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HomeMy WebLinkAbout1973-03-06 Min - Board T'RUCKEE-DONNER PUBLIC UTILITY DISTRICT P. O. Box 309 Truckee, California 95734 Telephone 587-3896 AGENDA of the TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS March 61 1973 7: 30 P. M. 1. Roll Call 2. Minutes of February 15, 1973, and February 20, 1973 3. Bills for Boards approval 4. Dr. Herbert Keith 5 . Resolution 7305, Ponderosa Palisades West 6. Decision by the Board to retain Mr. Martin McDonough and H. Heidrick for wheeling power from P G & E 7 . Financial Statements 8. Management MANAGERS REPORT MARCH 63, 1973 The regular meeting of the Board of Directors of the Truckee-Donner Public Utility District was called to order by Roy Waters at 7: 30 p. m. in the conference room. ROLL CALL: H. Loehr, present; D. Anderson, present; N. Stone, present; R. Anderson, present; R. Waters, present. GUESTS PRESENT: Jeanne Sollen, Grace Robertson, Mr. & Mrs. Alvin Nix, Karl Kuttel, Dwayne Haddock, Marcella Greene, Ruth Melin, Joe Agu7era, Mr. & Mrs. E. M. Stone, Mr. & Mrs. Manuel Lopez, Winifred Edmunds, Betty Juliot, Ellen Bullock, Bob Davis , Bill Goines, Bob Goines, Roy Baker, Mr. & Mrs. Robert Sutton, Carol Jones, Alice Fox, Royna Craig, Morris Smith, George Edmondson, others. . . EMPLOYEES PRESENT: Cattan, Paulus, Grow, Silva, Krajewski, Kinzie Before going into the regular agenda items, President Roy Waters had Tom Paulus explain to the many people attending the meeting what hapa pened to their bills this past month. Tom Paulus told them that the management made a couple of errors this past billing period. The most major error was that Resolution 7302, the 25% rate increase, was effective February 1. Some of the bills that were sent out had the 25% increase on the January portion of their bills . This was being resolved in' the office and would show a credit on next month' s bills. Another error was that some of the meters were not read in January. This causes a catchup bill on the 25% increase. Also, the meters in Truckee were read late due to the reading of the meters at Donner Lake r-. the month before. Mr. Paulus asked all people to come into the office if they had further questions . He told them if they felt it was a catchup bill to come in to the office and management would try to pro- rate some of the kilowatts on the old rate. After all the questions were answered, the meeting had a five. minute break. MINUTES OF FEBRUARY 15, 19731 AND FEBRUARY 20, 1973 The President asked if there were any corrections, additions, or ommissions to the minutes of the special meeting of February 15, and the regular meeting of February 20, 1973. Director N. Stone moved that these two meetings ' minutes be approved. H. Loehr seconded the motion. ROLL CALL: H. Loehr, aye; D. Anderson, aye; N. Stone, aye; R. Anderson, aye; R. Waters, aye. BILLS FOR BOARDS APPROVAL After questioning a few of the bills, it was moved by Director H. Loehr, and seconded by R. Anderson that the bills be paid. _ROLL CALL: H. Loehr, aye; D. Anderson, aye; N. Stone, aye; R. Anderson, aye; R. Waters, aye. DR. HERBERT KEITH Due to Dr. Keith' s absence, this item was tabled. Page 64 RESOLUTION 7305 - PONDEROSA PALISADES WEST ACCEPTANCE This resolution accepts Ponderosa Palisades West water system. N. Stone moved that it be accepted and D. Anderson seconded the motion. ROLL CALL: H. Loehr, aye; D. Anderson, aye; N. Stone, aye; R. Anderson, aye; R. Waters, aye, MARTIN McDONOUGH AND HAROLD HEIDRICK RETENTION The discussion opened with Roy Waters stating that tonight would be the night the Board would make a movement one way or the other. Mr. Heidrick made a proposition to the Board regarding the study that was requested some time ago. He also stated this report would cost between $6000 and $9000 and take at least three months. N. Stone said he did not want Heidrick to go forth with a study of P G & E until a management study is presented from him. He wanted Mr. Heidrick to present this study and then have Mr. McDonough look at it and decide the legal