattan: We talked with Sierra Pacific three years ago about�fhemA6ing our billing. Loehr: What are your thoughts, Tom? Paulus: Well it certainly wouldn' t hurt to see what they had to offer. R. Anderson: When are. you going to Fallon? Stone: When the work is all done this fall. Cattan: well-- I wi l l have -to, agree with Henry. The- Board -to ,study, the -proposal, we don't lose_ anything. It zmay be beneficial to the District. Loehr: Well I'd like to -talk to the #2 guy.. Let' s have him come and talk to us. Cattan: The #2 :man is Merle Atcheson, he use to be the Chief Engineer. Loehr: He is a very intelligent man. And he is also an honest man. Thats the reason I'd dike to talk :to him.. I don' t think he would pull any -punches,- if we ask him,.any -questions Duane Anderson: Can- we take -any kind of an order or :s-hal-l:- we—let George -do -it? E Loehr: I would puta:irt� irr the form ,o f: a mo tiom, if you would like that? Stone: I'm not in favor of it. I'm in favor of going the other way around. Loehr: Well we aren' t going tonight. anyway., are we? We have to know all these things. My motion is that the Manager set up a meeting with Mr. Atcheson of Sierra Pacific Power to explain their proposals to the District. Page 311 Load Growth & Personnel Requirement. . . . . . . . . . . . . . .. . Continued R. Anderson: Him specifically, or some he might send? Loehr: I would much -pref er ' to have him. R. Anderson: Your motion says him. Cattan: I agree with Henry. I know the fellow personally. , R. Anderson: The only thing I'm saying is if you put Mr. Atcheson name in the motion. And we're kinda tied. I mean-that if he talks to him, and says he will send someone in his place. Is that acceptable? Loehr: Certainly. R. Anderson: I' ll second the motion. Stone: It has been moved by Director Loehr. And seconded by Director Rex Anderson. That the Manager secure someone, preferable Mr. Atcheson from Sierra Pacific Company to talk before this Board on their contract management proposal. Loehr: Would you like to have a roll call on' that to see where everyone stands? ROLL CALL R. Anderson, `yes. D. Anderson, yes. H. Loehr, yes N. Stone, no. Loehr: You better change that vote kid, because you are not giving anything away. i R. Anderson: When you print the agenda, can you make it clear enough so that it is public knowledge when it is posted in the Post Office? Make it clear on the agenda so that people will know. Loehr: It may have to be a special meeting. We don' t know. Stone: You might even go through the minutes of 3 years ago to see what the proposal was then. That is the date their Contract with Hawthorne. So it probably hasn' t changed. Cattan: You don' t have to forget that maybe things will work better for them because we are surrounded by Sierra. Pacific. It works better for them and for us because distrib-dtionwise, maybe they can' t reach someone on the otherside of Tahoe-Donner while we can reach it, Loehr: I don' t think we should go into any discussion and speculation until we have the facts at hand. We've already taken care of that, Stone: I just forewarn you of- one thing. This happened with Mt. Wheeler. As I see it, the only reason for the formation of the Public Utility District such as ours to stay in remote from any Commercial Enterprise, In talking with Mr. Hamel over there about the Mt, wheeler thing. This was somewhat the position they were in. And I know the REA, vehemently objects to - any sort of lease on any of the things we have discussed here, in 'the last fifteen minutes. 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Now lets deal with the Office Manager. I think we need an Electrical Engineer inunediately. The Management disagrees with me. There are three linemen now, and. a fourth has been requested. A meter installer is needed. It could solve your problem of getting the services out on time, Tom. We hire Krajewski as a draftsman, George has got him working something of a higher calibre. We are going to need a draftsman by next year. A billing clerk and filing clerk, and a reception clerk and typist. In effect we would hire one more gal primarily to assist the Manager and she would be Secre- tary to this Board. We would hire a draftsman, one more lineman, a meter installer. Then our Water Department is starting to suff- er, or it will when we take on the active maintenance of all the lines of Lakeworld. We are going to need another water service- man. We are going to have a Manager and an Electrical Engineer, we will discuss that later on in a future meeting. Before the end of the year in order to have these prople on deck by next May, we will have to start an active recruiting program not later than the 15th. of December. D.Anderson: Did you say Electrical Engineer or an Electrical Superintendent? Stone: Well, for the purpose of structure and organization I would call him a Superintendent. When the business grows he may have an Engineer working for him. But that is a boss that is directly in charge of all the Electrical people. I've been consulting diffe- rent organizations, referring to salary rates, and there is a considerable amount of salary adjustment, that has to take place in this organization. In some instances salary might be lowered, specifically I don't agree with the Manager's re comnendat i on that we should hire a $25,000 or $40,000 Manager. At the present time, George is doing the job for $20,000 or something, and I think we better hold pretty pat on that salary range, which does not appear too far out of line from what I've discovered so far. While I'm fired up, I want to mention one more thing. There has been con- siderable criticisn directed against the Manager and Tom Paulus for lack of Public Relations, and not getting some jobs done that the Board Has requested. The Manager is doing a job of two men at least. Tom Paulus is, or has been doing the job of at least 3 men. This somewhat serves as an explanation of some of their shortcomings. With that I am going to sit down. You may be ex- cused, Henry, after you remark, if you have any remarks. Loehr: I have no remarks. I will keep that in mind. I think there are many adjustments. I will leave now if you don't mind. Cattan: I don't know where you got your information. Stone: Please note that Director Loehr has been excused from the meeting, due to not feeling well. Cattan: From what you have drawn, I am not doing anything, actually here in this District. Stone: Well sure, we all funnel up through you. With a buffer in between, which is Tom. Page 315 Load Growth Personnel Reauiremen.t. . . . . . . . . . . . . . . . . .continued Cattan: Ken is very capable. I instruct him what to do, and he lines up work for our linemen. Like take today, we are installing underground cable. Tomorrow he is starting on the Sub-Station. He is supervising the line crew. All of this is done by Ken. Except when it comes -to meter reading and servicing, billing. It has all been electrical and not much water lately. It is alright to talk about extra men, but where is the money coming from? I know that I need a Secretary. I do my own filing, because we can't afford i t. R.Anderson: If I counted right, you recommended 6 people, and Nelson only has one more than you have up there, 7 people. So we really aren't that far off. Stone: The only one off is the Draftsman. Cattan: Ken can do drafting in the winter. Because there is no construction. You have to look at economy here. Be caus e we are not like Sacramento or San Francisco. Where they work all year round. An Electrical Engineer is a must for this District. There are problems that have to be solved immedi ate ly, every hour of the day. Stone: Now lets not get into that George, because I have. . . . . Cattan: Excuse me by telling you I have 47 years plus 2 months ex- perience in distribution, and I think I know what I'm doing or I should. Or I shouldn't be in this position, in this place. Stone: Okay, but listen to this. Electrical Superintendent Salary range from $12,56 4 