boundaries. He felt the management study should come first and moved that this be done. D. Anderson asked if first an outline proposal could be drawn up showing the areas in which he would investigate. Mr. Cattan told the Board he could give them alot of the information they were interested in with no cost at all. The Board protested to this claiming they wanted an outside opinion. To questions regarding diesel generation, Mr. Cattan answered he could have the facts needed by the next meeting. He reminded them that in his career he has con- structed 22 diesel generations and that he could tell them what they wanted to know regarding this alternative. He added that what Heidrick POM„ was talking about would cost between 20 and 25 mills and he could prove it to the Board within a week. After these facts were presented to the Board and they still felt they needed the study, then they could engage Mr. Heidrick. At this time, Director Stone amended his motion; he moved that the District retain Mr. Heidrick to make the management study, the final confirmation of the study would be subject to Mr. Heidrick furnishing the Board an itemized report of all of the items that his study would accomplish and list a more definite cost figure than the one presented at the special meeting. D. Anderson seconded the motion. After further discussion, the motion was again amended to state Mr. Heidrick would make a study of what he is going to do and the cost. Director R. Anderson told the Board before they voted on this motion, they should realize they are going to be putting the District in a further bind financially before the report is submitted. He wondered if they had considered where the funds are going to come from. He felt Mr. Heidrick would be spending alot of time with Tom Paulus and George Cattan. The District has men just as capable to give this information. Roy Waters commented the only advantage to having Mr. Heidrick do this study is that his report would be unbiazed. ROLL CALL: H. Loehr, no; D. Anderson, aye; N. Stone, aye; R. Anderson, no; R. Waters, aye. Mr. Cattan was instructed to contact Mr. Heidrick and see what he can come up with by the next meeting of the 20th of March. D. Anderson asked where the District would get the money if Mr. Heidrick was engaged to do this study. Director N. Stone felt that for years the electric department has subsidised and financed the water depart- ment. If there is money in the water department, he thought this could be used to pay for the study. Page 65 s FINANCIAL STATEMENTS Tom Paulus presented the financial statements for the year ending December,. 1972. The electric revenue for the year ending 1972 was $645, 384. The previous year was $541,511. This year shows an increase of $103,873 and is a precentage increase of 20%. The power costs for the previous year was $259,803 as apposed this year to $345 ,696. To increase the revenue by $103,873, we had to purchase $85 ,893 more power than the previous year. The January revenue shows $83,413. This figure is unusally high as we had a good portion of February readings so that �.-- we would have an actual reading prior to the 25% increase. Our net revenue, or profit, was $7, 135 which is still ess than 10% of the revenue. Here again, the period is actually longer than a month. Nelson Stone asked if he and Tom Paulus could go to Fallon to see how their power situation works. He heard the people in Fallon are very happy and they might have some management procedures that may be of some help to us . He asked that the Board authorize the trip and pay for the gas and lunch. H. Loehr moved this trip be authorized, and D. Anderson seconded it. ROLL CALL: H. Loehr, aye; D. Anderson, aye; R. Anderson, aye; N. Stone, aye; R. Waters, aye. MANAGEMENT REPORT Mr. Cattan explained that money used for construction does not come from revenue, but from construction funds . He presented a report stating Lakeworld was paying their way for all line extensions , labor, materials, equipment, and engineering. Presently, Lakeworld is the only subdivision