to $15,720. Outstanding opportunity for Engineer. Responsible for planning, operation, and manage- ment of municipal utilities with a 19 72 operating budget of $2,000,000+. Degree in ME or EE preferred, and at least 5 years experience. Thats City Manager in Colorado. Many of them call them Electrical Superintendents, It is just a matter of s-cemantics. Cattan: An Electrical Superintendent is not an Electrical Engineer. R.Anderson: But he could be. He could be an Engineer who is Supervising other duties as well as his Engineering. We could hire him that way, because we are small Enough. He could be an Engineer and Supervisor. Cattan: But he must have the knowledge of an Electrical Engineer. If someone is an Engineer, he would not like to be called a Superintendent. Stone: That's just a matter of scemantics, Let's drop that. I have one more thing to remind the Board of, that salary chart excluding the salary figure for the Board of Directors comes to about $174,000. Didn't Tom remark that is cost about 30% overhead and so on to hire our people? Page 316 Load Growth & Personnel Requirement. . . . . . . . . . . . . . .continued Paulus: No, it only comes to about 16%. That was counting the transportation, that 30%. Stone: That comes to $215,000 which is almost a Quarter of a million dollars this organization has in salaries alone. R.Ande rs on: Did you figure out the one on the right would cost? Stone: That is $245,000 without the 16% added on it. Of course this is staged on average salary rates that I have dug up so far. I think that when we go to Fallon and Hawthorne and so, and as we talk to more people. We will get infor- mation on what the going salary is. Engineering, Managers, Superintendents and so on.. R.Anderson: And then you add on the billing machine of $2 2,000. Stone: The operation cost this District in salary and associated fringe benefits as I see,it justifies the sitting of the Board such as this. That's fairly good size money that we are talking about. Okay. That is something to think ab out. Because within the next two months we are going to have to resolve i t. D.Anderson: Can we get a copy of your proposal. Maybe somebody to sketch it? Stone: Yes. Cattan: It can be typed on a legal sheet. Stone: Now what have we left on the Agenda., George? Right now I think this is as far as weoneed to go. For sure we need more information on salary rates. D.Anderson: How does Tahoe City bill? And North Tahoe Bill? Paulus: I know that one of them has a $25,000 machine, I'd like to take a look at. D.Anderson: Is there a way that we could use one machine between the 3 Districts? Paulus: Well, they have to be programmed. We went through something s imi tar not too long ago. We are not quite big enough to have too much more refined than what we have, although we are growing into i t. By mailing it back and forth to Tahoe City, a portion of the stuff you want when a customer comes in will be enroute to Tahoe City and back. D.Anders on: You must keep files? Cattan: As soon as the meters are read. Bills are sent out. Page 317 Load Growth Personnel Requirement. . . . . . . . . . . . . . . . .continued Paulus : The machine is about $22,000 and the programming is about $3,000. After it's their's it is their's. Our billing machine is nothing but a glorified add- ing machine. It will not compute. Stone: Haw much longer can we make out with that thing, Tom? Paulus: Well, I would like to think seriously of replacing it, sometime in the not too distant future, maybe by next summer, by the time we have more growth, we will have all the bugs out of i t. R.Anderson: Will it give us anymore information than what we are getting now? Maybe more information to the customer? Paulus : Well, you can program i t, that's the whole thing. We have so many customers that we are billed at this rate so much money, and that's all. There is a lot of things that you could do. We could determine the line loss of the feeders. We could design the card so that, well then of course, I