that has a contract stating all these things. This report is attached to the minutes as part of the minutes. MANAGERS REPORT Southside pump was installed Friday, March 2. It is producing 200 gallons per minute. Sierra Pacific is going to increase 2 to 3% beginning April 1 for fuel. This comes under the fuel clause and they do not have to get approval from the P.U.C. In April P G & E will also be increasing by 6% If weather prediction is accurate, Spring may start the end of March. At that time, we will be able to start work on the substation and have it completed by the end of April, weather permitting. All except the underground feeders . A new meter reader is going to be hired April 1. We can no longer cope with just one, there will have to be two. I also recommend a new girl be hired for the office. Bruce Grow is helping with the meter readings and hopefully next week he will start working on a list of electrical material for Spring. Before the meeting was adjourned, Mr. Cattan asked if the Board definitly did not want him to make his report on diesel generation. N. Stone did not feel this was necessary at this time. There being no further business to come before the Board, it was moved by H. Loehr, and seconded by D. Anderson that the meeting be adjourned. All aye; motion carried. The meeting was adjourned by President, Roy Waters, at 9: 20 p, m. The employees and secretary were excussed while the Directors attended an Executive Session. BY: ROY W ERS, PRESIDENT OF THE BOARD ECRETARY page 66 STATEMENT OF GENERAL FUND Bank Deposit - February 20, 1973 25, 187. 98 Deposits 32,630.48 Wedco .40 Approved Billings 462863. 72 Johnston Pump (31145. 33) Delta Lines 46. 01 RTE substation 1,000. 00 Western Substations it 12000. 00 Dept. of HRD payroll withholding 321.66 Dept. of Internal Revenue " " 12757.60 Tom Paulus janitorial 60. 00 Jack' s Union 9. 29 U. S. Leasing mailing machine 25 .26 Home Lumber Co. 43. 34 Brunning Division map copier 42. 00 Paul Chamberlain 100. 00 Directors 600. 00 (48,723. 95) PAYROLL 2-28-73 OT GROSS NET Cattan 825. 00 598. 39 Paulus 637.50 458. 26 Craig 89. 68 618.64 462 . 01 Silva 44.28 516 . 60 409 . 34 Reynolds 4.56 503. 12 379. 89 Kraj ewski 500. 00 359.28 Straub 78.60 481.22 333. 19 Lopez 437. 76 329.90 Archer 42. 88 423.44 316.57 Grow 385.92 300. 01 Craig 81.60 326.40 252. 15 Hicks 94. 82 306.50 232. 80 Nylund _ 211.68 177.68 (42609.47) 436 .42 6) 173. 78 Current Bank Balance 3-6-73 42485. 04 BILLS FOR BOARDS APPROVAL Vails Pharmacy 5.25 F. P. Lathrop refund 99. 80 Gebhardt Construction Co. " 214. 76 Alpine Business Service 40.58 Panle Fire Equipment 283. 15 Armanko Office Supply 30. 17 Builder' s Service Center 5. 62 Calif. Assoc . of Employees 511.50 Paul Chamberlain July-Dec. Legal 1,728. 12 Gordon H. Huber 30.43 Ken' s Tire Center 10. 00 Robert C. Gebhardt South Side Well 11100. 00 -- Reno Iron Works " It if 16. 76 Lee Brothers car lease 100. 00 Mt. Rose Sporting Goods snow shoes 39. 90 Pacific Telephone pump telemetering 12.60 State Comp. Ins. Fund employee insurance 11245. 01 Truckee Donner Disposal 3. 00 Waters Septic Tank South Side Well 250. 00 Truckee Hdwe & Rental 55 .43 Walt' s Gulf Snow removal 121. 00 Walt' s Gulf Auto Repair 26.56 Allied Auto 26. 89 Sierra Pacific January Power Bill . 51,302. 34 (579258. 87) Balance after payment of above billings (52, 773. 83) Page 67 A RESOLUTION NO. 7305 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT ACCEPTING PONDEROSA PALISADES WEST BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRUCKEE-DONNER PUBLIC UTILITY DISTRICT THAT: the water distribution system and its apurtenances, located in Ponderosa Palisades West which is recorded in Book J of Maps, Page 49, and dated April 4, 1972, is hereby accepted according to the agreement between the Board of Supervisors of Placer County under Resolution No. 72-220 and the Board of Directors of said District under Resolution No. 7205 . The Clerk and Ex-officio Secretary of the Board of Directors of said Board is hereby authorized and directed to record this Reso- lution in