think now the only thing we show is the kilowatts we used. He has to go back to the previous bill and subtract it. There is a lot of improvements that have to be done. We require so much information that right now we don't take advantage of it. R.Anderson: Have you looked into that Porto Pac? Paulus : No, at Sierra Pacific they use a billing card, as they ANORk actually read it. We are going to have something other than what we have now. R.Anderson: It will take some time to get the bugs out of it. But it drives you batty when two months in a raw you don't get your cards back up to date, if you send them out. Stone: Anything more Tom? Paulus: No, nothing that we haven't already rehashed. We j us t need more people for more work. Stone: What do you have on the Manager's report, George? Cattan: When we started laying the underground at Tahoe-Donner, we poured all the foundations at the Sub-Stations. To- morrow morning we start erecting steel. Harker & Harker have only laid the underground cable. Our people are going to do the splicing when the weather is dry. Stone: Are we on schedule George? Any conflicts? Cattan: We have never been in conflict with Lakeworld. Ken is taking charge of it with our men. Stone: What about the crossing? Cattan: We can't start that, it is too late in the winter now. Stone: You do have it across the street? Cattan: And we have the permit, we got the permit yesterday, Monday. Page 318 Manager's Report. . . . . . . . . . R.Anderson: To go under the freeway? D.Anderson: under the overpass. Why is it too late in the year? How long of a job would it take? Are the crews busy elsewhere? --- Cattan: They are busy, We have to see if we can get the crew from Lakeworld. They are just coming to a standstill, we may get their people that are doing the pipeline, they might do ours. They work for Teichert, several of them. We are trying to get the Sub-station steel up before the snow comes. R.Anderson: That won't be in operation unt i 1 next year? Cattan: Maybe, it all depends on the weather. R.Anderson: But weren't we a little concerned about having the hack up water supply over here, crossing under the freeway? Cattan: Don has been away. He had family trouble) I th ink. R.Anders on: I think that is one of the reasons we approve4 i t,hoping we could get it in this fall, not waiting another winter. In case something should happen, with the line that is buried under the freeway. Cattan: I'll get the contractor tomorrow. It seems that Tahoe- Donner is getting very slow now. It is getting too muddy up there to install pipes. We ought to have the under- ground at Tahoe-Donner finished by the end of the week. Stone: Anything else? Cattan: No, that is all. D.Anderson: Has power been given to the house in Sierra Meadows? Cattan: No, not yet. D.Anderson: What arrangements have you made for that? Cattan: We are going to start on it. They are finishing another part of Sierra Meadows. D.Anderson: What is the homeowner being charged? Cattan: We are coming up with a new policy for the Sub-Division. D.Anderson: So the District at this time is absorbing the cost of that one. You said that the District is working out a policy, meaning you.are working on the policy? Cattan: We talked about it 4 weeks ago. I'm waiting for the work to slacken, then start on this policy. We need it very b adly. Page 319 Manager's Report,: . . . . . . . . . . . . . . . . . . . . .continued Stone: And your speaking now of the policy we discussed which was extension of power beyond and above the ordinary distances, where we would have to run into a home, if it were into a cluster of homes. Cattan: Well you have to rin half a mile of line. Costing $4,000 per one Customer. That's what is bad. Stone: I read in a power magazine yesterday, in the United States the average expenditure of capitol outlay to get power to somebody was $1280. And that would take the Utility al- most a lifetime to recover their investment before they start to get any turnout. Paulus: We have to pay $800. for each customer we have invested. That's drawing them all out together. Cattan: When they are going underground now Tom, it's costing that much? Paulus: But even $800. at $5 00 a month minimum. . . . . . Cat tan: Using Sub-Contractors is out of the question. Harker & Harker are very expensive. The time the workers leave Harker & Harker yard, that's when their time starts. I think it would cost us about 3 times more than if we did it ourself. R.Anderson: With all the overhead that we have to have on hand? D.Anderson: I wasn't suggesting that Harker & Harker do our everyday work. I was trying to acquaint it with a Developer ins- talling water lines. Why don't we install .his water lines for him too? Cattan: We can. D.Anderson: I don't think we should. We are not in the business to subsidize developers. .And in a sense we are subsidizing him by agreeing to install power lines at the sacrifice of the District. Stone: The Chair will maintain a motion from the floor for adjournment. R.Anderson: I move. D.Anderson: I second i t. Stone: It has been moved by Director Rex Anderson, and seconded by Director Duane Anderson, that this meeting be adjourned. All in favor. Everyone said-Aye. Meeting is adjourned. The meeting was adjourned at 9:45 p.m. PRESIDENT OF THE BOARD OF-DIRECTOM BARBARA SpENCER,RECORDING SECORETARY_ page 320 a can Oa o o �C H t t D n > P• 1-3c rt Hm � 01 w('� V� bd �3 C� `,ti C� a N rt H O O z (D a H H H (� H H H �,,, 0•O O (D a H• a t-�-:� O H• H O a H OD H(D O H O a (D H a 0 0 � � C: a s � � � H � rh� � � ° � o O O 0 N.n 0 � to y � t't ti t� N. 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M a x CA m tt H N X O ft a ft CCC CCCC CC CCCCC rt �H o H•o H H. � HN � � o o a � ° � ° C < < >> > > > � O•b n H �C rt n F-h �C rt W 0 (D rh > > > > �• P.ro a 4 � 0 a cD H•a " rt a cD o o (D O art � ro �'(D W t7j ti tt H• 0 (D n En O o a cn H rt m 0 a rt H cD 0 (D o H O o ° (DH0 a :310a tip ro rh to O 0 cn a (D n (D a 0 (D (D H 0 rt 0 (D c CA a n N O cD ro rt a(D cn H• a�C rt O cn cn F-J '� O n H(D ~ rh cn O H.� KO � t°i (D O ti 0 0 rO t°•h Ft-h (D G 0 N tOi � pi H frt, rt • a b trot w 0 ° a �r to to N 0 ft ~ z 0 o v 0 (D H a H ft rt �• F N ° n (D ti X rt-ftrt m lC H• N a n o ;g in �• a mN o =� y • W • o a �H afat� ° C O w a x a � � �• a �ro � (D (DO � a 0 £ cD o rt kO o►c tt (D rt a a a 5 P. rt mH o cn mrt0ro ° 0 a rt :r N � ° C N (D N ro (D (D rt ((DD fD m B m m CD (D t j (D W N H 2) ADDITIONAL PERSONNEL I recommend that the following additional personnel be hired at the end of the Winter when construction begins: YEARLY SALARY General Manager: At least 10 years of Utility Experience 25,000.00 Electrical Engineer: Knowledge of distribution lines, substations and underground 18 ,000.00 Secretary for General Manager 7,200.00 Water service and Maintenance Man 11,000.00 Meter Installer and helper to meter reader 11,000.00 One permanent lineman Early Spring and Additional lineman if required 12,000.00 84 ,200.00 Benefits, Social Security Etc. ,l6% 13,472.00 97,672 .00 Deduct Salary of Present Manager 19,800.00 77.872.00 Extra Transportion for Electrical Engineer 3,000.00 Extra Transportion for Meter Installer 3,600.00 $84 ,472.00 Allow 7% increase for existing personnel predicted for 1973 by Kiplinger - $170,000 @ 7% 11,900.00 Billing Machine 22,000.00 $118,372.00 RATE INCREASE The District should also be prepared to meet the increase in the wholesale rate if the Federal Power Commission should approve the 36.2% rate increase. RECOMMENDATION I recommend that the Electrical Engineer be appointed April lsto so that I can spend at least one month with him to acquaint him with the System. As you are aware construction does not start until early May in our area. Therefore, it is to the advantage of the District not to engage the additional personnel before May lst.1973 R.E.A. APPROVAL The only employee of the District that needs R.E.A. Approval is the Manager. In a recent publication of Rural Electrification Magazine, one sees that four Rural Co.