the official records of the County of Placer, State of California. Passed and adopted this bth day of March, 1973, by the following roll call vote: AYES: D. Anderson N. Stone R. Waters c H. Loehr , R. Anderson r- COo NOES: - C�J Lyl. ABSENT: TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BY• ROY WATE S PRESIDENT OF tfiE BOARD ATTEST: PLACEIi GO SECU��_ROS 'iECDRD FjCo CAEiDUF. ,Palo— CLERK AND EX-OFFICIO SECRETARY � �y ��� APR 04 RBA S CCUAfT RECo ftDER Page 68 E f l �, 2 Before the oar of S Countyof PlState of C 3 In the matter of: A RESOLUTION TO Resol ....7- No: 3 161.......................................... 4 AU j ITORI ZE SIGNING OF '1140TICE OF COMPLETION POP, Ir-T- 0VFt!..F1`]TS AT Ord. No: 5 P0,4DE N"0SA PALISADES W,13ST .------ -3 ------------------------------- Min. Bk: ........................... Pg....................... 6 r.. 7 Q The following FtESGUyO was duly passed by the Board of Supervisors A-ril 3, 1�73 of the County of Placer at a regular meeting held , 10 by the following vote on roll call: 11 � � Henry �� Ayes: FE-1- - ira� T�1c 4.P so n, -e, 12 Noes: None 13 - Absent: done 14 Signed and approved b me after itspassage. 3EPiT �'• MAHAN 15 g PP Y .:g , 16 Attest: MAURINE I. DOBBAS Chairman, Board of Supervisors Clerk of ' td ggard, aryls ; 1 Z L�� 1I 17 � By: 18 Deputy. BE IT R'SOLVED AND IT IS HEREBY RESOLVED by the Board of 20 Supervisors, County of Placer, State of California, that John Maccoun, Director of Public Works be and is hereby authorized 21 to sign on behalf of the said County, a Notice of Completion for: 22 The improvements consisting of clearing and grubh ing, 23 earthwork, aggregate base and asphaltic concrete pavement, drainage facilities, a water distribution system, including ' 24 a pumping station, street signs, traffic Control devices, and all necessary appurtenances within and adjacent to the 25 boundaries of the area shown on the map entitled, "Proposed Boundaries of Ponderosa Palisades West ,Assessment District 26 A-67, Placer County, California. " i HE FOREGOING INSTRUMENT IS A CORRECT 27 COPY OF THE ORIGINAL ON FILE IN THIS OFFICE ATTEST. .�f-- 4;• - -7.3 28 M AU'c 1. DOUBAS County Clerk a«.f cn-��fl iu-io Clerk of,'Ire Boarc.' of 5tmervisors of the(;rw,rty of Placer, Stag of California_ _ nF-t1TV rL.rtav` 1 I( 1 L • 5 f 4 NOTICE OF CC:"I1�LETION NOTICE' IS HL EBY GMIN, pursuant. to California Civil Code Section 3093, that the followinrr Contractor, to-wits . J. R. CRASPER CONSTRUCTION- COMPANY P.O. Box 691 Sluth Lake Tahoe, California 95705 . M performed and completed, for the County of Placer-, State. of California, the following contract, structure or work of improvement, to-wits Construction of the improvements consisting of clearing and grub- bing, earthwork, aggregate base and asphaltic concrete pavement, drainage facilities, a water distribution system including a pumping station, street signs, traffic control devices & all -neces- sary appurtenances within & adjacent to the boundaries of the area Sureties for the Contractor are: shown on the map entitled "Proposed Boundaries of Ponderosa Palisades West Assessment District A-67, Placer County, California". Industrial Indemnity Company San Francisco, California The Froparty is owned by the County- of Placer-by dedication in fee), (by easement), (by dedication) Write in applicable phrase 0 • r- aid work was accepted on Apri 1 3, 1973 (date) COUNTY OF PLACiRm 00 COUN LY ADA�SNIS A. �T_L CEN'1��. rr- • 71 1 (Date) JOHN,,14 CC4jU11, Director fitment of Public Works STATE OF CAL1r O I4I A } ) SS COUNTY OF PLACER } JOHN MACCOUs. Director of Public Works, being first duly sworn, deposes and says: That affiant is the executor in the above entitled Notice; that affiant has read the foregoing Notice. of Coanpietion and knours the contents thereon'; and that the. same are true of affiant's own knowledge. DErART1,iLNT OF .PUBLIC WORKS By A .aa.6UN g Di►-e c:for Subscribed nd sworn befo y.e me this day of h-C 4e4CUvir i 1. ..i.,�!tf.,i Ct�v. .l'L �,j• !`.ut.v ..'L �• , f 1, •+ ..�.Y �...a�.�._..... i S4JL(')'*