- Opts. are advertiai.ng for Managers by using R.E.A. Form 328s, WATER A complete separation of Water from Electric is not an advantage to the District but a Disadvantage. In a large Utility it is a good practice; When our water employees do not have any work to do, we use them to do other work. For Example: Don Archer helped in doing the Formwork last October for the Donner Lake Substation. For Instance: When we had a major breakdown, the Water Crew helped the Electrical Crew and Vice-Versa. Page 322 ELECTRICAL ENGINEER BASIC CAPABILITY Voltage drop calculations. Sagging of conductors. Maximum spans due to ice loading in this area. Size of pad mount transformers and foundations. Location of pad mount for condiminiums. Design of transformer banks,, example; (Mill, Hospital Safeway, Teichert, Southern Pacific, Schools, etc. , ) Mapping of overhead lines. Prepare the billing of large consumers only. Location of T .G. Cables for condiminiums and supply the developer' s, -contractor with details of trench depth, spacing and protection Give size of service transformers, 10KVA,I5KVA,25KVA, Etc. , Approve all subdivision maps for easements. Give size of fuses for line transformers. Supervise all phases of construction, Page 323 BOARD OF DIRECTORS GENERAL MANAGER SECRETARY CONSULTANTS OFFICE MANAGER ELECTRIC SUP'T. WATER SUP'T. WAREHOUSEMAN DISTRICT FOREMAN WATER SERVICEMAN- 1 DRAFTSMAN LINEMAN - 1 WATER SERVICEMAN- 2 FMETER READER LINEMAN - 2 BILLING CLERK LINEMAN - 3 FILING CLERK LINEMAN - 4 RECEPTION CLERK APPR. LINEMAN TYPIST METER INSTALLER page 324 STATEMENT OF GENERAL FUND Bank Balance 10-17-72 39,947. 07 Deposits 449555. 81 Adjustments Graybar (338. 57) Approved Billings 249675. 33 Lee Bros. Car Lease 100. 00 Sierra Pacific Power Co. 22,710. 06 Anixter-Pruzan 80.49 Bob Slayton Lakeworld S.S. 500. 00 Petty Cash 43.41 I.B.E.W. Local Union Dues 87. 30 Joes Truckee Auto 172. 31 R.G. Gautsche Tune-up 59.88 (48,090. 21) PAYROLL 10-15-72 O.T. - GROSS - NET Cattan 825. 00 670. 30 Paulus 637. 50 492. 10 Silva 39. 36 629. 76 507. 24 Lopez 577.60 482. 80 Kraj ewski 500. 00 390. 80 Grow 25.46 481. 06 385.61 Reynolds 18.24 506. 08 398. 36 Craig 462. 08 384. 08 Straub 19.64 461.54 324. 95 Archer 428. 80 339.44 Bacom 3.26 350.46 257. 04 Craig 61. 20 333. 20 252. 30 Connell 292. 00 228. 00 Duer 243. 20 193. 72 Nylund 235. 20 198.92 -- Hutchinson 235.20 188. 02 Hicks 235.20 187. 92 Spencer 124. 80 103. 7E (5,985. 36} 167. 16 7,558.68 BANK BALANCE 30,42 7. 31_ 10-17-72 BILLS FOR BOARD' S APPROVAL Directors 500. 00 J.H. Baxter Poles 2,184. 53 Bud' s Electric 1.47 Bruning Division Map Copies 7. 58 Wilsey & Ham Rate Case 197.40 Vails Pharmacy Film 10. 51 Joes Auto Service Ken' s Pickup 65. 34 Kauffman Chevrolet Brakes on Chev. 77.64 Ken' s Tire Center 19. 12 Cook Assoc. . 1,710. 16 Utility Vault Co. Lakeworld Sub.S. 1,570. 00 Gordon H. Huber - Copy Machine 67. 39 Fred' s Richfield Meter Reader P.U. 54.27 Home Lumber Co. Whse. Addition 950. 34 ,... Metal Products " " 59.44 Oroville Truck & Tractor Backhoe rental & 835. 28 Phillips Petroleum parts 6. 77 Sun Printing Forms 24.42 Sierra Sun Subscription 5. 00 Standard Oil Co. 213.45 Allied Automotive line trunk 9. 31 Alpha hooks 9. 17 RTE Tfrs. 466. 20 Maydwell & Hartzell Elec. Inv. 898. 38 Rockwell Mfg. Co. Water meters 11008. 89 Anixter-Pruzan Elec.supplies 862.51 Page 325 s BILLS FOR BOARD' S APPROVAL. . . . . . . . . . , , ,continued Paul Chamberlain 100. 00 Charles Olana Donner Crossing 144. 00 Armanka Office Supply 24. 10 Martin McDonough Rate Case 110053. 91 O'Hair Supply Water Inv. 22843. 52 Graybar Elec. Elec. Inv.&Spls. 1,066. 08 Walkers Toggery Rain Clothes 35 . 70 (182490.62) Balance after payment of above _ $11,936.69_ A Page 36.-` RESOLUTIONS & ORDINANCES NUMBER TITLE PAGE 7218 Sick Leave - Severance 327 7219 Electric Rates - Amending Resolution 357 7116 & 7201 Management Contract Presentation �-�` 9 7220 ���� S.P.P.Co. s i 7221 Truckee-Mobile Horne Grant Deed 7222 Electric Rates 7223 GS-3 Rate Increase 10% �--k